## GODMERSH AM & CRUNDALE VILLAGE HALL
6 April-31December 2021
**Godmersham & Crundale Village Hall**
## **GODMERSHAM AND CRUNDALE RECREATION HALL REPORT OF THE TRUSTEES**
## **FOR THE YEAR ENDED 31 DECEMBER 2021**
The Trustees present their annual report and financial statements for the year ended 31 December 2021.
## **Structure**
The charity which is registered with the Charity Commission under number 226915 is established under a Vesting Deed dated 14 December 1938.
## **Governance and Management**
During the year the following were Trustees of the charity:
M Gee A Farrar J Knuckey M Parrett R Cooper R Johnson H Schryver W Knuckey K Old J Wiles S Milton J Milton P Brooks
## **Objectives and Activities**
The objects of the charity as stated in the governing document are:
Recreation hall for the purposes of physical and mental recreation and social moral and intellectual development through the medium of reading and recreation rooms, library, lectures, classes, recreations and entertainments or otherwise as may be found expedient for the benefit of the inhabitants of the parishes of Godmersham and Crundale and their immediate vicinity.
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Godmersham & Crundale Village Hall
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**Godmersham & Crundale Village Hall**
## **Review of the Year.**
## **A ) M O V E M E N T O F F I N A N C I A L Y E A R**
The Village Hall Trust Document requires that an AGM is held in February each year. The Committee considered that the financial report section which covered the previous financial year, which had ended the preceding April, lacked relevance and immediacy. It was therefore decided in June 2021 that the financial year would change to 1 January–31 December with immediate effect. The Charity Commission has been notified accordingly and the AGM scheduled for February 2022 will consider the financial report for April to December 2021 accordingly.
## **B ) E F F E C T S O F C O V I D 1 9**
The Hall has remained open for the whole of the period from April to December. Hand sanitisers and sprays continue to be available on entry and key areas i.e., toilets and kitchen.
The onset of the Omicron variant has caused several bookings to cancel but as of December the hall continues to break even although should the position deteriorate further financial restrictions may once again prove to be necessary.
## **C ) B O O K I N G S P O L I C Y**
Classes have resumed with some new additions i.e., Tai Che, Yoga and Chilham Strings. We have also seen new bookings from: -
Adult Speech & Language Therapy & Community Dietetics Service
Ashford, Canterbury and Coastal Community District Disability Learning
KCC Rights of Way
the Nepalese Community and
Page 3
**Godmersham & Crundale Village Hall**
the River Stour Internal Drainage Board.
These are particularly welcome as it is a firm Management Committee policy decision to move away from teenage/young adult Saturday night parties due to problems with behavior and nuisance to neighbours and develop corporate bookings whilst maintaining less demanding community social events.
Several requests for parties have been declined but in the main once the reasoning has been explained there is a measure of understanding.
## **D ) P U R C H A S E O F I T Z O O M FA C I L I T I E S**
The camera and related facilities which were purchased during lockdown to allow meetings to continue via zoom have proved to be popular with corporate and community users alike.
## **E ) W E T L A N D S P L A N N N G A P P L I C AT I O N**
The request for planning permission from Gladmans acting on behalf of Godmersham Estate to build a wetland on land adjoining the Parish field to improve water quality in the River Stour was considered by the Management Committee and found to be acceptable with certain conditions over access and land restitution once building work had been completed. Other bodies and agencies have raised objections which apart from building access will not directly impact on the Hall and its grounds
The request for planning permission is due to be heard by Ashford Borough Council in January 2022.
## **F ) C A R PA R K P R O J E C T**
Page 4
**Godmersham & Crundale Village Hall**
The Committee have agreed to resurface the car park area and improve the entrance area from the road. The contract after due diligence has been awarded to Bossingham Ground Works. Funds have been allocated. Work is due to start in the new year but may be affected by the wetlands planning application.
## **G ) J A C K A N D T H E B E A N S TA L K PA N T O M I M E**
December saw the welcome return of a Christmas pantomime. Gingercow Productions hired the hall for a day and a half and produced a first-class performance of a traditional show. By prior arrangement, the hall organised a pay bar which generated additional income for the hall. Over 50 tickets were sold and the evening was pronounced a great success by all concerned.
