TRUSTEES ANNUAL REPORT, Y/E 31[ST] DECEMBER 2021.
Name: Tarset Village Hall
Registration Number: 228521
Address: Tarset Village Hall, Lanehead, Hexham, Northumberland, NE48 1NT
Trustees: John Holland, Sheila Brodie, Simon Coxon, Malcolm Brodie, Andrew Byrom, Sue Simpson, Val Giles, Michael Nixon, Hazel Ions, Jackie Dodds
Tarset Village Hall is an unincorporated charity. It has four Holding Trustees and a Management Committee currently numbering 10, listed above, who are responsible for the day-to-day management of the Hall. We advertise locally for new Trustees on a regular basis, also making direct approaches to those who may be interested. The committee meets regularly, usually monthly, to discuss current matters and make any necessary decisions.
The purpose of the charity is to maintain Tarset Village Hall and encourage its use for the physical, mental, social, moral and intellectual development on the inhabitants of Tarset. In so doing we aim to raise sufficient monies to maintain and where possible improve the fabric of the Hall.
The year ended 31[st] December 2021 was dominated by Covid-19 and associated restrictions, but none-the-less we successfully opened to Hall to users in a secure manner when allowed to do so. This included to hold local elections in May before the hall re-opened fully with the postponed Lockdown Exhibition of local arts and crafts at the beginning of August which proved very successful and was well-supported. This was followed by the Tarset and District Leek Show in September and the “Pointless” quiz night in October. This period also saw the resumption of many of our regular users including the Parish Council, Yoga, Ceilidh Band, Song Reivers and Scottish Country Dancing. The First Thursday Films season got underway and later the hall participated in the second Tyne Valley Film Festival. But the Omicron variant that emerged in December saw the cancellation of the Christmas Party and other bookings that would have provided significant revenue during the winter.
We started the year with cash reserves of £14,407. Both revenue (£3,863) from bookings and associated activity and expenditure (£9,668) were reduced through restricted use of the Hall, but this was more than offset by the receipt of covid grants from Northumberland Country Council and others totaling £23,838. We ended the year with funds of £43,835. Historically and as of 31/12/21 our policy was not to hold a formal reserve
given the size of the charity and generally low but stable levels of income and expenditure. This is under review in the current year after the receipt of covid grants left a significantly higher than normal cash reserve, and is being developed in conjunction with a long term capital expenditure plan to improve facilities at the Hall, in particular related to the installation of sustainable energy and heating sources.
Simon Coxon, Secretary, September 30[th] 2022.
No (if any)
TARSET VILLAGE HALL
Receipts and payments accounts
For the period Period start date Period end date To from 1.1.21 31.12.21
Section A Receipts and payments
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Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
BOOKINGS 1,949 - - 1,949
BAR TAKINGS 883 - - 883
100 CLUB 924 - - 924
OTHER 107 - - 107
GRANTS: - - - -
COVID, NCC 20,238 - - 20,238
- 3,600 - 3,600
PARISH COUNCIL, COMMUNITY FUND
- - - -
24,101 3,600 - 27,701
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts 24,101 3,600 - 27,701
A3 Payments
100 CLUB 600 - - 600
UTILITIES 1,650 - - 1,650
CLEANING, MAINTENANCE, GARDEN 2,729 - - 2,729
INSURANCE 532 - - 532
LICENCES 221 - - 221
BAR STOCK 865 - - 865
OTHER 3,071 - - 3,071
- - - -
- - - -
Sub total [ 9,668 ] - - 9,668
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - -
Total payments 9,668 - - 9,668
Net of receipts/(payments) 14,433 3,600 - 18,033
A5 Transfers between funds - - - -
A6 Cash funds last year end - - - -
Cash funds this year end 14,433 3,600 - 18,033
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Section B Statement of assets and liabilities at the end of the period
| Unrestricted | Restricted | ||
|---|---|---|---|
| Categories | Details | funds | funds |
| B1 Cash funds | BANK ACCOUNTS 1 BANK ACCOUNTS 2 BAR ACCOUNT Total cash funds (agree balances with receipts and payments account(s)) |
to nearest £ 41,017 2,176 642 43,835 Agreement Error |
to nearest £ - - - - Agreement Error |
| Unrestricted | Restricted | ||
| funds | funds | ||
| B2 Other monetary assets | Details N/A |
to nearest £ - - - - - - |
to nearest £ - - - - - - |
| B3 Investment assets | Details N/A |
Fund to which asset belongs |
Cost (optional) - - - - - |
| B4 Assets retained for the | Details N/A |
Fund to which asset belongs |
Cost (optional) - |
| charity’s own use | - - - - - - - - |
||
| Fund to which | Amount due | ||
| B5 Liabilities | Details N/A |
liability relates | - - - - - (optional) |
| Signed by one or two trustees on behalf of all the trustees |
Signature | Name | |
| SHEILA BRODIE | SHEILA BRODIE, TREASURER | ||
| SIMON COXON | SIMON COXON, SECRETARY |
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CC16a
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Last year
to the nearest £
-
-
-
-
Endowment funds
to nearest £ - - - -
OK
Endowment funds to nearest £ - - - - - -
Current value (optional) - - - - -
Current value (optional)
When due (optional)
Date of approval 11.10.22 11.10.22
BURNMOUTH TARSET HEXHAM NE481 LZ 12th February 2022 Village Hall Tarset Dear Sirs Accounts Yr Ended 31112r21 I confirm that I have looked at the above accounts and found them to be a fair and true record. Yours faithfully £reLL Hc>r a . Brenda Morpeth