Charily Registration Number- 227716 HAWKSHEAD AGRICULTURAL SOCIETY FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2023 HAWKSHEAD AGRICULTURAL SOCIETY LEGAL & ADMINISTRATIVE DETAILS FOR THE YEAR ENDED 30 SEPTEMBER 2023 ADDRESS 14 Old Furness Road Coniston Cumbria LA218HU GOVERNING DOCUMENT Founded in 1875,. governed by ils rules Registered Charity 227716 TRUSTEES Andrew Wilson Mrs Sue Todd BANKERS Barclays Bank PIC Market Place Ambleside Cumbria LA22 9BY INDEPENDENT EXAMINER S Oram FCCA Melville & Co., Chartered Accountants Unil 17-18, Trinity Enterprise Centre Furness Business Park Ironworks Road Barrow-in-Furness LA14 2PN INDEX Page 1 Page2-3 Page 4 Page 5 Page 6 Page 7 Legal & Administrative Details Trustees Report Independent Examiner's Report Receipls and Payments Account Slatemenl of Assets & Liabllities Notes to the Accounts HAWKSHEAD AGRICULTURAL SOCIETY REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 SEPTEMBER 2023 OBJECTS The Society is established for the purpose of encouraging improvements in livestock by the distribution of premiums, for arranging such other competitions and exhibitions that the Comrnittee may from time to time resolve, and generally for encouraging agricultural improvements of every description. The Society arranges an annual show for the exhibilion of stock and for olher exhibitions and competitions, including home produce, handicrafts and horticulture, and awards premiums and other prizes in respect of such exhibitions and competitions. The annual show is held two weeks before the first Tuesday in September al Hawkshead. REVIEW OF ACTIVITIES For the first lime in five years, this year's show was able lo go ahead on 22 August 2023. FINANCIAL REVIEW As there was no meaningful trading income last year lor the previous one) and few operating expenses being incurred, no comparisons are relevant for this year. The incoming resourGes and expenditure incurred resulted in a surplus of £17,232 for the year. PUBLIC BENEFIT In planning and carrying oul Ihe charity's activities the Trustees are always aware that such activities must he for the public benefit. As such the Trustees Confirm that they have had due regard to the Charily Commission's published guidance on the 'public benefit, molive. TRUSTEES The trustees in office al the beginning and end of the year are as follows.. Andrew Wilson Mrs Sue Todd OFFICERS AND COMMITTEE Offi￿rs.. President.. Vice-Presidents'. Chairman.. Vice-chairmen.. Secretary.. Mr S Bulteworth Mr and Mrs Whitehead Mr A Wilson Mr A Irvine Mrs S Todd HAWKSHEAD AGRICULTURAL SOCIETY REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 SEPTEMBER 2023 Committee.. Mrs E Barr, Mr E Barrow, Mr C Briggs, Mr A Brown, Mr J Brown, Mr G Dixon, Mr A Hill, Mr S Hodgson, Mr P Irvine, Mr A P Irvine, Mr B Lamb, Mr D Malletl, Mr J Malleti. Mr J Storey, Mr E Taylforth, Mr D Threlkeld, Miss B Wolf, Miss E Wolf, Miss D Gregg, Mrs J Merryfield, Mrs J Muir. RESERVES In recent years the Society's policy has been to maintain cash balances of at least £18,000- a figure which, il is estimated, would cover any potential loss incurred due to cancellation of a show at short notice al leasl one and a half times. Cash balances held exceed this figure al £24,969 but, notwithstanding Ihls, fund raising activities will continue to be held. The Reserves Policy is reviewed annually by the Committee. STATEMENT OF TRUSTEES, RESPONSIBILITIES The Trustees are responsible for preparing the Annual Report and the financial statements in accordance with applicable law and regulations. Law applicable to charilies in England and Wales requires the Trustee8 to prepare financial statements for each financial year which give a Irue and fair view of the charity's financial aclivilies during Ihe year and of ils financial position al the end of the year. In preparing these financial statements, the Trustees are required to.. select suitable accounting policies and then apply them consistently., make judgements and eslimales that are reasonable and prudent., and prepare the financial stalemenls on the going con￿rn basis unless il is inappropriate lo presum8 that the charity will continue in operation. The Trustees are responsible for keeping accounting records that disclose with reasonable accuracy the financial position of the charily and which enable them to ascertain the financial position of the charity and which enable them to ensure that the financial statements comply with the Charities Act 