Charity registration number: 227937
The Southwick Players
Annual Report and Financial Statements
for the Year Ended 30 June 2025
The Southwick Players
Contents (continued)
| Reference and Administrative Details | 1 |
|---|---|
| Trustees' Report | 2 to 4 |
| Independent Examiner's Report | 5 |
| Statement of Financial Activities | 6 to 7 |
| Balance Sheet | 8 |
| Notes to the Financial Statements | 9 to 16 |
The Southwick Players
Reference and Administrative Details
Chairman Dr D Creissen Trustees Mr SPH Armes Miss S Gullen Dr D Creissen Other Officers Mrs A Reeves Mr P Dilloway Mrs KP Armes Mr Robb Tremayne Charity Registration Number 227937 Principal Office Southwick Community Centre 24 Southwick Street Southwick Brighton West Sussex BN42 4TE Independent Examiner Chris Tyler FCA FI CRT Limited Flat 24 Wellingtonia Court Laine Close Brighton East Sussex BN1 6TD
Page 1
The Southwick Players
Trustees' Report
The trustees present the annual report together with the financial statements of the charity for the year ended 30 June 2025.
Objectives and activities
Objects and aims
The objects for which the Charity is established are to promote the advancement and improvement of general education in relation to all aspects of the arts of drama and music and the development of public appreciation of such arts.
Objectives, strategies and activities
There were four productions in the year (2023 four).
There were 131 members during the year (including 15 honorary members).
The charity made a one off donation of £4,000 to The Southwick Coimmunity Association (a registered charity) towards the cost of refurbishing the seats in the theatre auditorium. This has resulted in a deficit for the year of £2,976.
Public benefit
Members contibute, where possible, hours of voluntary work for the Community Centre in which our theatre and workshop are housed.
The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.
Use of volunteers
The Charity relies entirely on volunteers for its operations.
Financial review
Policy on reserves
Our reserves are maintained to cover around one year's expenditure.
Structure, governance and management
Nature of governing document
The charity was registered with the Charity Commission on 19 March 1968 and is governed by its rules as amended on 23 August 2017.
Recruitment and appointment of trustees
The charity's trustees are taken from those elected to the committee at the AGM and are appointed or reappointed each year by the members.The rules state that there shall be no more than four nor less than two.
Page 2
The Southwick Players
Trustees' Report (continued)
Financial instruments
Objectives and policies
The charity’s activities expose it to a number of financial risks including credit risk, cash flow risk and liquidity risk. The use of financial derivatives is governed by the charity’s policies approved by the board of trustees, which provide written principles on the use of financial derivatives to manage these risks. The charity does not use derivative financial instruments for speculative purposes.
Cash flow risk
The charity’s activities expose it primarily to the financial risks of changes in foreign currency exchange rates and interest rates. The charity uses foreign exchange forward contracts and interest rate swap contracts to hedge these exposures.
Interest bearing assets and liabilities are held at fixed rate to ensure certainty of cash flows.
Credit risk
The charity’s principal financial assets are bank balances and cash, trade and other receivables, and investments.
The charity’s credit risk is primarily attributable to its trade receivables. The amounts presented in the balance sheet are net of allowances for doubtful receivables. An allowance for impairment is made where there is an identified loss event which, based on previous experience, is evidence of a reduction in the recoverability of the cash flows.
The credit risk on liquid funds and derivative financial instruments is limited because the counterparties are banks with high credit-ratings assigned by international credit-rating agencies. The charity has no significant concentration of credit risk, with exposure spread over a large number of counterparties and customers.
Liquidity risk
In order to maintain liquidity to ensure that sufficient funds are available for ongoing operations and future developments, the charity uses a mixture of long-term and short-term debt finance. Further details regarding liquidity risk can be found in the Statement of accounting policies in the financial statements.
Page 3
The Southwick Players
Trustees' Report (continued)
Statement of Trustees' Responsibilities
The trustees are responsible for preparing the trustees' report and the financial statements in accordance with the United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulations.
The law applicable to charities requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charities SORP;
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make judgements and estimates that are reasonable and prudent;
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state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charities (Accounts and Reports) Regulations 2008, and the provisions of the constitution. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.
