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2023-03-31-accounts

William Jones’s Almshouse Charity

ANNUAL REPORT AND FINANCIAL STATEMENTS

for the year ended

31 March 2023

Charity No: 230514

William Jones’s Almshouse Charity Annual Accounts for Year End 31 March 2023

TABLE OF CONTENTS

Page
Reference and administrative details 1
Mission statement and values 3
Report of the Trustee 4
Independent Examiner’s report 9
Statement of Financial Activities 10
Balance Sheet 11
Notes to the financial statements 12

William Jones’s Almshouse Charity Annual Accounts for Year End 31 March 2023

Reference and administrative details

Patron Haberdashers’ Company Trustee Bristol Charities is the corporate Trustee of William Jones’s Almshouse Charity CEO & Company Anne Anketell BA (Hons) (until 2 May 2022) Secretary Julian Mines BA (Hons), PGCE (from 3 May 2022) Principal and registered office The Vassall Centre Gill Avenue Fishponds Bristol BS16 2QQ Telephone: 0117 930 0301 Email: info@bristolcharities.org.uk Website: www.bristolcharities.org.uk

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William Jones’s Almshouse Charity Annual Accounts for Year End 31 March 2023

Reference and administrative details (continued)

Property advisers Alder King Pembroke House 15 Pembroke Road Bristol BS8 3BA Independent examiners Bishop Fleming LLP 10 Temple Back Bristol BS1 6FL Legal Advisors Womble Bond Dickinson LLP 63 Temple Quay Temple Back East Bristol BS1 6DZ

Veale Wasbrough Vizards LLP Narrow Quay House Narrow Quay Bristol BS1 4QA Bankers Handelsbanken 66 Queen Square Bristol BS1 4JP

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William Jones’s Almshouse Charity Annual Accounts for Year End 31 March 2023

Mission Statement and Values

The William Jones’s Almshouse Charity is part of the Bristol Charities Group and shares its missions, values and purpose:

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William Jones’s Almshouse Charity Annual Accounts for Year End 31 March 2023

Report of the Trustee

Achievements and Performance

Priority 1 - Improve current facilities management services provided to residents and leaseholders in Monmouth

The Key Performance Targets for the Facilities Management Service were to ensure that the scheme is 100% compliant with Key Health and Safety regulations and 95% of repairs are completed on target.

Health & Safety Checks 2022 - 2023

----- Start of picture text -----
Legionella 100%
Asbestos surveys 100%
Fire Risk assessments 100%
Gas Safety 100%
Lifting Equipment exam 100%
EICR 100%
----- End of picture text -----

Repairs Response 2022 - 2023

Repairs Response 2022 - 2023
Emergency Repairs ( 4 – 24 hours) 67%
Reactive Urgent Repairs ( 3 days) 84%
Reactive Routine Repairs ( 14 days) 80%

100% of statutory health and safety requirements were met during the year.

Monthly operational meetings are held address any issues regarding repairs as well as the quarterly Director level meetings.

There is an improvement on the achievement of Reactive Urgent jobs from an average of 70% to 84%. In March 2023, 95% of urgent jobs were completed in 3 days. Joint work between housing team to ensure that only genuine work is categorised as Urgent and the FM company to ensure resources for this work.

Priority 2 - Void losses are limited to 2.7%

The voids at Cwrt William Jones (CWJ) for the year were 2.8% but have improved markedly over the year. The figure was 4.7% for the first six months of the year, falling to 0.9% in the second six months.

The Housing Officer role commenced in March 2022 with a remit of managing voids and building the waiting list at CWJ and therefore 2022-23 was the first full year in which the charity benefitted from the work of Housing Officer in this area.

Monmouth Home search as been utilised in the last year to sign up residents. This is a primary resource for people looking for housing in Monmouth and although it is fee based, these costs have been justified by the quick turnaround of flats.

The Housing Officer is creating an applicant waiting list for CWJ.

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William Jones’s Almshouse Charity Annual Accounts for Year End 31 March 2023

Priority 3 – Resident Arrears are limited to 3.6%

The arrears for the year were at 2.9%.

The Housing Officer is on site at CWJ once a week. He has interrogated 100% of resident accounts and is addressing outstanding arrears.

The Housing Officer works with the Housing Benefits team to ensure the correct allocation of HB payments.

