## The Prestwood Village Hall
## Charity number 226409
Trustees Accounts
for the Year ended
30th September 2021
## The Prestwood Village Hall
## Report of the trustees for the year ending 30 September 2021
The charity was established by Trust Deed dated 15th October 1925 and is registered with the Charity Commissioners under number 226409. The charity's address is The Village Hall, Wycombe Road, Prestwood, Great Missenden, Buckinghamshire.
The trustees are:-
Mrs W Davis Chairman
Mr M Poole Mr N Corteen Mr C Nicol Mrs V R Corteen Mr M Cunnane Mrs W Buckley
As Chairman of the Trustees I have completed to my satisfaction a risk assessment of the Trustees, Consultant and Management Committee.
The charity is administered by a management committee whose officer members were during the year: -
Mr R Scott Chairman Mr D Yorston Bookings secretary and maintenance engineer. Mrs W Buckley Treasurer
Management committee members are elected or appointed on an annual basis at the annual public meeting held in November each year. The officers are elected from the membership of the management committee. Due to the covid infection it was not possible to hold the Annual public meeting and the Trustees and committee were in agreement to accept the accounts.
## Objects, Orqanisation and Activities
The charity is established to provide a village hall to be used for any charitable purpose or purposes calculated to promote the moral intellectual or physical improvement or welfare or the reasonable recreation advantage or benefit of the inhabitants of the village of Prestwood.
The charity is organised by a board of trustees representing local residents with a management committee comprising elected and co-opted members. Activities include the provision of the village hall as a permanent community facility and providing a variety of enhancements as funds permit from time to time.
Trustees are co-opted by existing trustees and are provided with all the information they require to fulfil their role.
Page 1
Annual report for the year to 30th September 2021 (continued)
## The Prestwood Village Hall
## Review of progress and achievements
Like most other organisations the pandemic affected the village hall and its users. The management committee spent a large amount of time making the hall and all its facilities a covid secure area. This included risk assessments and contact with all those who had regular use of the hall. Extra cleaning was put in place once the hall was available for hire again. Regular inspections were made to comply with our insurance company throughout the time the hall was closed. All this extra work meant that once we could start to let the hall again everyone was aware of the restrictions on numbers etc. It is nice to see that by the end of September when most restrictions were lifted the majority of our regular hirers had returned and the outcome looks good for the coming year. While the hall was out of use, we had some much needed repair work done to the roof of the main building.
Regarding the lack of income for much of the year we have to thank Bucks County Council for their grants which were available for those who had lost income. These are shown on the annual accounts. We kept our caretaker in place on a reduced salary but he has now been returned to his full salary and we are very pleased that he has decided to continue with us. The management committee and trustees are presently working on having Wifi connected and have engaged someone to set up a website which will be a help to all wanting to hire the hall.
Looking forward we are pleased that the hall is very busy and plays a major part of the community, holding many varied classes and meetings. We are in a secure financial position and plan to build on our reserves so that we can do some updating to the facilities when it becomes necessary in the future.
Page 2
## The Prestwood Village Hall
Annual report for the year to 30th September 2021
(continued)
## Finances
The attached financial statements show the current state of finances which the trustees and management committee consider to be sound. The Charity's bankers are TSB Bank Plc, Great Missenden. The independent examiner of the accounts is Nigel Hughes. and our thanks go to him for acting for us.
Wendy Davis
On behalf of the trustees
5 July 2022
Page 3
## The Prestwood Village Hall
## Statement of Financial Activities for the year to 30th September 2021
|Notes
**Income**
Donations and grants
2
Charges for hall hire
Interest on deposit
account
**Expenditure**
Provision of hall
facilities
Gas
Electricity
Rates
Water
Insurances
Caretaker's wages
Repairs and
Maintenance
Licences
Depreciation
Management and
administration
Independent
examiner's fee
4
Total Expenditure
Net incoming resources
Transfers
Fund balance brought
forward
Fund balances carried
forward|General
Designated
Funds
Funds
Total
**2020**
£
£
£
£
19,666
19,666
10,000
8,483
8,483
16,307
137
137
158|
|---|---|
||28,149
137
28,286
26,465|
||296
296
1,219
952
952
853
56
56
216
79
79
260
619
619
1,231
5,580
5,580
3,700
9,053
9,053
6,902
121
121
188
1,282
1,282
1,282|
||18,038
-
18,038
15,851|
||1,202
1,202
1,473
350
350
350|
||1,552
-
1,552
1,823|
||19,590
-
19,590
17,674|
||8,559
137
8,696
8,791
(24,666)
24,666
0
-
918,648
27,260
945,908
937,117|
||902,541
52,063
954,604
945,908|
Page 4
## The Prestwood Village Hall
## Balance sheet at 30 September 2021
|Notes
Tangible Fixed Assets
6
Village Hall
Equipment
Deposit account for future repairs
Debtors – due from hirers of the hall
Prepayments
Current account
Cash in hand
Creditors
7
Net current assets
Net Assets
General purposes fund
Fixed asset fund
Reserve designated for future repairs
9|2021
2020
£
£
890,000
890,000
5,186
6,468|
|---|---|
||895,186
896,468|
||52,063
27,260
1,508
875
973
469
5,467
24,861
94
94|
||8,042
26,299
(687)
(4,119)|
||7,355
22,180|
|||
||954,604
945,908|
||7,355
22,180
895,186
896,468
52,063
27,260|
||954,604
945,908|
These accounts were approved by the trustees on 5 July 2022 and signed on their behalf by:
Wendy Davis Trustee
Page 5
## The Prestwood Village Hall
Notes to the accounts for the year to 30th September 2021
## **1) Accounting Policies**
## **General**
These accounts have been prepared under the historical cost convention and in accordance with applicable accounting standards and the statement of recommended practice on accounting by charities.