The annual report was approved by the trustees of the charity on 19 August 2025 and signed on its behalf by:
......................................... Dr D Creissen Chairman and Trustee
Page 4
The Southwick Players
Independent Examiner's Report to the trustees of The Southwick Players
I report to the trustees on my examination of the accounts of The Southwick Players for the year ended 30 June 2025.
Responsibilities and basis of report
As the charity trustees of The Southwick Players you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the The Southwick Players's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of The Southwick Players as required by section 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
...................................... Chris Tyler FCA Institute of Chartered Accountants in England and Wales
FI CRT Limited Flat 24 Wellingtonia Court Laine Close Brighton East Sussex BN1 6TD
11 March 2026
Page 5
The Southwick Players
Statement of Financial Activities for the Year Ended 30 June 2025
| Note Income and Endowments from: Donations and legacies 2 Charitable activities 3 Investment income 4 Other income Total income Expenditure on: Raising funds Charitable activities, governance and support costs 5 Total expenditure Net (expenditure)/income Net movement in funds Reconciliation of funds Total funds brought forward Total funds carried forward 15 Note Income and Endowments from: Charitable activities 3 Investment income 4 Other income Total income Expenditure on: Raising funds Charitable activities, governance and support costs 5 Total expenditure Net (expenditure)/income Gross transfers between funds Net movement in funds Reconciliation of funds Total funds brought forward Total funds carried forward 15 |
Unrestricted funds £ 150 36,336 284 135 36,905 (1,419) (38,702) (40,121) (3,216) (3,216) 62,047 58,831 Unrestricted funds £ 29,095 222 95 29,412 (1,606) (28,864) (30,470) (1,058) 5,000 3,942 58,105 62,047 |
Restricted funds £ - - - 960 960 - (720) (720) 240 240 876 1,116 Restricted funds £ - - 978 978 - (720) (720) 258 (5,000) (4,742) 5,618 876 |
Total 2025 £ 150 36,336 284 1,095 37,865 (1,419) (39,422) (40,841) (2,976) (2,976) 62,923 59,947 Total 2024 £ 29,095 222 1,073 |
|---|---|---|---|
| 30,390 | |||
| (1,606) (29,584) |
|||
| (31,190) | |||
| (800) - |
|||
| (800) 63,723 |
|||
| 62,923 |
The notes on pages 9 to 16 form an integral part of these financial statements. Page 6
The Southwick Players
Statement of Financial Activities for the Year Ended 30 June 2025 (continued)
All of the charity's activities derive from continuing operations during the above two periods. The funds breakdown is shown in note 15.
The notes on pages 9 to 16 form an integral part of these financial statements. Page 7
The Southwick Players
(Registration number: 227937) Balance Sheet as at 30 June 2025
| Note Fixed assets Tangible assets 11 Current assets Debtors 12 Cash at bank and in hand 13 Creditors: Amounts falling due within one year 14 Net current assets Net assets Funds of the charity: Restricted income funds Restricted funds Unrestricted income funds Unrestricted funds Total funds 15 |
2025 £ 14,900 3,210 42,891 46,101 (1,054) 45,047 59,947 1,116 58,831 59,947 |
2024 £ 14,845 4,241 44,427 |
|---|---|---|
| 48,668 (590) |
||
| 48,078 | ||
| 62,923 | ||
| 876 62,047 |
||
| 62,923 |
The financial statements on pages 6 to 16 were approved by the trustees, and authorised for issue on 19 August 2025 and signed on their behalf by:
......................................... Mr SPH Armes Trustee
......................................... Dr D Creissen Chairman and Trustee
The notes on pages 9 to 16 form an integral part of these financial statements. Page 8
The Southwick Players
Notes to the Financial Statements for the Year Ended 30 June 2025
1 Accounting policies
Statement of compliance
The financial statements have been prepared in accordance with the second edition of the Charities Statement of Recommended Practice issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.
Basis of preparation
The Southwick Players meets the definition of a public benefit entity under FRS 102. The accounts (financial statements) have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.
Going concern
The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.
Income and endowments
Voluntary income including donations, gifts, legacies and grants that provide core funding or are of a general nature is recognised when the charity has entitlement to the income, it is probable that the income will be received and the amount can be measured with sufficient reliability.
Donations and legacies
Donations and legacies are recognised on a receivable basis when receipt is probable and the amount can be reliably measured.
