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2025-03-31-accounts

Registered Charity No. 230045

THE HEWORTH MOOR HOUSE TRUST

TRUSTEES’ ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2025

THE HEWORTH MOOR HOUSE TRUST

TRUSTEES’ ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2025

Administration and trustees

The Heworth Moor House Trust is governed by an updated trust document which originated in the Charity Commission Scheme dated 15[th] November 2001. The updated document incorporates alterations of the existing trusts of the Charity identified in the Charity Commission Scheme dated 15 December 2021, together with other changes of an administrative nature that the Trustees have the powers to make. This updated governing document was approved by the Trustees in a Special Meeting on 10 January 2022.

As a registered charity, No.230045, its address is The Heworth Moor House Trust, Westfield Farmhouse, Askham Lane, York YO24 3HB. The trustees, who through residence, occupation, employment or otherwise have special knowledge of the trusts of the charity. The trustees during the year, all of whom were co-opted to the Board, were:

Andy Elliott (Chair) Sue Halstead (Deputy Chair) Dinah Leonard Maren Krumdieck Jill Skinner Sharon Tagger Daniel James

As announced at last year’s annual meeting, Jan Schofield and Sue Langley stood down and Rachel Hicks stood down in October 2024. Long-time chair and trustee Mary Lister and vice-chair Judith Hodgson also resigned in the year.

We have been delighted to able to recruit new trustees in Jill Skinner, Sharon Tagger and Daniel James . All of them have made positive contributions already and helped inject some new energy into the board. There is still ‘room’ for new trustees and this is something of which all board members are aware.

As ever, we are heartily grateful for the invaluable support and administration support provided by our Secretary, Hannah Racher and treasurer, Judith Summerfield . Without them, the work of the Trust would grind to a halt.

The Trust has worked hard to ensure a policy of good governance particularly in relation to the new website and new method of grant applications. Issues around data protection and safeguarding have been addressed and updated policies approved by the trustees.

The grants process is constantly under discussion, particularly due to the Trust’s policy of rotating trustees who handle the grants, and this has proved a very good and ongoing test of how the Trust gives out its money and how sponsors and their clients interact with HMHT.

Structure, governance and management

In addition to the AGM, the Trustee Board meets at least quarterly each year with an agenda and reports sent out in advance. Standard agenda items include: Grants, Finance & Data Protection whilst other items can also be raised by any Trustee. In addition, smaller groups of trustees and officers are able to meet to focus on specific areas of importance and then report back to the full Board. All meetings are minuted and actions followed through.

There is a Finance Sub-Committee which meets annually to review amongst other things the Investment Policy which sets out the operating parameters for the Investment Managers. The Trust also has an annual meeting with the Investment Manager who provides in-depth analysis of the macro environment, the portfolio and investment strategy.

During the current year, all meetings have been held in person which has aided support for the Trust's overall governance and management.

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THE HEWORTH MOOR HOUSE TRUST

TRUSTEES’ ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2025

During the year the Board has kept under review the 'Trustees & Officers Manual' which brings together all aspects of the Trust's objects, governance and policies, risks and systems of management. This information is important in supporting each trustee and officer in discharging their responsibilities, as well as in supporting the Independent Examiner in understanding the Trust's operations. The approved Investment Policy and Data Privacy & Protection Policy form part of the Manual.

The Accounts of the Trust have been prepared in accordance with the Charities Act 2011, as amended by the Charities Act 2022 ('the Act') using the Receipts & Payments basis. Receipts and payments include income as received and expenditure when irrevocably paid. The Accounts include all transactions, assets and liabilities for which the Trust is responsible in law.

There are no related party transactions with Trustees.

Objectives and activities

One of the main changes of the Charity Commission Scheme (15 December 2021) was a new object clause (4), as follows:

  1. Object of the charity [New per Scheme of 15 December 2021]

  2. (1) The object of the charity is the relief of parent(s) and guardian(s) of children resident in the area of benefit who are in need, hardship or distress, and their children.

