## Annual General Meeting 2022
## The Chair’s Review of the Year
Welcome to the Village Hall Annual General Meeting 2022.
Once again a big thank you to everyone on the Management Committee for everything you’ve done this year. And once again an equally enormous thank you to everyone who contributes so positively to the Village Hall.
Members of the Village Hall Management Committee are also Trustees of the Charity, with responsibility for managing the Village Hall.
Diana Probyn, Queen of the Café, has decided to stand down from the committee. Diana was instrumental in establishing what has become a solid, successful institution in East Meon life. Diana is not deserting the Café!
Our Hall Manager Emily Rich has done a fabulous job, successfully attracting all sorts of new hires over the year – Stand Up Comedy, Pilates and many others mean that the halls have become mostly busy instead of mostly silent. Our community benefits from the activities and the hall needs the revenue.
Matt Millward, our technology guru has done all sorts and is currently helping us equip the hall to support the Village Emergency Plan as the weather gets colder this winter. We now have a long overdue fire alarm and are in the process of expanding the CCTV while also working on energy efficiencies.
The dominance of Covid has diminished over the year, but you’ll still find hand cleanser on each table in the café and a careful cleaning regime as Gemma Griffiths works her magic. A big thank you to Matt Bailey too by the way for transforming the front and back halls, they look so much better with new plaster, new paint, new coat hooks.
The online booking system with keypad security and no keys means bookings are more flexible and easier for hirers. A hirer recently found the hall on line, booked space and started a class in less than 30 minutes. George Thompson continues to enhance his system with further refinements are on their way.
Andrew Hughes had the excellent idea of gathering a number of local village halls together to share ideas, to see how we can help each other do better. George’s online booking system received a lot of interest, which is great for us too.
As for events, the hall has run and supported several activities over the year. Lighting and gazebos for carols sung outside the Court House, projector and sounds at the first of the month lay church services, the May Day Family Fun event complete with the Great Meon River Boat Race with the school barbeque and The Platinum Jubilee Beacon Lighting celebration. The Harvest Supper was a great success too.
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The Village Hall continues to do more for younger East Meoners, much to the delight of some senior East Meoners who have seen the nursery in action. The Village Nursery has become thoroughly embedded giving families better access to pre-school education while increasing the number of East Meon children attending our School. It has to be acknowledged that the drop in the birth rate that occurred at the start of Covid has begun to come through with an inevitable impact on the nursery and school.
While The Rev Phili Good moved on to new pastures in June, the first floor here in the hall continues to be the co-ordination centre for the Upper Meon Benefice supporting Warnford, West Meon, Langrish as well as All Saints here in East Meon. This is also where the Food Bank operates from to benefit the village.
The financial year has not been easy, the amount spent on energy has become considerable. Just like it is for everyone, costs are rising. Thankfully Emily’s work in winning a greater number of hires will generate additional income. Looking ahead, it will be necessary to increase the hire rates, the current rates have been in place for quite some time. There will be a mechanism to ensure that those who live in East Meon can enjoy discounted rates.
While the impact of Covid has been undeniable, continuous care and attention has found ways to attract new activities and improve the hall. The committee continues to seek greater utilisation, greater community inclusion for greater contribution to the village and with more robust revenue on which future plans can be developed.
This Christmas the school and nursery are again collaborating by combining their Christmas fairs this year and with the community café - cakes, mince pies, hot drinks, what’s not to like! Community and Collaboration continue to be core themes for the hall, a Village Emergency Plan to help particularly over the winter and plans for the Coronation in May are already under way.
Lastly, the most enormous thanks to everyone who contributes to East Meon Village Hall. Thank you.
David Pepper Chair East Meon Village Hall Committee chair@eastmeonvillagehall.co.uk
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## **EAST MEON VILLAGE HALL, AGM.**
Year ending 31st August 2022
Financial Statement for Year ending 31/08/2022. Reporting Income and Expenditure as required by the Charities Commission.
