Minutes of the Meetin of the Trustees of St Gil¢s Almshous¢s Wednesda 27. June 2024 Present Alan Chamings. Lorna Hernin, Colin Ho. Rev Gary owe Jennifer Steele, Fo Edmonds, Simon Dyer Fo Edmunds was thanked for her hospitality in bosting the meeting and the minutes from 2023 were proposed by Ala seconded by Lorna and signed as correct. Matters Arisin Replac¢m¢nt of Icad in the roof valleys is now on hold -possibility that it does not need replacing as only Nol had a problem. bc checked before the winter. Full Electrical check completed in November 2023. Back doors all replaced. Fence between Nos 2&3 complete Mr Thompson has indicated that he does not want No3 re4lecordted- Alan to check. Constitution has not bccn updated- Apologies from Jen. Treasurers Re . Jen presented the Annual Accounts for 2023124 which have been checked by Brian Ward. Proposed by coll seconded by Lorna & signed by Alan. Thc cuffent Lloyds A¢wunt balances at 3115124 was £20,566.55 and w&$ aed that £10,000 would bc transfcrred to M&G. Jen to action. Maintenance Contributions have not incre&sed since October 2021. They will increase by £15 per calendar month from October 1" 2024 to £360. Proposed by Lorn4 seconded by Rev Gary. Jen to draft a letter for Alan to check. Insuran¢¢ Jen highlighted the new quote from Grout Insurance which offercd a fixed ratc (plus inflation) for the next 5 years. This meani that the payment reduced from £1145.72 in 2023 to £951.75 annually for 2024-2029. Proposed by Lorn4 seconded by Colin. U date from Chairn)aD New Members Alan welcomed Simon Dyer from Winscott who would like to become a tntee, his Father in Law, Douglas Millman served as a trustcc for s¢v¢ral years. Jen/Gary to find out the proccdurc for this. Following Jen's recent resignation as SecrctaryrrUrCr. Alan proposed Fo Edmunds as the new tr¢&sur¢r. s¢cond¢d by Jen. Alan also proposed that wc now apply for on line banking which Fo is happy to do. sended by Lorn& Jen to handover & Alan to meet with Fo when necessary. Alice Redford w&s suggested &g the new secretsry. Simon will follow this up if she will consider it. Alan & Jen to meet with her to explain what the position involves.
Other Items Fo Edmunds (neighbour) is happy with the new fencing but conc¢rncd that her leylandi has suddenly died. This will be looked at during the annual inspection. Following Mr Mrs Squire's request that their son cou]d stsy at the weekends, the tnte¢S mct with th¢m and agreed to the proposal. However, there is a feeling that hc was staying more often. Th¢ trust¢¢s will remind Mr Mrs Squire during the inspection of their obligations. It was ae¢d that the trustces would ¢ontinu¢ to Ik for a property to purchase within the parish. The current bouses on the market are too cxpensive. Building Works 3 Windows are being replaced in No I SW Water have replaced all the pipework in all 4 Ahnshouses Inspections Jen to draft a letter to inforni residents that their properti will be inspected on Wedncsday 10th July, the day the chimneys are being swept. An Other Business Jen outlined the governance requirements of The Charity Cornmission. Gary requested a copy of the Residents Handbook and The Constitution to check what is needed. Jen to forward these. Jen also asked the meeting to look at the Risk Assesment: Smoke Alanns to be checked during the Inspection It was ae¢d to add -If residents require them" after the line "tnstall rails" under Outside Steps. Also to add Electrics to the list- these have recently been checkd. Alan to organise a quinquennial inspection. Date of Next Meetin To bc Arrang¢d I am willing to act as a Trustee of Rolle's Almshouses- St Giles in the Wood Signed: Simon Dyer Signed: Alan ClnIngS (Chairn]an)
Accounts 2024 Rolles Mmshouses and Richard Trust Accounts for Year Ended 31% March Income Balance blf 9447.31 Heywo(Kl Contributions Sherlock Contributions Thompson Conrribuiions Squire Coniribufjons M&G Drvidends ReiVed 4140 4140 4140 3105 9665.2 34637.51 Expenditure TPS Brian Ward Grout Insurance Fasi Plumb Cleaning Services Stamps (J Steele) TPS M Cook Electrical Balchin {Chimneys) TPS TPS M Cook Electric Woolacotts Almshouse Assc TPS Woolacotts TPS 178 18 1145.72 870 170 21.84 60.56 328 255 3960 375 2059.52 267 265 82.45 467 11771.09 Balance cjf 22866.42 Date 31103124 Value M&G Shares Charity Muhi Asset 229772.793 208886.45 M&G CharituTrJ 818.659 11920.33 Page I
Accounts 2024 use unts for Y 24 Income Balance bll 9447.31 Heywood Contributions Sherlock Contributions Thompson Contribubons squi Contributions M&G Dividerthys Received 4140 4140 4140 3105 Expenditure TPS Brian Ward Grout Insurance Fast Plumb Cleaning Services Stamps (J Steele) TPS M Cook Electrical Bdchin (Chimneys) TPS TPS M Cook Electric Woolaeotts Almshouse Assoc TPS wlacoIts TPS 178 18 1145.72 870 170 21.84 1260.56 328 255 375 2059.52 267 265 82.45 467 11771.09 Balance cll 22866.42 3110&124 M&G Shares Charity Mulli Asset 229772.793 208886.45 M&G ChartluNI 818.659 11920.33 /1114 Page I
Merton Cottage St Giles in the Wood TORRINGTON Devon EX38 7JH 19th June 2024 The Charity Commission POBox125 Liverpool L69 3UL Dear Sirs The following statement should be read in connertion with the accounts for the Rolles Almshouses and Richard Trusts accounts scrutiny. ' As far a51 am aware. the accounts for the Rolles mshOU5es and Richard Trust for 2024 are complete and correct. All receipts and pawnents could be traced to relevant paperwork and the final balances shown could be agreed." I hope that this statement is sufficient for your purposes. as l am not a qualrfied auditor: I have merely undertaken a krutiny of the Actounts. Yours sincerely Brian Ward