REGISTERED CHARITY NUMBER: 230852 

REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 

FOR 

HENRY WARREN VILLAGECLUB 



HENRY WARREN VILLAGE CLUB 

## CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 

|||Page||
|---|---|---|---|
|Report ofthe Trustees|1|to|2|
|Statement of Financial Activities||3||
|Balance Sheet||4||
|Notes to the Financial Statements|5|To|10|
|DetailedStatementofFinancialActivities||IL||





## HENRY WARREN VILLAGE CLUB REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021 

The Trustees are pleased to present their Trustees Report together with the accounts of the Charity for the year ended 31 March 2021. 

The accounts comply with the Charities Act 2011, the charity's constitution, and Accounting and Reporting by Charities; Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). 

## OBJECTIVES AND ACTIVITIES 

The Charity’s objects and principal activities are to provide a building, facilities and garden for residents of Nyewood and neighbouring communities to use for social and community activity and to organise events and programmes for the benefit of the residents of Nyewood. 

## Public benefit statement 

The Charity confirms that the Trustees have complied with their duty to have due regard to the guidance on public benefit published by the Charity Commission in exercising its powers or duties. 

The Charity exists for the benefit of the inhabitants of Nyewood and around. [t endeavours to ensure that all donations are spent to achieve the maximum impact and benefit. The Trustees believe that its Accounts demonstrate that it acts for the public benefit. 

## ACHIEVEMENT AND PERFORMANCE 

The original village hall operated from it’s opening in 1910 until 2013 when an engineering assessment deemed it unsafe. The Trustees’ efforts subsequently concentrated on finding and securing planning permission for, a larger site which would meet community needs for the next 100 years. 

In November 2019 the South Downs National Park, granted planning permission for a new hall on a new site and for two 4-bedroom houses on the old site. This approval was subject to an S106 agreement to ensure that the proceeds of selling the old site to a developer were used solely for the new hall. 

The old site was sold for £480,500 having been valued on behalf of the Trust by Gascoignes at £450,000, The transaction closed in March 2021, 

## FINANCIAL REVIEW 

## Financial Review 

During the year to 31 March 2021 the charity had net incoming funds of £451,942 (2020: £603) as shown on the Statement of Financial Activities on page 3 of the accounts. 

Income for the year includes the net proceeds from the sale of the old site at £473,703 in addition to small grants and donations. The proceeds from the sale of the old site are protected via a $106 agreement which requires the proceeds to be used for the construction of the new hall, with any residual funds being used for the running of the new hall. For the year ended 31 March 2021 the charity incurred total expenditure of £27,761 (2020: £30,297) which principally related to planning costs. 

At the reporting date, the charity held cash and cash equivalents of £482,004 (2020: £29,114). 

## FUTURE DEVELOPMENTS 

The hall is now under construction 

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## HENRY WARREN VILLAGE CLUB 

## REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021 

## re 

## STRUCTURE, GOVERNANCE AND MANAGEMENT 


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## Governing document 

The charity is controlled by its governing document, a will trust dated 6 March 1936 and constitutes an unincorporated charity. 

Henry Warren Village Club (the "charity”) is an unincorporated charity registered with the Charity Commission on | May 1964 with charity number 230852, 

## Organisation 

Because of Covid, meetings, including the 2019/20 AGM were held on ZOOM. 

## Appointment of Trustees, Trustee induction and Training 

The power to appoint new Trustees rests with the existing trustees. All Trustees give of their time freely and no Trustee remuneration was paid in the year. 

## Risk management 

The Trustees have considered the major risks to which the charity is exposed and means by which those risks can be mitigated and have taken out insurance to protect against a variety or risks. 

. 

## REFERENCE AND ADMINISTRATIVE DETAILS 

Registered Charity number 230852 

Principal address Henry Warren Village Hall Nyewood 

West Sussex 

GU31 

## Trustees 

C J Wright AJS Taylor PA Martin (appointed 27.05.2020 AM Keeling (retired 27.05.2020) M-A V James (retired 27.05.20) 

. 