Support for residents claiming benefits is offered routinely.

Plans for the year Ahead

Our plans and objectives for the year ahead include:

Legal structure, governance and management

William Jones’s Almshouse Charity is a registered charity number 230514. The charity is governed by a scheme of the Charity Commission dated 12 July 2001, modified by a scheme dated 3 October 2007 and by special resolution of the Trustee dated 23 June 2011.

The charity shares the governance and management structure of Bristol Charities. Day to day management of the charity is delegated to the Chief Executive (Julian Mines). The Chief Executive reports progress on key areas of work to the Board on a regular basis. The address of the principal office of the charity as well as names of the charity’s Trustee, Bristol Charities, can be found on pages 1 to 2.

Training induction and appraisal of Trustees

Bristol Charities is the sole corporate Trustee of William Jones’s Almshouse Charity and therefore the following paragraphs relate to the Trustees of Bristol Charities.

New Trustees take part in a Structured Induction Programme, attending meetings with key staff and other Trustees, visiting projects and sites and are encouraged to attend all committees to really get an understanding of the work of the charity. This year the charity developed and introduced a comprehensive Induction Pack.

Trustees are sent information on a regular basis on training courses and briefings. A regular item has been introduced to the Board of Trustees meeting agenda to provide updates on policy/legislation changes. Trustees who have attended training are encouraged to share knowledge with fellow Trustees.

The Chair meets with each Trustee regularly to review their performance and to receive feedback. A summary of those meetings is reported to the Nominations Committee.

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William Jones’s Almshouse Charity Annual Accounts for Year End 31 March 2023

Public benefit

The objects and aims of William Jones’s Almshouse Charity are contained in the governing scheme dated 12 July 2001.

Its objects include the provision of housing accommodation for beneficiaries who

The Trustees of Bristol Charities have considered the Charity Commission guidance on public benefit from section 17 of the Charities Act 2011. We believe that the work of William Jones’s Almshouse Charity has directly benefited people by

The Trustee’s Report section on page 4 sets out the aims and strategies of the charity and demonstrates how the aims and activities of the charity during the year were carried out for the public benefit.

Pay policy for senior staff

The pay of the senior staff is reviewed annually by the Bristol Charities Remuneration Committee.

Risk Management

The Board of Trustees of Bristol Charities oversees risks annually with additional operational and financial risk assessment through delegation to the relevant committee and to the Audit and Health & Safety Committee.

It oversees its responsibility through its review of the effectiveness of the charity’s Risk Framework. This framework is designed to support informed decision-making regarding the risks that affect the charity’s performance and its ability to achieve its objectives.

Management of risk is embedded into our day-to-day business activities and wellestablished processes and policies are in place to manage them. All our employees have a role in reducing risk through our internal control framework.

Risks are recorded in a risk register and are evaluated in terms of impact and likelihood. The register also provides for a consistent approach to identifying assessing and dealing with the risks facing the charity so as to ensure they do not exceed the level of risk the charity is willing to assume. The register is designed to manage, rather than eliminate the risks to the charity’s objectives and to provide reasonable, but not absolute assurance against material misstatement or loss.

The Audit and Health & Safety Committee biannually reviews the results of the risk reviews undertaken by management and approves an annual risk-based internal audit plan which covers the major risks identified.

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William Jones’s Almshouse Charity Annual Accounts for Year End 31 March 2023

Principal Risk and uncertainties

Bristol Charities’ Trustees and staff have, during the year, reviewed the principal risks to the charity. Actions to mitigate these risks have been developed and progress on these actions monitored regularly at both Board and Senior Team level. Bristol Charities’ Trustees are satisfied that these mitigation actions have reduced the following risks to an acceptable level:

Risk: Management Actions:
High rates of inflation are
suffered on the charity’s
costs (capital and revenue),
reducing margins and yields
on capital investment.
Significant inflation allowances built into budget scenarios

Contingency lines also included in budget scenarios

Cost inflation contained as far as possible through inflationary
increases to weekly housing charges

Long term utilities contracts entered into at fixed prices
Death, harm or injury of a
resident, service user, staff
member or member of the
public
resulting
business
interruption.
Management minimum quarterly review of accidents and
incidents

Six-monthly review of accidents and incident reports by the
Bristol Charities Audit & HS Committee

