ST JOHN'S ALMSHOUSE CHARITIES TRUSTEES REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020 Charfty Number: 230417 Ii. ST JOHN'S ALMSHOUSE CHARITIES Contents Page Legal & Administrative Informallon Trustees Annual Report Independent Examine￿$ ReF*Jt Stalgmgnl of Financial Activities Balance Sheet Notes to the Financi81 Statements 8-13 ST JOHN'S ALMSHOUSE CHARITIES LEGAL AND ADMINISTRATIVE INFORMATION Trustees Mr M G Baker MBE Cw)ted TnJstee- Chaiman Revd J Randall EX-Off￿10 Trustee - Rector of All Saints & St Mary's Churches. Huntingdon Cllr A Blackwell Trustee nominated by Hunlingdon Town Coun¢il Cllr S Grfford Trustee nominated by Huntingdon Town Council Mr A Butler Cothopl6d Trustee Mr L Button Co-opled Truslee Mrs E IrvSng Co-opted Trustee Mr T P Johnson FCA Co-opted Trustee & Treasurer Mrs D Peacock Co-opted Trustee Mr C Saunders C(>opted Trustee Charltable Status st John's Almshousa Charities is an uninccwrat8d charity r￿IStered in Enyand. number 230417 Prlnclplo Address The principle address of the charity is 27 Hartlord Road. Huntingdon, CambrKlg6shin. PE29 3RE Bankers N8tlonal Weslmlnsl8r Bank ￿c. 92 High Street, Huntlngdon, Camtrmlthjeshire. PE29 3DT Inde￿ndant Examlner Mr D G Croker Retired Chartered AC￿untant 5 Wlllow Close. Brampton. Huntingdon. Cambridgeshire, PE28 4RJ SollGhor8 Hewtsons. 7 Speneer Parade, Northampton. NN15AB Clerk to the Truslees Mr5 B Howells ST JOHN'S ALMSHOUSE CHARITIES TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 DECEMBER 2020 Objectlves and aclfvhles for the publlc benefft The principal object of the chartty is Ihe provisk)n of al￿￿h￿se accommodallon for slngle women who by force of circumstances and resources. are in need. Pnonty gNen to women vtho reside in Huntingd1￿, and It Is thls group of people b**iich forms the basis of the publ￿ benefrt provKled by the charlty. The charity carries out tts oblecllves by: maintaining the extemal and Internal features of the eight resKlential htyjses in GeC￿e Stre8L Hunllngdon. in a secure and h8btt8ble stale. and advertlslng empty aCcoMmc#Jat￿ to the general public. arKI reviewing the ¢ondltbn of th6 propertias, and cary ￿t capital works after securing approprlat6 funding. The Tw$l68s confimi that they have referred lo the guidance contained in the Charity Commission's general guidance on public benefit when reviewing th8 Trust's aims and 0￿ectIves. and in planning future a¢tivities. Structuro, govomanc• and managoment The charity is an unlncorporated assoaation govemed by our constitUt￿n whkh is datsd 12 November 2012. The trustees compris• 1 eX￿fficI0 trustee wfv) is Ihe current incumbent of All Saints and also St Mary's Churches In Huntingdon. 2 nominee trustees from Hunlingdon Town Council and a maximum of 9 other trustees, and any new trustees are appointed by the existing Trustees. Where there is a COwOPted trustee vacancy, the remainirsg trustees endeavour to recrull a new trustee with relevant experience, skills and an empathy with the objects of the charity. As part of their induction, new trustees are provided a copy of the Constttution, Trustees Handbook, the Residents Handbcmjk. and various other relevant doc#Jments to enable them to gain a ftjll appreciation of thelr dulles and obligations as a trustee. The Trustees Handbwk ¢Mtains the charity's policies for trustee induction, risk management. investment policy and mana￿Ment of surplus funds. The trustees meet on a quart8ty basks to review the positN)n and a standard aganda Is adopted to ensure thal all matters are covered. The day to day administration of F￿pety management and reswjents issues is delegated to the relevant sub-committee, in conjunction with the Clerk to the Trustees. but all rna1￿ decIs￿nS are either approved or ratified at a full trustees meeting. The sutpcommillees are: Residents. SU￿cOmmittee. Buildings sutpcommittee.. Finance sutrtrcc*nmittee. Icontinued ￿ page 31 ST JOHN'S ALMSHOUSE CHARITIES TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 DECEMBER 2020 (continued) Structuroi governancè and manag•m•nt (contlnued) The charity is a m8mb8r of the Almshouses AS￿￿18t￿￿ whith off￿$ &8sislan(*. advice. guid8nce and encouragement to the numerous almshouse