## **Trustees' Annual Report for the period** ||Period start date|Period start date|||Period end date|Period end date|| |---|---|---|---|---|---|---|---| ||**01**|**04**|**2022**||**31**|**03**|**2023**| |**From**||||**To**|||| ## Section A Reference and administration details **Charity name** The Meadow Room **Other names charity is known by** **Registered charity number (if any)** 228007 **Charity's principal address** The Meadow Room The Street, Cobham Gravesend, Kent **Postcode DA12 3BZ** **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Rosemary Dymond|||| ||Alan Rowe|Chair||| ||Matthew John Luke
Peterson-
Pearce|||| ||Chris Antrobus|||| ||Anthony Silk|||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** March **2012** **TAR** 1 **Description of the charity’s trusts** Will of Emma Jane Stevens and Codicil of 04/06/53 plus Scheme and Licence of Type of governing document 1953, updated in 1966 and 1985 (eg. trust deed, constitution) Trust How the charity is constituted (eg. trust, association, company) Elected by existing trustees Trustee selection methods - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** The day to day operation of the Meadow Room is managed by the You **may choose** to include Meadow Room Management Committee key members being: additional information, where relevant, about: Mr Christian Antrobus • policies and procedures Chairman adopted for the induction and Mrs Shelley Jarvis training of trustees; Treasurer - the charity’s organisational structure and any wider network with which the charity A further 3 members complete the committee and meet quarterly to review works; the operation of the charity. - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** Village Hall for the benefit of the inhabitants of Cobham, Kent **Summary of the objects of the charity set out in its governing document** March **2012** **TAR** 2 The Meadow Room objectives are to create a community resource that ensures its longevity in a manner that is cost effective to users but also ensures its continued self-sufficiency as to not burden either the community or the local council. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** As a community facility, the Meadow Room provides a number of local groups, organisations and societies both self and state funded with a place to meet and conduct their activities —this includes being a regular home to our local pre-school, the local Brownies, Youth Club, Amateur Dramatics Society, Women's institute, Gardener's Society and a number of sports and exercise classes. It also plays hosts to a number of private and community led functions and parties, providing well-needed communal meeting facilities within the local community. The Meadow Room focuses its efforts on extending the Meadow Rooms appeal, ensuring that not only does it remain an important hub of the community, but it also manages to do this in a cost effective and self-sufficient manner. In addition to existing funding via regular and private hirers, the Meadow Room looks to seek funding from government and lottery grants and its own continued fundraising, which help with the maintenance and development of this important community resource. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 3 ## Section D Achievements and performance **Summary of the main achievements of the charity during the year** The Meadow Room welcomed back the many regular community clubs and societies, and other users, after operations were ceased in line with Government Covid regulations for much of the prior period. e ## **Section E Financial review** To maintain sufficient reserves to service a minimum of 12 months **Brief statement of the** operating costs plus short to medium term maintenance and **charity’s policy on reserves** improvement plan, and to ensure that the risk of losing one or two of our regular users is mitigated. Reserves at 31.03.23 are £112,768 (prior £111,820). **Details of any funds materially in deficit** None ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. March **2012** **TAR** 4 ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date** March **2012** **TAR** 5 **228007** **Meadow Room** **Receipts and payments accounts For the period** 01/04/2022 **To** 31/03/2023 **from** ## **CC16a** ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**|**Restricted**
