EAST SUSSEX FEDERATION OF WOMENS, INSTITUTES Form A (1 of 3) WI TRUSTEES, ANNUAL REPORT FORM FOR THE FINANCIAL YEAR ENDING ON ...... .2024125 PLA-Y J) Name ofwl........... 228SL+ Registered CharityNumber..................................... (rfapplicable) P LAY Principal Address: TheTrustees of ...........-............... Address: . eLAYDetJ , ey .PostCode:..!TrJ31 .I.PL ..Tel No: 0719 4-OSIZS (You may prefer to use clo ESFWI Headquarters, Falcon Way. Hailsham. East Sussex BN27 1 HY.) List of Trustees (ie Committee Members) for 2024125 President: Title Surname FAIR ..k4£AJoLJ, Address:.................. . Postcode....... . Tel No .011.9.7.. Secretary: Title . Sumame .. l.QH.Y-J.NfsoNJ Address: .... fNJ317fyJL .. Tel No .Q.17g7 21*3k>3 Treasurer: Title F4ookL Surname..... Address: ...... eLAyI)Ek5 .TelNo. 0754.3.. Lsafol ."ftr!31.. 7LL List of Remaining Trustees (ie Committee Members): Names only required. KFfiHY LEtrJiHAFI trJtrJy. A Numberofcommittee Meetings held in 2024125:................................... Aims & Objects of the Women's Institute Movement: To advance the education of women and girls for the public benefit in all areas including (without limitation): (a) local, national and intemational issues of political and social importance; (li) music, drama and other cultural subjects; and (iii) all branches of agriculture, crafts, home economics, science, health and social welfare: (b) to promote sustainable development for the public benefit by . (i) educating people in the preservation, conservation and protection of the environment and the prudent use of natural resources; and (li) promoting sustainable means of achieving economic growth and regeneration; (c) to advance health for the public benefit; and (d) to advance citizenship for the public benefit by the promotion of civic responsibility and volunteering. Form A (2 of 3) BRIEF REVIEW OF WI ACTIVITIES AND ACHIEVEMENTS DURING THE YEAR 2024125: Details of monthly meetings held: Number of meetings held......... Venue . Time... Membership: Number of Full members in the Wl . Number of Dual Members . Number of members lost during the year . Number of members gained during the year . Age Group of members: please give number of members in each group Under 50 . 50-60......... 60-70......... over70. Financial Review: IncomelFund raising Events (list main sources): )OKJATI OF￿ s, ¢¢AtsrrS HALL HIfti￿ L7F¢>JP*A k-sr ULTrKJ c S Note.. enter figures manually for last year and in any other cells that are not filled automatically rfapplicable to your Wl name Pla den 228564 l Federation East Sussex - theWI INSPWNG WOMEN FINANCIAL STATEMENT i For the period from 01104124 31103125 ,Section A Receipts and Payments A2 A1 IReceipts Totsl I Payments Totsl Last year , Receip.ts at meeting.s 170.67 114.62 410.00 295.00 .Subscriptions (Wl share)..- 495.60 83.84 GiftAid 11.00 Publications 42.00 Publications 107.88 75.79 Activities & events 344.00 324.00 Activities & events 372.50 324.00 24.21 Wl fundraising Inte￿st received ', Paid into cuffent account !Insurance 19.00 Grants and donations 32.00 Donations made 20.00 Other income Other payments 12.50 114.00 ,,W14>wned hall - total receipts See separate ao See separate accs .Wl-owned hall - total payments See separate accs See se arate accs 1,066.48 480.62 i Total Payments 932.88 912.63 A3 ',Restricted funds included in total Ireceipts A4 , Restricted funds included in total payments Total Receipts less Total Payments (SurpluslDeficit for the year) A5 :Total cash funds brought forward from last year (equals last yeaffs total at B1.6) A6 :'Total cash funds carried forward at this year end 133.60 86.19 219.79 A7 Total restricted funds at year end included in total cash funds above The main purposes of the Women's Institute organisation are: (a) to advance the education of women and girls for the public benefit in all areas including (without limitation): (i) local, national and international issues of political and social Importance", (li) music, drama and other cultural subjects; and (iii) all branches of agriculture, crafts. home economics, scien￿. health and social welfare; (b) to promote sustainable development for the public benefit by: (i) educating people in the preservation, conservation and protection of the environment and the prudent use of natural resOur￿s. and (li) promoting sustainable means of achieving economic growth and regeneration; (c) to advance health for the public benefit; and (d) to advan￿ atizenship for the public benefit by the promotion of civic responsibility and volunteering. Page 1 Wl name Pla den , Section B Statement of assets and liabilities at the year end .B1 :Cash funds Total Last year B1.1 Final bank balance as per Account Book. including uncleared items 220.27 86.19 B1.2 Reconciliation of final bank balance fmm Account Book to bank statement total at year end Plus amounts paid in to bank but not deared Less cheques written but not cleared Less any cheques still undea￿d from last year 270.27 50.(10 Total should ual balance at B1.1 220.27 Savings I deposit account balance Petty cash in hand B1.5 any funds held as agent for federdtionlNFWI. i.e subscriptions received but not yet paid over enter as a negative amount 0.48 B1.6 Total cash funds 219.79 86.19 B2 . Investments (if any) B3 , Other monetsry assets (e.g. any money owed to the Wl) Value Original cost (OP￿onaIr e.g. Wl owned hall, other equipment (optional)" Pla den Wl Communi Hall 1920 . GOSt/ value should onl be completed if meaningful infom7ation is available I B5 Liabilities Payments due immediately but not paid, or due at a future date, e.g. loans Date due {optional)' Amount due (optlonal). ul information available: Signed on b alf of all the trustees (Wl Committee members) Signatu Name Date of approval President Treasurer Inde ndent finanu'al examinerfs initials.. Page 2 'Wl name Playden Section C Notes to the financial statement C1 Funds received and paid as agent ':P',. I Complete this section with total amounts received and paid over to the federation in the year Any balance from previous year Receipts this year Payments this year Any. balance 439.20 438.72 0.48 Federation event bookin.9s by individual members NFWI and l or federation raffle 28.50 28.50 30.00 30.00 Total 497.70 497.22 