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2023-12-31-accounts

CHARITY REGISTRATION NUMBER: 230090

Lord Kitchener Memorial Holiday Centre Unaudited financial statements

31 December 2023

Lord Kitchener Memorial Holiday Centre

Financial statements

Year ended 31 December 2023

Page
Trustees' annual report 1
Independent examiner's report to the trustees 7
Statement of financial activities 8
Balance sheet 9
Notes to the financial statements 10

Lord Kitchener Memorial Holiday Centre

Trustees' annual report

Year ended 31 December 2023

The trustees present their report and the unaudited financial statements of the charity for the year ended 31 December 2023.

The financial statements have been prepared in accordance with the accounting policies set out in notes to the accounts and comply with the charity's governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published in October 2019.

Reference and administrative details

Registered charity name Lord Kitchener Memorial Holiday Centre Charity registration number 230090 Principal office 10 Kirkley Cliff Lowestoft Suffolk NR33 0BY

The trustees

The trustees who served during the year and at the date of approval were as follows:

Mr J Stone (Chair) Mr T Byrne MBE (Vice Chair) Mr K Smith Mrs C Wall (Treasurer) Mr A Jacobs Mrs M Pettinger (Appointed 23 May 2023) Independent examiner Mark Proctor FCA Lovewell Blake LLP Chartered accountants Bankside 300 Peachman Way Broadland Business Park Norwich NR7 0LB Bankers HSBC 34 London Road North Lowestoft Suffolk NR32 1EN

- 1 -

Lord Kitchener Memorial Holiday Centre

Trustees' annual report (continued)

Year ended 31 December 2023

Objectives and activities

The Charity's principal objectives are to benefit the public by:

Providing the relief of persons in need by reason of age, poverty or disability, who have served in the naval, military or air forces of the Crown (including the Commonwealth) or the merchant navy or ex-service members of the Emergency services or the husbands, wives or partners, widows or widowers of the same in particular through the provision of holiday accommodation.

The Trustees have taken due regard to the guidance published by the Charity Commission on public benefit. It is considered that a public benefit is provided by providing holiday accomodation to serving families.

Achievements and performance

As Chair of Trustees, it continues to be enormously inspiring and a privilege to be part of such a dedicated team of volunteers and staff.

The improvements, and updates around the building with decoration and upgrading of the bedrooms have seen a positive effect in out trip advisor ratings and feedback. This seems to be leading to an increase in bookings.

Fundraising events, which include quiz nights, bingo nights, and a ball have continued, and the Gazebo and activities table has visited various events not only to fundraise but to raise awareness as well.

Our staff, trustees, patrons and volunteers work across every corner of the country to bring awareness of Kitcheners to the forefront of the minds of Armed Forces Veterans, and Emergency service veterans. The attendance of our veterans and blue light breakfasts is increasing week on week and forward bookings for 2024 is also on the up, with many returning guests and lots of new faces.

It is an important role of the property to raise awareness of the history of the Armed Services and the sacrifices made by the service personnel amongst the public who have and do serve the country. There seems to be an issue in raising awareness amongst serving and retired and is an area which will be a focus going forward.

The Trustees have full confidence in our leadership team and staff for a very healthy, positive future of Kitcheners.

We have built on last years occupation figures and the move to using the booking platform with a dynamic pricing and booking system has proved to be of some success.

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Lord Kitchener Memorial Holiday Centre

Trustees' annual report (continued)

Year ended 31 December 2023

Financial review

Income and Profit

The total net income for the year was £210,014 and expenses were £200,739. Total profit for the year was £9,307. This was an improvement on the previous year 2022 which showed a loss. The increase can be attributed to increased room bookings, assisted by recent room refurbishments, as well as better marketing and online presence.

Further, individual donations received, and monies raised through fund raising events by the Volunteer Committee (previously known as the Management Committee) have increased on the previous year.

Events such as the veterans and blue lights breakfasts, comedy nights and the summer ball are well attended and continue to support the charity both with the funds raised at the events, and the PR gained as a result of them.

We remain very appreciative of the support and financial assistance provided by the Army Benevolent Fund, the RAF Benevolent Fund and Seafarers UK, although it is expected these funds will not be made available in future years. The charity must plan for this loss on income, without which the Charity could struggle to remain in existence.

Expenditure

Cost of sales have increased; however, this would be expected in line with increased sales. Costs such as food and drink were monitored and managed carefully by the Managers, as were prudent purchases of sundry expenses. Laundry cleaning costs continue to be scrutinised and it is felt there are more efficient ways of managing these costs, so a new supplier is being sourced for the future. Utility costs continue to rise in line with room use and increases imposed by the utility companies.

