# **SELBY ALMSHOUSES AND POOR’S CHARITY ANNUAL REPORT AND UNAUDITED ACCOUNTS**
**FOR THE YEAR ENDED**
**31 DECEMBER 2023**
Charity number 230816
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## **SELBY ALMSHOUSES AND POOR’S CHARITY**
## **TRUSTEES REPORT FOR THE YEAR ENDED 31 DECEMBER 2023**
The trustees present their report and the financial statements of the charity for the year ended 31 December 2023.
The accounts have been prepared on the receipts and payments basis.
## **AIMS AND OBJECTIVES**
The objects of the charity are the management of almshouses and investments.
After defraying from the income all proper costs and management expenses, the trustees shall apply the income of the charity to relieving either generally or individually persons resident in Selby district who are in conditions of need, hardship or distress by making grants of money or providing or paying for items, services or facilities calculated to reduce the need, hardship or distress of such persons subject to certain restrictions contained in the charity commission’s scheme.
The trustees confirm that they have referred to the guidance contained in the charity commission’s general guidance on public benefit when reviewing the charities aims and objectives and in planning future activities.
## **ACHIEVEMENTS AND PERFORMANCE**
Regular meetings with residents have taken place throughout the year and particularly at Christmas time when we present each resident with a small gift to help towards the extra Christmas costs. Trustees also responded to the huge hike in the cost of heating during the cost of living crisis and made two additional payments to residents to help with these increased costs.
Trustees maintained the programme of maintenance of the premises and fittings to ensure the properties maintain their value for the charity and residents feel safe and secure in their homes.
Damp proofing and repointing work has been completed to provide benefit during the winter months.
Work to provide humidifiers in the roof space of the two gable end properties has also been completed which will help to deal with ongoing issues about these two properties over the winter months.
The Trustee Board continued to meet quarterly to ensure oversight of premises, finances etc and tom set policy and strategy.
The work to incorporate the Charity continues albeit slowly as a result of the need to undertake Voluntary First Registration of all our properties and land. This is proving difficult due to lack of some documentation and no proper plans particularly of our farmland. We are arranging for accurate plans to be drawn up with full measurements and it will be necessary for some trustees to swear Statutory Declarations to support the registration.
Trustees have continued to provide good governance through the year and also continue to keep all investments under review at their quarterly meetings.
During 2023 the charity received 42 applications for grants of which 33 were granted totalling £15,630 which was distributed throughout Selby District.
## **RESERVES POLICY**
The charity’s policy is to maintain sufficient cash resources to enable its objectives to me met as needed. The trustees continue to review options for investing in assets in order to maximise available funding to fulfil the aims and objectives of the charity.
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## **SELBY ALMSHOUSES AND POOR’S CHARITY**
## **TRUSTEES REPORT FOR THE YEAR ENDED 31 DECEMBER 2023 - CONTINUED**
## **STRUCTURE GOVERNANCE AND MANAGEMENT**
## **Constitution**
Selby Almshouses and Poor’s Charity is a registered charity number 230816 governed by a scheme dated 24 August 1981, as amended 20 June 2001.
The board of trustees hold meetings quarterly to consider matters in line with the connected charities. Interim meetings are held when necessary and some trustees are involved on a regular basis with progress reviews of specific areas.
The board has organised smaller groups to take an overview of the various aspects of the charity’s activities. These are:
- Repair and maintenance of the properties
- Lettings
- Grants
- Investments
Day to day operation of the charity is overseen by the chair supported by an administrator both of whom do so on behalf of the trustee board. All actions are reported to the board at their quarterly meetings.
## **Appointment of trustees, induction and training**
The ex-officio trustees, being the vicar and representatives of the Parish of Selby Abbey, are deemed to be appointed by the Parochial Church Council of the said Abbey. The nominative trustees are appointed by Selby Town Council for a term of 4 years but the person need not be a member of the council.