## **H ) C H R I S T M A S L I G H T S**
Due to the Omicron variant, it was decided that the annual Christmas party should not go ahead but to demonstrate the festive season the committee gave up a Saturday morning and set up the Christmas lights. Thanks to Godmersham Estate for the gift of a tree and help in setting it up.
## **I ) C A R D S W I P E M A C H I N E S**
Two credit card swipe machines have been purchased to facilitate swifter payment at future events.
## **J ) H E AT I N G**
The funds spent last year in repairing the ground source heat pump would appear to have resolved the issues from previous years.
## **K ) P O P P Y D AY C O L L E C T I O N**
Page 5
**Godmersham & Crundale Village Hall**
Due to Covid restrictions door to door collections for the annual Poppy Day collection were not possible. The hall was made available for two two-hour slots on consecutive Friday evenings prior to Remembrance Sunday for local residents to purchase their poppy or return collection envelopes. The first Friday was a success and it is intended to grow this into a full-blown event in 2022.
## **L ) F U T U R E P L A N S**
## (a) Sub committees have been established to:-
- (i) Monitor progress with the wetlands planning application
- (ii) Update hall instructions provided to hirers
- (iii) Examine possibility of installing playground equipment for local children
- (iv) Publicise the hall for more corporate and wedding bookings.
- (v) Develop film, comedy, theatre and music events
- (b) Other Development Aims
- (vi) Develop and maintain Biddy’s Carol Concert and summer BBQ village parties.
- (vii) Upgrade CCTV coverage.
- (viii) Develop vehicle charging points
- (ix) Upgrade car park entrance and turning area
## **Risks and Mitigation**
1. Damage to the building structure and contents: Covered by annual insurance.
2. Public liability: Covered by annual insurance
3. Fire precautions: Extinguishers serviced annually
4. Burglar and fire alarm: Serviced regularly
Page 6
**Godmersham & Crundale Village Hall**
5. Sewage system: Serviced regularly
6. Kitchen equipment: Ovens and hobs steam cleaned. Dishwasher regularly serviced
7. Accounts: Examined annually
8. Hall bookings: Maintained on remote server
9. Hall security: Site covered by CCTV accessed remotely
10. Hall cleanliness standards: Inspected weekly
11. Health and safety risk assessment: Updated annually
12. Heat to air pump: Serviced annually
## **Reserve Policy**
The trustees aim to keep approximately three months running cost, amounting to £5,100 as unrestricted reserves. At 5 April 2020 unrestricted reserves amounted to £5,416.
## **Statement of Trustees’ Responsibilities**
The Trustees are responsible for preparing the financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the income and expenditure of the charity for that period. In preparing those financial statements, the Trustees are required to:
- Select suitable accounting policies and then apply them consistently;
- Make judgements and estimates that are reasonable and prudent;
- Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
Page 7
**Godmersham & Crundale Village Hall**
The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud or other irregularities.