Repairs and maintenance remain a major expense at £16,937.

Staff salaries remain the biggest costs at £87,107.

A new website was commissioned and rolled out this year. A total, one-off, cost of £3,100.

Reserves policy

Free reserves as of 31 December 2023 amounted to £11,346 (2022: no free reserves, with net unrestricted current liabilities of £1,494).

There were no restricted funds as of 2023.

Cashflow has been an issue throughout the year, however started to pick up towards the end of the year. The Trustees continue to manage it closely, with an emphasis on ensuring available funds to cover overheads during the quieter months from October to March.

The level of maintenance required year on year is variable and the Trustees and Managers endeavor to prioritise the work required (depending on health and safety, maintaining the building infrastructure, alongside that required to ensure minimum impact on income) in line with cash available.

When priority work, such as window replacement, has been completed it is hoped that reserves can be built up and restricted funds re-introduced for the future protection and investment of the charity.

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Lord Kitchener Memorial Holiday Centre

Trustees' annual report (continued)

Year ended 31 December 2023

Financial review (continued)

Principal funding sources

The principal funding source of the charity is from providing accommodation to ex-servicemen as well as to the public. This is likely to remain the majority source of income moving forward.

Donations are gratefully received although the expectation is that some of the larger ones made by the ABF and the RAF will no longer be made available in future years. The Trustees are endeavoring to replace these from other military charitable sources.

Funding from events such as the banger rally, breakfasts and the summer ball remain an important income stream which help to cover overheads.

Investment policy

The Trustees consider that there are no funds available for long term investments and have decided to place available funds for replacement of windows.

Consideration is being given as to the possibilities of how we fund the renovations going forward which will include borrowings. There is a considerable value in the building, and it may be a possibility as some of the rooms also need renovation.

Plans for future periods

Lord Kitchener Memorial Holiday Centre continues to hold a variety of events and consistently has many bookings throughout the year to stay in the accommodation.

As the incoming Chair of Trustees, I arranged a strategy meeting with trustees and the management committee to look at “Why” we are in existence.

The centre is becoming more reliant on income from public lettings and there is a great opportunity to raise its profile with armed services and veterans in the UK in honoring their sacrifices and service, ensuring they receive the recognition, support, and care they deserve. It also helps to foster national pride, educate the public about the challenges faced by those in uniform, and build a strong sense of community and solidarity. By highlighting their contributions, we can better address their needs and promote a deeper understanding of the military's role in safeguarding the nation's security and values.

Following on from this meeting it’s been decided that we will no longer be able to offer discounts to service personnel as we no longer get the grant funds for this.

The Management Committee will hence forth be known as a fundraising and P.R. committee.

Management of the business will be pushed down to the managers.

Structure, governance and management

Governing document

The charity is regulated by a Scheme of the Charity Commissioners dated 7th January 1919. Registered with the Charity Commissioners under number 230090.

- 4 -

Lord Kitchener Memorial Holiday Centre

Trustees' annual report (continued)

Year ended 31 December 2023

Structure, governance and management (continued)

Recruitment, appointment and training of Trustees

Trustees shall be persons who through occupation, employment or otherwise have special knowledge of the area of benefit or who are otherwise able by virtue of their personal or professional qualifications to make a contribution to the pursuit of the objects of the charity.

The Board will need to recruit more trustees and it needs to be a priority to ensure that we consider the diversity of the trustees.

It is a challenge recruiting trustee and volunteers in general. The search continues with a focus on an appropriate diversity of trustees.

Thanks

I would like to acknowledge and thank the previous Chair Denise Brady for her hard work and commitment over several years and I am looking forward to being able to build on that work.

Risk management

A sub-committee of the Trustees has identified the major risks to which the charity is exposed and systems have been established to mitigate those risks. These risks are reviewed annually.

Organisational structure

The Centre has a Management Committee of 8 members who meet monthly and are responsible for the day to day running of the establishment.

The trustees oversee the Management Committee when deemed necessary, but are solely in charge of the fabrication of the building itself and the employment of the Centre manager and his wife who ensure that the centre continues to deliver the high standards previously set.

The strategy meeting that is being arranged will be looking at the Organisational structure as we have two managers employed to manage the day to day running of the organisation.

The management committee as is primary role now is that of a fundraising and P.R.