||||||||
|---|---|---|---|---|---|---|
|~~East~~|~~EastMeon~~|~~Meoneis)~~|~~eis)~~|~~Village~~|~~VillageHall~~|~~Hall~~|
|~~East~~|~~EastMeon~~|~~Meoneis)~~|~~eis)~~|~~Village~~|~~VillageHall~~|~~Hall~~|
|~~East~~|~~EastMeon~~|~~Meoneis)~~|~~eis)~~|~~Village~~|~~VillageHall~~|~~Hall~~|
|~~East~~|~~East Meon~~|~~Meon eis)~~|~~eis) ~~|~~Village~~|~~Village Hall~~|~~Hall~~|
||||||||
|**EAST MEON VILLAGE HALL, AGM.**|||||||
|Year ending 31st August 2022|||||||
|Financial Statement for Year ending 31/08/2022. Reporting Income and Expenditure as
required by the Charities Commission.|||||||
||||||||
|||**2022**||**2021**||**2020**|
|**Income**||£||£||£|
|Hall Bookings||22,451||5,511||6,417|
|CountryFair|||||||
|Festivals||4,189||2,157|||
|VH Events||2,866||||2,808|
|Film Nights||1,363||||2,580|
|Covid Grant||||9,907||10,000|
|Mobile Dentist||||||1,030|
|Other||399||378||224|
||||||||
|**Total Income**||31,267||17,954||23,059|
||||||||
|Expenditure|||||||
|Maintenance||2,492||4,893||13,309|
|Improvements||13,451||6,341|||
|Contractor Costs||9,339||3,857||4,078|
|Consumables||782|||||
|Utilities||3,000||2,447||2,734|
|Festivals||854||673|||
|VH Events||179||||607|
|CountryFair||||||738|
|ICT||687||826||45|
|Insurance||916||1,274||1,262|
|Licences||1,116||395||987|
|Film Nights||265||||318|
|Business Rates||113|||||
|Advertising||200||200||259|
|Other||151||98||147|
||||||||
|**Total Expenditure**||33,545||21,005||24,484|
||||||||
|**Surplus/(Deficit)**||**(2,277.58)**||**(3,050.81)**||**(1,425.28)**|
|**BALANCE SHEET**|31/08/2022||||
|---|---|---|---|---|
||||||
|Financial Year|||||
|1st September 2021 to 31st August 2022|||||
||||||
|**Account Name**|**A/c No.**|**01/09/2021 **|**31/08/2022 **|**YTD Change**|
|Reserve|438|30,386.01|30,400.22|14.21|
|Current A|411|4,119.89|3,750.36|(369.53)|
|Current B|369|1,275.61|2,046.89|771.28|
|CountryFair|800|73.16|73.16|0.00|
|Paypal||2,755.19|1,993.66|(761.53)|
|Zettle||20.00|20.00|0.00|
|Café Cash Box||64.80|21.98|(42.82)|
|RugbyBar Cash Box||54.49|14.10|(40.39)|
|PettyCash|||(1.61)|(1.61)|
|Adjust for accruals||1,847.19|0.00|(1,847.19)|
|**Total**||**40,596.34**|**38,318.76**|**(2,277.58)**|
|5.Maintenance costs are:|5.Maintenance costs are:|5.Maintenance costs are:|5.Maintenance costs are:|5.Maintenance costs are:|5.Maintenance costs are:|
|---|---|---|---|---|---|
|||||||
||Air Conditioning|||824.66||
||Grass-cutting|||456.25||
||Grout for kitchen tiles, phone top-u|||p
19.99||
||Window cleaning|||32.00||
||3 toilet seats|||74.97||
||Misc|||294.71||
||Key|||10.00||
||Materials|||12.48||
||2 white barrel bolts|||7.49||
||Rubbish Clearance|||50.00||
||Unknown|||325.02||
||LaptopBattery|||50.40||
||Refund of barrier fencing|||(69.96)||
||Barrier fencing|||69.96||
||Cable ties|||5.52||
||Fire extinguisher service|||191.96||
||Logbook and signs|||34.24||
||Kitchenpower socket|||80.00||
||Sash lock|||22.76||
|||||||
|||**Grand Total**||**2,492.45**||
**----- Start of picture text -----**
6. Improvements are:
Painting of kitchen 400.00
Comms Cab 197.23
On account 1,000.00
Modem and SSD 129.84
Vigor Modem 47.99
Fire door steps 560.00
CCTV Upgrade 145.00
Projector upgrade 687.99
Portable projector 457.00
Power in office/loft 673.00
Cables etc 162.92
Loud hailer 20.67
Laptop and Monitor 668.99
Door check 115.19
Laptop bag 26.99
Wireless access points, flooring 448.50
Paving Slabs 100.00
Fire Alarm 4,410.00
Fencing and Paving 3,200.00
Grand Total 13,451.31
**----- End of picture text -----**
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examinerfs
report on the accounts
Section A
Independent Examiner's Report
Report to the Irusteesl
members of
East Meon Village Hall
On accounts for the year
ended
3110812022
Charity no
lif any)
226855
Set out on pages
I report lo the trustees on my examination of the account$ of the above
charity llhe Trust.) for the year ended 211 ogi 2022
Re$ponsibllleS and As the charity Iwstees of the Trust, you are responsible for the preparation
basis of report of the accounts in accordance with the requirements of the Charities Act
2011 {°the Act'l.
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed the applicable Directions given by the Charity Commission
under section 14515){bl of the AGt.
I have completed my examination. I confim that no material matters have
come to my attention (other than that disclosed below") in connection with
the examination which gives me Cause to believe that in, any material
respect:
accounting CordS were not kept in accordance with section 130 of
the Act or
the accounts do not accord with the accounting record5
Independent
examiner's statement
I have no concerns and have come across no other matters in connection
with the examination to which attention should drawn in order to enable
proper understanding of the accounts to be reached.
Please delete the words in the brackets rf they do not apply.
Signed:
Date:
3110312023
Name:
Sandy Lague
Relevant professional
qualification(s} or body
(if any)".
AAT Level 4
Address:
23 The Green
East Meon
Petersfield GU32 1QT
IER
October 2018