## **Claybrooke Village Hall Committee** # **Registered Charity No. 230843** **Trustees' Report 2021/22** ## **Trustees** - **1) Michael Lenihan** - **2) Trevor Dawes** - **3) Jacqui Allcoat** - **4) Barbara Dawes** - **5) Margaret Gordon Executive** - **6) Julie Lenihan Organiser** **Chairman Treasurer Secretary Booking Executive Assistant Booking** ## **100 Club** - **7) Rob Deacon** - **8) Liz Kimberly** - **9) Linda Hollingworth 10) Marian Wass** ## **Chairman's Report** It has been another strange year for the country and indeed our Village Hall, although life started to return to our doors in the latter part of 2021 with many of out users recommencing their activities. However we have not sat back and watch the time go by as there were many projects that we could undertake while the Hall was out of use. We have been able to undertake many improvements that have been long overdue. The front porch has been repaired and redecorated so that it looks good and gives a friendly welcome to all who come through the front door. The side door has been repaired and provides an equally good impression as our users enter the building. Another part of exterior that needed attention was the tarmacked area around the whole building. This has been replaced, with a number of improvement to external drainage that should see the improvements made stand the Hall in good stead for many years to come. The kitchen had undergone major transformation during the previous year giving us a highly efficient area to undertake food and drink preparation, however that highlighted the poor appearance of the rest of the room. The kitchen was decorated and now looks in keeping with the rest of the room. The small hall and toilet area were also redecorated and are now of a standard befitting the Halls position at the centre of the village. There are still a number of projects to be undertaken during this financial year so the Village Hall Committee will continue to address the buildings needs as the year goes by. However even more importantly our users have more or less all returned to their activities in the Hall. Our Yoga class continues to attract users and our palates group continues to run regular activities. Our men's keep fit club are again up and running and the Karate Club is as active as ever as are the Tong Bei Group. However it is with great sadness that I must confirm that the long established Mums & Tots group have disbanded due to work commitments by the organisers and no one has stepping forward to take up the reigns. A great shame but hopefully the need for such a group will lead to a new one being formed at some time in the future. The popular Thursday coffee morning continues to operate and sees a number of locals getting together to discuss the meaning of life and other important subjects. The Macmillan Coffee Morning saw the Hall again a centre of activity in September when cake, tea and coffee attracted a large crowd and we also held a similar event in support of Marie Currie. Our Burns Supper evening returned and was a great success, I cannot thank the Seaforth Highlanders enough for allowing us to enjoy such a truly exceptional event, what wonderful people they all are. The Committee took the major role in organising an absolutely wonderful event at the church to celebrate the Queens Jubilee, attendance was great as were the scones, cream and jam that the Committee produced. Our Treasurer will provide details of our financial position but we have been generously provided with grants from Central Government to ensure the continuation of this important local facility and also the District Council have administered the s106 finance from the Primrose Place development. All of which has given us the freedom and flexibility to take the significant strides forward that we have in keeping the Hall in the best condition possible. I must at this point offer my grateful thanks to the Parish Council for their support, help and encouragement to take the steps forward that we have during the year. We are incredibly lucky that there are people in the village who provide help, advice and man power in many of the projects we undertake with no more that a passing thanks for their efforts, these include Eric Garnett, Barry Briggs and John Allcoat - thank heavens we have them with us. People and team work are a vital part to every organisation, especially so in a charity where time and effort are provided with no financial reward at all. This leads me to have to say what a great group of people our Committee are. To all those brave souls that make up the Committee I must offer my most heart felt thanks for their support during this trying year. I hope we can continue to make progress this year for the community that we serve and get back to just continuing to run this wonderful piece of our local history together. ## **CLAYBROOKE VILLAGE HALL COMMITTEE** ## **Income and Expenditure Account for the year ended 31 March 2022** |**INCOME**
Parish Council and other Grants
Donations
Letting Receipts:
Regular Organisations
Occasional / Individual
Fundraising Events
Concerts (net of costs)
Cheques written off
100 Club Income
**EXPENDITURE**
Services:
Electricity
Gas
Water Charges
Maintenance/Repairs
Electrical
Decorating
Building
Fire Extinguishers/ Test
Gas Service
Insurance
Sundry Expenses
P/Rights Licence
Fund Raising Expenses
Village Hall Cleaning Expenses
L&RRCC Payments
100 Club 2008/9 Pay out
Lottery Licence
Surplus/(-Deficit) for the year|**2021/22**
**2020/21**
**£**
**£**
**£**
**£**
19260.00
27974.50
1397.55
3618.00
1195.00
996.00
30.00
……………
…………..
25,271.55
29,199.50
1521.20
0
0.00
0.00
242.00
0.00
1530.00
1194.00
3,293.20
1,194.00
**£28,564.75**
**£30,393.50**
379.53
342.55
426.00
1095.00
90.18
204.89
895.71
1,642.44
266.02
0.00
4412.00
0.00
9380.00
23915.00
49.50
0.00
75.00
14182.52
23915.00
499.31
494.99
267.65
0.00
99.87
157.80
804.00
0.00
1191.00
864.08
0.00
20.75
500.00
500.00
20.00
20.00
3381.83
2057.62
**18,460.06**
**27,615.06**
**£10,104.69**
**£2,778.44**|**2021/22**
**2020/21**
**£**
**£**
**£**
**£**
19260.00
27974.50
1397.55
3618.00
1195.00
996.00
30.00
……………
…………..
