## GODMERSH AM & CRUNDALE VILLAGE HALL
1 January to 31 December 2022
**Godmersham & Crundale Village Hall**
## **GODMERSHAM AND CRUNDALE RECREATION HALL REPORT OF THE TRUSTEES**
## **FOR THE YEAR ENDED 31 DECEMBER 2022**
The Trustees present their annual report and financial statements for the year ended 31 December 2022.
## **Structure**
The charity which is registered with the Charity Commission under number 226915 is established under a Vesting Deed dated 14 December 1938.
## **Governance and Management**
During the year the following were Trustees of the charity:
M Gee A Farrar J Knuckey M Parrett R Cooper R Johnson H Schryver W Knuckey K Old J Wiles S Milton J Milton P Brooks
These remain unchanged from the last report.
## **Objectives and Activities**
The objects of the charity as stated in the governing document are:
Recreation hall for the purposes of physical and mental recreation and social moral and intellectual development through the medium of reading and recreation rooms, library, lectures, classes, recreations and entertainments or otherwise as may be found expedient for the
Page 1
**Godmersham & Crundale Village Hall**
benefit of the inhabitants of the parishes of Godmersham and Crundale and their immediate vicinity.
## **Review of the Year.**
## **A ) PA S S I N G O F G U E R N E Y W H I T E**
It is only fitting that our first item should be recording the recent passing of Gurney White. Gurney has been a good friend to the hall over the years and will be fondly remembered for his many contributions.
We were pleased that the Hall was asked to accommodate his wake.
## **B ) M O V E M E N T O F F I N A N C I A L Y E A R**
Consequent upon the decision to move the Village Hall Financial Year from 6 April / 5 April to 1 January / 31 December with a view to having greater immediacy at the February AGM this report is the first to reflect the entire new period.
## **C ) E F F E C T S O F C O V I D 1 9**
The early part of the year saw continuing unease about Covid infections. This was reflected in the overall number of bookings compared to earlier years but as the year has progressed booking numbers have picked up.
## **D ) B O O K I N G S A N D R E L AT E D P O L I C Y**
In the latter part of the year we have experienced some classes having to close through lack of numbers caused in large part by cost of living considerations. Gong Bath has however proved to be popular and a new yoga class is due to start at the end of January. From recent discussions it is hoped that some old favorites will also return in the new year.
Page 2
**Godmersham & Crundale Village Hall**
The policy of not accepting young adult parties has been successful in reducing complaints from neighbours about noise. It can be difficult to identify in advance which bookings may result in disturbing residents but as ever we ask for forbearance.
The Management Committee have enacted a policy of keeping Wednesday and Thursday day time free of short term classes to enable corporates to book whole working days. This is starting to bear fruit as we have seen increased bookings from KCC and NHS sectors.
.
## **E ) P U R C H A S E O F R E P L A C E M E N T O H P S C R E E N**
Having provided many years of reliable service the wall mounted OHP screen finally became jammed in the down position and despite valiant efforts to repair it by the Maintenance Team it was decided that the time had finally arrived for it to be replaced. Surprisingly an electric version was only marginally more expensive, so the decision was taken to upgrade. The new screen has been well received and provides a more professional approach to presentations.
## **F ) W E T L A N D S P L A N N N G A P P L I C AT I O N**
The request for planning permission from Gladmans acting on behalf of Godmersham Estate to build a wetland on land adjoining the Parish field to improve water quality in the River Stour was considered by the Management Committee and found to be acceptable with certain conditions over access and land restitution once building work had been completed. Other bodies and agencies raised objections which apart from building access would not directly impact on the Hall and its grounds
The request for planning permission was heard by Ashford Borough Council in January 2022 and following strong representations from
Page 3
**Godmersham & Crundale Village Hall**
various government bodies the application was rejected. We have not been made aware of any appeal against the decision.
## **G ) C A R PA R K P R O J E C T**
Funded by the “ Bounce Back Loan” this project has now been completed. The car park has been upgraded and entrance to the site simplified. The scheme has attracted much praise and is generally agreed as money well spent.
## **H ) C H R I S T M A S E N T E R TA I N M E N T**
Through a combination of circumstances, the Committee were unable to organise a Christmas Pantomime or Christmas Biddy’s Party this year. The Committee did however organise a Stand-Up Comedy night. The three comedians and compere were very good and well received by those who came along. The weather was against us however with extreme cold plus the final of Strictly Come Dancing on the same evening all of which mitigated against the evening being a financial success.
## **I ) C H R I S T M A S L I G H T S**
As ever thanks to those who turned out on a bitterly cold morning to put up the lights. Some extra lights and equipment had been purchased and although not cheap everybody comments how good they look and how they brighten up the crossroad.
Page 4
**Godmersham & Crundale Village Hall**
Thanks as ever to Godmersham Estate for the gift of a tree and help in setting it up.