## **Incoming resources**
Incoming resources are accounted for on a receivables basis. Hirers’ deposits and payments in advance are deferred until the accounting period when the relevant event takes place.
## **Depreciation**
Depreciation is provided on the equipment at the following rates based on the estimated useful life of these fixed assets and their anticipated residual value:-
Equipment 10%, 33% or 50% Straight line Freehold land and buildings 0%
## **Reserves**
The trustees have set aside funds for future repairs, to be added to when funds permit. Movements on the reserve for future repairs are stated in note 9.
## **2) Donations and grants**
|**) Donations and grants**||
|---|---|
|Grant from Bucks CC re Covid|2021
2020
£
£|
||19,666
10,000|
## **3) Employees’ Remuneration**
|**) Employees’ Remuneration**|||
|---|---|---|
||2021|2020|
||£|£|
|Caretaker’s fees|5,580|3,700|
|Maintenance Engineer/Booking Secretary’s|2,880|2,730|
|fees|||
Page 6
## The Prestwood Village Hall
## Notes to the accounts for the year to 30th September 2021 (continued)
## **4) Management and administration of the charity**
|Independent examiner’s fee
Booking secretary’s fee
Committee and administrative expenses|2021
2020
£
£
350
350
900
750
302
723|
|---|---|
||1,552
1,823|
## **5) Trustees’ and Management Committee expenses**
The Committee Member who is the maintenance engineer and the bookings secretary for the charity received the remuneration as disclosed in note 3 above.
No remuneration was paid to any trustee, any other committee member or any 'connected person' in either the year under review or the previous year.
## **6) Tangible Fixed assets**
|Cost/Valuation
at 30 September 2020 and 2021
Accumulated Depreciation
at 30 September 2020
at 30 September 2021
Net book value
at 30 September 2021
at 30 September 2020|Hall
Equipment
Total
£
£
£
890,000
15,924
905,924|
|---|---|
||9,456
9,456
1,282
1,282|
||-
10,738
10,738|
|||
||890,000
5,186
895,186|
|||
||890,000
6,468
896,468|
In the opinion of the Trustees the present value of the Village Hall and land is at least the value stated in the balance sheet and no amortisation is necessary.
The Trustees and Management Committee have had an assessment of the rebuilding costs by chartered surveyors who have indicated that the figure should be £890,000. The insurance value has been upgraded so that the value is now covered.
## The Prestwood Village Hall
Page 7
## Notes to the accounts for the year to 30th September 2021 (continued)
## **7) Creditors payable within one year**
|**) Creditors payable within one year**||
|---|---|
|Lettings received in advance
Accruals|2021
2020
£
£
-
2,778
687
1,341|
||687
4,119|
## **8) Summary of net assets by fund**
||General|Fixed|Designated||
|---|---|---|---|---|
||purposes|assets|Future repairs|Total|
|Fixed assets||895,186||895,186|
|Deposit account|||52,063|52,063|
|Net current assets|7,355|||7,355|
||7,355|895,186|52,063|954,604|
## **9) Movement on reserve for future repairs**
|Balance at 1 October 2020
Interest received in the year
Transfer from general purposes fund
Balance at 30 September 2021|2021
2020
£
£
27,260
12,102
137
158
24,666
15,000|
|---|---|
||52,063
27,260|
Page 8
## **Independent examiner's report to the trustees of The Prestwood Village Hall**
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 30 September 2021.
## **Responsibilities and basis of report**
As the charity trustees of the trust, you are responsible for the preparation of the accounts in accordance with the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in, any material respect:
- accounting records were not kept in respect of the trust as required by section 130 of the Act; or
- the accounts do not accord with those records; or
- the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Nigel Hughes FCA
Totteridge Associates Limited 9 Ash Grove, Weedon Lane, Amersham, Buckinghamshire, HP6 5QU
6 July 2022