25,271.55
29,199.50
1521.20
0
0.00
0.00
242.00
0.00
1530.00
1194.00
3,293.20
1,194.00
**£28,564.75**
**£30,393.50**
379.53
342.55
426.00
1095.00
90.18
204.89
895.71
1,642.44
266.02
0.00
4412.00
0.00
9380.00
23915.00
49.50
0.00
75.00
14182.52
23915.00
499.31
494.99
267.65
0.00
99.87
157.80
804.00
0.00
1191.00
864.08
0.00
20.75
500.00
500.00
20.00
20.00
3381.83
2057.62
**18,460.06**
**27,615.06**
**£10,104.69**
**£2,778.44**| |---|---|---| |||**27,615.06**| |||**£2,778.44**| ## **Notes to the Accounts** 100 Club income of £880.00 in 2021-22 relates to 2022-2023. Cheque numbers 101253,101272,101274,and 101275 for a total of £250.00 remain uncleared at the 31.03.22 Maintenance Costs include £9260.00 for replacement tarmac around the building and £120.00 for a replacement cupboard door in the kitchen. **T.C. Dawes** AFA/MIPA, Treasurer **G.S.N. Wass** , Hon. Auditor CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of On accounts for the year ended ZI MA£cM Charity no (rfany) Set out on pages I report to the trustees on my examination of the accounts of the above harity {￿he Tnjst.) for the year ended Responslbilities and As the chartty trustees of the Trust. you are responsible for the preparation basis of report of the accounts in accordan￿ wrth the requirements of the Charities Act 2011 ('the Acr). I report in respect of my examination of the Trust's accounts carried out under seclion 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charrty Commission under section 145(5}{b) of the Act. I have completed my examination. I confimi that no material matters have come to my attention (other than that disclosed below ') in connection with the examination which gives me cause to believe that in, any material respect. accounting records were not kept in accordan￿ with section 130 of the Act or the acwurts do not accord with the accounting records I have no concems and have come across no other matters in connection with the examination lo which attention should be drawn in order to enable a proper understanding of the accounts to be reached. . Hease delete the words in the brackets rfthey do not apply. Date: Independent examiner's statement signed: 20?2 Name: £486£< Ho6JéLL- Relevant professional qualification(s) or body Address: IER October 2018 Section B Disclosure Only complete rf the examiner needs to highlight matters of concern (see CC32, Independent examination of chanty acwunts." directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disGlose. IER October 2018 CLAYBROOKE VILLAGE HALL COMMirrEE BALANCE SHEET AS AT 31 MARCH 2022 Accumulated fund 202112022 202012021 Balance blforward Surplusl{Deficit) for the year 6810.66 10104.69 4032.22 2778.44 £16,915.35 £6,810.66 Represented By Community Account Less unpresented cheques Plus uncleared receipts Petty Cash 17165.35 250.00 0.00 7139.18 328.52 0.00 0.00 £16,915.35 £6,810.66 Accounts Prepared by T Dawes AFNMIPA,Treasuref AUDITORS CERTIFICATE I have audited the books and vouchers of the ClaytrM)oke Village Hall Committee and ￿rtify the Accounts and Balan￿ Sheet for the year ending March 31 2022 to be in accordance therewith. Date G S N Was5 (Hon Auditor) 11 8888888:88,88j8., ,%'xiZlg2- llllllll 8& 11 IIM 88 11 Illl Iiiiill 11 11 11 CLAYBROOKE VILIAGE HALL COMiirrrEE Incornv and ExwndknrvAe¢ount ltsrtheyvJr¢nttsd 31 Ilaveh ￿22 2021122 IN PaTi5h C￿nri1 and fll*r(>an D￿ationS Letting Rtt8ipts' 19x0. f397.5S 27974.S) OLra$vJFd I Ind￿kYL 18.(M) 1195. 25.271.55 29.199. Fundrai5iry Events rts [￿ ofuAs) cINues￿l￿eTr off 1521.20 242.￿j 100 C￿¥ Incu 1f91.fyj 3.293.3) 1.194.00 564.75 379.53 426. 90.18 Gas 342. 109S.Tr) 895.71 1.61244 MaintenantwR￿ Eknl De¢orabng Buildi Fire Ex￿ngU￿TeSt Gas Serwco 4412 00 23915.CY) 49.50 75.(hJ 14182.52 23915.00 In$urafj Sundry Expenses PIRighls Liret Fund Raising Expen*s lfil￿ge Hall CleanirwJ Exr L&RRCC Payments 100 Club 200819 Paywi Lottory L 499.31 267 65 99.87 1S7.80 1191.rA) 20.75 3381. 18.460.06 27.615.C SuWu*l-D8fi(at) fc*ihe 104.69 Notegto th•A¢¢oum 100 aub irKxJrn* of£880 00 In 2021-22 tv*te5 to 2022-2fd. ehw4w numbe[5 101253.101272.101274.U*l 101275 knra W 0*￿.{X1 r•rnw 31.0122 T.e. Daw8* NF￿NIP* Trea￿er G.S.N. W•98, H￿. ALKStor