2021-12-31-accounts

LAYCOCK VILLAGE HALL

MINUTES FOR THE ANNUAL GENERAL MEETING TO BE HELD ON TUESDAY 1[ST] FEBRUARY AT 7.00 P.M.

1. APOLOGIES FOR ABSENCE

Anne Medley , Hannah Whittaker

2. DECLARATIONS OF INTEREST

None

3. MINUTES OF THE LAST AGM

Approved

4. MATTERS ARISING

None

5. CHAIR’S REPORT

Chairman’s Report to the Annual General Meeting 2022

The last year has seen the continuation of the stop, start impact of the covid pandemic, continued support from the council and a change to the Trustees but also developments in the hall activities.

Although the pandemic had the potential to have a major impact on the halls finances, support grants from the council offset the operating losses.

Since the Hall has reopened, after an initial slow start the previously established groups are back in place and a steady rise in the volume of additional bookings have been apparent. It is clear that the hall remains a popular venue for birthday and other special occasions. It has been good to welcome back the Exercise group, Tai chi, Dog Training and WI as regular users. It is great to welcome a new group of younger users in the form of the Wednesday morning playgroup ( thanks to Michelle Cass and all other helpers for this). The tie in with the now weekly coffee morning has been a great success. The Monthly drop in and the craft group continued to be enjoyed by many. It has been wonderful to see new friends among the familiar faces, in this group and across the events.

Despite the limitations of Covid 19 regulations, there was a very successful series of events before Xmas. The Dressing the Hall for Xmas, The Xmas table top Sale and the Xmas Sing-along were all enjoyed. The pandemic prevented any performance activity but it is hoped that this year will see a return of the Laycock Players whose Xmas cheer was sorely missed by many

This Year has also seen significant changes to the Village Hall Charities make-up, with the Long term Chair stepping down from the role and a number of other resignations within the trustees and the social committee. Although it is always sad to see the changing of the guard it does allow the charity to refocus and develop. As always we are very pleased to welcome anyone who would like to contribute their friendship, time and energy to continuing the work of the Village Hall.

I would like to thank all those, whether office holders or not, who have put in so much work to keep the Hall going and to keep it fit for the future.

In particular thanks to Jim Walker, Alison, Sharon and Steve, and Margaret for all their contributions.

In such a difficult period I would also make special mention of Ian who has worked so hard to keep the hall vibrant and to Michelle for her energy and enthusiasm and creativity in bringing new ideas and faces into the Hall.

Welcome all and remember its your hall. Use it, support it, enjoy it.

6. ACCOUNTS MANAGER’S REPORT

The overall picture for the last 14 months has, as might be expected, been mixed.

a] The main source of income for the Village Hall is that received from hirings. Last year that amounted to £6,500.36 [this includes hiring refunds of £335.00 ].

b] Other regular sources of income [including Coffee Mornings, Drop Inns, Parents & Toddlers, Virgin Account interest and various one-off events] came to £1,715.60 .

c] The Village Hall accessed £17,231.00 in Government Covid-19 grants via Bradford Council.

d] £1,000.00 was also donated by the family of the late Roy Smart; this donation will, in part, purchase a clock to be placed at the front of the Village Hall.

e] Set against this income the Village Hall incurred expenses of almost £12,000.00 . This for Cleaning & Gardening, Admin, Food & Bar for the Drop Inn, Hall Insurance, Utilities, Purchases and Repairs & Safety.

f] So, without Government Covid-19 grants, Village Hall funds would have been in deficit by £3,431.00 . Clearly, this position, in the medium- to long-term is not sustainable.

g] There are signs, though, that bookings for the Hall and regular social functions are picking up, but Hall funds will not continue to be supported by the Government, so financial prudence must continue to guide trustees’ spending decisions.

h] The Village Hall started this financial period with cash assets of £43,491.65 and currently, has cash assets of £61,499,27 .

7. ANY OTHER BUSINESS

Maggie Marsden asked if the hall was planning any celebrations for the Queen’s Jubilee; Yes, details to follow when plans are complete but there will probably be a tea room and a knees up with dance demonstrations. Sandra Parker asked about the Laycock players; talks are underway with the hope that there will be a performance in November. There was general interest in the singing group restarting. Julia Gillatt suggested a French style sale for household items/clothes after people have done sort outs. General interest shown. Will refer to social committee to organise.

We were asked what the future vision is for the trustees. We explained that first and foremost the hall is about community, there are plans for building improvements underway and lots of new events being planned. We invited anyone interested to join the trustees.

We were asked if we would be reviewing costs and prices with regards to increasing fuel costs; Yes, this will be discussed in our main meeting. Gary suggested the hall starts a monthly lottery to raise funds, some of the other local halls already do so. This will be investigated.