## **J ) H E AT I N G**
Despite the period of intense cold before Christmas the Hall has remained warm and welcoming.
## **K ) P O P P Y D AY C O L L E C T I O N**
The last Saturday morning in October was set aside for local residents to come to the hall to purchase a poppy and/or return collection envelopes whilst having a cup of coffee. Although we have yet to get feedback on the amount collected it is hoped that this event will be repeated.
## **L ) Q U E E N ’ S P L AT I N U M J U B I L E E C E L E B R AT I O N S**
These were an enormous success and one of the highlights of the year. The Hall hosted a BBQ followed by a film particularly chosen to reflect the period. After much deliberation the original version of Italian Job was selected. This event was timed to follow on from the Hog Roast at Godmersham Park over lunch time and allow locals to take part in lighting the beacon at Crundale afterwards. The day’s events were recorded in a collage of photos which now hangs in the John Sunley Room.
## **M ) R E PA I R S T O S T O R A G E R O O M F L O O R**
A major problem during the course of the year was an ever widening hole in the storeroom floor. Although not a serious issue in itself, it was a cause for concern in that the hole was getting bigger as heavy equipment was being moved over it causing the edges to crumble even further. The problem was identified as being caused by the screed floor which had been poorly laid over heating pipes. Initially it was hoped that this could be dealt with as an insurance/guarantee
Page 5
**Godmersham & Crundale Village Hall**
issue but this proved to be fruitless due to bankruptcies etc so it was decided to organise our own repairs. After related research these were undertaken at a fraction of the initial estimate. To date the repair has proven to be effective and in due course a new floor covering will be installed.
## **N ) C R E AT I O N O F S U B C O M M I T T E E S**
In order to better organise the work load sub committees have been formed to oversee maintenance requirements and event/entertainment planning. This has worked well and will be further developed
## **O ) J O I N T E V E N T**
At the invitation of the Godmersham Heritage Centre a joint event was undertaken to host a talk on Churchill’s Secret Army and Bilting Garth. It was decided to ask the Friends of Godmersham church to come on board as well. The event was a great success and well received by the over 80 local residents who came along.
## **P ) E V C H A R G I N G P O I N T S**
Although on a back burner during the year due to funding issues it is now understood that KCC have been given the necessary funds and the project is moving forward. KCC will cover installation costs with the Hall ultimately receiving a percentage of any profits. The contract will hopefully be signed shortly.
## **Q ) O P E R AT I N G I N S T R U C T I O N S**
In desperate need of updating the Operating Instructions have now been reviewed and updated.
Page 6
**Godmersham & Crundale Village Hall**
## **R ) W E D D I N G P U B L I C I T Y**
The Hall Facebook page now carries examples of weddings held at the hall. This has proved to be particularly useful when showing the hall to potential clients.
## **S ) F U T U R E P L A N S**
- (a) Sub committees:-
- (i) To organise social media for events
- (ii) To monitor health and safety issues
- (iii) To upgrade web site
- (b) Other Development Aims
- (i) Develop joint project with Parish Council to install playground equipment for local children
- (ii) Repair gate and extend perimeter fence
- (iii) Repair patio doors
- (iv) Upgrade CCTV coverage.
- (v) Develop vehicle charging points
- (vi) Publicise the hall for corporate and wedding bookings.
- (vii) Develop film, comedy, theatre and music events
- (viii) Explore potential for joint projects with local groups
## **Risks and Mitigation**
1. Damage to the building structure and contents: Covered by annual insurance.
2. Public liability: Covered by annual insurance
Page 7
**Godmersham & Crundale Village Hall**
3. Fire precautions: Extinguishers serviced annually
4. Burglar and fire alarm: Serviced regularly
5. Sewage system: Serviced regularly
6. Kitchen equipment: Ovens and hobs steam cleaned. Dishwasher regularly serviced
7. Accounts: Examined annually
8. Hall bookings: Maintained on remote server
9. Hall security: Site covered by CCTV accessed remotely
10. Hall cleanliness standards: Inspected weekly
11. Health and safety risk assessment: Updated annually
12. Heat to air pump: Serviced annually
13. Renew electricity supply contract and assess means to cover additional costs: Assess hire charges to users
## **Reserve Policy**
The trustees aim to keep approximately three months running cost, amounting to £5,100 as unrestricted reserves. At 31 December unrestricted reserves amounted to (to be inserted)
## **Statement of Trustees’ Responsibilities**
The Trustees are responsible for preparing the financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the income and expenditure of the charity for that period. In preparing those financial statements, the Trustees are required to:
Page 8
**Godmersham & Crundale Village Hall**
- Select suitable accounting policies and then apply them consistently;
- Make judgements and estimates that are reasonable and prudent;
- Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud or other irregularities.