Signed:
M Gee R Johnson A Farrar Chairman Treasurer Secretary
Date: January 2022
Page 8
**VOUCHER NUMBER**
**183**
Date:
###
## NO INVOICE PAYMENT VOUCHER:
## FINANCIAL YEAR 2021
||MONTH||AMOUNT|
|---|---|---|---|
|TV LICENCE|December|£|13.37|
|DISHWASHER|December|£|138.00|
|TROOLI Ltd (Ex Call Flow)|December|£|4.99|
|WATER (Castle Water)|December|£|7.15|
|TRANSFER TO DEPOSIT HOLDING ACCOUNT||||
|EVENT NAME:|E Lewis : MISC 29/22|£|50.00|
|TRANSFER TO SAVINGS ACCOUNT||£|17,000.00|
|ACTION WITH COMMUNITIES||£|52|
|MAIL CHIMP|December|£|18.80|
|( Paid via R Johnson)||||
|Parish Council||||
|(Grounds||||
|Maintenance)|December|£|100|
|NatWest||||
|Bounce Back||||
|Loan|December|£|212.97|
## **GODMERSHAM AND CRUNDALE RECREATION HALL**
## **REPORT AND FINANCIAL STATEMENTS**
**FOR THE PERIOD ENDED 31 DECEMBER 2021**
## **Charity Registration No. 226915**
## **GODMERSHAM AND CRUNDALE RECREATION HALL**
## **CONTENTS**
||**Page No**||
|---|---|---|
|Reference and Administrative Details||1|
|Report of the Trustees|2 -|5|
|Independent Examiners' Report||6|
|Statement of Financial Activities|7 -|8|
|Balance Sheet||9|
|Notes to the Financial Statements|10 - 14||
## **GODMERSHAM AND CRUNDALE RECREATION HALL**
## **REFERENCE AND ADMINISTRATIVE DETAILS**
**----- Start of picture text -----**
Trustees M Gee (Chairman) J Milton
A Farrar (Secretary) S Milton
R Johnson (Treasurer) K Old
P Brooks M Parrett
R Cooper H Schryver
J Knuckey J Wiles
W Knuckey
Principal Address Shadwell
Canterbury Road
Bilting
Ashford
Kent
TN25 4HE
Independent Examiner M Wilkes FCA
Azets Audit Services
5th Floor
Ashford Commercial Quarter
1 Dover Place
Ashford
Kent TN23 1FB
Bankers National Westminster Bank PLC
20 High Street
Ashford
Kent
TN24 8SH
CCLA Investment Management Ltd
80 Cheapside
London
EC2V 6DZ
**----- End of picture text -----**
- 1 -
**GODMERSHAM AND CRUNDALE RECREATION HALL**
## **REPORT OF THE TRUSTEES FOR THE PERIOD ENDED 31 DECEMBER 2021**
The Trustees present their report and financial statements of the charity for the period ended 31 December 2021. The Trustees have adopted the provisions of the Statement of Recommended Practice (SORP) “Accounting and Reporting by Charities” (FRS 102) in preparing the annual report and financial statements of the charity.
The financial statements have been prepared in accordance with the accounting policies set out in notes to the accounts and comply with the charity’s governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK published on 16 July 2014 as amended by Bulletin 1.
## **Objectives and Activities**
The objects of the charity as stated in the governing document are:
Recreation hall for the purposes of physical and mental recreation and social moral and intellectual development through the medium of reading and recreation rooms, library, lectures, classes, recreations and entertainments or otherwise as may be found expedient for the benefit of the inhabitants of the parishes of Godmersham and Crundale and their immediate vicinity.
## **Public benefit statement**
The Trustees confirm that they have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the Trust’s aims and objectives and in planning future activities.
## **Achievements and Performance in the Period**
## **Movement of Accounting Reporting Date**
The Village Hall Trust Document requires that an AGM is held in February each year. The Committee considered that the financial report section which covered the previous financial year, which had ended the preceding April, lacked relevance and immediacy. It was therefore decided in June 2021 that the financial year would change to 1 January – 31 December with immediate effect. The Charity Commission has been notified accordingly and the AGM scheduled for February 2022 will consider the financial report for April to December 2021 accordingly.
## **Effects of COVID-19**
The Hall has remained open for the whole of the period from April to December. Hand sanitisers and sprays continue to be available on entry and key areas i.e., toilets and kitchen.
The onset of the Omicron variant has caused several bookings to cancel but as of December the hall continues to break even although should the position deteriorate further financial restrictions may once again prove to be necessary.
## **Bookings policy**
Classes have resumed with some new additions i.e., Tai Che, Yoga and Chilham Strings. We have also seen new bookings from: -
- (1) Adult Speech & Language Therapy & Community Dietetics Service
- (2) Ashford, Canterbury and Coastal Community District Disability Learning
- (3) KCC Rights of Way
- (4) the Nepalese Community and
- (5) the River Stour Internal Drainage Board.
These are particularly welcome as it is a firm Management Committee policy decision to move away from teenage/young adult Saturday night parties due to problems with behavior and nuisance to neighbours and develop corporate bookings whilst maintaining less demanding community social events.
Several requests for parties have been declined but in the main once the reasoning has been explained there is a measure of understanding.