True and fair override

The financial statements have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair view'. This departure has involved following the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland issued in October 2019 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.

Independent examiner

A resolution to reappoint Mark Proctor of Lovewell Blake LLP as independent examiner for the ensuing year will be proposed at the Annual General Meeting.

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Lord Kitchener Memorial Holiday Centre

Trustees' annual report (continued)

Year ended 31 December 2023

The trustees' annual report was approved on 29 October 2024 and signed on behalf of the board of trustees by:

Mr J Stone (Chair) Trustee

- 6 -

Lord Kitchener Memorial Holiday Centre

Independent examiner's report to the trustees

Year ended 31 December 2023

I report to the charity trustees on my examination of the financial statements of the charity for the year ended 31 December 2023 which comprise the statement of financial activities, balance sheet and the related notes.

Responsibilities and basis of report

As the charity's trustees you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the charity's financial statements carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or

  2. the financial statements do not accord with those records; or

  3. the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Your attention is drawn to the fact that the Charity has prepared the accounts (financial statements) in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has since been withdrawn.

I understand that this has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.

Mark Proctor FCA Independent Examiner

Lovewell Blake LLP Chartered accountants Bankside 300 Peachman Way Broadland Business Park Norwich NR7 0LB

31 October 2024

- 7 -

Lord Kitchener Memorial Holiday Centre

Statement of financial activities

Year ended 31 December 2023

2023 2022
Unrestricted Restricted
funds funds Total funds Total funds
Note £ £ £ £
Income and endowments
Donations and legacies 4 209,797 209,797 150,784
Investment income 5 217 217 78
   
Total income 210,014 210,014 150,862
   
Expenditure
Expenditure on charitable activities 6 200,739 200,739 159,712
   
Total expenditure 200,739 200,739 159,712
   
Net income/(expenditure) and net
movements in funds before gains and
losses on investments 9,275 9,275 (8,850)
Net gains/(losses) on investments 7 (32) (32) 490
Net income/(expenditure) before transfer of
funds 9,307 9,307 (9,340)
Transfers between funds 11,881 (11,881)
   
Net movement in funds 21,188 (11,881) 9,307 (9,340)
Reconciliation of funds
Total funds brought forward 108,105 11,881 119,986 129,326
   
Total funds carried forward 129,293 129,293 119,986
   

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

The notes on pages 10 to 17 form part of these financial statements.

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Lord Kitchener Memorial Holiday Centre

Balance sheet

31 December 2023

2023 2022
Note £ £
Fixed assets
Tangible fixed assets 12 116,024 107,708
Investments 13 1,923 1,891
 
117,947 109,599
Current assets
Stocks 14 2,150
Cash at bank and in hand 14,733 11,712
 
16,883 11,712
Creditors: Amounts falling due within one year 15 5,537 1,325
 
Net current assets 11,346 10,387
 
Total assets less current liabilities 129,293 119,986
 
Net assets 129,293 119,986
 
Funds of the charity
Restricted funds 11,881
Unrestricted funds 129,293 108,105
 
Total charity funds 16 129,293 119,986
 

These financial statements were approved by the board of trustees and authorised for issue on 31 October 2024, and are signed on behalf of the board by:

Mr J Stone (Chair) Trustee

The notes on pages 10 to 17 form part of these financial statements.

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Lord Kitchener Memorial Holiday Centre

Notes to the financial statements

Year ended 31 December 2023

1. General information

The charity is a public benefit entity and a registered charity in England and Wales and is unincorporated. The address of the principal office is 10 Kirkley Cliff, Lowestoft, Suffolk, NR33 0BY.

2. Statement of compliance

The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011 and UK UK Generally Accepted Accounting Practice.

The financial statements have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair view'. This departure has involved following the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland issued in October 2019 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.

3. Accounting policies

(a) Basis of preparation

The financial statements have been prepared on the historical cost basis, as modified by the revaluation of certain financial assets and liabilities and investment properties measured at fair value through income or expenditure.

The financial statements are prepared in sterling, which is the functional currency of the entity.

(b) Going concern

The financial statements have been prepared on a going concern basis as the trustees believe that no material uncertainties exist. The trustees have considered the level of funds and the expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern.

(c) Fund accounting

Unrestricted funds are available for use at the discretion of the trustees to further any of the charity's purposes.

Designated funds are unrestricted funds earmarked by the trustees for particular future project or commitment.

Restricted funds are subjected to restrictions on their expenditure declared by the donor or through the terms of an appeal, and fall into one of two sub-classes: restricted income funds or endowment funds.