Signed:
M Gee R Johnson A Farrar Chairman Treasurer Secretary
Date: January 2023
Page 9
**VOUCHER NUMBER**
**312**
Date:
###
## NO INVOICE PAYMENT VOUCHER:
## FINANCIAL YEAR 2022
|||MONTH||AMOUNT|
|---|---|---|---|---|
|TV LICENCE||December|£|13.37|
|DISHWASHER||December|£|138.00|
|TROOLI Ltd (Ex Call Flow)||December|£|4.99|
|WATER (Castle Water)||December|£|12.86|
|TRANSFER TO DEPOSIT HOLDING ACCOUNT|||||
|EVENT NAME:|J Ryan: MISC|31/23|£|£50.00|
|TRANSFER TO SAVINGS ACCOUNT|||£|17,000.00|
|ACTION WITH COMMUNITIES (Balance Due)|||£|£8.00|
|MAIL CHIMP||December|£|22.90|
|( Paid via R Johnson)|||||
|Parish Council|||||
|Field|||||
|Maintenance||December|£|£100.00|
|NatWest|||||
|Bounce Back|||||
|Loan||December|£|212.97|
## **GODMERSHAM AND CRUNDALE RECREATION HALL**
## **REPORT AND FINANCIAL STATEMENTS**
**FOR THE YEAR ENDED 31 DECEMBER 2022**
**Charity Registration No. 226915**
## **GODMERSHAM AND CRUNDALE RECREATION HALL**
## **CONTENTS**
||**Page No**||
|---|---|---|
|Reference and Administrative Details||1|
|Report of the Trustees|2 -|5|
|Independent Examiners' Report||6|
|Statement of Financial Activities|7 -|8|
|Balance Sheet||9|
|Notes to the Financial Statements|10 - 14||
## **GODMERSHAM AND CRUNDALE RECREATION HALL**
## **REFERENCE AND ADMINISTRATIVE DETAILS**
**----- Start of picture text -----**
Trustees M Gee (Chairman) J Milton
A Farrar (Secretary) S Milton
R Johnson (Treasurer) K Old
P Brooks M Parrett
R Cooper H Schryver
J Knuckey R Turner
W Knuckey J Wiles
Principal Address Shadwell
Canterbury Road
Bilting
Ashford
Kent
TN25 4HE
Independent Examiner M Wilkes FCA
Azets Audit Services
5th Floor
Ashford Commercial Quarter
1 Dover Place
Ashford
Kent TN23 1FB
Bankers National Westminster Bank PLC
20 High Street
Ashford
Kent
TN24 8SH
CCLA Investment Management Ltd
80 Cheapside
London
EC2V 6DZ
**----- End of picture text -----**
- 1 -
**GODMERSHAM AND CRUNDALE RECREATION HALL**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2022**
The Trustees present their report and financial statements of the charity for the period ended 31 December 2022. The Trustees have adopted the provisions of the Statement of Recommended Practice (SORP) “Accounting and Reporting by Charities” (FRS 102) in preparing the annual report and financial statements of the charity.
The financial statements have been prepared in accordance with the accounting policies set out in notes to the accounts and comply with the charity’s governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK published on 16 July 2014 as amended by Bulletin 1.
## **Objectives and Activities**
The objects of the charity as stated in the governing document are:
Recreation hall for the purposes of physical and mental recreation and social moral and intellectual development through the medium of reading and recreation rooms, library, lectures, classes, recreations and entertainments or otherwise as may be found expedient for the benefit of the inhabitants of the parishes of Godmersham and Crundale and their immediate vicinity.
## **Public benefit statement**
The Trustees confirm that they have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the Trust’s aims and objectives and in planning future activities.
## **Achievements and Performance in the Period**
## **Passing of Gurney White**
It is only fitting that our first item should be recording the recent passing of Gurney White. Gurney has been a good friend to the hall over the years and will be fondly remembered for his many contributions.
## **Movement of financial year**
Consequent upon the decision to move the Village Hall Financial Year from 6 April / 5 April to 1 January / 31 December with a view to having greater immediacy at the February AGM this report is the first to reflect the entire new period.
## **Effects of COVID-19**
The early part of the year saw continuing unease about Covid infections. This was reflected in the overall number of bookings compared to earlier years but as the year has progressed booking numbers have picked up.
## **Bookings policy**
In the latter part of the year we have experienced some classes having to close through lack of numbers caused in large part by cost of living considerations. Gong Bath has however proved to be popular and a new yoga class is due to start at the end of January. From recent discussions it is hoped that some old favorites will also return in the new year.
The policy of not accepting young adult parties has been successful in reducing complaints from neighbours about noise. It can be difficult to identify in advance which bookings may result in disturbing residents but as ever we ask for forbearance.
The Trustees have enacted a policy of keeping Wednesday and Thursday day time free of short term classes to enable corporates to book whole working days. This is starting to bear fruit as we have seen increased bookings from KCC and NHS sectors.