Co-opted trustees shall be persons who through residence, occupation, employment or otherwise have special knowledge of the town of Selby and specific skills to support the board in their work. They are appointed by the board and serve for a period of 5 years.
All new trustees have a meeting with the chair and other trustees to explain the work and activities of the charity.
## **CO-OPERATION WITH OTHER CHARITIES**
The trust works in connection with other charities. The same trustees serve for Selby Feoffee and Welfare Charity.
## **REFERENCE AND ADMINISTRATIVE INFORMATION**
## **TRUSTEES**
The board of trustees consists of the following trustees who held office during the year as follows:
They shall consist, when complete of:
- Five ex-officio trustees;
- Five nominated trustees; and
- Five co-opted trustees.
## **Ex Officio Trustees:**
The vicar and churchwardens for the time being of the Ecclesiastical Parish of Selby Abbey
- The Revd Canon John Weetman (Vice-Chair)
- Elaine Ann Exley
- Roger Riley
- Rev Neil Woodall
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**SELBY ALMSHOUSES AND POOR’S CHARITY**
## **TRUSTEES REPORT FOR THE YEAR ENDED 31 DECEMBER 2023 – CONTINUED**
## **REFERENCE AND ADMINISTRATIVE INFORMATION - CONTINUED**
## **TRUSTEES - CONTINUED**
## **Nominative Trustees**
Nominated by Selby Town Council
- Melanie Davis (Chair)
- Frederick Matthews
- Jennifer Shaw-Wright
- Jack Proud
- Wendy Nichols
## **Co-opted Trustees:**
- Jackie Fielding
- Mark Adrian Hoggard (appointed 11 April 2023)
## **INDEPENDENT EXAMINER**
## **SOLICITORS**
Frances Howard FCA Elmhirst Parker Fortus Limited Abbey Yard Business Advisors and Accountants Selby Equinox House YO8 4PX Clifton Park Shipton Road York YO30 5PA
## **BANKERS**
HSBC Bank plc Market Place Selby YO8 4PA
Approved by the trustees 8 October 2024 and signed on their behalf by:
…………………………………………… Melanie Davis - Chair
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## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF**
## **SELBY ALMSHOUSES AND POOR’S CHARITY**
I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 December 2023 which are set out on pages 5 to 7.
## **Respective responsibilities of trustees and examiner**
The charity’s trustees are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Frances Howard FCA Fortus Limited Business Advisors and Accountants Equinox House Clifton Park Shipton Road York YO30 5PA
17 October 2024
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## **SELBY ALMSHOUSES AND POOR’S CHARITY**
## **RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2023**
||Notes|General|Endowment|
Total|Total|
|---|---|---|---|---|---|
|||Fund|Fund|2023|2022|
|||£|£|£|£|
|**RECEIPTS**||||||
|Activities for generating funds||||||
|Mandated income||||||
|Selby Feoffee and Welfare Charity||2,373|-|2,373|10,168|
|Investment income||||||
|Bank interest||2,275|-|2,275|501|
|Investment income||7,065|-|7,065|6,995|
|Wayleaves||-|-|-|-|
|Income from investment property||18,564|-|18,564|18,865|
|Incoming resources from charitable activities||||||
|Income from residents||64,963|-|64,963|61,727|
|||_______|_______|________|________|
|**Total receipts**||95,240|-|95,240|98,256|
|||_______|_______|________|________|
|**PAYMENTS**||||||
|Charitable activities||||||
|Charitable grants|2|15,630|-|15,630|7,389|
|Provision of Almshouses||||||
|Gas and electricity||988|-|988|268|
|Repairs and maintenance||34,731|-|34,731|7,944|
|Administration||328|-|328|579|
|Grass cutting and gardening||6,740|-|6,740|4,210|
|Insurance||1,523|-|1,523|1,510|