8. DATE OF NEXT AGM

Tuesday 7[TH] FEBRUARY 2023 at 7:00 p.m. (TBC)

Laycock Village Hall Annual Account Income & Expenditure November 2020 - December 2021

Cash in hand Current A/c Deposit A/c Virgin Money Cofee Money Bar Cash Hirings Cofee Mornings Bar Takings Laycock Players Tea Room/Events Misc [incl Grants] Donations Singing & Art Gps Deposit A/c Int Virgin A/c Int Parents & Toddlers SumUp Fees Cleaning/Gardening Admin Food & Bar Publicity Laycock Players Licences/Insurance Utilities Purchases Repairs & Safety Miscellaneous Cash in hand Current A/c Deposit A/c Virgin Money Cofee Money Bar Cash Par & Todd Float	November BALAN £0.00 £8,835.58 £740.34 £34,020.99 £15.00 £200.00 £90.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.01 £0.00 £221.95 £36.98 £0.00 £0.00 £0.00 £0.00 £82.90 £31.00 £17.44 £20.00 BALA £0.00 £8,035.31 £820.35 £34,420.99 £15.00 £200.00	December CES AT THE START £0.00 £8,035.31 £820.35 £34,420.99 £15.00 £200.00 INCOME FOR TH £20.00 £0.00 £0.00 £0.00 £0.00 £35.18 £0.00 £0.00 £0.01 £0.00 EXPENDITURE FOR £100.00 £0.00 £0.00 £0.00 £0.00 £0.00 £88.89 £0.00 £0.00 £0.00 NCES AT THE END O £0.00 £7,621.60 £900.36 £34,620.99 £15.00 £200.00	January OF EACH MON £0.00 £7,621.60 £900.36 £34,620.99 £15.00 £200.00 E YEAR £120.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.01 £0.00 THE YEAR £71.90 £0.00 £0.00 £0.00 £0.00 £0.00 £46.07 £81.44 £690.01 £0.00 F EACH MONT £0.00 £7,722.18 £30.37 £34,820.99 £15.00 £200.00	February March April May June July August TH BALANCES AT THE START OF EACH £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £7,722.18 £5,612.96 £15,766.37 £23,375.79 £21,126.10 £20,767.52 £21,006.82 £30.37 £110.37 £200.37 £290.37 £380.37 £470.37 £560.37 £34,820.99 £35,220.99 £35,220.99 £35,220.99 £35,620.99 £35,820.99 £36,021.70 £15.00 £15.00 £15.00 £15.00 £15.00 £15.00 £15.00 £200.00 £200.00 £200.00 £200.00 £200.00 £200.00 £200.00 £0.00 £125.00 £47.00 £80.00 £859.00 £1,046.00 £1,217.00 £0.00 £0.00 £0.00 £0.00 £76.60 £72.00 £0.00 £0.00 £0.00 £0.00 £0.00 £137.00 £25.50 £48.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £9,231.00 £8,000.00 £0.00 £0.00 £9.85 £0.00 £0.00 £1,000.00 £0.00 £0.00 £5.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £230.00 £0.00 £0.00 £0.00 £200.71 £0.00 -£0.32 -£0.44 -£0.80 £75.00 £75.00 £90.00 £98.50 £137.50 £268.72 £212.50 £0.00 £0.00 £15.84 £18.36 £28.64 £11.42 £73.80 £0.00 £0.00 £0.00 £125.37 £208.96 £119.33 £101.95 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £1,031.47 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £376.77 £37.59 £16.32 £22.29 £111.39 £21.22 £3.99 £45.98 £0.00 £64.98 £1,383.18 £52.03 £0.00 £95.16 £0.00 £0.00 £0.00 £142.99 £274.08 £225.07 £0.00 £100.00 £0.00 £160.44 £49.00 £333.26 £177.85 £0.00 H £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £5,612.96 £15,766.37 £23,375.79 £21,126.10 £20,767.52 £21,006.82 £21,293.62 £110.37 £200.37 £290.37 £380.37 £470.37 £560.37 £650.37 £35,220.99 £35,220.99 £35,220.99 £35,620.99 £35,820.99 £36,021.70 £36,421.70 £15.00 £15.00 £15.00 £15.00 £15.00 £15.00 £15.00 £200.00 £200.00 £200.00 £200.00 £200.00 £200.00 £200.00	September October MONTH £0.00 £0.00 £21,293.62 £21,352.50 £650.37 £740.38 £36,421.70 £36,621.70 £15.00 £15.00 £200.00 £200.00 £777.70 £1,064.86 £119.25 £97.57 £97.95 £54.57 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £250.00 £0.00 £0.00 Dep Refunds £0.01 £0.01 £0.00 £0.00 -£0.13 -£2.04 £283.80 £269.25 £7.92 £79.75 £49.46 £169.72 £0.00 £0.00 £0.00 £0.00 £70.00 £0.00 £124.33 -£244.32 £178.97 £167.99 £131.41 £533.19 £50.00 £20.00 £0.00 £0.00 £21,352.50 £36,481.88 £740.38 £830.39 £36,621.70 £21,621.70 £15.00 £15.00 £200.00 £200.00

Laycock Village Hall Annual Account Summary Laycock Village Hall Annual Account Summary Income & Expenditure Nov 2020 - Dec 2021 Utilities Nov 20 - Dec 21