## **Purchase of replacement OHP Screen**
Having provided many years of reliable service the wall mounted OHP screen finally became jammed in the down position and despite valiant efforts to repair it by the Maintenance Team it was decided that the time had finally arrived for it to be replaced. Surprisingly an electric version was only marginally more expensive, so the decision was taken to upgrade. The new screen has been well received and provides a more professional approach to presentations.
## **WetLands Planning application**
The request for planning permission from Gladmans acting on behalf of Godmersham Estate to build a wetland on land adjoining the Parish field to improve water quality in the River Stour was considered by the Trustees and found to be acceptable with certain conditions over access and land restitution once building work had been completed. Other bodies and agencies have raised objections which apart from building access will not directly impact on the Hall and its grounds.
The request for planning permission was due to be heard by Ashford Borough Council in January 2023.
- 2 -
## **GODMERSHAM AND CRUNDALE RECREATION HALL**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2022**
## **Car park project**
Funded by the “ Bounce Back Loan” this project has now been completed. The car park has been upgraded and entrance to the site simplified. The scheme has attracted much praise and is generally agreed as money well spent.
## **Christmas entertainment**
Through a combination of circumstances, the Committee were unable to organise a Christmas Pantomime or Christmas Biddy’s Party this year. The Committee did however organise a Stand-Up Comedy night. The three comedians and compere were very good and well received by those who came along. The weather was against us however with extreme cold plus the final of Strictly Come Dancing on the same evening all of which mitigated against the evening being a financial success.
## **Christmas lights**
As ever thanks to those who turned out on a bitterly cold morning to put up the lights. Some extra lights and equipment had been purchased and although not cheap everybody comments how good they look and how they brighten up the crossroad.
## **Heating**
Despite the period of intense cold before Christmas the Hall has remained warm and welcoming.
## **Poppy Day collection**
The last Saturday morning in October was set aside for local residents to come to the hall to purchase a poppy and/or return collection envelopes whilst having a cup of coffee. Although we have yet to get feedback on the amount collected it is hoped that this event will be repeated.
## **Queen's Platinum Jubilee Celebrations**
These were an enormous success and one of the highlights of the year. The Hall hosted a BBQ followed by a film particularly chosen to reflect the period. After much deliberation the original version of Italian Job was selected. This event was timed to follow on from the Hog Roast at Godmersham Park over lunch time and allow locals to take part in lighting the beacon at Crundale afterwards. The day’s events were recorded in a collage of photos which now hangs in the John Sunley Room.
## **Repairs to storage room floor**
A major problem during the course of the year was an ever widening hole in the storeroom floor. Although not a serious issue in itself, it was a cause for concern in that the hole was getting bigger as heavy equipment was being moved over it causing the edges to crumble even further. The problem was identified as being caused by the screed floor which had been poorly laid over heating pipes. Initially it was hoped that this could be dealt with as an insurance/guarantee issue but this proved to be fruitless due to bankruptcies etc so it was decided to organise our own repairs. After related research these were undertaken at a fraction of the initial estimate. To date the repair has proven to be effective and in due course a new floor covering will be installed.
## **Creation of sub-committees**
In order to better organise the work load sub committees have been formed to oversee maintenance requirements and event/entertainment planning. This has worked well and will be further developed.
## **Joint event**
At the invitation of the Godmersham Heritage Centre a joint event was undertaken to host a talk on Churchill’s Secret Army and Bilting Garth. It was decided to ask the Friends of Godmersham church to come on board as well. The event was a great success and well received by the over 80 local residents who came along.
## **EV Charging points**
Although on a back burner during the year due to funding issues it is now understood that KCC have been given the necessary funds and the project is moving forward. KCC will cover installation costs with the Hall ultimately receiving a percentage of any profits. The contract will hopefully be signed shortly.
## **Operating instructions**
In desperate need of updating the Operating Instructions have now been reviewed and updated.
## **Wedding publicity**
The Hall Facebook page now carries examples of weddings held at the hall. This has proved to be particularly useful when showing the hall to potential clients.
- 3 -
**GODMERSHAM AND CRUNDALE RECREATION HALL**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2022**
## **Financial Review**
Income amounted to £32,278 (2021: £19,937). Expenditure amounted to £56,990 (2021: £27,355). As a result the net decrease in funds for the period amounted to £24,712 (2021: deficit £7,398). At 31 December 2022 total funds amounted to £533,909 (2021: £559,023).
## **Reserve Policy**
The Trustees aim to keep approximately three months running cost, amounting to £9,400 (2021: £3,300) as unrestricted reserves. At 31 December 2022 unrestricted reserves amounted to £4,671 (2021: £15,292). The unrestricted reserves include the Bounce Back loan due after more than one year amounting to £7,182. Net current assets amount to £11,853. The Trustees are actively trying to increase the usage of the Hall in order to reach this level.
At 31 December 2022, designated funds amounted to £529,238 (31-12-2021: £543,731) and further details are given in note 11 to the accounts.
