## **Thurnby Memorial Hall**
**Registered Charity 226387**
## Minutes of Annual General Meeting of the Trustees
## held on Monday 16[th] May 2022 at 7.30pm
## **1.Present:**
Barry Sawford BS (Chairman), Trevor Jolly TJ (Treasurer), Mandy Penfold MP (Secretary), Jude Cohen JC (Trustee), Kim Shaw KS (Caretaker), Paul Robertson PR (Footloose and Gardening Club), Ray Burgess RB (Chess Club) and Margaret Rowarth MR (Bridge).
**Apologies for absence:** Sue Harrison SH (Trustee).
## **2. Minutes:**
The minutes of the Annual General Meeting held on Tuesday 12th October 2021 were approved as a true record and signed.
## **3. Matters arising:**
## None
## **4. Chairman’s Report:**
The report was circulated prior to the meeting and reviewed by BS (reproduced below).
## **CHAIR’S REPORT TO USER GROUPS – May 2022**
It is only a few months, since we held our last AGM in October but we are now returning to our normal meeting date of May, to tie in with our March year end and as set out in our constitution.
## 1. Hall improvements.
Since our last meeting, we have carried out only minor improvements and repairs in the hall, including Christmas lights and tree. This has allowed funds to accumulate for larger forthcoming projects. I am now actively seeking quotes for a replacement side door to the main hall and a boiler room door and new flooring in the lobby and disabled toilet. Wi-fi installation is being looked into and an overhaul of the Cafe Kitchen facilities is being planned.
## 2. In - House services.
Our caretaker, Kim, has settled well into her role and is a committed member of our team. Kim takes care of the day to day running of the Hall along with supporting our user groups and
private functions. Our hardworking cleaner Malgorzata, keeps the hall clean and fresh and I would like to give my thanks to both for their support.
## 3. Hall Bookings
It is really good to see the Hall back to pre-covid occupancy and everyone enjoying the facilities.
The trustees are currently covering all bookings and we see no reason for that to change in the near future. Party bookings have started to increase with not just village enquiries but also from the East Leicester area.
We are pleased to welcome a new group, The Thursday Cafe, a weekly drop in community café, run by volunteers for everyone in the local community.
## 4. Security
There have been one or two incidents recently of windows being left open and the side door not being secured at the end of sessions. Please ensure that you check all windows are closed and make sure you press the black dot and check the handle on the side door when leaving at the end of a session.
## 5.Trustees
I would like to finish by thanking all the trustees for their support and time. As a trustee body, we are actively seeking new trustees, so please, if you know anyone willing to join our team, ask them to get in touch.
Thank you all for your continuing support of Thurnby Memorial Hall, your Community Centre.
## **5. Treasurer’s Report:**
Treasurer’s Report for the year to 31 March 2022 The accounts for the year to 31.3.22 are shown, with the previous year to 31.3.21 as comparative. Overall, there was a deficit for the year of £3,408. We were very fortunate to be in receipt of Grants and Donations totalling £14,172. Our income from hires returned to more normal levels, to £23,612 (just £5,831 in 2021, and £25,438 in 2020). Our expenditure totalled £41,192, which included £28,000 on repairs and refurbishments, including the hearing loop. Our non-repairs expenditure returned to more normal levels, at £13,192. We received Covid grants of £10,667, a grant from the PC of £2,000 and a donation from the Co-op of £1,504. Our Balance sheet shows Reserves of £18,986. This is largely represented by the bank balance of £15,815. We continue to hold our charibond investments. We remain in a sound financial position, thanks to our many regular users, but are conscious that inflationary pressures are starting to impact our expenses significantly.
Our thanks to David Critchley, for reviewing and signing off the accounts.
## **6. Election of Officers:**
The only nominees were elected as follows:
Chairman Barry Sawford (Proposed by PR, Seconded by MR) Secretary Mandy Penfold (Proposed by RB, Seconded by KS) Treasurer Trevor Jolly (Proposed by PR, Seconded by RB)
## **7. Any Other Business:**
BS thanked the Trustees, caretaker Kim and cleaner Malgorzata for their work and commitment to the Hall.
## **8. Date of Next Annual General Meeting:**
May 2023 exact date to be confirmed nearer the time.