**funds**
**to the nearest £**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**|**Last year**
**to the nearest £**| |---|---|---|---|---|---| |Hall hire|**24,270**|**-**|**-**|**24,270**|**18,866**| |Net securitydeposits in|**84**|||**84**|**1,000**| |Local authoritycovidgrant|**2,667**|**-**|**-**|**2,667**|**10,193**| |Fundraising||**-**|**-**|**-**|**465**| |Bank interest||**-**|**-**|**-**|**81**| |Dividends|**412**|||**412**|**214**| ||

**27,433**|**-**|**-**|**-**|| |**_Sub total_**_(Gross income for_
_AR)_||**-**|**-**|**27,433**|**30,820**| ||||||| |**A2 Asset and investment sales,**
**(see table).**|||||| ||**-**
**-**|**-**|**-**|**-**|**-**| |**_Sub total_**||**-**|**-**|**-**|**-**| |**_Total receipts_**
**A3 Payments**|||||| ||**27,433**|**-**|**-**|**27,433**|**30,820**| ||||||| |Runningcosts|**24,687**|**-**|**-**|**24,687**|**13,077**| |Repairs|**1,797**|||**1,797**|**2,044**| |refunds(covid)||**-**|**-**|**-**|**2,437**| |Hall re-decoration||||**-**|| |Curtain cleaning||||**-**|| ||**26,485**|**-**|**-**|**-**|| |**_Sub total_ **||**-**|**-**|**26,485**|**17,558**| ||||||| |**A4 Asset and investment**
**purchases,(see table)**|||||| ||**-**
**-**|**-**|**-**|**-**|**-**| |**_Sub total_ **||**-**|**-**|**-**|**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||| ||**26,485**|**-**|**-**|**26,485**|**17,558**| ||||||| ||**948**|**-**|
**-**|
**948**|**13,262**| ||**-**|**-**|**-**|**-**|**-**| ||**111,820**||**-**|**111,820**|**98,558**| ||**112,768**|**-**|
**-**|**112,768**|**111,820**| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B4 Assets retained for the**
**charity’s own use**
(SS)|**Details**|**Unrestricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
OK
**Endowment**
**funds**
**to nearest £**
**-**
**Current value**
**(optional)**
**2,125**
**Current value**
**(optional)**
**-**
**-**
**When due**
**(optional)**
**< 12 months**
Date of
approval
28/03/2026| |---|---|---|---|---| ||Cash in Hand|**550**|**-**|**-**| ||Cash at bank|**107,526**|**-**|**-**| ||Trustee Bank Account|**4,692**|**-**|**-**| ||**_Total cash funds_**
**Details**
(agree balances with receipts and payments
account(s))|**112,768**|**-**|**-**| |||OK|OK|| |||**Unrestricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**|| |||**-**|**-**|**-**| ||**Details**|**Fund to which**
**asset belongs**|**Cost (optional)**|| ||Imperial Brands shares: 114 x
ordinary shares (@ £18.64 value
at 31.03.23 £2,125 (prior
£1,835))|**unrestricted**|**-**|**2,125**| ||**Details**|**Fund to which**
**asset belongs**|**Cost (optional)**|| ||||**-**|**-**| ||||**-**|**-**| ||**Details**|**Fund to which**
**liability relates**|**Amount due**
**(optional)**|| ||Private Hire Security Deposits held|Unrestricted|**900**|**< 12 months**| ||Signature|Print|Name|| |||||Date of
approval| |||||| ||1|||| CCXX R1 accounts (SS) INDEPETIDEPIT EXAMINER'S REPORT TO THE TRuvfEES OF THE MEADOW ROOM IREGISTERED CIIARITY rtUMBER 2280071 I report on the accounts of The Meadow Room for the year ended 31 March 2023, which are set out on the attached Charity Commission form CC 16a. Re8pon•£blUtl￿ And bA81• of report AS the charity tru8tees of The Meadow Room, you are responsible for the preparation of the accounts in accordance with the Charities Act 20 11 l.the 2011 Act.). I report in respect of my examination of the Tru8tee8' account8 carried out under section 145 of the 201 l Act and in carrying out my examination I have followed all the applicable Direction8 given by the Charity Commission under 8ection 14515llb) of the 2011 Act. XxLd•p•Jd•nt •xamln•r'• •tst•m•nt I have completed my examination. I confirni that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material re8pect: (11 accounting record8 were not kept in respect of the Trust as required by section 130 of the 2011 Act. or {21 the account8 do not accord with th08e record8. I have no concern8 and have come across no other matters in connection with the examination to which attention should be drawn in thi8 report in order to enable proper understanding of the accounts to bc reached. Timothy N Horne Director CA Timothy N Horne Ltd. Chartered Accountant8 Suite 2 15B Westerfield Busine88 Centre Main Road Westerfield Ipswich Suffolk IP6 9AB Dated.. 23 September 2025