## **Risks**
The Trustees have examined the major strategic, business and operational risks which the charity faces and confirm that systems have been established to enable the charity to lessen or mitigate those risks.
- 1.Damage to the building structure and contents: Covered by annual insurance.
- 2.Public liability: Covered by annual insurance
- 3.Fire precautions: Extinguishers serviced annually
- 4.Burglar and fire alarm: Serviced regularly
- 5.Sewage system: Serviced regularly
- 6.Kitchen equipment: Ovens and hobs steam cleaned. Dishwasher regularly serviced
- 7.Accounts: Examined annually
- 8.Hall bookings: Maintained on remote server
- 9.Hall security: Site covered by CCTV accessed remotely
- 10.Hall cleanliness standards: Inspected weekly
- 11.Health and safety risk assessment: Updated annually
- 12.Heat to air pump: Serviced annually
13. Renew electricity supply contract and assess means to cover additional costs: Assess hire charges to users
## **Plans for the future**
Sub committees have been established to:-
1. To organise social media for events
2. To monitor health and safety issues
3. To upgrade website
## Other development aims:-
1. Develop joint project with Parish Council to install playground equipment for local children
2. Repair gate and extend perimeter fence
3. Repair patio doors
4. Upgrade CCTV coverage
5. Develop vehicle charging points
6. Publicise the hall for corporate and wedding bookings
7. Develop film, comedy, theatre and music events
8. Explore potential for joint projects with local groups
## **Going concern**
The Trustees have considered the viability of continued operation over the next twelve-month period based on existing classes and groups together with future bookings set against anticipated running costs.
“One off” bookings from January 2023 to December 2023 currently stand at £9,679. Last financial year in totality we achieved £26,940 by the end of the year. Problems with the cost of living would appear so far this year to have affected the number of future bookings but it is difficult to calculate the overall effect this will have on the final out turn. Taking a pessimistic view a final figure of £25K does not appear totally unrealistic given that the wedding package will increase by £50 from April together with the hourly fee increase from £16 an hour to £18. Both of the fee increases will take time to work through and show additional revenue.
- 4 -
## **GODMERSHAM AND CRUNDALE RECREATION HALL**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2022**
## **Going concern (continued)**
Classes and local groups last year generated funds of £10,190, split one third locals at £11 an hour and two thirds non local at £16 an hour. These rates will increase across the board by £2 an hour with effect from 1 April. We have seen several classes fold over the year and whilst new arrivals have come forward to take their place it is not anticipated that the overall revenue figure will grow substantially beyond £11k.
The largest problem the Hall will face in the coming year is the increase in energy costs caused by the start of the new electricity contract in April. This will result in an additional £200 a month on the budget taking anticipated out goings to the region of £25k for the year.
## **Structure**
The charity, which is registered with the Charity Commission under number 226915, is established under a Vesting Deed dated 14 December 1938.
## **Governance and Management**
During the year the following were Trustees of the charity:
**----- Start of picture text -----**
|||
|---|---|
|M Gee (Chairman)|J Milton|
|A Farrar (Secretary)|S Milton|
|R Johnson (Treasurer)|K Old|
|P Brooks|M Parrett|
|R Cooper|H Schryver|
|J Knuckey|R Turner|
|W Knuckey|J Wiles|
**----- End of picture text -----**
## **Statement of Trustees' Responsibilities**
The Trustees are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England & Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the Trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charities SORP 2015 (FRS 102);
- make judgements and estimates that are reasonable and prudent;
- state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
- - prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the Trustees on 23 February 2023 and signed on their behalf by:
……………………………. R Johnson Trustee
- 5 -
**GODMERSHAM AND CRUNDALE RECREATION HALL**
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES**
I report on the accounts of the charity for the year ended 31 December 2022 which are set out on pages 7 to 14.
## **Responsibilities and basis of report**
As the charity Trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act')
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
I have completed my examination. I confirm that no material matters except that referred to in the previous paragraph have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounts records were not kept in respect of the Trust as required by section 130 of the ACT; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be researched.