Investment income
Dividends are recognised once the dividend has been declared and notification has been received of the dividend due.
Expenditure
All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Other support costs are allocated based on the spread of staff costs.
Raising funds
These are costs incurred in attracting voluntary income, the management of investments and those incurred in trading activities that raise funds.
Charitable activities
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Page 9
The Southwick Players
Notes to the Financial Statements for the Year Ended 30 June 2025 (continued)
Support costs
Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, for example, allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage.
Governance costs
These include the costs attributable to the charity’s compliance with constitutional and statutory requirements, including audit, strategic management and trustees meetings and reimbursed expenses.
Taxation
The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.
Tangible fixed assets
Individual fixed assets costing £35 or more are initially recorded at cost, less any subsequent accumulated depreciation and subsequent accumulated impairment losses.
Depreciation and amortisation
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:
Asset class Depreciation method and rate Furniture and equipment 10% on the written down value Computer equipment over 3 years
Trade debtors
Trade debtors are amounts due from customers for merchandise sold or services performed in the ordinary course of business.
Trade debtors are recognised initially at the transaction price. They are subsequently measured at amortised cost using the effective interest method, less provision for impairment. A provision for the impairment of trade debtors is established when there is objective evidence that the charity will not be able to collect all amounts due according to the original terms of the receivables.
Cash and cash equivalents
Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.
Page 10
The Southwick Players
Notes to the Financial Statements for the Year Ended 30 June 2025 (continued)
Trade creditors
are obligations to pay for goods or services that have been acquired in the ordinary course of business from suppliers. Accounts payable are classified as current liabilities if the does not have an unconditional right, at the end of the reporting period, to defer settlement of the creditor for at least twelve months after the reporting date. If there is an unconditional right to defer settlement for at least twelve months after the reporting date, they are presented as non-current liabilities.
Fund structure
Restricted income relates to the 50 Club to which subscribers make a monthly payment and are entered into a monthly draw for cash prizes. Any surplus funda may be transferred to the General Fund at the discretion of the Trustees.
Restricted income funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.
2 Income from donations and legacies
| Donations and legacies; Donations from individuals Total for 2025 |
Unrestricted funds General £ 150 150 |
Total funds £ 150 |
|---|---|---|
| 150 |
3 Income from charitable activities
| Productions Subscriptions and gift aid Fundraising SPY |
Unrestricted funds General £ 31,753 1,835 1,235 1,513 36,336 |
Total 2025 £ 31,753 1,835 1,235 1,513 36,336 |
Total 2024 £ 24,598 1,708 1,638 1,151 |
|---|---|---|---|
| 29,095 |
Page 11
The Southwick Players
Notes to the Financial Statements for the Year Ended 30 June 2025 (continued)
4 Investment income
| Interest receivable and similar income; Interest receivable on bank deposits Total for 2025 Total for 2024 |
Unrestricted funds General £ 284 284 222 |
Total funds £ 284 |
|---|---|---|
| 284 | ||
| 222 |
5 Expenditure on charitable activities, governance and support costs
| Note Productions SPY Governance costs 6 Note Productions SPY Governance costs 6 |
Unrestricted funds General £ 24,654 766 13,282 38,702 Unrestricted funds General £ 18,785 1,174 8,905 28,864 |
Restricted funds £ - - 720 720 Restricted funds £ - - 720 720 |
Total 2025 £ 24,654 766 14,002 |
|---|---|---|---|
| 39,422 | |||
| Total 2024 £ 18,785 1,174 9,625 |
|||
| 29,584 |
| Productions SPY |
Grant funding of activity £ 18,785 1,174 19,959 |
2025 £ 2024 £ 18,785 1,174 |
|---|---|---|
| 19,959 |
Page 12
The Southwick Players
Notes to the Financial Statements for the Year Ended 30 June 2025 (continued)
6 Analysis of governance and support costs
Governance costs
| Other governance costs Allocated support costs Total for 2025 Total for 2024 |
Unrestricted funds General £ 10,123 2,979 13,102 8,905 |
Restricted funds £ 720 - 720 720 |
Total funds £ 10,843 2,979 |
|---|---|---|---|
| 13,822 | |||
| 9,625 |
7 Net incoming/outgoing resources
Net outgoing resources for the year include:
| Depreciation of fixed assets Finance charges payable |
2025 £ 1,802 15 |
2024 £ 1,778 10 |
|---|---|---|
8 Trustees remuneration and expenses
No trustees, nor any persons connected with them, have received any remuneration from the charity during the year.
