The Prestwood Village Hall Charity number 226409
Trustees Accounts for the Year ended 30th September 2025
The Prestwood Village Hall
Report of the trustees for the year ending 30 September 2025
The charity was established by Trust Deed dated 15th October 1925 and is registered with the Charity Commissioners under number 226409. The charity's address is The Village Hall, Wycombe Road, Prestwood, Great Missenden, Buckinghamshire, HP16 0NZ.
The trustees who served from 1 October 2024 to the date of approval of this report were:-
Ms W Davis Chairman
Mr M Poole
Mr N Corteen (Resigned 11 November 2024)
Mr C Nicol
Mr M Cunnane
Mr D Yorston
Mr M Wingrove (Appointed 11 November 2024)
Ms A Martin (Appointed 11 November 2024)
As Chairman of the Trustees, I have completed to my satisfaction a risk assessment of the Trustees, Consultant and Management Committee.
The charity is administered by a management committee whose officer members were during the year: -
Mr M Cunnane Chairman
Mr R Scott Treasurer
Ms D Pullin Booking Secretary
Ms S King
Ms K Pither
Mr L Newman
Management committee members are elected or appointed on an annual basis at the annual public meeting held in November each year. The officers are elected from the membership of the management committee.
Objects, Organisation and Activities
The charity is established to provide a village hall to be used for any charitable purpose or purposes calculated to promote the moral intellectual or physical improvement or welfare or the reasonable recreation advantage or benefit of the inhabitants of the village of Prestwood.
The charity is organised by a board of trustees representing local residents with a management committee comprising elected and co-opted members. Activities include the provision of the village hall as a permanent community facility and providing a variety of enhancements as funds permit from time to time.
Trustees are co-opted by existing trustees and are provided with all the information they require to fulfil their role.
Page 1
The Prestwood Village Hall Annual report for the year to 30th September 2025 (continued)
Review of progress and achievements
Another busy year for the Trustees and Management Committee of the Prestwood Village Hall is over. It seems that the demand for our beloved Community Facility grows year on year, both from our regular hirers and from the local families and irregular groups who choose to use the Hall for parties, meetings and other celebrations. We realise that there are a number of other well run facilities in the near vicinity and we thank our customers for making use of our Hall as it approaches its Centenary year in 2028.
Very active fitness classes, dance troupes, karate, our resident Prestwood Players acting group sit alongside more sedate, luncheon clubs, church groups, toddlers, bridge, art & craft classes, our very active Gardening Society and our expanding wine tasting society, just to name a few of our regular hirers. These are the mainstay of our income and with continued rising pressures on all aspects of our operational costs, we need this regular activity to continue.
Where we are truly fortunate are the smaller groups and families who fill in the gaps and who are often really accommodating to flex around our busy calendar, to meet their dates for private party or meetings. Each hour that we are busy, enables us to invest in and maintain our lovely old building. Unlike a retailer, we can’t put an empty afternoon on the shelf and sell it next month. Once it’s gone it’s gone for good. Our website, online calendar and booking Secretary are key to us getting the most efficient use of our availability and maximising our revenues.
This has been key in the last 12-18 months as we continue to invest, maintain and upgrade our facilities. We take our Fire and Safety responsibilities very seriously and have made extensive investments in our facilities to ensure compliance with all the latest changes in regulations and recommendations for the hall. These have included replacement fire doors, a new serving hatch and new extraction hood in the kitchen. We have also improved disabled access with new external ramps and pathways which are due to be finished in the next FY.
All of this has been funded through our operational trading activities and we haven’t had to draw down from our Investment Funds at all. We know that our former Chair of Trustees, Michael Hoy, who sadly died in the past year, would have approved of our Financial management. We are very grateful for his services over the years and thank him and the family for their generous donation.
The Management Committee volunteer alongside the trustees and we are always grateful for the time, effort and enthusiasm. As I mentioned last year we are always looking for new volunteers to join us and we welcome those new people who joined us last year and thank those who have retired or moved on to other things or out of the village.
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The Prestwood Village Hall Annual report for the year to 30th September 2025 (continued)
Finances
The attached Financial Statements show the current situation with our finances, which the Trustees and Management Committee consider to be sound. The Charity’s bankers are TSB Bank plc. The Independent Examiner of our accounts is Nigel Hughes of Totteridge Associates Ltd and we thank him once again for acting for us.
Wendy Davis On behalf of the trustees
Date: 28 February 2026
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The Prestwood Village Hall Statement of Financial Activities for the year to 30th September 2025
| Notes Income Donations and grants 2 Charges for hall hire Interest on deposit account Expenditure Provision of hall facilities Heat and light Rates Water Insurances Caretaker and cleaning Repairs & Maintenance Licences Depreciation Other charitable activities Management & administration Independent examiner's fee 4 Total Expenditure Net incoming/(outgoing) resources Fund balances brought forward Fund balances carried forward |
General Designated Funds Funds Total 2024 £ £ £ £ 1,000 1,000 8,000 33,941 33,941 31,148 747 747 772 34,941 747 35,688 39,920 6,006 6,006 4,494 319 319 124 329 329 366 1,496 1,496 1,584 6,709 6,709 5,560 20,290 20,290 4,975 208 208 100 2,181 2,181 2,025 37,538 37,538 19,228 2,558 2,298 2,298 3,238 350 350 350 2,648 2,648 3,588 40,186 40,186 25,374 (5,245) 747 (4,498) 14,546 1,187,365 54,478 1,241,843 1,227,297 1,182,120 55,225 1,237,345 1,241,843 |
|---|---|
Page 4
The Prestwood Village Hall Balance sheet at 30 September 2025
| Notes Tangible Fixed Assets 6 Village Hall Equipment Deposit account for future repairs Debtors – due from hirers of the hall Prepayments Current account Creditors 7 Net current assets Net Assets General purposes fund Fixed asset fund Reserve designated for future repairs 9 |
2025 2024 £ £ 1,160,000 1,160,000 13,344 13,965 |
|---|---|
| 1,173,344 1,173,965 |
|
| 55,225 54,478 |
|
| 2,427 1,880 415 439 7,478 11,908 |
|
| 10,320 14,227 (1,544) (827) |
|
| 8,776 13,400 |
|
| 1,237,345 1,241,843 |
|
| 8,776 13,400 1,173,344 1,173,965 |
|
| 1,182,120 1,187,365 55,225 54,478 |
|
| 1,237,345 1,241,843 |
These accounts were approved by the trustees and signed on their behalf by:
Wendy Davis Trustee
Date: 28 February 2026
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The Prestwood Village Hall
Notes to the accounts for the year to 30th September 2025
1) Accounting Policies
General
These accounts have been prepared under the historical cost convention, except for the revaluation of the premises and in accordance with applicable accounting standards and the statement of recommended practice on accounting by charities.