## **M A Wilkes FCA**
6 March 2023
Azets Audit Services
5th Floor Ashford Commercial Quarter 1 Dover Place Ashford Kent. TN23 1FB
- 6 -
**GODMERSHAM AND CRUNDALE RECREATION HALL**
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2022**
|**Notes**
**Income from:**
Donations receivable
_Charitable activities:_
Letting fees receivable
Events
Other
_Investment income_
Investment income
Interest receivable
Covid-19 grants
**2**
Other grants
**2**
**Total income**
**Expenditure on:**
Raising funds
Charitable activities
**Total expenditure**
**3**
**7**
**11**
**Net movement in funds**
Reconciliation of funds:
Fund balances at 1 January 2022
**Fund balances at 31 December 2022**
**Transfer between funds**
**Other recognised gains**
Unrealised (losses)/gains on investments
**Net income / (expenditure) before transfers**
**Net expenditure before gain on investments**|**Unrestricted**
**funds**
**Designated**
**funds**
**Year ended**
**31 Dec**
**2022**
**Total**
**£**
**£**
**£**
1,162
-
1,162
25,910
-
25,910
943
-
943
1,031
-
1,031
91
-
91
24
-
24
-
-
-
-
3,117
-
3,117
32,278
-
32,278
1,704
-
1,704
40,517
14,769
55,286
42,221
14,769
56,990
(9,943)
(14,769)
(24,712)
-
(402)
(402)
(9,943)
(15,171)
(25,114)
(678)
678
-
(10,621)
(14,493)
(25,114)
15,292
543,731
559,023
4,671
529,238
533,909|**Period**
**ended 31**
**Dec 2021**
**Total**
**£**
1,636
9,659
158
416
67
1
8,000
-
19,937
598
26,737
27,335
(7,398)
383
(7,015)
-
(7,015)
566,038
559,023|
|---|---|---|
All transactions are derived from continuing activities.
All recognised gains and losses are included in the Statement of Financial Activities.
- 7 -
**GODMERSHAM AND CRUNDALE RECREATION HALL**
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2022**
## **COMPARATIVE INFORMATION ONLY**
|**Notes**
**Income from:**
Donations receivable
_Charitable activities:_
Letting fees receivable
Events
Other
_Investment income_
Investment income
Interest receivable
Covid-19 grants
**2**
**Total income**
**Expenditure on:**
Raising funds
Charitable activities
**Total expenditure**
**3**
**7**
**Net movement in funds**
Reconciliation of funds:
Fund balances at 6 April 2021
**Fund balances at 31 December 2021**
**Net income / (expenditure) before gain on investments**
**Other recognised gains**
Unrealised gains on investments
**Net income / (expenditure) before transfers**
**Transfer between funds**|**Unrestricted**
**funds**
**Designated**
**funds**
**Period ended**
**31 Dec 2021**
**Total**
**£**
**£**
**£**
1,636
1,636
-
-
9,659
-
9,659
158
-
158
416
-
416
67
67
1
-
1
8,000
-
8,000
19,937
-
19,937
598
-
598
15,489
11,248
26,737
16,087
11,248
27,335
3,850
(11,248)
(7,398)
-
383
383
3,850
(10,865)
(7,015)
-
-
-
3,850
(10,865)
(7,015)
11,442
554,596
566,038
15,292
543,731
559,023|
|---|---|
All transactions are derived from continuing activities.
All recognised gains and losses are included in the Statement of Financial Activities.
- 8 -
## **GODMERSHAM AND CRUNDALE RECREATION HALL**
## **BALANCE SHEET AS AT 31 DECEMBER 2022**
|**Notes**
**Fixed Assets**
Tangible Assets
**6**
Investments
**7**
**Current Assets**
Debtors
**8**
Cash at bank and in hand
**9**
**Net current assets**
**Total assets less current liabilities**
**10**
**Net Assets**
**Funds**
Unrestricted funds
Designated funds
**11**
**12**
**Creditors: Amounts falling due within**
**one year**
**Creditors: Amounts falling due after one**
**year**|**£**
**£**
526,180
3,058
529,238
191
17,000
17,191
5,338
11,853
541,091
(7,182)
533,909
4,671
529,238
533,909
**2022**|**£**
**£**
540,271
3,460
543,731
68
30,010
30,078
5,258
24,820
568,551
(9,529)
559,023
15,292
543,731
559,023
**2021**|
|---|---|---|
Approved by the Board of Trustees on 23 February 2023 and signed on their behalf by:
R Johnson M Gee **Trustee Trustee**
- 9 -
## **GODMERSHAM AND CRUNDALE RECREATION HALL**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022**
## **1 Accounting Policies**
## **1.1 Basis of preparation**
The Godmersham and Crundale Recreation Hall is a registered charity with the Charity Commission in the United Kingdom. The address of the registered office is given in the charity information on page 1 of these financial statements. The nature of the charity’s operations and principal activities are the operation of a recreation hall for the purposes of physical and mental recreation and social moral and intellectual development through the medium of reading and recreation rooms, library, lectures, classes, recreations and entertainments or otherwise as may be found expedient for the benefit of the inhabitants of the parishes of Godmersham and Crundale and their immediate vicinity.
The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK (FRS 102) issued on 16 July 2014, as amended by Bulletin 1, the Charities Act 2011, and UK Generally Accepted Practice as it applies from 1 January 2015.
The financial statements are prepared on a going concern basis under the historical cost convention, modified to include certain items at fair value. The financial statements are prepared in sterling which is the functional currency of the charity and rounded to the nearest £.
The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated.
## **1.2 Funds accounting**
Unrestricted general funds are funds which can be used in accordance with the charitable objects at the discretion of the Trustees.