## **Purchase of IT Zoom facilities**
The camera and related facilities which were purchased during lockdown to allow meetings to continue via zoom have proved to be popular with corporate and community users alike.
- 2 -
## **GODMERSHAM AND CRUNDALE RECREATION HALL**
## **REPORT OF THE TRUSTEES FOR THE PERIOD ENDED 31 DECEMBER 2021**
## **WetLands Planning application**
The request for planning permission from Gladmans acting on behalf of Godmersham Estate to build a wetland on land adjoining the Parish field to improve water quality in the River Stour was considered by the Management Committee and found to be acceptable with certain conditions over access and land restitution once building work had been completed. Other bodies and agencies have raised objections which apart from building access will not directly impact on the Hall and its grounds.
The request for planning permission is due to be heard by Ashford Borough Council in January 2022.
## **Car park project**
The Committee have agreed to resurface the car park area and improve the entrance area from the road. The contract after due diligence has been awarded to Bossingham Ground Works. Funds have been allocated. Work is due to start in the new year but may be affected by the wetlands planning application.
## **Jack and the Bean Stalk pantomime**
December saw the welcome return of a Christmas pantomime. Gingercow Productions hired the hall for a day and a half and produced a first-class performance of a traditional show. By prior arrangement, the hall organised a pay bar which generated additional income for the hall. Over 50 tickets were sold and the evening was pronounced a great success by all concerned.
## **Christmas lights**
Due to the Omicron variant, it was decided that the annual Christmas party should not go ahead but to demonstrate the festive season the committee gave up a Saturday morning and set up the Christmas lights. Thanks to Godmersham Estate for the gift of a tree and help in setting it up.
## **Card swipe machines**
Two credit card swipe machines have been purchased to facilitate swifter payment at future events.
## **Heating**
The funds spent last year in repairing the ground source heat pump would appear to have resolved the issues from previous years.
## **Poppy Day collection**
Due to Covid restrictions door to door collections for the annual Poppy Day collection were not possible. The hall was made available for two two-hour slots on consecutive Friday evenings prior to Remembrance Sunday for local residents to purchase their poppy or return collection envelopes. The first Friday was a success and it is intended to grow this into a full-blown event in 2022.
## **Financial Review**
Income amounted to £19,937 (05-04-2021: £20,805). Expenditure amounted to £27,335 (05-04-2021: £29,461). As a result the net decrease in funds for the period amounted to £7,015 (05-04-2021: £8,656). At 31 December 2021 total funds amounted to
## **Reserve Policy**
The Trustees aim to keep approximately three months running cost, amounting to £5,100 (05-04-2021: £3,300) as unrestricted reserves. At 31 December 2021 unrestricted reserves amounted to £15,292 (05-04-2021: £11,442).
At 31 December 2021, designated funds amounted to £543,731 (05-04-2021: £554,596) and further details are given in note 11 to the accounts.
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**GODMERSHAM AND CRUNDALE RECREATION HALL**
## **REPORT OF THE TRUSTEES FOR THE PERIOD ENDED 31 DECEMBER 2021**
## **Risks**
The Trustees have examined the major strategic, business and operational risks which the charity faces and confirm that systems have been established to enable the charity to lessen or mitigate those risks.
- 1.Damage to the building structure and contents: Covered by annual insurance.
- 2.Public liability: Covered by annual insurance
- 3.Fire precautions: Extinguishers serviced annually
- 4.Burglar and fire alarm: Serviced regularly
- 5.Sewage system: Serviced regularly
- 6.Kitchen equipment: Ovens and hobs steam cleaned. Dishwasher regularly serviced
- 7.Accounts: Examined annually
- 8.Hall bookings: Maintained on remote server
- 9.Hall security: Site covered by CCTV accessed remotely
- 10.Hall cleanliness standards: Inspected weekly
- 11.Health and safety risk assessment: Updated annually
- 12.Heat to air pump: Serviced annually
## **Plans for the future**
Sub committees have been established to:-
1. Monitor progress with the wetlands planning application
2. Update hall instructions provided to hirers
3. Examine possibility of installing playground equipment for local children
4. Publicise the hall for more corporate and wedding bookings
5. Develop film, comedy and music events
Other development aims:
