**Charity Registration Number - 227716**
## **HAWKSHEAD AGRICULTURAL SOCIETY**
# **FINANCIAL STATEMENTS**
**FOR THE YEAR ENDED 30 SEPTEMBER 2024**
**HAWKSHEAD AGRICULTURAL SOCIETY**
## **LEGAL & ADMINISTRATIVE DETAILS FOR THE YEAR ENDED 30 SEPTEMBER 2024**
|**ADDRESS**|Field Head Farm|
|---|---|
||Outgate|
||Ambleside|
||LA22 0PY|
|**GOVERNING DOCUMENT**|Founded in 1875; governed by its rules|
||Registered Charity 227716|
|**TRUSTEES**|Andrew Wilson|
||Rebecca Wolf|
||Mandy Mitten|
|**BANKERS**|Barclays Bank Plc|
||9 Highgate|
||Kendal|
||Cumbria|
||LA9 4DA|
|**INDEPENDENT EXAMINER**|S Oram FCCA|
||Melville & Co., Chartered Accountants|
||Unit 17-18, Trinity Enterprise Centre|
||Furness Business Park|
||Ironworks Road|
||Barrow-in-Furness|
||LA14 2PN|
## **INDEX**
Page 1 Legal & Administrative Details Page 2 - 3 Trustees Report Page 4 Independent Examiner’s Report Page 5 Receipts and Payments Account Page 6 Statement of Assets & Liabilities Page 7 Notes to the Accounts
1
## **HAWKSHEAD AGRICULTURAL SOCIETY**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 SEPTEMBER 2024**
## **OBJECTS**
The Society is established for the purpose of encouraging improvements in livestock by the distribution of premiums, for arranging such other competitions and exhibitions that the Committee may from time to time resolve, and generally for encouraging agricultural improvements of every description.
The Society arranges an annual show for the exhibition of stock and for other exhibitions and competitions, including home produce, handicrafts and horticulture, and awards premiums and other prizes in respect of such exhibitions and competitions. The annual show is held two weeks before the first Tuesday in September at Hawkshead.
## **REVIEW OF ACTIVITIES**
For the second successive year (after something of a hiatus), this year’s show was able to go ahead in August 2024.
## **FINANCIAL REVIEW**
Income for the year increased by £11,748 (41%) to £40,264 this year compared to £28,516 last year. Expenditure increased by 181% from £11,284 to £31,797. However, no meaningful comparison can be made because:
- many suppliers waived their costs last year to enable the Society to continue its activities. mat hire costs increased substantially this year due to poor weather conditions. the Society purchased a number of assets this year to improve the show moving forward.
This produced a surplus of £8,467 – down from £17,232 last year – resulting in a general reserve carried forward of £33,436.
## **PUBLIC BENEFIT**
In planning and carrying out the charity’s activities the Trustees are always aware that such activities must be for the public benefit. As such the Trustees confirm that they have had due regard to the Charity Commission’s published guidance on the ‘public benefit’ motive.
## **TRUSTEES**
The trustees in office during the year are as follows:
Andrew Wilson Sue Todd - resigned 30 November 2023 Rebecca Wolf - appointed 30 November 2023 Mandy Mitten - appointed 30 November 2023
## **OFFICERS AND COMMITTEE**
Officers: Presidents: Mr and Mrs Whitehead Vice-President: Mr E Taylforth Chairman: Mr A Wilson Vice-Chairman: Mr S Taylforth Treasurer: Mrs M Mitten Secretary: Miss R Wolf
2
## **HAWKSHEAD AGRICULTURAL SOCIETY**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 SEPTEMBER 2024**
Committee: Mrs E Barr, Mr E Barrow, Mr C Briggs, Mr A Brown, Mr J Brown, Mrs L Brown, Mrs H Clough, Mr G Dixon, Mr A Hill, Mr D Hodgson, Mr S Hodgson, Mr P Irvine, Mr B Lamb, Mr D Mallett, Mr J Mallett, Mrs S Miles, Mrs M Mitten, Miss H Monkman, Mrs J Muir, Mr P Spedding, Mr E Taylforth, Mr S Taylforth, Mr I Thompson, Mr D Threlkeld, Mr A Wilson, Miss B Wolf, Miss E Wolf
## **RESERVES**
It is the Society’s policy to retain sufficient reserves to:
- ensure the continuity of the charity, should the Hawkshead Agricultural Show be cancelled at short notice due to poor weather or unforeseen circumstances.
- fulfil the Society’s objectives of encouraging young people and the advancement of agriculture generally.
- improve the show through continuous investment.
The Reserves Policy is reviewed annually by the Committee.
## **STATEMENT OF TRUSTEES’ RESPONSIBILITIES**
The Trustees are responsible for preparing the Annual Report and the financial statements in accordance with applicable law and regulations. Law applicable to charities in England and Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the charity's financial activities during the year and of its financial position at the end of the year.