Comprehensive suite of policies and procedures in place

Mandatory training modules for all staff

Risk assessments undertaken for all assets and activities
Restructure of housing staff
team impacts negative on
service delivery resulting in
resident dissatisfaction		  Dedicated staff member now in place at the housing scheme
 Robust induction and training processes for new staff
 Clear cover arrangements in place

Financial review

The charity reported total income for the year of £205,209 (2022: £205,209), total expenditure for the year of £340,187 (2022: £244,351) and losses on sinking fund investment assets for the year of £771 (2022: £1,447), giving a deficit for the year of £130,406 (2022: £40,589). A small increase in deficit for the year has arisen due to increase in maintenance costs. The charity has a detailed forward maintenance plan in place which should minimise the impact of unbudgeted reactive repairs in future years.

2022-23 represents the third full year that a planned preventative maintenance arrangement has been in place with Alder King LLP. The arrangement has a break clause at the end of March 2024 but the trustee has already taken the decision to extend the arrangement by a further year. The arrangement should reduce the level of unforeseen reactive maintenance expenditure and allow the charity to smooth its costs over a longer period and therefore budget for these costs with more confidence.

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William Jones’s Almshouse Charity Annual Accounts for Year End 31 March 2023

Going concern and reserves policy

Under the terms of the charity’s Reserves Policy and in forming a view on the charity as a Going Concern, the Trustee has noted:

The Trustee has determined that an appropriate level of free reserves is:

One month of projected operating costs (i)
One year of almshouse sinking fund contributions (ii)		 £
14,000
28,000
42,000

(i) One month of operating costs is deemed appropriate as the nature of these activities means that one month is likely to represent a maximum time period over which they may be required to operate without any additional income.

(ii) This represents the annual contribution required to the charity’s almshouse sinking fund in order to build up sufficient funds to cover the cost of the likely cyclical maintenance programme over the life of that programme.

By contrast, the balance on unrestricted funds at the year end, including designated funds, was £67,186 (2022: £172,462), which is £25,186 (2022: £127,462) ahead of target. The Trustee has determined that this is appropriate given:

The annual report was approved by the Trustee of the Charity on 21 September 2023 and signed on its behalf by:

Richard Gore (Chair of Trustees, Bristol Charities)

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William Jones’s Almshouse Charity Annual Accounts for Year End 31 March 2023

Independent Examiner’s Report

I report to the charity Trustee on my examination of the accounts of the charity for the year ended 31 March 2023.

Responsibilities and Basis of Report

As the charity’s Trustee you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the 2011 Act').

I report in respect of my examination of the charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent Examiner’s Statement

Your attention is drawn to the fact that the charity has prepared the accounts in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

I have completed my examination. I can confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

This report is made solely to the charity's Trustee in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the charity's Trustee those matters I am required to state to them in an Independent Examiner's Report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity's Trustee for my work or for this report.

Mr D Butler FCA, DChA For and behalf of Bishop Fleming LLP Chartered Accountants 10 Temple Back Bristol BS1 6FL

Date:

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William Jones’s Almshouse Charity Annual Accounts for Year End 31 March 2023

Statement of Financial Activities

Unrestricted
Funds
Notes
£
Income and Endowments
Charitable activities
2
205,674
Investment income
3
208
Other incoming resources
4
269
Total
206,151
Expenditure on
Charitable activities
5
310,655
Other expenditure
6
-
Total
310,655
Losses on investments
8
(771)
Net expenditure
(105,276)
Gross transfers between funds
7
-
Net movement in funds
(105,276)
Reconciliation of funds
Total funds brought forward
14
172,462
Fund balances carried forward
67,186		 Unrestricted
Funds
Notes
£
Income and Endowments
Charitable activities
2
205,674
Investment income
3
208
Other incoming resources
4
269
Total
206,151
Expenditure on
Charitable activities
5
310,655
Other expenditure
6
-
Total
310,655
Losses on investments
8
(771)
Net expenditure
(105,276)
Gross transfers between funds
7
-
Net movement in funds
(105,276)
Reconciliation of funds
Total funds brought forward
14
172,462
Fund balances carried forward
67,186		 Restricted
Funds
£
-
85
4,317		 Endowment
Funds
£
-
-
-		 Total
2023
£
205,674
293
4,586
210,553
335,256
4,931
340,187
(771)
(130,406)
-
(130,406)
1,285,660
1,155,254		 Total
2022
£
200,561
233
4,415
206,151
310,655
-		 4,402
171
4,931		 -
24,430
-		 205,209
240,951
3,400
310,655
(771)		 5,102
-		 24,430
-		 244,351
(1,447)
(105,276) (700) (24,430) (40,589)
- - - -
(105,276)
172,462		 (700)
10,021		 (24,430)
1,103,177		 (40,589)
1,326,249
67,186 9,321 1,078,747 1,285,660

All of the charity’s activities derive from continuing operations during the above two periods.

