## **Trustees’ Annual Report**
**Period: 1 Nov 2020 To 31 Oct 2021**
**Charity name: Troutbeck Institute**
## **Charity registration number: 226929**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|Village hall for the general object of promoting
the religious, moral, social and intellectual
welfare and rational recreation of the
inhabitants of, and visitors to, Troutbeck and
their friends.
(As outlined in the Constitution within the Trust
deed)|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identifiedinthe accounts.|Para 1.17 and
1.19|Community hub of the village, providing the
venue for activities and events for the residents
of the village, their visitors and friends.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|All Trustees have regard to the guidance
issued by the Charity Commission on public
benefit.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|N/A. Troutbeck Institute does not make grants.|
|Policy on social investment
including program related
investment|Para 1.38|N/A|
|Contribution made by
volunteers|Para 1.38|Volunteers (Troutbeck residents and members
of the Committee) organise and run events.|
|Other|||
||||
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## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The Trustees operate the Institute as a true
village hall, holding numerous functions in
accordance with the general object in the
Constitution of promoting the religious, moral,
social and intellectual welfare and rational
recreation of the inhabitants of, and visitors to,
Troutbeck and their friends.
The Institute is the community hub of the
village, providing a wide range of activities.
Activities for the period of this report were
affected by COVID restrictions e.g. second and
third national lockdowns.|
**Additional information (optional)** You may choose to include further statements where relevant about: Achievements against Para 1.41 objectives set Performance of fundraising Para 1.41 activities against objectives set Investment performance Para 1.41 against objectives Other
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
ofthe period|Para 1.21|At the end of the period, the charity had
£25,005 in its account.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|No separate reserves are held.|
|
Amount of reserves held|Para 1.22|N/A|
|Reasons for holding zero
reserves|Para 1.22|The charity raises funds to cover insurance,
utility bills, heating, upkeep of the hall, and the
holding of functions in line with its objectives.
There are no staff costs.|
|Details of fund materially in
deficit|Para 1.24|N/A|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|None|
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## **Additional information (optional)**
|**Additional information (optional)**|**Additional information (optional)**|**Additional information (optional)**|
|---|---|---|
|You may choose to include further statements where relevant about:|||
|
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
Fundraising - Spring and Christmas Fairs;
domino drives. Income from hire of hall/facilities
by groups and individuals. Donations from
individuals/other charities. Some grant funding.
Income from rent (tearoom and village shop) -
part of the Institute building and hub of village.|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|N/A|
|A description of the principal
risks facing the charity|Para 1.46|N/A|
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Conveyance and Trust Deed dated 13 Dec
1893.|
|
How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable Trust comprising an unincorporated
Association governed by a Trust deed.|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The management of the charity is vested in a
Committee of 14 qualified persons (8 Trustees
and 6 representative members).
The Constitution contains complex provisions
including bi-annual retirement of representative
Committee members and election of new
representative Committee members and new
Trustees by the qualified parishioners of the
Consolidated Chapelry of Troutbeck in vestry
assembled for the annual election of
churchwardens, but also provision that (1)
unless new representative Committee members
are elected as provided in the Constitution, then
existing Committee members remain in office
until a successor is duly appointed; and (2)
casual vacancies of both Trustees and
representative Committee members may be
filled by the Committee until successors are duly
appointed.
Trustees hold office until a vacancy occurs.|
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|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|
|---|---|---|
|
Policies and procedures
adopted for the induction and
training of trustees|
Para 1.51|
Charity Commission guidance and
Institute policies e.g. Health & Safety;
Safeguarding; Equality, Diversity & Inclusion.|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|Run by a Committee of 8 Trustees and 6 other
Committee members and by its elected officers
(chosen from the Committee) e.g. Chair, Vice
Chair, Treasurer and Secretary.
Troutbeck Institute is a supporter (member) of
ACTion with communities in Cumbria (from Nov
2024).|
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|Troutbeck Institute|
|---|---|
|Other name the charity uses||
|
Registered charity number|226929|
|Charity’s principal address|Troutbeck Institute
Robin Lane
Troutbeck
Windermere
Cumbria LA23 1PF|
|||
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## **Names of the charity trustees who manage the charity**
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|**Trustee name**|**Office (if any)**|**Dates acted if not**
**for whole year**|**Name of**
**person**
**(or body)**
**entitled**
**to**
**appoint**
**trustee**
**(if any)**|
|---|---|---|---|---|
||**Trustees 2020 - 2021**
Mr. M. Simpson|Chair|||
||Mrs. M. A. Jackson|Treasurer|||
||Mrs. S. Duffy|Secretary|||
||Mr. E. A. Mitchinson||||
||Miss S. Black||||
||Mrs. J. M. Cochrane||||
||Mrs. M. Liddell||||
||Ms. R. Halliday||||
||||||
||**Trustees 2024 - 2025**||||
||Mr. E. A. Mitchinson|Chair|From 25 June 2024||
||Mrs. G. Eshelby|Vice Chair|From 25 June 2024||
||Mrs. M. A. Jackson|Treasurer|||
||Mrs. S. Duffy|Secretary|||
||Miss S. Black||||
||Mrs. J.M. Cochrane||||
||Mrs. M. Liddell||||
||Vacancy||||
||Mr. M. Simpson|Chair|Died 28 April 2024||
## – Corporate trustees names of the directors at the date the report was approved **Director name** N/A
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## Name of trustees holding title to property belonging to the charity
|**Trustee name**
Mr. E. A. Mitchinson
Mrs J.M.Cochrane
Mrs. M.Liddell
Mrs. S. Black|**Dates acted if not for whole year**||
|---|---|---|
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## **In accordance with the law only 4 trustees can be registered as proprietors with the Land Registry.**
## **Funds held as custodian trustees on behalf of others**
|Description of the assets
held in this capacity
Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects
Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|N/A|
|---|---|
||N/A|
||N/A|
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**|**Name**|**Address**|
|---|---|---|
|**adviser**|||
## **Name of chief executive or names of senior staff members (Optional information)**
N/A
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
N/A
## **Other optional information**
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## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**|**G. Eshelby**|**M. A. Jackson**|
|---|---|---|
|**Full name(s)**|**Mrs. Gillian Eshelby**|**Mrs. Maureen Anne**
**Jackson**|
|**Position (e.g. Secretary,**
**Chair etc.)**|**Vice Chair**|**Treasurer**|
|**Date**|**7 February 2025**|**7 February 2025**|
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