trustee bcKlies to enable them to provide suitable accommodation for people in need. The Association also represents these Char[t￿ with the Charity Commission. Homes England, and the Regulator of Social Housing. the Land Registry and other Gov8mment deparlments. Achl•v•m•nts and porfornianc• Residentsryour resldénts continue to thrlve, of th8 8kJht have had brief stays In hosptsl thls year but are now at home and well. They continue to supwt one another as usual and especialty throughout the 202012021 pandernlc. The trustees invited the residents plus a guest as well as som8 bcal dwjnitaries to aftemc•J) tea at the George Hotel in Huntingdon in January 2020. This ￿ds well arter￿ed and ￿K>st enJoyabl8. It was noted that the residents held a 'distsnced' tea and Cake 'get tO9etherf in their back gardens on VE day in 2020. On b6hall of tho Truste88 the Clerk distrTrbuted to each resident .smaN t()tlles of hand 88niti8er and disposable face masks in Aprivmay. There ware no changes to our resid8nts throughout the yéar and so the ￿Ve1 of occupancy was 100%. The Chalmian 8nd Clerk have made vlslts of a sochql nature. where possibl8. In Ilne with the Covld r8StTictions. To ensure the residents welkbeing and Iwo othèr trustees, likewise. havè visited for sociallpracticallbuilding and mainl*nance concems a$ well as to ensure the peace of mind and conlentedness of the re$ldents. This has also been In Ihe form of texlirffJ and teleph￿0 calls since March 2020. Residents re￿1ve cards and flowers on birthdays and cards at major festivals. induding a small grocery voucher at Christmas. At the ènd of 2020 there were 10 ex-officio, nominated and cwted trustees. leaving 2 vacancies for new tnjstees and the trustees are committed to having a Board of Trustees wf(h varied but complimentary skills to benefrt the charity. It was noted that there is still a potenlial vacancy for someone wrth a legal background in property and human resources. Iconlinued on page 4] ST JOHN'S ALMSHOUSE CHARITIES TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 DECEMBER 2020 (contlnued) Achl•véménts and perfornianc8 (contlnu•d) The trustees maintained their awareness of tha￿ own Fthmance fra￿￿rfk estsblished in 2015 as follows: To maintain a high level of attendance at trustee meetings (1. rèal. and 3 Zoom meetirvJs in 20201 and this was noted as 88% (201988%>. To ensure a minimum of 4 quarterty meetings and this was achwed in 2020. Duo to Covid any relevant Lxursas for Trustees ¢oukl not b8 m•Je available. To confimi trustees. C￿pIlanCe with its own Trustees Plandbook. any requirements of the Almshouse Association. and regulators. The Charity CommissM)n. This was broughl up to date and also through th8 normal process of management there was no evidence of any non•compllance. To review the risk register annualty or more fr￿Uenty as requwwj aryj this was revlewyd in light of the pandemic. Flnanclal revlaw and r•s•rw•s The charlty had a successfijl year achiewng a surplus before transfers of £27,237 {2019- surplus of £26,135) and the outstanding loans weffj reduced by £19,95912019 - £19,237). The trustees prepare an annual trrtjdget and the results Mwe in line with the expècted results and the budget for 2020 shows the surplus being maintained and gNes assuraneA to the tnjstees that the charity ¢onlinues lo be a going concem for the next 12 months. The charity's pollcy wlth respect to Teservos is to relain 12 months expenditure (exC￿dIng depreciation) In separate account and 2020 Confirmed Ihal rev￿￿8 exp8ndrtur8 and capital repayments amounted to approximately £40,000. At the end of the 2020 the charity had £41.682 in a separate deposit account to represent this reserve. Trugt•es' r•sponslbllhles In rolatlon to the financlal sLit•m•nts: The trustees declare that they have approved the above trustees. report Signed on behalfof theTrustees:....... ............ Mr M G Baker MBE Chaimian Date.. 21 July 2021 ST JOHN'S ALMSHOUSE CHARITIES INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE ST JOHN'S ALMSHOUSE CHARrriES FOR THE YEAR ENDED 31 DECEMBER 2020 I report to th8 trustees on my eXam￿at￿)n of th8 tharitys a￿￿)Unts of the charity for the year ended 31 December 2020 which are set out on pages 6 to 13. Rosponslbllltles and basls of r•port As Ihe charity's twslees, you are responsible for th8 preparatK)n of the accounts In accordance wlth the requirements of the Charities Act 2011 (tt)e Act). I report In respect of my examlnatlon ofthe charrlys ace4)unts carrlgd tyjt under section 145 01 the 2011 Act and In ¢arying out my 8xaminalion I have followed all the applicable DIr￿tIonS given by the Charity Commission under section 145(5)(b) of the Act. Ind•p•nd•nt éxamln•rfs *tal•m•nt I have completed My examination. I confimi that no material matters have come to my attèntion in connectlon wth the examination, giving me cause to believe that in any matenal respect.. accounting records were not kept in respecl of the tharity as requir8d by section 130 of the Act: or 2. the accounts do not accord with those records; or 3. the accounts do not comply with tha appliCa￿e requiremerrts o)nceming the form and content of accounts sel out in the Charities (Accounts and Reports) Regulatrons 2008 other than any requirement that tha a¢¢ounls gNe a 'true and tsir view, whith is not a matter considered as part of an independent examinatèJn. I have no concems and have come across no matters in connection with tha examination to which attent￿n should be drawn in this rt to enable a kyoper understanding of the a¢c4)unts to ba reached. D G Croker Retired Chartered AcrAJntant 5 Willow Close Brampton Hunlingdon PE28 4RJ Dats: J7" 54 2021 ST JOHN'S ALMSHOUSE CHARrriES STATEMEKf OF FINANCIAL ACTivmES FOR THE YEAR ENDED 31 DECEMBER 2020 2020 2019 Totsl Funds Funds Funds Funds Funds Incomlng rosoure•8 {Not• 3) Income and •ndowm•nts from: Donation5 & legacies Charitable activities Bank interest receNable 5.000 44.855 550 5.000 44.291 610 44.855 550 Total 50,405 50,405 49,901 R•8ourc•8 ￿￿nded INot• 4) Expendltur• on: Charitable activitias (23,168) {23,168) (23,766) Total 23,168 N•t Incom• {•xpondltur•) 27.237 27,237 26,135 Trnn8f•r betw••n fund• (680) 680 Not movement In funds 26,S57 27,237 28.135 Rgconclllatlon of funds: Total funds brought forward 840,581 5,440 2.084 848.105 821,970 Total funds carrled forward 867,138 6.120 2,084 875.342 848,105 The statement of financial activit*s includes all gains and losses recc¥Jnised in tho year. l income and expendithre derives from (xjntinuing activities. ST JOHN'S ALMSHOUSE CHARITIES BALANCE SHE￿ AT 31 DECEMBER 2020 2020 Total Funds 2019 Total Funds Unrestrl¢ted Restrlcted Endowment Funds Funds Funds Flxed assets (Nots 5) Tangible assets 889.800 889.800 894.240 Current assets Debtors (Note 61 Cash at bank {Not8 7) 1.177 102.007 103.184 1,177 110.211 111.388 995 98.847 99,842 6.120 6.120 2.084 Crodltors: amounts falling due within one year (Note 8) {21,204) (21.204} (23.464) Not curr•nt a88•ts 81.980 6,120 2.084 90.184 76.378 Total assets less ¢urr•nt Ilabllltles 971.780 6.120 2.084 979.984 970.618 Credltors: amounts falling due after one year (Note 81 1104.642) {104,642) 1122,513) Total n•t asséts 867,138 6,120 875.342 848,105 Thé funds ol the chartty.. Endowment funds (Note121 Restricted funds {Note13) Unrestricted funds 2.084 6.120 867.138 2,084 5,440 840.$81 6.120 867.138 Total charfty funds 867 138 The noles on pages 8 to 13 fomi part of these accounts Approved by the Trustees on 21 Juty 2021 and signed on their behaw by.. M G Baker Chalmian of Trustees ohnson tee l Tr&tsurer ST JOHN'S ALMSHOUSE CHARITIES NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020 1 Basls of preparatlon 1.1 Bas18 of accountlng These accounts have been prepared under the historical cost convention wrth items Ter￿gnised at cost or Iransaction value. unless olheNise stated in the relevant notes to these accounts. The accounts h#ve been prepared in accordan￿ with the Statement of Recommended Practice.. AGGounting and Reporkn'ng by Charities preparing their acc(yJnts in accordance with the Financial Reporting Standard appIl￿ble in the UK and Republic of IrelarKJ (FRS102) issu8d on 16 July 2014 and wrth the Charities Act 2011. The charity has taken advantage of the provisic￿5 in the SORP for charrtw apptying FRS 102 Update bulletin 1 not to prepare a Statement of Cash Flows. 