The funds breakdown for 2022 is shown in note 15.

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William Jones’s Almshouse Charity Annual Accounts for Year End 31 March 2023

Balance Sheet – Charity Number 230514

2023 2022
Notes £ £
FIXED ASSETS 1,798,014
-
Tangible assets
8		 1,838,891
Investments
9		 26,781
1,798,014 1,865,672
CURRENT ASSETS
Debtors
10		 24,864 10,724
Cash at bank and in hand 128,330 40,508
153,194 51,232
LIABILITIES (354,065)
Creditors: Amounts due within one year
11		 (158,958)
Net current assets (200,871) (107,726)
1,597,143
Total assets less current liabilities 1,757,946
Creditors: Amounts due after more than one year
11		 (441,888) (472,286)
Net asets 1,155,255 1,285,660
FUNDS 58,700
8,486
General unrestricted funds
15		 136,353
Designated funds
15		 36,109
Restricted income funds
15		 9,321 10,021
Endowment funds
15		 1,078,747 1,103,177
Total charity funds 1,155,254 1,285,660

The notes on pages 12 to 21 form part of these accounts.

The financial statements of William Jones’s Almshouse Charity were approved by the Board of Trustees of Bristol Charities and authorised for issue on 21 September 2023 and signed on their behalf by:

Richard Gore (Chair of Trustees, Bristol Charities) Date: 21 September 2023

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William Jones’s Almshouse Charity Annual Accounts for Year End 31 March 2023

Notes to the Financial Statements

1. Accounting policies

Basis of Preparation

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland.

Going Concern

The charity’s activities and future plans are set out in the Trustee’s report.

The charity manages its activities with positive unrestricted bank balances. The Trustee’s forecasts and projections, taking account of reasonably foreseeable changes in income and expenditure, show that the charity should be able to continue to operate on this basis.

Based on the above the Trustee has a reasonable expectation that the charity has adequate resources to continue for the foreseeable future. Accordingly, the Trustee continues to adopt the going concern basis in preparing the report of the Trustee and the Financial Statements.

Income and endowments

All income is recognised in the Statement of Financial Activities on an accruals basis. Income has been recognised gross on the basis of entitlement and reliable measurement.

Rental income from housing properties is included on a receivables basis.

Investment income is recognised on an accruals basis.

Other incoming resources is recognised on an accruals basis when there is entitlement, and the receipt is probable, and the amount can be measured with sufficient reliability.

Expenditure

Expenditure is recognised when a liability is incurred. The majority of costs are directly attributable to activities in furtherance of the objects of the charity.

Support costs

Support costs for residents have been allocated to activity cost categories on a basis consistent with the use of resources (e.g. allocating staff costs by time spent and other costs by their usage).

Governance costs

Governance costs include those incurred in the governance of the charity and its assets and are primarily associated with constitutional and statutory requirements.

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William Jones’s Almshouse Charity Annual Accounts for Year End 31 March 2023

1. Accounting policies (continued)

Value added tax

Value Added Tax (VAT) is not recoverable by the charity and expenditure is shown in the accounts inclusive of VAT.

Tangible fixed assets

Housing properties are initially stated at cost. The cost of such properties includes the cost of acquiring land and buildings, development expenditure, and expenditure incurred in respect of improvements which increase the future net income stream. Interest is capitalised up to the date of practical completion of the relevant scheme.

Depreciation is charged on a straight-line basis as follows:

a. Housing Properties

a. Housing Properties
Component Useful Economic Life (Years)
Kitchens, Bathrooms, Heating 20
Roof, Windows, Lift 20-30
Structure 100

b. Fixtures, fittings and equipment

b. Fixtures, fittings and equipment
Component Useful Economic Life (Years)
All 5

Depreciation is split between the unrestricted and endowment funds pro rata to the net book value of the underlying fixed assets.