6. Develop and maintain Biddy's Carol Concert and Summer BBQ village parties
7. Upgrade CCTV coverage
8. Develop vehicle charging points
9. Upgrade car park entrance and turning area.
## **Going concern**
The Trustees have considered the viability of continued operation over the next twelve-month period based on the resumption of existing classes and groups together with future bookings. Current one-off bookings from January 2022 to December 2022 stand at £9,218. Anticipated frunds from classes that have resumed based on a 40 week year amroung to £8,474. Other income is anticipated at £1,000. Estimate running costs, including the bank loan repayments amount to £21,852. This gives a projected deficit for 2022 of £3,160. Bank balances at 31 December 2021 amoounted to £30,000. At the time of approving the financial statements, the Trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future.
## **Structure**
The charity, which is registered with the Charity Commission under number 226915, is established under a Vesting Deed dated 14 December 1938.
## **Governance and Management**
During the year the following were Trustees of the charity:
M Gee (Chairman) D Lloyd (resigned 23 June 2021) A Farrar (Secretary) J Milton (appointed 22 July 2021) R Johnson (Treasurer) S Milton (appointed 22 July 2021) P Brooks (appointed 22 July 2021) K Old (appointed 6 January 2021) E Carter (resigned March 2021) M Parrett R Cooper (appointed 6 January 2021) H Schryver (appointed 6 January 2021) J Knuckey J Wiles (appointed 22 July 2021) W Knuckey
- 4 -
## **GODMERSHAM AND CRUNDALE RECREATION HALL**
## **REPORT OF THE TRUSTEES FOR THE PERIOD ENDED 31 DECEMBER 2021**
## **Statement of Trustees' Responsibilities**
The Trustees are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England & Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the Trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charities SORP 2015 (FRS 102);
- make judgements and estimates that are reasonable and prudent;
- state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
- - prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
13 February 2022 Approved by the Trustees on …..................................... and signed on their behalf by: **Verified by pdfFiller** ……………………………. R Johnson 02/13/2022 Trustee
- 5 -
**GODMERSHAM AND CRUNDALE RECREATION HALL**
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES**
I report on the accounts of the charity for the period ended 31 December 2021 which are set out on pages 7 to 14.
## **Responsibilities and basis of report**
As the charity Trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act')
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
I have completed my examination. I confirm that no material matters except that referred to in the previous paragraph have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounts records were not kept in respect of the Trust as required by section 130 of the ACT; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be researched.
## **M A Wilkes FCA**
….................................
Azets Audit Services
5th Floor Ashford Commercial Quarter 1 Dover Place Ashford Kent. TN23 1FB
- 6 -
## **GODMERSHAM AND CRUNDALE RECREATION HALL**
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE PERIOD ENDED 31 DECEMBER 2021**
|**Notes**
**Income from:**
Donations receivable
_Charitable activities:_
Letting fees receivable
Events
Other
_Investment income_
Investment income
Interest receivable
Covid-19 grants
**2**
**Total income**
**Expenditure on:**
Raising funds
Charitable activities
**Total expenditure**
**3**
**7**
**Net movement in funds**
Reconciliation of funds:
Fund balances at 6 April 2021
**Fund balances at 31 December 2021**
**Other recognised gains**
Unrealised (losses)/gains on investments
**Net expenditure before gain on investments**|**Unrestricted**
**funds**
**Designated**
**funds**
**31 Dec**
**2021**
**Total**
**£**
**£**
**£**
1,636
-
1,636
9,659
-
9,659
158
-
158
416
-
416
67
-
67
1
-
1
8,000
-
8,000
19,937
-
19,937
598
-
598
15,489
11,248
26,737
16,087
11,248
27,335
3,850
(11,248)
(7,398)
-
383
383
3,850
(10,865)
(7,015)
11,442
554,596
566,038
15,292
543,731
559,023|**5 Apr 2021**
**Total**
**£**
662
(526)
386
-
88
2
20,193
20,805
-
29,461
29,461
(8,656)
665
(7,991)
566,038
566,038|
|---|---|---|
All transactions are derived from continuing activities.
All recognised gains and losses are included in the Statement of Financial Activities.