Utilities Gas Water Nov. £78.91 £0.00 Dec. £7.54 £0.00 Jan. £20.82 £21.26 Feb. £325.69 £0.00 Mar. £33.60 £0.00 Apl. £12.33 £0.00 May £6.14 £12.16 June £32.17 £0.00 July £1.90 £15.33 Aug. £0.00 £0.00 Sept. £0.00 £0.00 Oct. £248.31 £0.00 Nov. £68.29 £76.43 Dec. £96.76 £0.00 Total £932.46 £125.18	Nov 20- Dec 21 ElectricityPhone WiFi £0.00 £3.99 £77.36 £3.99 £0.00 £3.99 £47.09 £3.99 £0.00 £3.99 £0.00 £3.99 £0.00 £3.99 £75.23 £3.99 £0.00 £3.99 £0.00 £3.99 £120.34 £3.99 £0.00 £3.99 £0.00 £3.99 £10.00 £69.95 £3.99 £389.97 £55.86 £10.00	Total £82.90 £88.89 £46.07 £376.77 £37.59 £16.32 £22.29 £111.39 £21.22 £3.99 £124.33 £252.30 £158.71 £170.70
		£1,513.47

November

December

£0.00 £0.00 £36,481.88 £35,192.40 £830.39 £1,520.40 £21,621.70 £21,821.70 £15.00 £15.00 £200.00 £200.00	Balance November 20 Cash in hand £0.00 Current A/c £8,835.58 Deposit A/c £740.34 Virgin Money £34,020.99 Cofee Money £15.00 Bar Cash £200.00

£857.00 £532.00 £238.95 £53.80 £206.20 £0.00 Floats £15.00 £0.00 £30.50 £0.00 £0.00 £0.00 £0.00 -£140.00 -£195.00 £0.01 £0.01 £0.00 £0.00 £23.00 £0.00 -£1.48 -£1.41 £126.25 £272.50 £10.17 £0.00 £177.75 £42.58 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £158.71 £170.70 £904.36 £116.85 £107.88 £0.00 £98.03 £0.00 £0.00 £0.00 £35,192.40 £34,919.66 £1,520.40 £1,610.41 £21,821.70 £21,821.70 £15.00 £20.00 £200.00 £200.00 £10.00

Income for Financial Year Hirings £6,835.56 Cofee Mornings £658.17 Bar Takings £569.22 Floats £15.00 Tea Room/Events £30.50 Misc [incl Grants] £17,276.03 Donations £1,255.00 Dep Refunds -£335.00 Deposit A/c Int £0.07 Virgin A/c Int £430.71 Par/Toddlers £23.00 SumUp Fees -£6.62 £26,751.64 Expenditure for Financial Year Cleaning/Gardening £2,302.87 Admin £282.88 Food & Bar £995.12 Publicity £0.00 Laycock Players £0.00 Licences/Insurance £1,101.47 Utilities £1,016.85 Purchases £3,121.94 Repairs & Safety £2,122.07 Miscellaneous £1,008.58 £11,951.78 Balance December 2021 Cash in hand £0.00 Current A/c £34,919.66 Deposit A/c £1,610.41 Virgin Money £21,821.70 Cofee Money £20.00 Bar Cash £200.00 Par & Todd Float £10.00

Surplus for Year Grants & Don Without Grants and Donations	£14,799.86
	£18,231.00 -£3,431.14

m&m Off Ice Servlces BookbLeeping Bookkeeping and Accountancy Services 29 Waterside. Silsden. Keigjhley, Wesl Y()rk5hire, BD?0 OLQ Tel¢/Fax.' 01535 607965 MobilL.- 07876 227022 30 January 2022 INDEIJENI)ENT AUDITOR'S REPOIIT TO THE TRUSTF.F.S OF LAYCOCK VILLAC:E HALL FOR THE FINANCIAL YEAR F.NI)F,I) I)F.CEMBER 2021 Auditor's opinion on the financial papers providcd l. roin our audit ol. tli¢ paperwork provided lor the year, l November 2020 10 31.. Dccember 2021, we Liin rL'port Ih(il. in uur opinion, tlic linanLidl PaPLrs: Fivc a iruc aiid lair repr¢senlalion ot Ihe financial activity ol. Laycock Vill(IgJc l-lall lor thL year: and have been prLpared with a Iiigh IL'v¢I ol. dctail ciiid li) an extent li) wliiLh we are happy i() ¢onliiTh Ihui IhLrc arc no irrcg¥iilaritiCs in Ihc pr()vidL'd d()Lun)cnls. Certificate WL can conlirm thai IhL' audil, as Ill. lod<Try'S dute {28 Janu(1ry 2022), is complcle and there are no n)all¢rs arising l()Ili)wiii&p on Ironi ihL aiidil. We certify Ihat wc havc compl¢t¢d Ihe audit ot" the linancial papcrs provided by Laycock Villagc I lall under instruction trum 'fom Smith and have done so in linL' wilh auditinLJ rcgyulaii()ns. Shirley KendriLk Director for and on behall. or- M & M OtTice Services Lid 29 Waterside Silsden Kcighley Wesl Yorkshire BD20 OLQ