The meeting closed at 7.45pm.
## **TRUSTEES OF THURNBY MEMORIAL HALL**
|REGISTERED CHARITY 226387
INCOME & EXPENDITURE ACCOUNT to 31/03/2022
Year
31
**Income**
Social Events
Others
**Expenditure**
Premises Officers
Heat & Light
Insurance
Repairs & Maintenance
Cleaning
Sundry
Water
Operating Surplus / ( Deficit )
Exceptional Income / Expenditure/ Fund-raising/Donations / Grants
PC Grant
Covid Grants via HDC
Coop Donation
Exceptional Prop Imps
Surplus/(Deficit) for the period|ended
Year
/03/2022
31
1120
22492.52
23612.52
5000.03
2867.82
1143.52
26095.07
3174.54
760.25
244.57
39285.8
-15673.28
2000
10667
1504.55
-1906.56
12264.99
-3408.29|
/
|ended
03/2021
0
5831.03|
|---|---|---|---|
||||5831.03
2253.81
2163.01
1124.51
6209.05
3289.81
79.8
280.37
15400.36
-9569.33
2000
21003
997.7
0
24000.7
14431.37|
|**Balance Sheet**
Investments @ Cost (200 Charibonds*)
Current account
Cash & Cheques In Hand
Debtors|**31/03/2022**
253.54
15815.08
20.72
2897.5
18986.84|**31/03/2021**|
|---|---|---|
|||253.54
21962.5
27.06
152
22395.1|
File Ref : TMHYEAccounts 310322 signed DC.xlsx - ACCOUNTS
20/04/2022
|Creditors
Retained Surplus brought Forward
Surplus ( Deficit ) Current year|0
18986.84
22395.1
-3408.26
18986.84||0
22395.1|
|---|---|---|---|
||||7963.73
14431.37|
||||22395.1|
I have reviewed the attached financial statements and in my opinion they represent a true and fair view of the accounts of Trustees of Thurnby Memorial Hall as at 31st March 2022
David Critchley MAAT Independent Accounts Examiner
Ref : TMHYEAccounts 310322 signed DC.xlsx - ACCOUNTS
20/04/2022
## **TRUSTEES OF THURNBY MEMORIAL HALL**
|REGISTERED CHARITY 226387
INCOME & EXPENDITURE ACCOUNT to 31/03/2022
Year
31
**Income**
Social Events
Others
**Expenditure**
Premises Officers
Heat & Light
Insurance
Repairs & Maintenance
Cleaning
Sundry
Water
Operating Surplus / ( Deficit )
Exceptional Income / Expenditure/ Fund-raising/Donations / Grants
PC Grant
Covid Grants via HDC
Coop Donation
Exceptional Prop Imps
Surplus/(Deficit) for the period|ended
Year
/03/2022
31
1120
22492.52
23612.52
5000.03
2867.82
1143.52
26095.07
3174.54
760.25
244.57
39285.8
-15673.28
2000
10667
1504.55
-1906.56
12264.99
-3408.29|
/
|ended
03/2021
0
5831.03|
|---|---|---|---|
||||5831.03
2253.81
2163.01
1124.51
6209.05
3289.81
79.8
280.37
15400.36
-9569.33
2000
21003
997.7
0
24000.7
14431.37|
|**Balance Sheet**
Investments @ Cost (200 Charibonds*)
Current account
Cash & Cheques In Hand
Debtors|**31/03/2022**
253.54
15815.08
20.72
2897.5
18986.84|**31/03/2021**|
|---|---|---|
|||253.54
21962.5
27.06
152
22395.1|
File Ref : TMHYEAccounts 310322 signed DC.xlsx - ACCOUNTS
20/04/2022
|Creditors
Retained Surplus brought Forward
Surplus ( Deficit ) Current year|0
18986.84
22395.1
-3408.26
18986.84||0
22395.1|
|---|---|---|---|
||||7963.73
14431.37|
||||22395.1|
I have reviewed the attached financial statements and in my opinion they represent a true and fair view of the accounts of Trustees of Thurnby Memorial Hall as at 31st March 2022
David Critchley MAAT Independent Accounts Examiner
Ref : TMHYEAccounts 310322 signed DC.xlsx - ACCOUNTS
20/04/2022