In preparing these financial statements, the Trustees are required to:
- select suitable accounting policies and then apply them consistently;
- make judgements and estimates that are reasonable and prudent; _and_
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The Trustees are responsible for keeping accounting records that disclose with reasonable accuracy the financial position of the charity and which enable them to ascertain the financial position of the charity and which enable them to ensure that the financial statements comply with the Charities Act 1993, the Charity (Accounts Reports) Regulations 2008 and Trust Deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
## **APPROVAL**
The accounts were approved by the Trustees and signed on their behalf on ___________ 2024 by:
.....................................................
**Mandy Mitten - Treasurer**
3
## **HAWKSHEAD AGRICULTURAL SOCIETY**
## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF HAWKSHEAD AGRCULTURAL SOCIETY**
I report on the accounts of the charity for the year ended 30 September 2024 which are set out on pages 1 to 7.
## **Respective responsibilities of trustees and examiner**
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the 2011 Act;
- follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
- state whether particular matters have come to my attention.
## **Basis of independent examiner's statement**
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention:
- 1 which gives me reasonable cause to believe that, in any material respect, the requirements:
- to keep accounting records in accordance with section 130 of the 2011 Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met; or
- 2 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
..................................................... ______________ **S Oram FCCA Date**
Melville & Co Chartered Accountants Unit 17-18, Trinity Enterprise Centre Furness Business Park Ironworks Road Barrow-in-Furness LA14 2PN
4
**HAWKSHEAD AGRICULTURAL SOCIETY**
## **RECEIPTS & PAYMENTS ACCOUNT FOR THE YEAR ENDED 30 SEPTEMBER 2024**
## **Unrestricted General Purposes Fund**
|**Notes**
**Incoming Resources**
Donations
Operating activities to further the Society's objectives
2
Operating activities to generate funds
3
_Investment income:_
Bank interest
Total Incoming Resources
**Resources Expended**
Charitable payments - Charitable activities
4
- Management and Administration
5
Total Resources Expended
**Net Movements in Funds**
**Balances 1 October 2023**
**Balances 30 September 2024**|**2024**
**2023**
**£**
**£**
450
1,470
39,715
26,925
25
88
74
33|
|---|---|
||40,264
28,516|
||27,634
9,921
4,163
1,363|
||31,797
11,284|
||8,467
17,232
24,969
7,737|
||33,436
24,969|
These accounts were approved by the Trustees on ________________ 2024 and signed on their behalf by:
..................................................... **Mandy Mitten -- Treasurer**
_The notes on page 7 form part of these accounts_
5
**HAWKSHEAD AGRICULTURAL SOCIETY**
## **STATEMENT OF ASSETS & LIABILITIES AT 30 SEPTEMBER 2024**
## **TANGIBLE FIXED ASSETS Assets retained for the Charity’s own use – General Purpose Fund**
||**Current value**|
|---|---|
||**£**|
|Trophies|6,000|
|Show Jumps|3,000|
|Sheep runs|1,300|
|Sundry items|1,000|
||11,300|
|**MONETARY ASSETS**
**General Purpose Fund**
_Bank and Cash balances:_
Current account
Deposit account
Cash|**2024**
**2023**
**£**
**£**
2,899
19,922
30,031
5,047
506
-|
|---|---|
||33,436
24,969|
|||
## **NON-MONETARY ASSETS AND LIABILITIES**
## **Assets**
There are no non-monetary assets.
## **Liabilities**
Independent Examination (unbilled) - £384
6
**HAWKSHEAD AGRICULTURAL SOCIETY**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30 SEPTEMBER 2024**
## **1. Accounting Policy**
## Basis of Preparation
The accounts have been prepared on the receipts and payments basis accompanied by a statement of assets and liabilities.
|**2.**
**Operating activities to further the Society's objectives**
Entry fees
Trade stands
Advertising
Gate and catalogue receipts
Sponsors
Bar takings
**3.**
**Operating activities to generate funds**
Prize money
**4.**
**Charitable activities**
Prizes
Tickets and printing
Event hire
Mats - sheep and track
Show field costs
Main ring attraction
Radio and PA hire
Catering
Bar
Equipment purchased
New trophies purchased
Signs and flags
Gate keeping costs
Advertising
Photography
Skip hire
First Aid attendance
**5.**
**Management and administrative expenses**
Insurance
Compensation
Gifts
Administration expenses
Independent Examiner's Fees
Website and IT costs
Commission payments and scanners
Travel expenses - judges|**2024**
**2023**
**£**
**£**
2,001
940
5,374
3,734
50
142
23,625
13,545
5,199
6,220
3,466
2,344|
|---|---|
||39,715
26,925|
||25
88|
||25
88|
||4,186
1,694
2,213
1,787
5,225
1,391
2,887
-
2,394
-
830
600
1,500
990
2,162
600
1,260
1,256
700
-
786
-
2,048
-
400
-
318
-
125
-
-
508
600
1,095|
||27,634
9,921|
||898
864
1,500
-
232
-
272
63
439
180
181
126
611
130
30
-|
||4,163
1,363|
7