No value is attributed to the land owned by the charity. Historical cost information is no longer available for this property and the Trustee considers that attempts to provide valuations on an existing use basis would produce no useful or reliable information. If it were possible to base a provision for depreciation on historical cost, it is probable that the amount would not be material.

Debtors

Debtors are recognised at the settlement amount net of any discounts offered. Prepayments are valued at the amount prepaid after taking account of any discount due.

Creditors

Creditors are recognised when the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors are normally recognised at their settlement amount after allowing for any discounts due.

Taxation

William Jones’s Almshouse Charity is a registered charity and as such is entitled to relevant tax exemptions on its charitable income and gains properly applied under normal circumstances for its charitable purposes.

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William Jones’s Almshouse Charity Annual Accounts for Year End 31 March 2023

1. Accounting policies (continued)

Funds Structure

Designated funds represent unrestricted funds which have been earmarked by the charity for specific purposes. They include a sinking fund earmarked to fund future major cyclical maintenance work.

Unrestricted funds represent income received which is expendable at the discretion of the Trustee in furtherance of the objects of the charity.

Restricted reserves represent the amounts charged to householders as service charges less costs incurred relating to the Householders share of the common areas.

Endowment reserves represent the original endowment of the charity which was used to invest in freehold land and buildings less the depreciation of endowment properties.

2. Incoming resources from charitable activities

Charitable activity: providing almshouse accommodation

Maintenance charges
Heat and water charges
Losses from voids
Total almshouse income		 2023
£
196,849
14,767
(5,942)
205,674		 2022
£
189,075
14,767
(3,281)
200,561

In the years ended 31 March 2023 and 31 March 2022 all income was attributable to unrestricted funds.

3. Investment income

Unrestricted investment income relates to dividends received on designated almshouse sinking funds held in an investment portfolio and interest earned on cash deposits. Restricted investment income relates to interest earned on cash deposits held within the leasehold common parts sinking fund.

4. Other incoming resources

Other incoming resources allocated to restricted funds relate to service charges received from residents of the ten privately owned leasehold properties on the site to cover their share of maintenance costs for the shared areas. Other incoming resources also includes amounts for repairs and maintenance costs recharged to almshouse residents.

In the year ended 31 March 2022 there was £1,328 attributable to unrestricted funds and £3,087 attributable to restricted funds.

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William Jones’s Almshouse Charity Annual Accounts for Year End 31 March 2023

5. Analysis of expenditure on charitable activities:

Charitable activity: providing almshouse accommodation

Maintenance
Professional Fees
Other Property Costs
Resident Support Costs
Staff costs
Loan Interest
Management
Administration
Governance
Depreciation
Total expenditure		 Unrestricted
Restricted
Endowment
Total		 Total
Funds
Funds
Funds
2023
2022
£
£
£
£
£
140,082
-
-
140,082
59,795
-
-
-
-
852
26,156
-
-
26,156
28,879
1,805
-
-
1,805
1,550
37,410
-
-
37,410
35,395
24,487
-
-
24,487
15,358
51,607
-
-
51,607
48,431
7,877
-
-
7,877
4,867
3,429
171
-
3,600
3,420
17,802
-
24,430
42,232
42,404
310,655
171
24,430
335,256
240,951

In the year ended 31 March 2022 the amounts of expenditure attributable to unrestricted funds, restricted income funds and endowment funds were £216,350, £171 and £24,430, respectively.

6. Other expenditure

When William Jones’s Almshouse was built, ten private houses were also built on the site to help fund construction of the new almshouse. The houses were sold by the developer on long leases. The charity manages the site and charges a service charge to the leaseholders (see note 4). During the year, £3,065 (2022: £3,400) of the costs of maintaining the site, facilities and administration have been allocated to the service charges paid by the ten private leaseholders.

7. Transfers

In the prior year £7,108 was transferred from restricted sinking funds to designated sinking funds for future maintenance of the site areas and facilities shared with the ten private leasehold houses. The charity has a total sinking fund for the shared areas of £16,949 (2022: £18,656), of which £8,485 (2022: £9,328) is a designated fund and £8,485 (2022: £9,328) is a restricted fund.