0.48 C2 Details of restricted funds Receipts this year Payments this year Any balance held at year end -￿ Complete this section if the M had any restricted fvnds dunng the year Name or descri tion of restricted fund: Total C3 , Further details of Wl activities Ifundraising lother Include additional details that would be helpfvl to Wl members or other readers of the financial statement this year this y.ear Activities & events (description) 344.00 344.00 28.50 Total Wl activities 344.00 372.50 Wl fundraising (description) 24.21 Totsl Wl fundraising Grants & donations 24.21 Members l Guests 32.00 Total grants & donations Other income ! expenditure 32.00 IFE Audit 12.50 Totsl other income l expenditure 12.50 Independent financial examinerfs initials." Guidance on completing the Wl Financial Statement is available on the My_wl website Page 3 IINDEPENDENT FINANCIAL EXAMINER'S REPORT ' To the Trustees of Pla den 228564 I report on the Receipts and Payments Accounts set out on the attached Financial Statement pages 1-3 for the at)ove named for the year ended Respective responsibilities of trustees and examiner The trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. Having satisfied myself that the charity is eligible for independent examination, it is my responsibility to: examine the accounts under section 145 of the 2011 Act; follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and state whether particular matters have come to my attention. | Basis of Independent Examinerfs report My examinabon was caftied out in accordan￿ with the generaj Directions given by the ChaTity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented wrth those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees conceming any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view and the report is limited to those matters set out in the next statement. Independent Examinerfs Statement In connection with my examination no matter has come to my attention, (other than disclosed below"): 1. which gives me reasonable cause to believe that, in any material respect, the requirements: to keep accounting records in accordance with Section 130 of the Charities Act 2011; and to Ptepare accounts which accord with the accounting recotds and comply with the accounting Tequirernents of the Charities Act have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. "Please delete the words in brackets rf they do not apply. Comments: £ (LLLO￿t% . Q ck- LÈ- Ftr trJFwiK . CS Lkj Signed: . Date- .Name: Address: OLS) S iAoP CKPJs Page 4 INDEPENDENT FINANCIAL EXAMINER'S REPORT To the Trustees of Pla den Charity number LJistered). 228564 I report on the Receipts and Payments Accounts set out on the attached Financial Statement pages 1-3 for the above named Wl for the year ended Respective responsibilities of trustees and examiner , The trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. Having satisfied myself that the charity is eligible for independent examination, it is my responsibility to= examine the accounts under sects.on 145 of the 2011 Art follow the prO￿dureS laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Art and stste whether particular matters have come to my attention. Basis of Independent Examinetrs report My examination was caffied out in accordan￿ ￿ the geneT2J Directions given by the Chafity Cornmission. An examination incjudes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees con￿mIng any such matters. The prO￿dureS undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts Present a 'true and fair view and the report is limited to those matters set out in the next statement Independent Examinerfs Statement ' In connection with my examination no matter has come to my attention, (other than disdosed below"): 1. which gives me reasonable cause to believe that, in any material respect, the requirements= to k￿p accounting records in accordan￿ with Section 130 ofthe CharitiesAct 2011: and to prepafe accounts whith accord with Ihe accounting FecDrds and comply with the accounting requirements of the Charities Act have not been met: or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. "Please delete the words in brdckets rf they do not appty. Comments: Ftr tyJ r . Signed- Date: Namo: 'Address: i)Ug Sk4oP G-QLTrtyJ, PJS Page 4 IFE.. Ap.FJU Name ofWI.. Year-end.. Charit No.......2.26 b<..... Date ofAnnual MeetIng...M￿. Checklist for Independent Financial Examiner Letter of Engagement received from Federation IFE Administrator If income more than £5,000 is Wl a registered charity? Confirm year end date consistent Confirm brought forward figures correct Is the Trustees Report (if seen) consistent with the Financial Statement? Accounting Records - Check: Bank statements to Accounts Book Cheque book stubs completed and agree to Account Booklspreadsheet Paying in slips completed and agree to Account Booldspreadsheet If receipts were paid into bank promptly All entries in AGcounts Book with reGeipts book and invoiGes Bank reconciliation for all bank accounts held If SOGial events paid for by members in advance (without using Wl funds) Petty cash: check and confirm all entries with receiptslvouchers President signed that she agrees petty Gash balance If applicable, that Restricted funds been spent in accordance with their temis If applicable, Gift Aid claim form against members, forms If Wl owns any assets not stated on Financial Statement Arithmetical accuracy of Financial Statement and Account Book Agree figures on Financial Statement to the Account Book If sufficient information provided to complete the examination Reporting: An Unqualified Report was issued A Qualified Report was issued due to Inappropriate use of funds (e.g. subsidising subscriptionslnon-charitable eventsldonations to Charities who do not share objectives of Wl movement.): A Qualified Report was issued due to Insufficient supporting documentation A Qualified Report was issued due to other reasons (please state) The following matters required discussion with the Wl Treasurer The following matters required reporting to Federation Treasurer andlor Wl Adviser? Signed Independent Financial Examiner ....- Date . To be completed for every Independent Examination carried out and a copy retumed to Scheme Administrator.