## **Trustees’ Annual Report for the period**
## **From 1 April 2022 To 31 March 2023**
## **Charity name: Lancaster Hall**
## **Charity registration number: 230889**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The provision of a village hall for the benefit of
the inhabitants of the Parish of Send and
surrounding area without distinction of sex,
sexual orientation, age, disability, nationality,
race orpolitical,religious or other opinions.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|Use of the village hall for meetings, lectures and
classes or other forms of recreation and leisure
in the interests of social welfare.
The hall is in use most days of the week for a
variety of activities including Girl Guides, dog
training, yoga, zumba, body fitness, freemasons,
singing & dancing groups and adult & junior
amateur dramatics.
The hall is available for hire for private functions
including children’s parties, wedding receptions,
funeral teas, village social functions and
occasional fund raising fayres.
The hall also has office space to rent which is
currently used by the local parish council and a
self contained flat that is let on a commercial
basis|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees consider these activities to be
consistent with Charity Commission guidance on
providing for the public benefit.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
SORP reference The hall does not provide grants. Para 1.38 Policy on grant making
|Policy on social investment
including program related
investment|Para 1.38|N/A|
|---|---|---|
|Contribution made by
volunteers|Para 1.38|The hall is managed by volunteers from the local
community who meet once per month (except
August and December) to discuss hall matters as
well as being available as required to attend to
various matters at the hall.|
|Other|||
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The hall has continued to have a series of
improvements to further benefit the community
– such as electrical works, replacement windows
and further work undertaken to the heating
system.
The committee has continued to be run by a
dedicated group of volunteers.
Hall bookings for the use of the halls remains
strong and the hall is in demand by the local
community.
All achievements noted above benefit the hall
and the wider community to ensure the hall is a
pleasant place to hire and ensured its continued
financial viability.|
|**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:|
|---|---|---|
|Achievements against
objectives set|Para 1.41|N/A|
|Performance of fundraising
activities against objectives
set|Para 1.41|N/A|
|Investment performance|Para 1.41|N/A|
against objectives Other
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|The hall has a strong pipeline of bookings and
with increase applied to rates and the reduction
in bills the hall continues to remain in surplus.
Reserves of funds have been achieved through
the receipt of grants from Guildford Borough
Council during the Covid crisis which have been
carefullyspent on much needed improvements.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The receipt of grants from Guildford Borough
Council during the Covid crisis have enabled us
to hold funds in the event the hall was to remain
closed for a prolonged period and should
lockdowns / closures occur at a later point.
Funds were also held to cover ongoing repairs
and maintenance that are required.|
|Amount of reserves held|Para 1.22|£20,000|
|Reasons for holding zero
reserves|Para 1.22|n/a|
|Details of fund materially in
deficit|Para 1.24|n/a|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|None|
|Details of fund materially in
deficit
Para 1.24
Explanation of any
uncertainties about the
charity continuing as a going
concern
Para 1.23|Details of fund materially in
deficit
Para 1.24
Explanation of any
uncertainties about the
charity continuing as a going
concern
Para 1.23|n/a
None|
|---|---|---|
|**Additional information (optional)**
You may choose to include further statements||where relevant about:|
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Funding is from the renting of the halls and
office space to the community and parish
council as well as from the rental of a self-
contained flat to the local church.|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|None|
|A description of the principal
risks facing the charity|Para 1.46|The increasing costs of lighting, heating and
water. The hall is over 100 years old and
requires constant maintenance. This puts
pressure on the finances and there is a risk
major works will be required in the future.|
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Trust Deed|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Trust|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trust Deed governs the appointment of trustees
and other members|
**Additional information (optional)** You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and Para 1.51 training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other
## **Reference and Administrative details**
|Charity name|Lancaster Hall|
|---|---|
|Other name the charity uses||
|Registered charity number|230889|
|Charity’s principal address|28 Send Road
Send
Surrey
GU23 7ET|
|||
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**|
|---|---|---|---|---|
||Amanda Vaughan|Secretary|||
||Justin Addison-
Smith|Treasurer|||
||Frederick Hookins||||
||WendyHulme||||
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– Corporate trustees names of the directors at the date the report was approved **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
Nicole Connell - Chairperson
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|||
|---|---|---|
||Justin Addison-Smith||
||
Treasurer||
||19 October 2023||
||19 October 2023||
## **Lancaster Hall**
## **Receipts and Payments Account For the year ended 31 March 2023**
|**Balances at 1 April 2022**
Bank current account
Bank savings account
Rental Deposit Repayable
**Revenue Receipts**
Hire of halls
Rental income from flat
Charitable Donations
Bank Interest
Grants
**Revenue Payments**
Bank charges
Caretaker cleaning materials
Caretaker & Expenses
Charitable Donation
Cleaning (Cleaner & Window Cleaner)
Equipment hire
Equipment purchases
Hall Booking Administrator
Insurance
Lighting, Heating & Water
Marketing, Advertising & Website
Licenses and Certificates
Rates
Repairs and Renovations
Sundries
Telephone & WIFI
**Excess of receipts over payments**
**Balances at 31 March 2023**
Bank current account
Savings account
Rental Deposit Repayable|-|**2022/23**
£
7,654.38
18,002.18
800.00
24,856.56
18,365.48
10,260.00
22.35
132.04
28,779.87
72.00
247.95
5,015.74
50.00
180.00
130.00
594.90
1,770.00
2,379.50
6,500.75
454.80
290.65
256.00
12,652.11
130.40
576.69
31,301.49
2,521.62
4,007.45
19,127.49
800.00
22,334.94
22,334.94|-|**2021/22**
£
14,938.87
-
800.00
|
|---|---|---|---|---|
|||||14,138.87|
|||||17,440.19
10,010.00
17.56
2.18
10,667.00|
|||||38,136.93|
|||||96.00
216.89
3,103.00
57.50
180.00
-
449.24
1,280.00
2,291.33
5,876.19
699.17
1,481.00
130.68
10,850.94
205.44
501.86|
|||||27,419.24|
||-
-||-|10,717.69
7,654.38
18,002.18
800.00
|
|||||24,856.56|
|||||24,856.56|
Signed:
Justin Addison-Smith (Treasurer)
Dated: 11 July 2023
##
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