|General expenses||1,471|-|1,471|1,972|
|Sundry expenses||1,701|-|1,701|920|
|Almhouses and poor expenses||3,186|-|3,186|6,238|
|Salaries||6,317|-|6,317|4,195|
|Expenses relating to investment properties||7,116|-|7,116|3,984|
|Independent examiners fee||1,302|-|1,302|-|
|Bank charges||76|-|76|67|
|||_______|_______|________|________|
|**Total payments**||81,109|-|81,109|39,276|
|||_______|_______|________|________|
|Increase in bank and cash balances||14,131|-|14,141|58,980|
|Bank balance at 1 January 2023||179,292|-|179,292|120,312|
|||_______|_______|________|________|
|Bank balance at 31 December 2023||193,423|-|193,423|179,292|
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## **SELBY ALMSHOUSES AND POOR’S CHARITY**
## **STATEMENT OF ASSETS AND LIABILITIES AT 31 DECEMBER 2023**
|||Extraordinary|Extraordinary|||||
|---|---|---|---|---|---|---|---|
||General|Repair Endowment||||
Total|
Total|
||Fund|Fund||Fund||2023|
2022|
||£|£||£||£|
£|
|**CASH FUNDS**||||||||
|Bank balances|193,423||-||-|193,423|
179,292|
|**OTHER MONETARY ASSETS**||||||||
|Mandated income||||||||
|Selby Feoffee and Welfare Charity - 2023|12,838||-||-|12,838|
12,023|
|Selby Feoffee and Welfare Charity - 2022|12,023||-||-|12,023|
2,373|
|**ALMHOUSES**||||||||
|15 Woodville Terrace at cost|-||-|137,035||137,035|
137,035|
|The charity also owns 13 Almshouses in Selby which were originally donated to the|||||charity and as||such have no|
|cost and which form part of the endowment fund||||||||
|**INVESTMENT PROPERTY**||||||||
|7 Longley House at cost|172,034||-||-|172,034|
172,034|
|7 Masters Mews at cost|176,163||-||-|176,163|
176,163|
||_______|
______||______||______|
______|
||348,197||-||-|348,197|
348,197|
|**INVESTMENT ASSETS – AT MARKET VALUE**||||||||
|4659 NAACIF Income shares|-||-|4,185||4,185|
4,114|
|155 NAACIF Income shares|-||-|139||139|
137|
|2055.079 NAACIF Accumulation shares|-|230,339|||-|230,339|
216,874|
|79,931.34 COIF Charities Ethical Investment||||||||
|Fund Income units|240,593||-||-|240,593|
219,076|
||_______|
______||______||______|
______|
||240,593|230,339||4,324||475,256|
440,201|
|**TOTAL ASSETS**|807,074|230,339||141,359||1,178,772|
1,119,121|
|**LIABILITIES**||||||||
|Independent examiners fee|720||-||-|720|
1,302|
||_______|
______||_______||_______|
______|
||720||-||-|720|
1,302|
The charity also owns 13 Almshouses in Selby which were originally donated to the charity and as such have no cost and which form part of the endowment fund
Approved by the trustees on 8 October 2024 and signed on their behalf by:
…………………………………………… Melanie Davis - Chair
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**SELBY ALMSHOUSES AND POOR’S CHARITY**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2023**
## 1. **ACCOUNTING POLICIES**
## **BASIS OF ACCOUNTING**
These accounts have been prepared under the historical cost convention, on a receipts and payments basis, in accordance with Section 133 of the Charities Act 2011 and following the guidance for accounting for smaller charities issued by the Charity Commissioners.
## **FUNDS**
The endowment fund represents funds to be held permanently for the purposes of the charity.
The extra-ordinary repair fund represents funds for the purpose of providing for the extraordinary repair, improvement or rebuilding of the almshouses.
General funds are funds which can be used in accordance with the charitable objects at the discretion of the trustees.
## 2.
## **GRANTS**
During the year the charity made 33 (2022 – 23) grants totalling £15,630 (2022 - £7,389). No grant was made in excess of £1,000 in either year.