## **Trustees' Annual Report for the period** Period start date Period end date 1 October 2020 30 October 2020 30 Septembe 2021 r **From** **To** ## Section A Reference and administration details **Charity name** Porthtowan Village Hall **Other names charity is known by Registered charity number (if any)** 226962 **Charity's principal address** Porthtowan Village Hall Beach Road, Porthtowan Truro, Cornwall **Postcode TR4 8AD** ## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
Dika W Jewell Treasurer The Management
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Committee
Oliver Girvan The Management
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Riddett Committee
Kirsty Rebecca Bookings Clerk The Management
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Smith Committee
Richard Neil Chairman The Management
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Harvey Committee
Lorna Beryl The Management
5
Chapple Committee
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7
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9
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March **2012** **TAR** 1 **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Trust Deed - (eg. trust deed, constitution) Trust How the charity is constituted - (eg. trust, association, company) Appointed by the Management Committee Trustee selection methods - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; The following are policies the charity has in place Risk Assessments Safeguarding Vulnerable Beneficiaries Conflicting Interests Volunteer Management Complaints Handling - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage March **2012** **TAR** 2 ## them. ## **Section C Objectives and activities** Porthtowan Village Hall is for the use of the inhabitants of the village of Porthtowan **Summary of the objects of the charity set out in its governing document** Provision of facilities for local community clubs, leisure and learning activities and recreation and to provide a focal point for the community **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** March **2012** **TAR** 3 ## **Additional details of objectives and activities (Optional information)** Porthtowan Village Hall is run by a group of volunteers who meet once a month in order to ensure he smooth running of the hall and to resolve any problems that may occur and to ensue the hall is fully maintained at all times. Volunteers are also involved in the up keep of the village hall and the maintenance of the grounds. You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance March **2012** **TAR** 4 ## Section D Achievements and performance **Summary of the main achievements of the charity during the year** The main achievements of the charity this year was to keep the hall running throughout the Coronavirus pandemic. This was done by hiring out as much as possible when restrictions permitted and obtaining grants from Cornwall Council ## **Section E Financial review** March **2012** **TAR** 5 ## **Brief statement of the charity’s policy on reserves** The trust holds reserves for the use of ongoing maintenance of the Village Hall **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date** March **2012** **TAR** 6 Current account balan￿ 30th September 2021 34 365.13 Blf from 30th Sept 2020 18,448.29 Total Income 2020 - 2021 15,916.84 34 365.13 INCOME Gross income for the year 27,979.69 Total expenses for the year 12,062.85 Net income for the year 15 916.84 Summary of Infom)ation Sept 2020 Income Breakdown Hall Hire Regular Users Misc Hall Hire Car Park 9,310.00 765.00 306.90 Grant 17,597.79 27 979.69 Expenditure Breakdown Water Telephone Insurance Refvse collection Maintenance Cleaning (including costslo Electricity 2,544.00 1,740.13 800.68 331.58 2,141.96 930.71 1,159.68 . Window Cleaning Fal Fire Exco 282.00 Misc Expenses Paper stock (towels, toilet paper, etc) Domain Name Refunds Perfonning Rights/CCC Licnse/PPLPRS Gardening 442.31 288.96 COVID expenses HALL REPAIRS ETC Mark Mills Paul Rabey- plumbing 58.26 878.81 70.00 12 062.85 Bank Account Balances Current Account Opening Balan 18,448.29 Total Credits 27,979.69 Total Debits 12,062.85 Closing Balan￿ 3019120 34,365.13 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Porthtowan Village Hall On accounts for the year ended 30th September 2021 Charity no (if any) 226962 Set out on pages I report to the trustees on my examination of the accounts of the above charity ('the Trust") for the year ended Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention ( in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: 2513 20ZZ Name: Roger M Mills Relevant professional qualification(s) or body (if any): HMRC Agent Number P6793L Address: 24 Kew Breanek St Agnes Cornwall TR5 OAH IER October 2018