  3. (2) The trustees may relieve those defined in clause 4.1 by:

    • (a) providing or paying for goods, items, services or facilities for them; or

    • (b) making grants/gifts of money to other persons or bodies who provide goods, services or facilities to those in need, or

    • (c) in exceptional circumstances, making grants/gifts of money to them/families in need.

  4. (3) In exceptional cases the trustees may decide to assist someone (who is otherwise qualified) who is:

    • (a) resident outside the area of benefit;

    • (b) or only temporarily resident in the area of benefit.

The operations of the Trust have continued to adapt to reflect societal change, family law, Charity Commission good practice guidance and its relationship with relevant parties and sponsors, ensuring our governance and operations are synchronised.

As in the previous year, stock markets have continued to be unsettled and impacted by events that are not in our control. The value of the investments may go down as well as up.

Our charity continues to provide nursery items, white goods (fridges, freezers, cookers, washing machines), furniture (beds, mattresses, vacuum cleaners, wardrobes), carpets and curtains for families in need throughout the Diocese of York. Around 90% of these items are sourced and delivered through a reliable internet and high street based operation and other retailers. Carpets, representing the remaining 10%, are sourced locally near to the applicant.

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THE HEWORTH MOOR HOUSE TRUST

TRUSTEES’ ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2025

Review of the year

Throughout the year, the Board monitors a number of key parameters to demonstrate that the Trust’s activity is within its charitable remit, to confirm that objectives are being met consistently and to understand economic impact on the needs of individuals. These parameters are shown below, with comparative information for the two prior years.

----- Start of picture text -----
GRANT APPLICATIONS RECEIVED GRANT APPLICATIONS RECEIVED BY LOCATION IN DIOCESE
140 133 60
116 50 49 47
120 105 40 36 37
100 30 21 2323 26 212626
20
80 11 2024-25
10 0 3 1 1 1 1 2023-24
60 0
2022-23
40
20
0
2024-25 2023-24 2022-23
INDIVIDUAL GRANT VALUE AWARDED BY BANDING GRANTS FULFILLED BY TYPE
35
5 30
Under £100 6
7 25 22
£100-£150£150-£200 3 56 1113 26 2024-252023-24 20151050 9 14 13 13 2 0 10 8 2024-252023-24
40 2022-23 2022-23
£200-£250 35
47
30
Over £250 45
31 Note: The total number of items
fulfilled may exceed the number of
grants awarded as a single grant
0 10 20 30 40 50 may include more than one 'type'.
Awarded Awarded Awarded
86.7 % (91) 87.9% (102) 88.0% (117)
----- End of picture text -----

Starting 1[st] April 2022 we agreed with the Investment Managers that a fixed amount of income would be paid quarterly with a balancing sweep at the end of the year. This arrangement, which is still settling down, was to counteract intra-year income volatility and to give the Trustees certainty about availability of funds for each quarter’s grants.

During the current and immediate prior year, the number of applications and the amounts requested in each quarter reflect ongoing demand in the parts of the Diocese that are in most need. There are inevitably some variations, year on year, between application volumes across the parts of the Diocese, depending on the awareness individual sponsors have of the Trust and the eligible needs of their current clients.

A number of factors continue to exacerbate the UK’s cost of living which we have continued to see in the quantum of applications, the types of items being requested and the cost of fulfilling applications, as can be seen by the shift to £200+ per grant (grant value bandings graph).

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THE HEWORTH MOOR HOUSE TRUST

TRUSTEES’ ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2025

Over the year, we awarded 86.7% of the applications (2023/24: 87.9%) - the reasons for the difference between applications and grants made, reflects a number of applications being withdrawn and also the number of applicants or items requested that do not meet the Trust’s eligibility requirements.