- 7 -
**GODMERSHAM AND CRUNDALE RECREATION HALL**
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE PERIOD ENDED 31 DECEMBER 2021**
## **COMPARATIVE INFORMATION ONLY**
|**Notes**
**Income from:**
Donations receivable
_Charitable activities:_
Letting fees receivable
Events
Other
_Investment income_
Investment income
Interest receivable
Covid-19 grants
**2**
**Total income**
**Expenditure on:**
Raising funds
Charitable activities
**Total expenditure**
**3**
**7**
**Net movement in funds**
Reconciliation of funds:
Fund balances at 6 April 2020
**Fund balances at 5 April 2021**
**Net income / (expenditure) before gain on investments**
**Other recognised gains**
Unrealised gains on investments
**Net income / (expenditure) before transfers**
**Transfer between funds**|**Unrestricted**
**funds**
**Designated**
**funds**
**5 Apr 2021**
**Total**
**£**
**£**
**£**
662
-
662
(526)
-
(526)
386
-
386
-
-
88
-
88
2
-
2
20,193
20,193
20,805
-
20,805
-
-
-
14,072
15,389
29,461
14,072
15,389
29,461
6,733
(15,389)
(8,656)
665
665
6,733
(14,724)
(7,991)
(707)
707
-
6,026
(14,017)
(7,991)
5,416
568,613
574,029
11,442
554,596
566,038|
|---|---|
All transactions are derived from continuing activities.
All recognised gains and losses are included in the Statement of Financial Activities.
- 8 -
GODVERSHAM AND CRLINDALE RECREATION HALL
BALANCE SHEET
AS AT 31 DECEMBER 2021
TaNJibie A8¥8ts
In¥e8tyn8nts
540271
551,519
3.077
$43.n1
Cash at bank aThJ in hand
yJ.OiO
24.241
24,921
2.814
24.820
551
576.
{9.529)
110.8661
S59.23
568.038
unstrICted fl
15292
543.rJ1
11.442
554.5
11
12
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## **GODMERSHAM AND CRUNDALE RECREATION HALL**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 DECEMBER 2021**
## **1 Accounting Policies**
## **1.1 Basis of preparation**
The Godmersham and Crundale Recreation Hall is a registered charity with the Charity Commission in the United Kingdom. The address of the registered office is given in the charity information on page 1 of these financial statements. The nature of the charity’s operations and principal activities are the operation of a recreation hall for the purposes of physical and mental recreation and social moral and intellectual development through the medium of reading and recreation rooms, library, lectures, classes, recreations and entertainments or otherwise as may be found expedient for the benefit of the inhabitants of the parishes of Godmersham and Crundale and their immediate vicinity.
The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK (FRS 102) issued on 16 July 2014, as amended by Bulletin 1, the Charities Act 2011, and UK Generally Accepted Practice as it applies from 1 January 2015.
The financial statements are prepared on a going concern basis under the historical cost convention, modified to include certain items at fair value. The financial statements are prepared in sterling which is the functional currency of the charity and rounded to the nearest £.
The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated.
## **1.2 Funds accounting**
Unrestricted general funds are funds which can be used in accordance with the charitable objects at the discretion of the Trustees.
Designated funds represent fixed assets and investments held. The designated fund balance has been represented to ensure that fund balance stated accurately reflects the designation policy adopted by the trustees.
## **1.3 Income recognition**
All income is included in the Statement of Financial Activities (SoFA) when the charity is legally entitled to the income after any performance conditions have been met, the amount can be measured reliably and it is probable that the income will be received.
- Voluntary income including donations and gifts is included in full in the Statement of Financial Activities when receivable.
- Investment income is included when receivable.
- Rental income is included in the Statement of Financial Activities in the year in which it is receivable.
- Government grants are recognised at the fair value of the asset received or receivable when there is reasonable assurance that the grant conditions will be met and the grants will be received.
A grant that specifies performance conditions is recognised in income when the performance conditions are met. Where a grant does not specify performance conditions it is recognised in income when the proceeds are received or receivable. A grant received before the recognition criteria are satisfied is recognised as a liability.