1993, the Charity (Accounts Reports) Regulations 2008 and Trust Deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. APPROVAL The accounts were approved by the Trustees and signed on their behalf on 23￿ November 2023 by.. Mrs S Todd - Secretary HAWKSHEAD AGRICULTURAL SOCIETY INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF HAWKSHEAD AGRCULTURAL SOCIETY I report on the accounts of the charity for the year ended 30 September 2023 which are sel out on pages 1 to 8. Respective responsibilities of trustees and examiner The charity's Irustees are responsible for the preparation of the accounts. The charity's trustees consider that an audil is not required for Ihis year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. 11 is my responsibility lo- examine the accounts under section 145 of the 2011 Act,. follow the procedures laid down in the general Directions given by the Charity Commission nder section 145(51(b} of the 2011 Act- and state whether particular matters have come lo my attenlion. Basis of independent examiner's stalement My examination was carried out in accordan￿ wilh general Directions given by the Charity Commission. An exarnination includes a review oflhe accounting records kept by the charity and a comparison of Ihe accounts presented with those records. 11 also includes consideration of ariy unusual items or disclosures in the ac¢ounls. and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequenlly no opinion is given as to whether the accounts present a "true and fair view" and Ihe report is limited to those matters set out in the statement below. Independent examiner's statement In connection with my examination, no matter has come to my attention.. which gives me reasonable cause to believe that, in any material respect, the requirements.. to keep accounting records in accordance with section 130 of the 2011 Act: and lo prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met. or to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. 23rd November 2023 S Oram FCCA Melville & Co Chartered Accountants Unit 17-18, Trinity Enterprise Cenlre Furness Business Park Ironworks Road Barrow-in-Furness LA14 2PN HAWKSHEAD AGRICULTURAL SOCIETY RECEIPTS & PAYMENTS ACCOUNT FOR THE YEAR ENDED 30 SEPTEMBER 2023 Unrestricted General Purposes Fund 2023 2022 Notes Incoming Resources Fundraising activities Donations Operating aclivilie5 to further the Sociely's objectives Operating activities lo generate funds 1,470 26,925 88 25 Investment income.. Bank ir)terest 33 Tolal Incoming Resources 28,516 27 Resources Expended Payments for generating funds Charitable paymenls Charitable activities nagemenl and Administration 9,921 1,363 318 Total Resources Expended 11,284 318 Net Moveniants in Funds 17.232 1291) Balances 1 October 2022 7,737 8,028 Balances 30 September 2023 24.969 7,737 These accounts were approved by the Trustees on 23 November 2023 and signed on their behalf by.. Mrs S Todd - Secretary The notes on page 7 fomp part of these accounts HAWKSHEAD AGRICULTURAL SOCIETY STATEMENT OF ASSETS & LIABILITIES AT 30 SEPTEMBER 2023 TANGIBLE FIXED ASSETS Assets retained for the Charity's own use- General Purpose Fund Current value Trophies Show Jumps Sheep runs Printer Sundry items 6,000 3,000 1,300 100 900 MONETARY ASSETS General Purpose Fund 2023 2022 Bank and Cash balances." Current account Deposit accounl 19,922 5,047 2,723 5,014 24,969 7,737 NON-MONETARY ASSETS AND LIABILITIES Assets There are no non-monetary assets. Liabililies Independent Examination (unbilledl £450 HAWKSHEAD AGRICULTURAL SOCIETY NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30 SEPTEMBER 2023 Accounting Policy Basis of Pre aration The accounts have been prepared on the receipts and payments basis accompanied by a statement of assets and liabilities. 2023 2022 Operatlng actlvltles to further the Soelety's oblectlves Entry fees Trade stands Catelogue sales and 8dv2rtising Gate receipts Swasors Bar takings Horticulture sectlon 435 3,734 142 13.545 6,220 2.344 505 26,925 Operatlng actlvltles to generate funds Piize money 88 88 Payments for genÈratlng funds Svbscriplions Ad￿rtISing Charltable actlvitles P￿Ze5 Ilckels and prlnting E￿nt hire Main ring attraction Radio and PA hire Caterei Bar Sklp hire Kentdale first aid 1,694 1,787 1,391 600 990 600 1,256 508 1,095 9,921 Management and admlnlstrative expenses InsLEranc8 Administration expenses Independent Examine¢s Fees Website cosls Square fees 63 3Q 288 126 130 1,363 318