91 grants were made (2023/24: 102) with an average value of £238 (2023/24: £227). With current economic trends, we continue to see an increase in prices from our main supplier which may adversely impact the number of families we are able to support. Year on year, the percentage range of items fulfilled is broadly comparable with concentration around beds and bedding, washing machines, cookers and furniture.

Due to changing payment systems of high street retailers and the reduction in the acceptability of cheques as a payment method we have opted for prepayment cards in the majority of instances and more use of online payments which is reflected in the accounts figures.

Future considerations

The Board has updated The Trust’s website, application forms, grant management systems and email capability. Going forward there will be further enhancements to the website as we receive feedback and make improvements. There are additional costs for room hire for Trustees' meetings - previously we used the home of our former chair Mary Lister and for the maintenance of the new website.

We continue to seek trustees with relevant experience to undertake the work of the charity.

Signed: Andy Elliott Chair & Trustee For and on behalf of the Trustees Dated: 7th July 2025

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THE HEWORTH MOOR HOUSE TRUST

RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2025

GENERAL FUND
RECEIPTS:
Total dividends received from Endowment Funds via JM Finn Portolio
Interest Received
PAYMENTS:
Grants Provided (net of discounts received)
Grants not redeemed
Prepayment Card Value Carried Forward
Secretarial Fee
Treasurer’s Fee
Treasurer’s Expenses
Room hire
Banking Fees
Accountancy
JM Finn Management Fees
New website
Subscriptons
Net Payments over Receipts for the year
Total Funds brought forward
Movement in Portolio investments
Total Funds as at 31st March 2025		 2025
2024
£
£
25,000
22,000
130
162
25,130
22,162
20,634
23,198
0
398
3,909
807
1,711
1,575
1,141
1,050
16
10
56
0
67
67
420
408
4,284
4,090
815
1,800
144
23
33,198
33,426
(8,068)
(11,264)
716,764
710,432
9,079
17,596
717,775
716,764

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THE HEWORTH MOOR HOUSE TRUST

STATEMENT OF ASSETS AND LIABILITIES

AS AT 31ST MARCH 2025

ASSETS
GENERAL FUNDS – All are Cash Funds:
CAF High Interest Cheque Account
CAF Gold Deposit Account
PERMANENT ENDOWMENT FUNDS:
Investment Assets (at valuaton)
Fixed Income / Interest
UK Equites
Equity Funds & Overseas Equites
Alternatves
Cash
Total Assets as at 31st March 2025
The value of the investment may down as well as up.
The total portolio of Investment Assets at cost at 31stMarch is as follows:
Fixed Interest
UK Equites
Equity Funds & Overseas Equites
Alternatves
Cash		 2025
2024
£
£
500
2,000
4,411
6,140
4,911
8,140
82,575
94,601
205,609
253,108
260,000
250,737
113,799
93,251
50,880
16,928
712,864
708,624
717,775
716,764
2025
2024
£
£
87,274
100,164
156,159
232,188
186,747
158,932
128,761
110,418
50,880
16,928
609,821
618,629

There were no liabilities as at 31st March 2025 or 31st March 2024

There was £3,909 (2024: £807) on the prepayment card paid for by the charity in the year ended 31st March 2025 which will be used to provide grants in the year ended 31[st] March 2026.

Signed on behalf of the Trustees Andy Elliott – Chair & Trustee

Dated: 7[th] July 2025

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INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF THE HEWORTH MOOR HOUSE TRUST

I report on the Trustees’ Annual Report & Accounts of the Trust for the year ended 31st March 2025 which are set out on pages 1 to 7.

Responsibilities and basis of report

As charity trustees, the members of the Trust are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011, as amended by the Charities Act 2022 ('the Act').

I report in respect of my Examination of the Trust’s Accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. The procedures undertaken do not provide all the evidence that would be required of an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in my Statement.

Independent Examiner’s Statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Andrew G L Wordie RD BSc FCA

Independent Examiner 12 Easthorpe Drive Nether Poppleton YorkYO26 6NS Dated: 7th July 2025

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