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Lord Kitchener Memorial Holiday Centre

Notes to the financial statements (continued)

Year ended 31 December 2023

3. Accounting policies (continued)

(d) Income

All income is included in the statement of financial activities when entitlement has passed to the charity, it is probable that the economic benefits associated with the transaction will flow to the charity and the amount can be reliably measured. The following specific policies are applied to particular categories of income:

(e) Expenditure

Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is classified under headings of the statement of financial activities to which it relates:

All costs are allocated to expenditure categories reflecting the use of the resource. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs are apportioned between the activities they contribute to on a reasonable, justifiable and consistent basis.

(f) Tangible assets

Tangible assets are initially recorded at cost, and subsequently stated at cost less any accumulated depreciation and impairment losses. Any tangible assets carried at revalued amounts are recorded at the fair value at the date of revaluation less any subsequent accumulated depreciation and subsequent accumulated impairment losses.

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Lord Kitchener Memorial Holiday Centre

Notes to the financial statements (continued)

Year ended 31 December 2023

3. Accounting policies (continued)

(g) Depreciation

Depreciation is calculated so as to write off the cost or valuation of an asset, less its residual value, over the useful economic life of that asset as follows:

Furniture and fittings - 25% reducing balance
Motor vehicles - 15% reducing balance
Equipment - 15% reducing balance
Lift - 20% reducing balance

Freehold property is not depreciated because the Trustees consider that the estimated net realisable value is in excess of its current net book value.

(h) Investments

Unlisted equity investments are initially recorded at cost, and subsequently measured at fair value. If fair value cannot be reliably measured, assets are measured at cost less impairment.

Listed investments are measured at fair value with changes in fair value being recognised in income or expenditure.

(i) Stocks

Stocks are measured at the lower of cost and estimated selling price less costs to complete and sell. Cost includes all costs of purchase, costs of conversion and other costs incurred in bringing the stock to its present location and condition.

(j) Government grants

Government grants are recognised at the fair value of the asset received or receivable. Grants are not recognised until there is reasonable assurance that the charity will comply with the conditions attaching to them and the grants will be received.

Where the grant does not impose specified future performance-related conditions on the recipient, it is recognised in income when the grant proceeds are received or receivable. Where the grant does impose specified future performance-related conditions on the recipient, it is recognised in income only when the performance-related conditions have been met. Where grants received are prior to satisfying the revenue recognition criteria, they are recognised as a liability.

4. Donations and legacies

Unrestricted Total Funds Unrestricted Total Funds
Funds 2023 Funds 2022
£ £ £ £
Donations
Donations (See below) 62,581 62,581 47,310 47,310
Payments for Sponsored Guests &
Subscriptions 145,286 145,286 100,807 100,807
Grants
Government grant income 1,930 1,930 2,667 2,667
   
209,797 209,797 150,784 150,784
   

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Lord Kitchener Memorial Holiday Centre

Notes to the financial statements (continued)

Year ended 31 December 2023

4. Donations and legacies (continued)

Donations of £62,581 (2022: £47,310) have been broken down into the following:

2023 2022
£ £
Royal Air Force Benevolent Fund 2,000 7,000
Royal Navy 5,000
Royal British Legion 1,080
ABF The Soldiers 10,000
Lowestoft Council 2,000
Other Donations 48,581 34,230
 
62,581 47,310
 
5. Investment income
Unrestricted Total Funds Unrestricted Total Funds
Funds 2023 Funds 2022
£ £ £ £
Investment income 217 217 78 78
   
6. Expenditure on charitable activities by fund type
Unrestricted Total Funds Unrestricted Total Funds
Funds 2023 Funds 2022
£ £ £ £
Provisions 78,368 78,368 47,576 47,576
Staff costs 88,497 88,497 84,625 84,625
Rates & water 3,845 3,845 3,581 3,581
Electricity, gas & fuel 13,092 13,092 16,427 16,427
Repairs & maintenance 16,937 16,937 7,503 7,503
   
200,739 200,739 159,712 159,712
   
7. Net gains/(losses) on investments
Unrestricted Total Funds Unrestricted Total Funds
Funds 2023 Funds 2022
£ £ £ £
Unrealised gain/(loss) on Investments 32 32 (490) (490)
   
8. Net income/(expenditure)
Net income/(expenditure) is stated after charging/(crediting):
2023 2022
£ £
Depreciation of tangible fixed assets 2,422