- 10 -
## **GODMERSHAM AND CRUNDALE RECREATION HALL**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 DECEMBER 2021**
## **1 Accounting Policies**
## **1.4 Expenditure recognition**
All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Expenditure is recognised where there is a legal or constructive obligation to make payments to third parties, it is probable that the settlement will be required and the amount of the obligation can be measured reliably. It is categorised under the following headings:
- Costs of generating funds are those costs incurred in attracting voluntary income.
- Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs allocated directly to such activities and those costs of an indirect nature necessary to support them.
- Governance costs include those incurred in the governance of the charity and are primarily associated with constitution and statutory requirements.
## **1.5 Tangible fixed assets**
Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost or valuation of fixed assets, less their estimated residual value, over their expected useful lives as follows:
Fixtures, fittings and equipment 15% reducing balance Village hall 2% straight line
## **1.6 Investments**
Investments are recognised initially at fair value which is normally the transaction price excluding transaction costs. Subsequently, they are measured at fair value with changes recognised in ‘net gains / (losses) on investments’ in the SoFA if the shares are publicly traded or their fair value can otherwise be measured reliably. Other investments are measured at cost less impairment.
## **1.7 Debtors and creditors receivable / payable within one year**
Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure.
## **1.8 Tax**
The charity is an exempt charity within the meaning of schedule 3 of the Charities Act 2011 and is considered to pass the tests set out in Paragraph 1 Schedule 6 Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes.
## **1.9 Going concern**
The Trustees have considered the viability of continued operation over the next twelve-month period based on the resumption of existing classes and groups together with future bookings. Current one-off bookings from January 2022 to December 2022 stand at £9,218. Anticipated frunds from classes that have resumed based on a 40 week year amroung to £8,474. Other income is anticipated at £1,000. Estimate running costs, including the bank loan repayments amount to £21,852. This gives a projected deficit for 2022 of £3,160. Bank balances at 31 December 2021 amoounted to £30,000. At the time of approving the financial statements, the Trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future.
- 11 -
**GODMERSHAM AND CRUNDALE RECREATION HALL**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 DECEMBER 2021**
## **1 Accounting Policies**
## **1.11 Judgements and key sources of estimation uncertainty**
Accounting estimates and judgements are continually evaluated and are based on historical experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.
## Useful economic lives of tangible assets
The annual depreciation charge for tangible assets is sensitive to changes in the estimated useful economic lives and residual values of the assets. The useful economic lives and residual values are reassessed annually. They are amended when necessary to reflect current estimates, based on technological advancement, future investments, economic utilisation and the physical condition of the assets. See note 5 for the carrying amount of the property plant and equipment, and note 1.5 for the useful economic lives for each class of assets.
|**2**
**Grants**
COVID Small Business support grant
COVID Restart grant
COVID Local Restrictions support grant
**3**
**Expenditure**
Cost of generating funds:
Events
Cost of charitable activities
Electricity
Water
Hall cleaning
Advertising
Telephone
Repairs and maintenance
Insurance
Computer
Depreciation
Bank loan interest
Other
Governance costs
Independent examiner's fees|**31-Dec-21**
**£**
8,000
-
-
8,000
**Direct Costs**
**Support Costs**
**Total**
**£**
**£**
**£**
598
-
598
615
-
615
64
-
64
5,976
-
5,976
169
-
169
-
-
-
5,926
-
5,926
612
-
612
-
214
214
-
11,248
11,248
-
28
28
-
565
565
13,362
12,055
25,417
-
1,320
1,320
-
1,320
1,320
13,960
13,375
27,335
**31-Dec-21**|**05-Apr-21**
**£**
10,000
4,000
6,193
20,193
**05-Apr-21**
**Total**
**£**
-
1,181
152
2,531
-
60
7,721
805
156
15,389
-
536
28,531
930
930
29,461|
|---|---|---|
## **4 Staff costs**
The charity employed no staff during the period (5 April 2021: nil).
## **5 Trustees remuneration and expenses**
No trustees received remuneration or reimbursement of expenses during the period (5 April 2021: None).