Incoming resources
Incoming resources are accounted for on a receivables basis. Hirers’ deposits and payments in advance are deferred until the accounting period when the relevant event takes place.
Depreciation
Depreciation is provided on the equipment at the following rates based on the estimated useful life of these fixed assets and their anticipated residual value:Equipment until fully depreciated 10%, Straight line
Freehold land and buildings 0%
Valuation of premises
The village hall is valued at replacement cost, based on periodic valuations. The latest valuation was carried out by Messrs Jaggard Macland in November 2021. Revaluation surpluses are taken to the Fixed Asset Reserve.
Repairs, renewals and upgrading
Purchases of separately identifiable equipment used in the hall’s activities are capitalised and depreciated as stated above.
Expenditure to upgrade the hall’s facilities to enhance compliance with best practice relevant to accessibility, fire safety, etc. is written off as incurred.
Reserves
The trustees have set aside funds for future repairs, to be added to when funds permit. Movements on the reserve for future repairs are stated in note 9.
2) Donations and grants
| Grant from HS2 Legacy from deceased former trustee |
2025 2024 £ £ 8,000 1,000 |
|---|---|
| 1,000 8,000 |
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The Prestwood Village Hall
Notes to the accounts for the year to 30th September 2025 (continued)
3) Employees’ Remuneration
continued) 3) Employees’ Remuneration |
||
|---|---|---|
| 2025 | 2024 | |
| £ | £ | |
| Caretaker’s fees to 31 July 2024 | 5,544 | |
| Committee members: | ||
| Booking Secretary’s fees (to 30 June 2024 ) | 1,350 | |
| Caretaker/Booking Secretary’s fees | 6,990 | 970 |
| 6,990 | 7,864 | |
| 4) Management and administration of the charity | ||
| 2025 | 2024 | |
| £ | £ | |
| Independent examiner’s fee | 350 | 350 |
| Booking secretary’s fee | 750 | 1,800 |
| Committee and administrative expenses | 1,548 | 1,438 |
| 2,648 | 3,588 |
5) Trustees’ and Management Committee expenses
The Committee Member who acted as bookings secretary and caretaker for the charity received the remuneration as disclosed in note 3 above.
No remuneration was paid to any trustee, any other committee member or any 'connected person' in either the year under review or the previous year.
6) Tangible Fixed assets
| Cost/Valuation at 30 September 2024 Additions At 30 September 2025 Accumulated Depreciation at 30 September 2024 Charge for the year at 30 September 2025 Net book value at 30 September 2025 at 30 September 2024 |
Hall Equipment Total £ £ £ 1,160,000 29,292 1,189,292 1,560 1,560 1,160,000 30,852 1,190,852 15,327 15,327 2,181 2,181 - 17,508 17,508 1,160,000 13,344 1,173,344 1,160,000 13,965 1,173,965 |
|---|---|
In the opinion of the Trustees the present value of the Village Hall and land is at least the value stated in the balance sheet and no amortisation is necessary.
The Trustees and Management Committee have had an assessment of the rebuilding costs by chartered surveyors who have indicated that the figure should be £1,160,000. The insurance value has been upgraded so that the value is now covered.
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The Prestwood Village Hall
Notes to the accounts for the year to 30th September 2025 (continued)
7) Creditors payable within one year
| Trade Creditors Accruals |
2025 2024 £ £ 1,194 0 350 827 1,544 827 |
|---|---|
8) Summary of net assets by fund
| Fixed assets Deposit account Net current assets |
General Fixed Designated purposes assets Future repairs Total 1,173,344 1,173,344 55,525 55,525 8,776 8,776 |
|---|---|
| 8,776 1,173,344 55,525 1,237,345 |
9) Movement on reserve for future repairs
| Balance at 1 October 2024 Interest received in the year Balance at 30 September 2025 |
2025 2024 £ £ 54,478 53,706 747 772 |
|---|---|
| 55,225 54,478 |
Page 8
Independent examiner's report to the trustees of The Prestwood Village Hall (Charity Number: 226409)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 30 September 2025.
Responsibilities and basis of report
As the charity trustees of the trust, you are responsible for the preparation of the accounts in accordance with the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which give me cause to believe that in, any material respect:
-
accounting records were not kept in respect of the trust as required by section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Nigel Hughes FCA
28 February 2026
Totteridge Associates Limited 9 Ash Grove, Weedon Lane, Amersham, Buckinghamshire, HP6 5QU