2,364


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Lord Kitchener Memorial Holiday Centre

Notes to the financial statements (continued)

Year ended 31 December 2023

9. Independent examination fees

2023 2022
£ £
Fees payable to the independent examiner for:
Independent examination of the financial statements 1,215

1,125


10. Staff costs

The total staff costs and employee benefits for the reporting period are analysed as follows:

2023 2022
£ £
Wages and salaries 88,497

84,625


The average head count of employees during the year was 7 (2022: 8). The average number of fulltime equivalent employees during the year is analysed as follows:

2023 2022
No. No.
Manager 1 1
Cook/Housekeeper 1 1
Cleaners 1 1
Assistant cook 1 1
Waitresses 3 4
 
7 8
 

No employee received employee benefits of more than £60,000 during the year (2022: Nil).

11. Trustee remuneration and expenses

No remuneration or other benefits from employment with the charity or a related entity were received by the trustees.

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Lord Kitchener Memorial Holiday Centre

Notes to the financial statements (continued)

Year ended 31 December 2023

12. Tangible fixed assets

Land and Fixtures and Motor
buildings fittings vehicles Equipment Lift Total
£ £ £ £ £ £
Cost
At 1 January 2023 102,169 90,493 33,121 5,896 231,679
Additions 6,779 2,500 1,459 10,738
     
At
31 December 2023 108,948 90,493 2,500 34,580 5,896 242,417
     
Depreciation
At 1 January 2023 2,986 85,027 30,089 5,869 123,971
Charge for the year 1,367 375 674 6 2,422
     
At
31 December 2023 2,986 86,394 375 30,763 5,875 126,393
     
Carrying amount
At
31 December 2023 105,962 4,099 2,125 3,817 21 116,024
     
At
31 December 2022 99,183 5,466 3,032 27 107,708
     

13. Investments

Other
investments
£
Cost or valuation
At 1 January 2023 1,891
Additions
Fair value movements 32

At 31 December 2023 1,923

Impairment
At 1 January 2023 and 31 December 2023

Carrying amount
At 31 December 2023 1,923

At 31 December 2022 1,891

All investments shown above are held at valuation.
Stocks
2023 2022
£ £
Raw materials and consumables 2,150
 

14. Stocks

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Lord Kitchener Memorial Holiday Centre

Notes to the financial statements (continued)

Year ended 31 December 2023

15. Creditors: Amounts falling due within one year

2023 2022
£ £
Trade creditors 4,122
Accruals and deferred income 1,415 1,325
 
5,537 1,325
 

16. Analysis of charitable funds

Unrestricted funds

Transfers,
Gains and At 31 Dec
At 1 Jan 2023 Income Expenditure Losses 2023
£ £ £ £ £
Accumulated Fund 108,105 210,014 (200,739) 11,913 129,293
    
Transfers,
Gains and At 31 Dec
At 1 Jan 2022 Income Expenditure Losses 2022
£ £ £ £ £
Accumulated Fund 95,983 172,324 (159,712) (490) 108,105
    
Restricted funds
Transfers,
Gains and At 31 Dec
At 1 Jan 2023 Income Expenditure Losses 2023
£ £ £ £ £
Maintenance of Home Reserve 11,881 (11,881)
    
11,881 (11,881)
    
Transfers,
Gains and At 31 Dec
At 1 Jan 2022 Income Expenditure Losses 2022
£ £ £ £ £
Extraordinary Repairs Reserve 21,462 (21,462)
Maintenance of Home Reserve 11,881 11,881
    
33,343





(21,462)

11,881


The Maintenance and Home Reserve related to past donations in respect of repairs. As these donations have all now been spent, the fund balance has been transferred back to general funds.

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Lord Kitchener Memorial Holiday Centre

Notes to the financial statements (continued)

Year ended 31 December 2023

17. Analysis of net assets between funds

Unrestricted Restricted Total Funds
Funds Funds 2023
£ £ £
Tangible fixed assets 116,024 116,024
Investments 1,923 1,923
Current assets 16,883 16,883
Creditors less than 1 year (5,537) (5,537)
  
Net assets 129,293 129,293
  
Unrestricted Restricted Total Funds
Funds Funds 2022
£ £ £
Tangible fixed assets 107,708 107,708
Investments 1,891 1,891
Current assets (169) 11,881 11,712
Creditors less than 1 year (1,325) (1,325)
  
Net assets 108,105 11,881 119,986
  

18. Related parties

There were no transactions with related parties in the year (2022: none).

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