No trustees have received any reimbursed expenses from the charity during the year.
9 Independent examiner's remuneration
| 9 Independent examiner's remuneration |
||||
|---|---|---|---|---|
| 2025 | 2024 | |||
| £ | £ | |||
| Other fees to examiners | ||||
| Examination-related assurance services | 180 | 180 |
10 Taxation
The charity is a registered charity and is therefore exempt from taxation.
Page 13
The Southwick Players
Notes to the Financial Statements for the Year Ended 30 June 2025 (continued)
11 Tangible fixed assets
| Cost At 1 July 2024 Additions At 30 June 2025 Depreciation At 1 July 2024 Charge for the year At 30 June 2025 Net book value At 30 June 2025 At 30 June 2024 12 Debtors Prepayments Other debtors 13 Cash and cash equivalents Cash on hand Cash at bank 14 Creditors: amounts falling due within one year Other creditors |
Furniture and equipment £ 26,106 1,857 27,963 11,261 1,802 13,063 14,900 14,845 2025 £ 3,132 78 3,210 2025 £ 33 42,858 42,891 2025 £ 1,054 |
Furniture and equipment £ 26,106 1,857 27,963 11,261 1,802 13,063 14,900 14,845 2025 £ 3,132 78 3,210 2025 £ 33 42,858 42,891 2025 £ 1,054 |
Total £ 26,106 1,857 27,963 11,261 1,802 13,063 14,900 14,845 2024 £ 4,026 215 |
|
|---|---|---|---|---|
| 27,963 | ||||
| 11,261 1,802 |
||||
| 13,063 | ||||
| 14,900 | ||||
| 14,845 | ||||
| 2025 £ 3,132 78 3,210 2025 £ 33 42,858 42,891 2025 £ 1,054 |
||||
| 4,241 | ||||
| 2024 £ 39 44,388 |
||||
| 44,427 | ||||
| 2024 £ 590 |
Page 14
The Southwick Players
Notes to the Financial Statements for the Year Ended 30 June 2025 (continued)
15 Funds
| 15 Funds | |||
|---|---|---|---|
| Unrestricted funds General Restricted funds Total funds Unrestricted funds General Restricted funds Total funds |
Balance at 1 July 2024 £ Incoming resources £ Resources expended £ Balance at 30 June 2025 £ 62,047 36,905 (40,121) 58,831 876 960 (720) 1,116 62,923 37,865 (40,841) 59,947 Balance at 1 July 2023 £ Incoming resources £ Resources expended £ Transfers £ Balance at 30 June 2024 £ 58,105 29,412 (30,470) 5,000 62,047 5,618 978 (720) (5,000) 876 63,723 30,390 (31,190) - 62,923 |
Balance at 30 June 2025 £ 58,831 1,116 |
|
| 59,947 | |||
| Balance at 30 June 2024 £ 62,047 876 |
|||
| 62,923 |
The specific purposes for which the funds are to be applied are as follows:
The income of the 50 club generates two monthly prizes for the participants. Any surplus is available to transfer to the general fund at the discretion of the trustees.
