**The Prestwood Village Hall** Charity number 226409
**Trustees Accounts for the Year ended 30th September 2023**
## **The Prestwood Village Hall**
## **Report of the trustees for the year ending 30 September 2023**
The charity was established by Trust Deed dated 15th October 1925 and is registered with the Charity Commissioners under number 226409. The charity's address is The Village Hall, Wycombe Road, Prestwood, Great Missenden, Buckinghamshire, HP16 0NZ.
The trustees are:-
Ms W Davis Chairman
Mr M Poole
Mr N Corteen
Mr C Nicol
Mrs V R Corteen
Mr M Cunnane
As Chairman of the Trustees, I have completed to my satisfaction a risk assessment of the Trustees, Consultant and Management Committee.
The charity is administered by a management committee whose officer members were during the year: -
Mr N Corteen Chairman
Mr R Scott Treasurer
Mr D Yorston Bookings secretary (until February 2023) and maintenance engineer.
Management committee members are elected or appointed on an annual basis at the annual public meeting held in November each year. The officers are elected from the membership of the management committee.
## **Objects, Organisation and Activities**
The charity is established to provide a village hall to be used for any charitable purpose or purposes calculated to promote the moral intellectual or physical improvement or welfare or the reasonable recreation advantage or benefit of the inhabitants of the village of Prestwood.
The charity is organised by a board of trustees representing local residents with a management committee comprising elected and co-opted members. Activities include the provision of the village hall as a permanent community facility and providing a variety of enhancements as funds permit from time to time.
Trustees are co-opted by existing trustees and are provided with all the information they require to fulfil their role.
Page 1
## **The Prestwood Village Hall**
## **Annual report for the year to 30th September 2023 (continued)**
## **Review of progress and achievements**
Like most other organisations, the Village Hall has seen a steady recovery from the after effects of the Covid pandemic. We are pleased that most of our regular groups are back, active again, albeit some on reduced levels and smaller numbers of members. During the early part of the year we remained vigilant, as infection levels peaked and we monitored NHS news sources. Our cleaning and inspection regime was maintained to ensure the health and safety of our team and and all users.
The economy continues to affect our finances, with the heating and power, inflation and general cost of living raising our costs. Any services or products we have bought or contracted during the year increased in price again. The Trustees and Committee however, made the decision, in recognition that our users (and their society/group members) are all in the same boat, from a financial perspective, to limit the price rises for renting the hall to a minimum. This is in constant review, but we hope that this enables our clubs and societies, regular users and new customers to use our facilities as our charitable objectives state.
The team were very proud to launch our first of a kind Summer Family fundraising event, only to be thwarted by very poor weather. It “washed its face”, without loss, and the team are keen to make this an annual event for the village. The Plan-it Prestwood “Prestmas” event in December is now firmly in the calendar, raising valuable funds for many local charities.
The long-term project to completely renovate the toilet facilities remains. The exorbitant price however, means we are actively seeking funding from various sources and it is unlikely we will make a start on this before next summer. The regular care and maintenance of the building and grounds is ongoing. Looking ahead, we are pleased that the hall is busy and plays a major part in the community, holding many varied classes and meetings. We are in a secure financial position, but are cautious, given the turbulent state of the economy. I once again thank the Management Committee for all their hard work, volunteering for the hall and it’s achievements.
## **Finances**
The attached financial statements show the current state of our finances, which the Trustees and Management Committee consider to be sound. The Charity’s bankers are TSB Bank plc. The independent examiner of accounts is Nigel Hughes of Totteridge Associates Limited and our thanks go to him for acting for us.
Wendy Davis
On behalf of the trustees
Date: 9 September 2024
Page 2
## **The Prestwood Village Hall Statement of Financial Activities for the year to 30th September 2023**
|**Notes**
**Income**
Donations and grants
2
Charges for hall hire
Interest
on
deposit
account
**Expenditure**
Provision of hall facilities
Heat and light
Rates
Water
Insurances
Caretaker's wages
Repairs & Maintenance
Licences
Depreciation
Management & administration
Independent examiner's fee
4
Total Expenditure
Net incoming resources
Transfers
Revaluation of premises
Fund balance brought
forward
Fund balances carried
forward|**General**
**Designated**
**Funds**
**Funds**
**Total**
**2022**
**£**
**£**
**£**
**£**
-
-
2,667
27,898
27,898
26,370
449
449
194
27,898
449
28,347
29,231
5,264
5,264
5,551
227
227
332
230
230
183
2,121
2,121
1,278
5,280
5,280
5,760
5,550
5,550
7,665
126
126
89
1,282
1,282
1,282
20,080
-
20,080
22,140
7,407
7,407
4,558
350
350
350
7,757
-
7,757
4,908
27,837
-
27,837
27,048
61
449
510
2,183
5,000
(5,000)
-
-
-
-
-
270,000
1,168,530
58,257 1,226,787
954,604
1,173,591
53,706 1,227,297
1,226,787|
|---|---|
Page 3
## **The Prestwood Village Hall Balance sheet at 30 September 2023**
|**Notes**
Tangible Fixed Assets
6
Village Hall
Equipment
Deposit account for future repairs
Debtors – due from hirers of the hall
Prepayments
Current account
Creditors
7
Net current assets
Net Assets
General purposes fund
Fixed asset fund
Reserve designated for future repairs
9|**2023**
**2022**
**£**
**£**
1,160,000
1,160,000
3,702
3,904|
|---|---|
||1,163,702
1,163,904|
||53,706
58,257|
||2,256
2,313
367
1,752
8,405
1,555|
||11,028
5,620
(1,139)
(994)|
||9,889
4,626|
|||
||1,227,297
1,226,787|
||9,889
4,626
1,163,702
1,163,904|
||1,173,591
1,168,530
53,706
58,257|
||1,227,297
1,226,787|
These accounts were approved by the trustees and signed on their behalf by:
Wendy Davis Trustee Date: 9 September 2024
Page 4
## **The Prestwood Village Hall**
## **Notes to the accounts for the year to 30th September 2023**
## **1) Accounting Policies**
## **General**
These accounts have been prepared under the historical cost convention, except for the revaluation of the premises and in accordance with applicable accounting standards and the statement of recommended practice on accounting by charities.