Designated funds represent fixed assets and investments held. The designated fund balance has been represented to ensure that fund balance stated accurately reflects the designation policy adopted by the trustees.
## **1.3 Income recognition**
All income is included in the Statement of Financial Activities (SoFA) when the charity is legally entitled to the income after any performance conditions have been met, the amount can be measured reliably and it is probable that the income will be received.
- Voluntary income including donations and gifts is included in full in the Statement of Financial Activities when receivable.
- Investment income is included when receivable.
- Rental income is included in the Statement of Financial Activities in the year in which it is receivable.
- Government grants are recognised at the fair value of the asset received or receivable when there is reasonable assurance that the grant conditions will be met and the grants will be received.
A grant that specifies performance conditions is recognised in income when the performance conditions are met. Where a grant does not specify performance conditions it is recognised in income when the proceeds are received or receivable. A grant received before the recognition criteria are satisfied is recognised as a liability.
- 10 -
## **GODMERSHAM AND CRUNDALE RECREATION HALL**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022**
## **1 Accounting Policies**
## **1.4 Expenditure recognition**
All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Expenditure is recognised where there is a legal or constructive obligation to make payments to third parties, it is probable that the settlement will be required and the amount of the obligation can be measured reliably. It is categorised under the following headings:
- Costs of generating funds are those costs incurred in attracting voluntary income.
- Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs allocated directly to such activities and those costs of an indirect nature necessary to support them.
- Governance costs include those incurred in the governance of the charity and are primarily associated with constitution and statutory requirements.
## **1.5 Tangible fixed assets**
Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost or valuation of fixed assets, less their estimated residual value, over their expected useful lives as follows:
Fixtures, fittings and equipment 15% reducing balance Village hall 2% straight line
## **1.6 Investments**
Investments are recognised initially at fair value which is normally the transaction price excluding transaction costs. Subsequently, they are measured at fair value with changes recognised in ‘net gains / (losses) on investments’ in the SoFA if the shares are publicly traded or their fair value can otherwise be measured reliably. Other investments are measured at cost less impairment.
## **1.7 Debtors and creditors receivable / payable within one year**
Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure.
## **1.8 Tax**
The charity is an exempt charity within the meaning of schedule 3 of the Charities Act 2011 and is considered to pass the tests set out in Paragraph 1 Schedule 6 Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes.
## **1.9 Going concern**
The Trustees have considered the viability of continued operation over the next twelve-month period based on existing classes and groups together with future bookings set against anticipated running costs.
“One off” bookings from January 2023 to December 2023 currently stand at £9,679. Last financial year in totality we achieved £26,940 by the end of the year. Problems with the cost of living would appear so far this year to have affected the number of future bookings but it is difficult to calculate the overall effect this will have on the final out turn. Taking a pessimistic view a final figure of £25K does not appear totally unrealistic given that the wedding package will increase by £50 from April together with the hourly fee increase from £16 an hour to £18. Both of the fee increases will take time to work through and show additional revenue.
Classes and local groups last year generated funds of £10,190, split one third locals at £11 an hour and two thirds non local at £16 an hour. These rates will increase across the board by £2 an hour with effect from 1 April. We have seen several classes fold over the year and whilst new arrivals have come forward to take their place it is not anticipated that the overall revenue figure will grow substantially beyond £11k.
- 11 -
**GODMERSHAM AND CRUNDALE RECREATION HALL**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022**
## **1 Accounting Policies 1.9 Going concern**
The largest problem the Hall will face in the coming year is the increase in energy costs caused by the start of the new electricity contract in April. This will result in an additional £200 a month on the budget taking anticipated out goings to the region of £25k for the year.
## **1.10 Judgements and key sources of estimation uncertainty**
Accounting estimates and judgements are continually evaluated and are based on historical experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.
## Useful economic lives of tangible assets
The annual depreciation charge for tangible assets is sensitive to changes in the estimated useful economic lives and residual values of the assets. The useful economic lives and residual values are reassessed annually. They are amended when necessary to reflect current estimates, based on technological advancement, future investments, economic utilisation and the physical condition of the assets. See note 6 for the carrying amount of the property plant and equipment, and note 1.5 for the useful economic lives for each class of assets.
