## **FENCOTT AND MURCOTT VILLAGE HALL AGM - Annual Report 01 April 2020 31 March 2021** This year the Village Hall has been closed for the most part, due to the restrictions of the Covid pandemic. When permitted there were some yoga classes held when restrictions allowed, but we are looking forward to reopening fully. This has, of course, meant we have received negligible income from hiring the hall, whilst fixed running costs remain at similar - to normal levels. It will likely take time post lockdowns to re establish hirings and events at pre Covid levels, and indeed our hope is to encourage the community to use the hall more. We have successfully applied for grants designed to help support us through this difficult and time, and the monies received will enable us to weather this storm. In addition to the grants reported in the last Annual Report, we did indeed receive further grants from Cherwell District Council and ACRE, which gave us grants in excess of £30,000 to add to our own funds raised, enabling us to afford the refurbishment of the kitchen and toilets. We now have a catering standard kitchen and a new set of toilets, which will enable the hall to meet the needs for a range of hirers going forward. We hope this will encourage people to hire the facility and put the hall to good use to serve the community. We are tremendously grateful for the support from the grant providers and those who donated to VH funds. Also, Tessa Hall the advisor from Community First Oxfordshire, who provided invaluable advice and support. Overall, the accounts show an operating loss of £469.50 which will be explained by the Treasurer, but our financial position is strong due to the generosity of these building and business grants and donations. The bank balance at 31 March is a healthy £27,779.25 Looking forward to the coming year we hope to hold an opening event, and an Abba Night in August. We are already welcoming back exercise classes and hope to see more returning meetings and events to follow, with the hope we are now over the worst of the crisis. **As members of our community, we are glad to see those of you who have come along to the AGM today. You can continue to help us by:** **Giving us ideas for future events, hiring and using your hall, volunteering to help, or even join the Committee. Indeed, donations of any size are always welcome and appreciated.** ## **MURCOTT & FENCOTT VILLAGE HALL (Registered Charity NO. 228897)** Accounts for the Year to 31 March 2021 ## **RECEIPTS AND PAYMENTS CURRENT ACCOUNT £ LIABILITIES £** ## **STATEMENT OF ASSETS AND** |**Income Receipts**|**2020/21**|**2020/21**|**2019/20**|**Monetary Assets**| |---|---|---|---|---| |**2020/21 2019/20**||||| |**Grants and Donations**|6250.00||5000.00|Savings Account| |198.80 198.67||||| |Business grants|20707.83||00.00|Current Account| |27580.45 28049.95||||| |Cash on Hand|0.00|0.00||| |||||**Total General Funds**
**27779.25**
| |**28228.62**
||||| |**TRADING ACTIVITIES**||||| |Hall Hire Charges Local||0.00|946.00|| |Hall Hire Charges Others||0.00|282.00|**Debtors (Unrecovered Hall rent)**| |**0.00**||||| |Yoga, Pilates, Exercise classes||440.00|2158.00
|L**iabilities Unpresented Cheques**| |0.00||||| |Produce Show
|00.00||315.85|| |Murder Mystery||0.00|435.44|| |Bingo x2
||0.00|573.03|| |Burns Supper|0.00||1690.00|
**Non Monitory Assets**| |Xmas Tree Lighting/Party
||0.00|564,80|Land and building is freehold title| |vested in the Ofcial Custodian for CDC Business rates reimbursement||||0.00 0.00| |Charities||||| |Quiz Nights||668.00|0.00|
All furniture internal and| |external and equipment in Kitchen||||| |Jazz Night
|0.00||2100.41|| |Kitchen Grant||24245.00|10000.00|| |PC Playground Contribution|
0.00||400.00|| |Cherwell elections|0.00||540.00|| |Miscellaneous receipts|0.00||104.80|| 1 |**Total Receipts**
**52310.83**
**27110.33**

**DIRECT CHARITABLE EXPENDITURE**
Kitchen Renovations
49777.91
379,20
Hall Repairs and Maintenance
0.00
434.66
Hall Safety Costs (Fire Equip)
105.95
22.37
Play area Repairs and maintenance 82.20
132.60
Xmas Party/lights/Tree Costs 85.00
338.69
Lighting and Heating 660.00
660.00
Water
151.87
80.61
Insurance
760.67
701.73
Hall cleaner
660.00
674.00
Miscellaneous
(Covid, netball, gratuities, signs) 280.00 17.99
Jazz Night Expenses 0.00
1047.74
M MYSTERY CHICO
0.00
790.00
MMYSTERY other
0.00
593.87
Burns Supper
0.00
545.68
Abbas Angels deposit
0.00
200.00
**Sub Costs**
**52563.60**
**6601.15**|





| |---|---| |**Other Expenditure**
Presentations
0.00
00.00
Afliation Fee Oxon Cc
50.00
50.00

Stationary Postage etc
36.23 0.00
Bank Charges
12.50
0.00
Quiz Night
38.00
0.00
OGS Refund
80.00 0.00
Grant Repayment
0.00 1116.00
**Sub Costs**
**216.73**
**1183.99**|
| |**Total Costs**
**52780.33**
**7785.14**|| |Net Receipts for the Year
(469.50)
**Bank balance as at 31/03/19**
**28049.95**
**8724.76**
**Income**
**52310.83**
**27110.33**
**Less expenditure**
**52780.33**
**7785.14**|| 2 |**Bank Balance as at 31/03/20**
|**27580.45**
|**28049.95**| |---|---|---| |**Plus savings A/C**
|**198.80**|**198.67**| |**GRAND TOTAL**|
**27779.25**|**28248.62**| **D** ouglas McLure **Treasurer** 3 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the tru$teosI members of FL On a¢counts for the yoar ended Charity no {if any) Set out on pages l ￿port to the trustees on my examination of the accounts of the above charityllhe Trusf} for the year ended Responslb1lit￿S and As the charity trustees of the Trust, you a￿ ￿sponSible for the preparation basls of report of the accounts in a¢{￿dance with the requirements of the Charities Act 2011 (Ihe Acr). I reFX)rt in respecl of my examinats'on of the Trust's accounts carried out under section 145 of the 2011 Acl and in carying out my examination, I have followed the applicable Directions given by the Charity Commission under section 14515Xbl of the Aca. I have completed my examination. I confim that no material matters have come to my attention (other than that disclosed below ") in connection with the examination which gives me cause to believe that in. any malerial respect: accx)unting records were not kept in accordance with section 130 1)f the Act or the aCC￿nts do not accord vthh the accounting records Independent examinerfs statement I have no concems and have (x)me across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the ac(x)unts to be reached. ' Please delete the words in the brackets if they do not apply. Slgned: Datg: Name". Relevant professlonal qualification{sl or body (rf any): c)t' X) i"& Address". "OVLL &> IER October 2018