CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From 1 May 2021 To 30 Aprll 2022 Charlty name: Claypole Village Hall Charity registration number: 228354 Objectives and Activities SORP reference Summary of the purposes of the charity as set out in its governing document Par8 1.17 "To be used in perpetuity as a non- sactarlan and non-polltlcal place of recreatlon mental and physical culture and soclal intercourse under the name of Claypole Vlllage Hall for the advantage and beneflt of the Inhabltants of Claypole" Summary ofthe main activities in relation to those purposes for the public benefit, in particular, the activitie5, projects or services identified in the accounts. Psra 1.17 and 1.19 The hall Is used for comrnunlty groups. such as Glrl Gulding, Claypole Women. Instltute, Crafty Cuppa Club, Claypole Clnema Club, as well as for fltness classes, adivity workshops, the annual vlllage Iltter plck, seasonal actlvltles and for famlly gatherlngs and celebrations. Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on publi¢ benefit Para 1.18 We can conflmi that the trustees have had regard to the Charlty Comrnlsslon's guldance on publlc beneflt. Achievements and Performance SORP ref8rence The Vlllage Hall was closed for several months durlng 2021122 a$ a result of the Covld-19 lockdowns. The management team has been focus5ed on preparing Ihe Hall for its centenary year In 2022123. We were successful in a bid to the South Kesteven Cornmunlty Fund for cornplele redecoration of the,main hall. Further payments have been recelved from the government for Covld-19 support and some of these monies will be used for renovatlon of the wooden floors and new wlndow dresslngs. Work takes place In MaylJune 2022. Thls Is of huge beneflt to all hall users and wlll drlve up the booklngs whlch, In turn, generates more revenue for the Hall and supports its upkeepl maintenance as It reaches its centenary year. Som8 of the community groups had restarted thelr acllvltles {post- pandemlc) by the end of the reportlng year, e.g., fitness classes, Crafty Cuppa Club, whlch supports the physlcal and mental wellbeing of our community. Others were stlll in the plannlng stages bingo, Girl Guiding, Cinema Club and support Is on offer lo help promote the relaunch of these groups. The nervousness around large gatherfngs whll$t people were stlll recelvlng Ihelr vacclnes meant that there weren't many larger scale events durlng 2021122. Summary of the main achievements of the charity, identifying the difference the charity's work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. P8ra 1.20 Financial Review Review ofthe charity's financial position at the end of the period Para 1.21 The Charlty has begun to generate Income durlng the perlod as COVID restrlctlons have been Ilfted and people hlre the hall once more. Grant fundlng has been received for future planned projects lo renovale the Ilbrary and re- decorate tho hall ahead of Its centenary year. ststement explaining the policy for holding reserves slating why they are held Par8 1.22 The reserves held are for planned capltal projects as a result of grant funding received Amount of reserves held Para 1.22 £36,914 based on current predlcted project costs Reasons for holding zero reserves Detai15 of fund materially in deficit Explanation of any uncertainties about the charity continuing as a going con￿rn Para 1.22 Not appllcable Para 1.24 None P8ra 1.23 None Structure, Governance and Management Description of charity's trusts.. Type of governing document P8ra 1.25 Trust Dèèd How is the charity constituted? Para 1.25 Unlncorporated )rated Trustee selection methods including details of any constitutional provisions e.g. 8lection to post or name of any person or body entitled to appoint one or more trustees Par8 1.2S No new trustees were recrulted durlng 2021122 but the Trust wlshes to do so durlng 2022123. Reference and Administrative details Chari name Other name the charit uses Re istered Gharit number Charity's principal address Cla ole Villa e Hall 228354 Claypole Village Hall Main Slreet Claypole Notts NG23 5BA Names of the charlty trustee5 who rnanage the charlty Dales acted if not for wholg ear Trustee nan Office lif any) 14ame of person lor body) gntitle toa oint trustse ifan Canon Tony Tucker Rural Dean John Padley Churchwarden 10 12 13 14 15 16 17 18 19 20 orate trustees- names of the directors at the date the re Dlrector name Nota licable rtwasa roved Name of trustees holding title to property belonging to the charity Trustee narne None tkitos act8d if not for wthol8 ar Funds held as custodian trustees on behalf of others Description of the assets Not applicable held in this capacity Name and objects oflhe charity on whose behalf the assets are held and how this falls within the custodian charity's objects Not applicable Details of arrangements for safe custody and segregation of such assets from the charity's own assets Not applicable Exemptions from disclosure Reason for non-disclosure of ke ersonnel details Nono Declarations The trustees deGlare that they have approved the trustees, report above. Signed on behalf of the charlty's tru$teg$ Signature(sl Full name(s) Position (eg Secretary* Chalr, ete) éAP rrfr￿fvy Ift Date 1113123 ## **Claypole Village Hall** ## **Income and expense summary** ## **Year ended 30 April 2022** |**Income**
Hall hire and rent received
Grants/ COVID funding
Total income
**Expenses**
Light & heat
Council tax and water
Insurance
Cleaning
Repairs & maint
VH events
Total expenses
Profit/(loss) for the period|**YEAR**
**YEAR**
**YEAR**
**2022**
**2021**
**2020**
13,717
8,593
20,479
26,914
10,000
-
40,631
18,593
20,479
1,620
1,679
2,530
497
443
1,031
1,392
1,345
1,337
1,133
698
1,998
5,210
3,666
3,981
3,568
20
630
13,421
7,851
11,507
27,211
10,742
8,972|**Bank account summary**
£
Opening bank balances
31,817
Closing bank balances
59,027
Cash in/(out) flow
27,211| |---|---|---| An independent examination is required when income exceeds £25,000 ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name **members of** Claypole Village Hall **On accounts for the year** 30[th] April 2022 **Charity no ended (if any)** 228354 **Set out on pages** (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **30 / 04 / 2022** . **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - • the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. **Signed: Date:** 4[th] March 2023 **Name:** Oliver Phillips **Relevant professional** ICAEW ACA **qualification(s) or body (if any): Address:** 35 Halifax Road, Fernwood, Newark, Notts, NG24 3XE **Oct 2018** 1 **IER** ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . **Oct 2018** 2 **IER**