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William Jones’s Almshouse Charity Annual Accounts for Year End 31 March 2023

8. Tangible fixed assets

8. Tangible fixed assets
Freehold land Fixtures, fittings
& buildings & equipment Total
£ £ £
Cost
At 1 April 2022 2,194,421 14,094 2,208,515
Additions in the year - 1,354 1,354
At 31 March 2023 2,194,421 15,448 2,209,869
Depreciation
At 1 April 2022 357,343 12,281 369,624
Charge for the year 40,838 1,393 42,231
At 31 March 2023 398,181 13,674 411,855
Net book value at 31 March 2023 1,796,240 1,774 1,798,014
Net book value at 31 March 2022 1,837,078 1,813 1,838,891

For insurance purposes the value of the charity’s freehold land & buildings is £5,058,953 (2022: £4,557,615).

9. Investments

During the prior year the charity established an almshouse sinking fund which is intended to fund the cost of major cyclical maintenance of the charity’s almshouse assets over a 50 year period. The sinking fund contributions are invested in an investment portfolio managed by Evelyn Partners. The movements on the sinking fund investment portfolio are shown below.

The sinking fund was fully utilised on cyclical maintenance in May 2022.

Movements in the year
Market value 1 April
Additions
Disposals
Investment management charges
Cash introduced or withdrawn
Adjustment to market value
Market value at 31 March
Historical cost		 2023
£
26,782
-
(22)
(134)
(26,267)
(359)
-
-		 2022
£
-
27,862
(1,337)
(69)
1,615
(1,289)
26,782
28,000

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William Jones’s Almshouse Charity Annual Accounts for Year End 31 March 2023

9. Investments (continued)

Breakdown

Alternatives and Multi-Assets
UK quoted equities
UK Investment & Unit Trusts
Overseas Equities
Cash
Market value at 31 March
Share of gains
Realised gains
Unrealised gains/(losses)
10. Debtors
Due within one year:
Prepayments and accrued income
Trade debtors
Other debtors
11. Creditors
Due within one year:
Repayments due on loan from group entity
Amounts owed to parent company
Amounts owed to group entity
William Jones's Schools Foundation loan
Trade creditors
Accruals and deferred income
Other creditors		 2023
£
-
-
-
-
-
-
2022
£
(969)
610
(359)
2023
£
1,028
5,888
17,948
24,864
2023
£
32,443
176,377
115,439
960
19,080
9,731
35
354,065		 2022
£
4,813
7,187
2,390
10,776
1,615
26,782
2022
£
(39)
(1,250)
(1,289)
2022
£
3,655
7,069
-
10,724
2022
£
36,755
103,463
3,250
480
2,211
9,341
3,458
158,958

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William Jones’s Almshouse Charity Annual Accounts for Year End 31 March 2023

11. Creditors (continued)

Due after more than one year:
William Jones's Schools Foundation loan
Repayments due on loan from group entity		 2023
£
480
441,408
441,888		 2022
£
960
471,326
472,286

Please also see further information on the William Jones’s Schools Foundation Loan in note 12. Further information on the Orchard Homes Loan is shown in note 13.

12. Loan from William Jones’s Schools Foundation

Loan value at 1 April
Repayments made during the year
Loan value at 31 March
Due within one year
Due after more than one year		 2023
£
1,440
-
1,440
960
480
1,440		 2022
£
1,920
(480)
1,440
480
960
1,440

The loan is interest free and terms require £480 to be repaid per annum. The repayment for 2022-23 was still outstanding at 31 March 2023.

13. Loan from Orchard Homes

Orchard Homes is a wholly owned subsidiary of Bristol Charities whose main objective is to provide almshouse accommodation for poor persons resident in the City of Bristol.

Orchard Homes has agreed to lend to William Jones’s Almshouse Charity up to £750,000.

Interest is charged on the outstanding balance, compounded monthly, at an interest rate of 2.73% above the annual Bank of England base rate. The loan term is 21 years from 1 August 2012.

Loan value at 1 April
Interest charged
Repayments made during the year
Loan value at 31 March
Due within one year
Due after more than one year		 2023
£
508,081
24,487
(58,717)
473,851
32,443
441,408
473,851		 2022
£
545,390
15,358
(52,668)
508,081
36,755
471,326
508,081

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William Jones’s Almshouse Charity Annual Accounts for Year End 31 March 2023

14. Related party transactions

The charity has taken advantage of the exemption under FRS 102 Section 33 not to disclose transactions with charities, 100% of whose voting rights are wholly controlled within Bristol Charities.