1.2 Golng ¢oncom The accounts have been prepared on a going concem basis as the trustees believe that no material uncertainly exists. The trustees have consKJered the level of fvnds held, and the expected levels of income and expendrture for 12 months from approving these a{￿oUnts. The budgeted income and expenditure is sufficient, together with the level of r8serves held for the tharity to be able to continue as a going concem. 1.3 Accountlng •Atlmat•s No changes to accounting estimates have occurred in the reporting p8rityJ. 2 AcGountlng pollcl•s 2.1 Incom R•cognttlon of Income These are included in the Statement of Finan￿al Activities when: Ihe chanty becomes entitled to the resources; it is more likely than not that the trustees will receNti Ihe rescMJrc*s', and the monetary value can be measured with sufficiant relrdbilty. Oflsettlng There has b88n no offsetting of assets and liabdf(ies. or Income and expenses. unless required or permitted by the FRS102 SORP or FRS102. Grants and donatlons Grants and donations are onty induded in the SOFA when the general In￿Me rec(NJnition criteria are mat. ST JOHN'S ALMSHOUSE CHARITIES NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020 2.2 Expenditure and Ilabllltles Llablllty recognltlon Liabilrties are recognlsed where Tt is more likely than not that there is a legal or constructNe obligation committing the chanty lo pay out resources and the amount of the obligation can be measured with reasonable (￿taInty. Governance and support costs Govemance costs compw all cx>sts invdving public aLxxuntabllty of the charity and its compliance with regulation and practice. There are no material supp(xt costs incurred by thg charity. Defe￿ Incomo No material rtem of deferred income has been In¢luded in th& accounts. 3 Analysls of In¢ome Restrlct•d Income Funds 2020 Total Funds 2019 Total Fund• Unr•strlcted Fund• Endowment Funds Donallons & Logacles Don8tlons Grants Totsl 5,000 5,000 5.000 5,000 5.000 Charltsblè actlvftles Weekly m8intenance contributi¢)ns Total 44,855 44,855 44.291 44.855 Bank Interest recelvable Intsrest Total 550 610 610 550 ST JOHN'S ALMSHOUSE CHARITIES NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020 4 Analysls of expondllurè Restrict•d Unrestrfct•d Incom• Endowment Funds Funds Funds 2020 Total Funds 2019 Total Funds Expendltur• on charltable actlvltlos Propgrty expenses: Repairs and maintenanc• Gas boiler maintenance Insurance 1.734 3.749 1,287 1.734 3,749 1.287 1.792 3,279 1.245 Depre¢iation Legal & professional costs Interest and flnanc• costs: Charity Bank Hlnchingbrooke Foundat Rosldents co8ts: Television licèn¢es Resldents supwt 4.440 4.440 4.440 7.519 7,519 490 8,112 666 53 440 30 513 440 Gov8rnanc• costs Meeting expenses Subseriptions Poslag8 and stationery Training & travel expenses Miscellangous expenses C18rk's fees 40 205 103 45 176 3,120 3,689 215 215 52 69 3.120 3.456 69 3.120 3,456 Total charltsbl• actlvltlos 23,168 23,766 10 ST JOHN'S ALMSHOUSE CHARITIES NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020 S Tanglble flxod assets Land and Equlpmenl Bulldlngs Total 5.1 Cost At 1 January 2019 Additions Dlsposals At 31 December 2019 912.000 4.960 916.960 916 960 5.2 Doprèclatlon and Impalrments Basis Stralght line Rate 0.75% Straight line 25% At 1 January 2019 Charge for the year At 31 Dècembgr 2019 17,760 4.440 22,200 18,280 4.440 27,160 4,960 5.3 Net book value 31 Dec6mb6r 2020 889 800 31 December 2019 The freehold land and buildings were valued at £912.000 on 11 January 2011 by W8sUoy & Huff. Chartered Surveyors. This value has been adopted as th8 deemed cost of the assets C£Jncemed on transition lo FRS102. There was no comparable cost or depreciation or net I￿￿k value prior to the capitsl development o)sts incurred in 2010 and 2011. Land and t￿lIdIngS indudes land valued in 2011 at £320,000 on which no depreciation charge is mad8. 6 Anatysls of debtorn 2020 2019 Weekty maintenance contritothions due Prepayments 1177 1177 995 995 7 Cash at bank 2020 2019 Short tenn deposits Cash at bank 41.682 68.529 110,211 41,100 57.747 98.847 11 ST JOHN'S ALMSHOUSE CHARITIES NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020 8 Analysls of credltors AMOU￿ falling du• t*lthln on• ￿ar Am