## **Incoming resources**
Incoming resources are accounted for on a receivables basis. Hirers’ deposits and payments in advance are deferred until the accounting period when the relevant event takes place.
## **Depreciation**
Depreciation is provided on the equipment at the following rates based on the estimated useful life of these fixed assets and their anticipated residual value:Equipment 10%, 33% or 50% Straight line Freehold land and buildings 0%
## **Valuation of premises**
The village hall is valued at replacement cost, based on periodic valuations. The latest valuation was carried out by Messrs Jaggard Macland in November 2021. Revaluation surpluses are taken to the Fixed Asset Reserve.
## **Reserves**
The trustees have set aside funds for future repairs, to be added to when funds permit. Movements on the reserve for future repairs are stated in note 9.
## **2) Donations and grants**
|Grant from Bucks CC re Covid|**2023**
**2022**
**£**
**£**|
|---|---|
||-
2,667|
## **3) Employees’ Remuneration**
|**3) Employees’ Remuneration**|||
|---|---|---|
||**2023**|**2022**|
||**£**|**£**|
|Caretaker’s fees|5,280|5,760|
|Maintenance Engineer/Booking Secretary’s fees
(to February 2023)|1,290|4,290|
|Booking Secretary’s fees (From March 2023)|1,050|-|
Page 5
## **The Prestwood Village Hall**
## **Notes to the accounts for the year to 30th September 2023 (continued)**
## **4) Management and administration of the charity**
|Independent examiner’s fee
Booking secretary’s fee
Committee and administrative expenses|**2023**
**2022**
**£**
**£**
350
350
1,800
1,950
5,607
2,608|
|---|---|
||7,757
4,908|
## **5) Trustees’ and Management Committee expenses**
The Committee Member who is the maintenance engineer and the bookings secretary for the charity received the remuneration as disclosed in note 3 above.
No remuneration was paid to any trustee, any other committee member or any 'connected person' in either the year under review or the previous year.
## **6) Tangible Fixed assets**
|Cost/Valuation
at 30 September 2022
Additions
At 30 September 2023
Accumulated Depreciation
at 30 September 2022
at 30 September 2023
Net book value
at 30 September 2023
at 30 September 2022|**Hall**
**Equipment**
**Total**
**£**
**£**
**£**
1,160,000
15,924
1,175,924
1,080
1,080|
|---|---|
||1,160,000
17,004
1,177,004|
||12,020
12,020
1,282
1,282|
||-
13,302
13,302|
|||
||1,160,000
3,702
1,163,702|
|||
||1,160,000
3,904
1,163,904|
In the opinion of the Trustees the present value of the Village Hall and land is at least the value stated in the balance sheet and no amortisation is necessary.
The Trustees and Management Committee have had an assessment of the rebuilding costs by chartered surveyors who have indicated that the figure should be £1,160,000. The insurance value has been upgraded so that the value is now covered.
Page 6
## **The Prestwood Village Hall**
## **Notes to the accounts for the year to 30th September 2023 (continued)**
## **7) Creditors payable within one year**
|**he Prestwood Village Hall**
**otes to the accounts for the year**
**continued)**
**7) Creditors payable within one year**|**to 30th September 2023**|
|---|---|
|Lettings received in advance
Accruals|**2023**
**2022**
**£**
**£**
90
255
1,049
739|
||1,139
994|
## **8) Summary of net assets by fund**
|Fixed assets
Deposit account
Net current assets|**General**
**Fixed**
**Designated**
**purposes**
**assets**
**Future repairs**
**Total**
1,163,702
1,163,702
53,706
53,706
9,889
9,889
9,889
1,163,702
53,706
1,227,297|
|---|---|
## **9) Movement on reserve for future repairs**
|Balance at 1 October 2022
Interest received in the year
Transfer to general purposes fund
Balance at 30 September 2023|**2023**
**2022**
**£**
**£**
58,257
52,063
449
194
(5,000)
6,000|
|---|---|
||53,706
58,257|
Page 7
## **Independent examiner's report to the trustees of The Prestwood Village Hall**
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 30 September 2023.
## **Responsibilities and basis of report**
As the charity trustees of the trust, you are responsible for the preparation of the accounts in accordance with the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in, any material respect:
- accounting records were not kept in respect of the trust as required by section 130 of the Act; or
- the accounts do not accord with those records; or
- the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Nigel Hughes FCA
Totteridge Associates Limited 9 Ash Grove, Weedon Lane, Amersham, Buckinghamshire, HP6 5QU
10 September 2024