There were no other related party transactions with the charity.

15. Statement of funds

Unrestricted funds
Designated funds
Restricted funds
Endowment funds
Unrestricted funds
Designated funds
Restricted funds
Endowment funds		 Balance at
Balance at
1 April
Transfers
31 March
2022
Income
Expenditure
and gains
2023
£
£
£
£
£
136,353
206,067
(234,382)
(49,337)
58,701
36,109
84
(76,273)
48,566
8,486
10,021
4,402
(5,102)
-
9,321
1,103,177
-
(24,430)
-
1,078,747
1,285,660
210,553
(340,187)
(771)
1,155,254
Balance at
Balance at
1 April
Transfers
31 March
2021
Income
Expenditure
and gains
2022
£
£
£
£
£
181,033
201,889
(216,350)
(30,219)
136,353
-
229
-
35,880
36,109
17,609
3,091
(3,571)
(7,108)
10,021
1,127,607
-
(24,430)
-
1,103,177
1,326,249
205,209
(244,351)
(1,447)
1,285,660

15. Statement of funds (continued)

Unrestricted funds have no restrictions and can be used for any class of expenditure.

Designated funds represent unrestricted funds which the Trustee has earmarked for specific purposes, in this instance sinking funds to meet the cost of future major cyclical maintenance of the shared common parts.

Restricted funds represent leasehold sinking funds held to cover major future repairs on shared areas of £8,486 (2022: £9,328) plus money owed in relation to leasehold service charges of £835 (2022 - £693).

Endowment funds are in respect of the almshouse housing properties.

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William Jones’s Almshouse Charity Annual Accounts for Year End 31 March 2023

16. Analysis of net assets between funds

At 31 March 2023
Tangible fixed assets
Current assets
Current liabilities
Creditors due after
more than one year		 Unrestricted
Restricted
Endowment
funds
funds
funds
Total
£
£
£
£
719,267
-
1,078,747
1,798,014
143,873
9,321
-
153,194
(354,065)
-
-
(354,065)
(441,888)
-
-
(441,888)
67,187
9,321
1,078,747
1,155,255
Unrestricted
Restricted
Endowment
At 31 March 2022 funds
funds
funds
Total
£
£
£
£
Tangible fixed assets 735,714
-
1,103,177
1,838,891
Fixed asset investments 26,781
-
-
26,781
Current assets 41,211
10,021
-
51,232
Current liabilities (158,958)
-
-
(158,958)
Creditors due after (472,286)
-
-
(472,286)
more than one year
172,462
10,021
1,103,177
1,285,660

17. Independent examiner’s fees

The Independent Examiner’s fees were £3,420 (2022: £3,420), of which £171 (2022: £171) was allocated to the service charges for the private householders.

18. Staff costs

Bristol Charities employed Scheme Support Coordinators and a cleaner at William Jones’s Almshouse Charity. The employees’ salaries, national insurance contributions and pension contributions were charged to William Jones’s Almshouse Charity. Staff costs also include an allocation of Bristol Charities’ other housing staff team members.

The total staff costs during the year, including training and recruitment costs, were £38,089 (2022: £36,111).

19. Trustee remuneration and expenses

No remuneration or expenses were paid by William Jones’s Almshouse Charity to the Trustee during the year, or the prior year.

20. Financial commitments

On 1 April 2021 the Bristol Charities group entered into a 36-month contract for Facilities Management Services. William Jones’s Almshouse Charity’s contractual commitment at 31 March 2023 was £7,294 (2022: £12,600).

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William Jones’s Almshouse Charity Annual Accounts for Year End 31 March 2023

21. Ultimate controlling party

Ultimate control over the entity is held by Bristol Charities as sole Trustee of William Jones’s Almshouse Charity. Bristol Charities’ charity registration number is 1109141 and its Company registration number is 05402303.

Bristol Charities’ principal purposes are the provision of almshouse accommodation and a Grants program to individuals and institutions. A copy of Bristol Charities’ consolidated group accounts, which include the William Jones’s Almshouse Charity results, can be found on the Bristol Charities website.

22. Statement of Financial Activities – prior year

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