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Approved by Lanthe boardof trusteesnwQORT HR 2 Densigned on its behalf by:<br>**----- End of picture text -----**<br>


The notes form part of these financial statements 

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## HENRY WARREN VILLAGE CLUB 

## STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2021 


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|||||||||
|---|---|---|---|---|---|---|---|
|2021|2020|
|Unrestricted|Restricted|Total|Total|
|funds|funds|funds|funds|
|Notes|£|£|£|<|
|INCOME|AND|ENDOWMENTS|FROM|
|Donations|and|legacies|2|6,000|-|6,000|25,000|
|Charitable|activities|3|
|Village|Hall|-|=|-|4,721|
|Nyewood|Fete|-|-|-|678|
|Investment|income|-|-|-|]|
|Other|income|4|-|473,703|473,703|500|
|Total|6,000|473,703|479,703|30,900|
|EXPENDITURE|ON|
|Charitable|activities|
|Village|Hall|25,545|1,408|26,953|25,777|
|Nyewood|Fete|“)|-|oi)|1.045|
|Other|718|.|718|SATS|
|Total|26,353|1,408|27,761|30,297|
|NET|INCOME/(EXPENDITURE)|(20,353)|472,295|451,942|63|
|RECONCILIATION|OF|FUNDS|
|Total|funds|brought|forward|129,114|-|129,114|128,511|
|TOTAL FUNDS CARRIED FORWARD|108,761|472,295|581,056|129,114|

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> The notes form part of these financial statements 

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## HENRY WARREN VILLAGE CLUB 

## BALANCE SHEET 

## 31 MARCH 2021 


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||||||||
|---|---|---|---|---|---|---|
|a|
|2021|2020|
|Unrestricted|Restricted|Total|Total|
|=|£|£|£|
|Notes|funds|funds|funds|funds|
|FIXED ASSETS|
|Tangible assets|7|160,000|-|160,000|100,000|
|CURRENT ASSETS|
|Debtors|8|1,000|.|1,000|-|
|Cash|at bank and in hand|8,301|473,703|482,004|29,114|
|9,301|473,703|483,004|29,114|
|CREDITORS|
|Amounts|falling due within one year|9|(540)|(1,408)|(1,948)|-|
|NET CURRENT ASSETS|8,761|472,295|481,056|129,114|
|TOTAL|ASSETS LESS CURRENT|
|LIABILITIES|108,761|472,295|581,056|129,114|
|NET ASSETS|168,761|472,295|581,056|129,114|
|FUNDS|10|
|Unrestricted|funds|108,761|129,114|
|Restricted funds|472,295|2|
|TOTAL FUNDS|581,056|129,114|

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The financial statements were approved by the Board of Trustees and authorised for issue on SOe Ge and were signed on its behalf by: e a : =<, CIV ide ‘Trustee AA 

The notes form part of these financial statements 

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## HENRY WARREN VILLAGE CLUB 

## NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 

## I. ACCOUNTING POLICIES 

## Basis of preparing the financial statements 

The accounts have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective | January 2019)', Financial Reporting Standard 102 ‘The Financial Reporting Standard applicable in the UK and Republic of Ireland’ and the Charities Act 2011. The accounts have been prepared under the historical cost convention. 

The charity constitutes a public benefit entity as defined by FRS102. 

## Income 

All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably. 

## Expenditure 

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably, All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. 

Charitable activities and Governance costs are costs incurred on the charity's operations, including support costs and any costs relating to the governance of the charity apportioned to charitable activities. Governance costs are those incurred in connection with administration of the charity and compliance with constitutional and statutory requirements. 

Costs of generating funds are costs incurred in attracting voluntary income. 

All expenditure is inclusive of irrecoverable VAT. 

## Taxation 

The charity is exempt from tax on its charitable activities. 

## Fund accounting 

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. 

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. 

Designated funds are unrestricted funds earmarked by the Trustees for particular purposes. 

Further explanation of the nature and purpose of each fund ts included in the notes to the financial statements. 