16 Analysis of net assets between funds
| Tangible fixed assets Current assets Current liabilities Total net assets |
Unrestricted funds General £ 14,900 44,443 (820) 58,523 |
Restricted funds £ - 1,336 (220) 1,116 |
Total funds at 30 June 2025 £ 14,900 45,779 (1,040) |
|---|---|---|---|
| 59,639 |
Page 15
The Southwick Players
Notes to the Financial Statements for the Year Ended 30 June 2025 (continued)
| Tangible fixed assets Current assets Current liabilities Total net assets |
Unrestricted funds General £ 14,845 47,572 (370) 62,047 |
Restricted funds £ - 1,096 (220) 876 |
Total funds at 30 June 2024 £ 14,845 48,668 (590) |
|---|---|---|---|
| 62,923 |
Page 16
The Southwick Players
Statement of Financial Activities by fund for the Year Ended 30 June 2025
| Total | Total | |
|---|---|---|
| Unrestricted | Unrestricted | |
| Funds | Funds | |
| 2025 | 2024 | |
| £ | £ | |
| Income and Endowments from: | ||
| Donations and legacies | 150 | - |
| Charitable activities | 36,336 | 29,095 |
| Investment income | 284 | 222 |
| Other income | 135 | 95 |
| Total income | 36,905 | 29,412 |
| Expenditure on: | ||
| Raising funds | (1,419) | (1,606) |
| Charitable activities | (38,702) | (28,864) |
| Total expenditure | (40,121) | (30,470) |
| Net expenditure | (3,216) | (1,058) |
| Gross transfers between funds | - | 5,000 |
| Net movement in funds | (3,216) | 3,942 |
| Reconciliation of funds | ||
| Total funds brought forward | 62,047 | 58,105 |
| Total funds carried forward | 58,831 | 62,047 |
This page does not form part of the statutory financial statements. Page 17
The Southwick Players
Statement of Financial Activities by fund for the Year Ended 30 June 2025 (continued)
| Income and Endowments from: Other income Total income Expenditure on: Charitable activities Total expenditure Net income Gross transfers between funds Net movement in funds Reconciliation of funds Total funds brought forward Total funds carried forward |
Total Restricted Funds 2025 £ 960 960 (720) (720) 240 - 240 876 1,116 |
Total Restricted Funds 2024 £ 978 |
|---|---|---|
| 978 | ||
| (720) | ||
| (720) | ||
| 258 (5,000) |
||
| (4,742) 5,618 |
||
| 876 |
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The Southwick Players
Detailed Statement of Financial Activities for the Year Ended 30 June 2025
| Income and Endowments from: Donations and legacies (analysed below) Charitable activities (analysed below) Investment income (analysed below) Other income (analysed below) Total income Expenditure on: Raising funds (analysed below) Charitable activities (analysed below) Total expenditure Net expenditure Net movement in funds Reconciliation of funds Total funds brought forward Total funds carried forward |
Total 2025 £ 150 36,336 284 1,095 37,865 (1,419) (39,422) (40,841) (2,976) (2,976) 62,923 59,947 |
Total 2024 £ - 29,095 222 1,073 |
|---|---|---|
| 30,390 | ||
| (1,606) (29,584) |
||
| (31,190) | ||
| (800) | ||
| (800) 63,723 |
||
| 62,923 |
This page does not form part of the statutory financial statements. Page 19
The Southwick Players
Detailed Statement of Financial Activities for the Year Ended 30 June 2025 (continued)
| Donations and legacies Donations and legacies Charitable activities Subscriptions Gift Aid tax reclaimed Fundraising and social events Income from productions SPY income Investment income Interest on cash deposits Other income 50 Club income Other income Other income Raising funds Fundraising costs Charitable activities Expenditure on productions SPY costs Workshop rent Other workshop costs AGM and committee meeting costs Scripts Sundry room hire Mailings and newsletters Web site costs Subscriptions and affiliation fees Charitable donations Sundry expenses 50 Club prize payments Lighting and effects |
Total 2025 £ 150 150 1,750 85 1,235 31,753 1,513 36,336 284 284 960 - 135 1,095 (1,419) (1,419) (24,654) (766) (4,291) (362) (133) (33) (28) (146) (189) (435) (4,150) (233) (720) (90) |
Total 2024 £ - |
|---|---|---|
| - | ||
| 1,610 98 1,638 24,598 1,151 |
||
| 29,095 | ||
| 222 | ||
| 222 | ||
| 978 95 - |
||
| 1,073 | ||
| (1,606) | ||
| (1,606) | ||
| (18,785) (1,174) (4,112) (196) - (30) (160) (218) (322) (405) - (292) (720) (32) |
This page does not form part of the statutory financial statements. Page 20
The Southwick Players
Detailed Statement of Financial Activities for the Year Ended 30 June 2025 (continued)
| Wardrobe costs Independent examiner's fee Sumup charges Insurance Computer software and maintenance costs Depreciation of plant and machinery |
Total 2025 £ (18) (180) (15) (965) (212) (1,802) (39,422) |
Total 2024 £ (95) (180) (10) (946) (129) (1,778) |
|---|---|---|
| (29,584) |
This page does not form part of the statutory financial statements. Page 21