- 12 -
**GODMERSHAM AND CRUNDALE RECREATION HALL**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 DECEMBER 2021**
## **6 Tangible fixed assets**
|**Cost**
As at 5 April 2021 and at 31 December 2021
**Depreciation**
As at 5 April 2021
Charge for period|**Fixtures,**
**fittings &**
**equipment**
**£**
41,604
26,828
1,663|
**New village**
**hall**
**£**
639,009
102,266
9,585|**Total**
**£**
680,613
129,094
11,248|
|---|---|---|---|
|As at 31 December 2021|28,491|111,851|140,342|
|**Net Book Value**||||
|As at 31 December 2021|13,113|527,158|540,271|
|||||
|As at 5 April 2021|14,776|536,743|551,519|
|**7**
**Investments**
As at 5 April 2021
Unrealised gain||**31-Dec-21**
**£**
3,077
383|**05-Apr-21**
**£**
2,412
665|
|As at 31 December 2021||3,460|3,077|
|The historical cost of the investments is unknown.
The investment consists of shares held in the COIF Charity Investment
**8**
**Debtors**
Prepayments||Fund Income Units.
**31-Dec-21**
**£**
68|**05-Apr-21**
**£**
680|
|**9**
**Creditors: Amounts falling due within one year**
Bank loan
Deferred income
Accruals||**31-Dec-21**
**£**
2,286
1,652
1,320|**05-Apr-21**
**£**
1,134
550
930|
|||5,258|2,614|
|**Deferred income**
As at 6 April 2021
Released in period
Resources deferred in period||**31-Dec-21**
**£**
550
(550)
1,652|**05-Apr-21**
**£**
-
-
550|
|As at 31 December 2021||1,652|550|
At the balance sheet date the charity was holding funds received in advance for bookings after 31 December 2021.
- 13 -
**GODMERSHAM AND CRUNDALE RECREATION HALL**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 DECEMBER 2021**
|**10**
**Creditors: Amounts falling due after more than one year**
Bank loan
Within one year
In two to five years
After more than five years|**31-Dec-21**
**£**
9,529
**31-Dec-21**
**£**
2,286
9,529
-
11,815|**05-Apr-21**
**£**
10,866
**05-Apr-21**
**£**
1,134
9,598
1,268
12,000|
|---|---|---|
Bounce Back Loan Scheme - £12,000 repayable by 1 October 2026 at an interest rate of 2.5%. The loan is guaranteed by the UK Government. A repayment holiday for a period of 12 months from the date the loan was drawn down was granted in respect of the capital element of the repayment.
|**11**
**Balance**
**brought**
**forward**
**New**
**Designation**
**Designation**
**Released**
**£**
**£**
**£**
Fixed Asset Funds
554,596
383
(11,248)
**Balance**
**brought**
**forward**
**New**
**Designation**
**Designation**
**Released**
**£**
**£**
**£**
Fixed Asset Funds
568,613
1,372
(15,389)
**12**
**Unrestricted**
**Designated**
**£**
**£**
Fixed Assets
-
543,731
Current Assets
30,078
-
Current liabilities
(5,257)
-
Creditors falling due after more than one year
(9,529)
-
Total net assets
15,292
543,731
**Prior year**
**Unrestricted**
**Designated**
**£**
**£**
Fixed Assets
-
554,596
Current Assets
24,921
-
Current liabilities
(2,613)
-
Creditors falling due after more than one year
(10,866)
-
Total net assets
11,442
554,596
**13**
**Related party transactions**
There were no related party transactions during the year (5 April 2021: None).
**14**
**Capital commitments**
**31-Dec-21**
**£**
Expenditure contracted for but not provided in the accounts
15,540
Designated funds represent tangible fixed assets and investments held.
**Analysis of net assets between funds -**
**Current year**
Designated funds represent tangible fixed assets and investments held.
**Designated Funds**
**- Current year**
**Designated Funds**
**- Prior year**|**Balance**
**carried**
**forward**
**£**
543,731
**Balance**
**carried**
**forward**
**£**
554,596
**Total**
**£**
543,731
30,078
(5,257)
(9,529)
559,023
**Total**
**£**
554,596
24,921
(2,612)
(10,866)
566,039
**05-Apr-21**
**£**
-|
|---|---|
- 14 -