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## HENRY WARREN VILLAGE CLUB NOTES TO THE FINANCIAL STATEMENTS- continued FOR THE YEAR ENDED 31 MARCH 2021 

## L. ACCOUNTING POLICIES - continued 

## Going concern 

At the time of approving the financial statements the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. 

## Tax reclaims on donations and gifts 

Gift Aid receivable is included in income when there is a valid declaration from the donor. Any Gift Aid amount recovered on a donation is considered to be part of that gift and is treated as an addition to the same fund as the initial donation unless the donor or the terms of the appeal have specified otherwise. 

2. DONATIONS AND LEGACIES 


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|||||||||||
|---|---|---|---|---|---|---|---|---|---|
|2021|2020|
|Unrestricted|Restricted|Total|Total|
|funds|funds|funds|funds|
|£|£|£|£|
|Donations|4,000|-|4,000|20,000|
|Gift|aid|1,000|-|1,000|5,000|
|Grants|(Harting|Parish|Council)|1,000|-|1,000|:|
|6,000|-|6,000|25,000|
|3.|INCOME|FROM|CHARITABLE|ACTIVITIES|
|2021|2020|
|Activity|£|£|
|Village|Hall|Other|events|income|-|4,721|
|Nyewood|Fete|Events|for|Nyewood|community|-|678|
|-|5,399|
|4.|OTHER|INCOME|
|2021|2020|
|Unrestricted|Restricted|Total|Total|
|funds|funds|funds|funds|
|£|£|£|£|
|Proceeds|for|sale|of old|hall|site|.|473,703|473,703|500)|

**----- End of picture text -----**<br>


- a. TRUSTEES' REMUNERATION AND BENEFITS 

There were no trustees’ remuneration or other benefits for the year ended 31 March 2021 nor for the year ended 31 March 2020. 

## Trustees' expenses 

There were no trustees’ expenses paid for the year ended 31 March 2021 nor for the year ended 31 March 2020. 

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## HENRY WARREN VILLAGE CLUB 

## NOTES TO THE FINANCIAL STATEMENTS- continued FOR THE YEAR ENDED 31 MARCH 2021 

|6.|COMPARATIVES FOR THESTATEMENT OF FINANCIAL|ACTIVITIES|ACTIVITIES|||
|---|---|---|---|---|---|
|||Unrestricted||Restricted|Total|
|||funds||funds|funds|
|||£||£|£|
||INCOMEAND ENDOWMENTS FROM|||||
||Donations and legacies|25,000||-|25,000|
||Charitable activities|||||
||Village hall|4,721||-|4,721|
||Nyewood fete||678|-|678|
||Investment income||||-|||
||Other income||S00)|-|Sti)|
||Total|30,900||.|30,90)|
||EXPENDITURE ON|||||
||Charitable activities|||||
||Village hal! project|2a|TLL|.|25,777|
||Nyewood fete|1,045||-|1,045|
||Other|3,475||.|3,475|
||Total|30,297||-|30,297|
||NET INCOME||6()3|-|6t)3|
||RECONCILIATION OF FUNDS|||||
||Total funds brought forward|128,511||.|128,511|
||TOTAL FUNDS CARRIED FORWARD|129,114||-|129,114|
|7.|TANGIBLE FIXED ASSETS|||||
|||||Land|and Buildings|
||||||£|
||COST|||||
||At 31 March 2020 and 31 March 2021||||100,000|
|8.|DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR|||||
|||||2021|2020|
|||||£|E|
||Other debtors|||1,000|-|
|||||10|.|



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HENRY WARREN VILLAGE CLUB 

## NOTES TO THE FINANCIAL STATEMENTS- continued FOR THE YEAR ENDED 31 MARCH 2021 

## 9, CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 

||||||2021|2020)|
|---|---|---|---|---|---|---|
||||||£|£|
||Other creditors||||1,948|-|
||||||1,948|-|
|10.|MOVEMENT IN FUNDS||||||
|||||Net|Transfers||
|||||movement|between|At|
|||At 1.4.20||in funds|funds|3132]|
||||£|:|na|£|
||Unrestricted funds||||||
||General fund|129,114||(20,353)|-|108,761|
||Restricted funds||||||
||New village hall project||-|472,295|-|472,295|
||TOTALFUNDS|129,114||451,942|-|581,056|
||Net movement in funds, included in the above are as||follows:||||
|||||Incoming|Resources|Movement|
|||||resources|expended|in funds|
|||||£|£|£|
||Unrestricted funds||||||
||General fund|||6,000|(26,353)|(20,353)|
||Restricted funds||||||
||New village hall project|||473,703|(1,408)|472,295|
||TOTALFUNDS|||479,703|(27,761)|451,942|



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continued... 