|**2**
**Grants**
COVID Small Business support grant
Ashford Borough Council
KCC - Jubilee Grant
**3**
**Expenditure**
Cost of generating funds:
Events
Cost of charitable activities
Electricity
Water
Hall cleaning
Subscriptions
Advertising
Telephone
Repairs and maintenance
Car park resurface
Insurance
Computer
Depreciation
Bank loan interest
Other
Governance costs
Independent examiner's fees|**Year ended**
**31 December**
**2022**
**£**
-
2,667
450
3,117
**Year ended**
**31 December**
**2022**
**Direct Costs**
**Support Costs**
**Total**
**£**
**£**
**£**
1,704
-
1,704
3,050
-
3,050
147
-
147
8,226
-
8,226
60
-
60
-
-
-
60
-
60
7,516
-
7,516
16,260
-
16,260
894
-
894
-
1,596
1,596
-
14,769
14,769
-
267
267
-
989
989
36,213
17,621
53,834
-
1,452
1,452
-
1,452
1,452
37,917
19,073
56,990|**9 months**
**ended 31**
**December**
**2021**
**£**
8,000
-
-
8,000
**9 months**
**ended 31**
**December**
**2021**
**Total**
**£**
598
615
64
5,976
-
169
-
5,926
-
612
214
11,248
28
565
25,417
1,320
1,320
27,335|
|---|---|---|
- 12 -
**GODMERSHAM AND CRUNDALE RECREATION HALL**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022**
## **4 Staff costs**
The charity employed no staff during the year (period ended Dec 2021: nil).
## **5 Trustees remuneration and expenses**
No trustees received remuneration or reimbursement of expenses during the year (Period ended Dec 2021: None).
## **6 Tangible fixed assets**
|**Cost**
As at 1 January 2022
Additions
As at 31 December 2022
**Depreciation**
As at 1 January 2022
Charge for period
As at 31 December 2022
**Net Book Value**
As at 31 December 2022
As at 31 December 2021
**7**
**Investments**
As at 1 January 2022
Unrealised gain
As at 31 December 2022
The historical cost of the investments is unknown.|**Fixtures,**
**fittings &**
**equipment**
**New village**
**hall**
**£**
**£**
41,604
639,009
678
-
42,282
639,009
28,491
111,851
1,989
12,780
30,480
124,631
11,802
514,378
13,113
527,158
**2022**
**£**
3,460
(402)
3,058|**Total**
**£**
680,613
678
681,291
140,342
14,769
155,111
526,180
540,271
**2021**
**£**
3,077
383
3,460|
|---|---|---|
The investment consists of shares held in the COIF Charity Investment Fund Income Units.
|**8**
**Debtors**
Prepayments
**9**
**Creditors: Amounts falling due within one year**
Bank loan
Deferred income
Accruals
**Deferred income**
As at 1 January 2022
Released in period
Resources deferred in period
As at 31 December 2022|**2022**
**£**
191
**2022**
**£**
2,344
1,542
1,452
5,338
**2022**
**£**
1,652
(1,652)
1,542
1,542|**2021**
**£**
68
**2021**
**£**
2,286
1,652
1,320
5,258
**2021**
**£**
550
(550)
1,652
1,652|
|---|---|---|
At the balance sheet date the charity was holding funds received in advance for bookings after 31 December 2022.
- 13 -
**GODMERSHAM AND CRUNDALE RECREATION HALL**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022**
|**10**
**Creditors: Amounts falling due after more than one year**
Bank loan
Within one year
In two to five years|**2022**
**£**
7,182
**2022**
**£**
2,344
7,182
9,526|**2021**
**£**
9,529
**2021**
**£**
2,286
9,529
11,815|
|---|---|---|
Bounce Back Loan Scheme - £12,000 repayable by 1 October 2026 at an interest rate of 2.5%. The loan is guaranteed by the UK Government. A repayment holiday for a period of 12 months from the date the loan was drawn down was granted in respect of the capital element of the repayment.
|**11**
**Balance**
**brought**
**forward**
**New**
**Designation**
**Designation**
**Released**
**£**
**£**
**£**
Fixed Asset Funds
543,731
678
(15,171)
**Balance**
**brought**
**forward**
**New**
**Designation**
**Designation**
**Released**
**£**
**£**
**£**
Fixed Asset Funds
554,596
383
(11,248)
**12**
**Unrestricted**
**Designated**
**£**
**£**
Fixed Assets
-
529,238
Current Assets
17,191
-
Current liabilities
(5,338)
-
Creditors falling due after more than one year
(7,182)
-
Total net assets
4,671
529,238
**Prior year**
**Unrestricted**
**Designated**
**£**
**£**
Fixed Assets
-
543,731
Current Assets
30,078
-
Current liabilities
(5,257)
-
Creditors falling due after more than one year
(9,529)
-
Total net assets
15,292
543,731
**13**
**Related party transactions**
There were no related party transactions during the year (2021: None).
**14**
**Capital commitments**
**2022**
**£**
Expenditure contracted for but not provided in the accounts
-
Designated funds represent tangible fixed assets and investments held.
**Analysis of net assets between funds -**
**Current year**
Designated funds represent tangible fixed assets and investments held.
**Designated Funds**
**- Current year**
**Designated Funds**
**- Prior year**|**Balance**
**carried**
**forward**
**£**
529,238
**Balance**
**carried**
**forward**
**£**
543,731
**Total**
**£**
529,238
17,191
(5,338)
(7,182)
533,909
**Total**
**£**
543,731
30,078
(5,256)
(9,529)
559,024
**2021**
**£**
15,540|
|---|---|
- 14 -