## HENRY WARREN VILLAGE CLUB 

## NOTES TO THE FINANCIAL STATEMENTS- continued FOR THE YEAR ENDED 31 MARCH 2021 

## 10. MOVEMENT IN FUNDS - continued 

Comparatives for movement in funds 

|||||Net|Transfers||
|---|---|---|---|---|---|---|
|||||movement|between|At|
|||At 1.4.19||in funds|funds|31.3.20|
|||£||£|£|£|
||Unrestricted funds||||||
||General fund|128,511||603|-|129,114|
||Restricted funds||||||
||New village hall project||-|-|-|.|
||TOTAL FUNDS|128,511||603|«|128,511|
||Comparative net movement in funds, included in the above||are as follows:||||
|||||Incoming|Resources|Movement|
|||||resources|expended|in funds|
|||||£|£|£|
||Unrestricted funds||||||
||General fund|||30,900|(30,297)|603|
||Restricted funds||||||
||New village hall project|||-|-|-|
||TOTAL FUNDS|||30,900|(30,297)|603|
|10,|MOVEMENT IN FUNDS- continued||||||
||A current year 12 months and prior year 12 months combined position is as follows:||||||
|||||Net|Transfers||
|||||movement|between|At|
|||At 1.4.19||in funds|funds|314.21|
|||£||2|£|£|
||Unrestricted funds||||||
||General fund|128,511||(19,750)|.|108,761|
||Restricted funds||||||
||New village hall project||“|472,295|-|472,295|
||TOTALFUNDS|128,511||452,545|-|581,056|



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## HENRY WARREN VILLAGE CLUB 

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021 

## 10. MOVEMENT IN FUNDS- continued 

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows: 

||Incoming|Resources|Movement|
|---|---|---|---|
||resOurees|expended|in funds|
||£|£|£|
|Unrestricted funds||||
|General fund|36,900|(56,650)|(19,750)|
|Restricted funds||||
|New village hall|473,703|(1,408)|472,295|
|TOTALFUNDS|510,603|(58,058)|452,545|



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| 

## HENRY WARREN VILLAGE CLUB 

## DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2021 

||||2021|2020|
|---|---|---|---|---|
||Unrestricted|Restricted|Total|Total|
||funds|funds|funds|funds|
||£|£|£|£|
|INCOME AND ENDOWMENTS|||||
|Donationsand legacies|||||
|Donations|4,000|-|4,000|20,000|
|Gift aid|1,000|.|1,000|5,000|
|Grants|1,000|-|1,000|-|
||6,000|-|6,000|25,000|
|Investment income|||||
|Deposit account interest|-|-|-|||
|Charitable activities|||||
|Village hall project|-|-|-|4,721|
|Nyewood fete|-|-|-|678|
|Other income|||||
|Proceeds from sale ofold hall site|-|473,703|473,703|S00)|
||-|473,703|473,703|500|
|Total incoming resources|6,000|473,703|479,703|30,900)|
|EXPENDITURE|||||
|Charitable activities|||||
|Village hall project|25,545|1,408|26,953|25,107|
|Nyewood fete spending|90|-|90|1,045|
|Support costs|||||
|Other|||||
|Insurance|218|-|218|218|
|Subscriptions||||288|
|Other||||O4|
|Governance costs|||||
|Legal fees|St)|“|500|960)|
|Consultancy|-|-|:|1915|
|Total resources expended|26,353|1408|27,761|30,297|
|Netincome/(expenditure)|(20,353)|472,295|451,942|603|



This page does not form part of the statutory financial statements 

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