Registered Charity No. 225626 

Ruan Minor, Helston, Cornwall, TR12 7JN 

# **Annual Report and Statement of Accounts 2024-2025** 

## **Structure of Management:** 

**Elected Trustees:** Trish Cowie, Jan Halliday, Mickey Harding,  Sue Hill, Liz Newton 

## **Nominated Organisational Representative Trustees:** 

Jeff Lee (Grade Ruan Parochial Church Council), Mark Outten (Grade Ruan Parish Church), Jane Whaley (Grade Ruan Under Fives) 

The Trustees are elected/nominated at the Annual General Meeting and form the Hall Management Committee for the following twelve months. The Honorary posts of Chairman, Secretary and Treasurer are decided on from within this group. 

## **Purpose of Report** 

This report is presented to the Annual General Meeting of Ruan Minor Village Hall to outline the performance of the Hall Management Committee in recognising and responding to its role within the local community during the year ending 31[st] March 2025. 

This document has been prepared in a manner which recognizes the requirements of the Charity Commission of England and Wales. 

The accounts for the year ending 31[st] March 2025 have been independently examined and approved in accordance with agreed procedures. 

## **Activities and Objectives** 

As  set out  in  the  scheme  agreement with  the  Charity  Commission,  the  Hall  Management  Committee’s primary objectives are as follows: 

- The provision of appropriate social and community facilities and activities for the whole community 

- The repair, maintenance, upkeep and development of the premises and facilities 

- To undertake all activities in such a way that conforms to the appropriate health and safety standards 

- To undertake the running of the Village Hall in a financial manner which will ensure its continuing longevity 

## **Achievements and Performance** 

The beginning of this year saw success in securing funding from the Platinum Jubilee Fund, the Community Levelling Up Programme’ and the Grade Ruan Community Trust. This, together with the reserves held as a result of previous Covid grants, enabled the implementation of the much needed thermal upgrade in order to future proof and make the hall much more appealing and welcoming to all users. 

Unfortunately the long term legacy of Covid has resulted in activity sessions declining however private parties, Jazz Evenings, Church Deanery meetings, one-off events have spread the update of our facility across The Lizard. We remember weekly supporters who are no longer with us and remember them with fondness, especially Johno who left us in July. 

The Thursday market remains and we are extremely thankful to the volunteers, stall holders and participants who keep it running smoothly. The monthly quiz continues to be popular and amiably competitive. Many thanks to Skinny, our incumbent quizmaster and to Carolyn, Mags and Sally for their fiendish questions. 

Clinical Pilates takes place on Wednesdays with Clare Girling and provides relaxing, stretching and strengthening workouts. These have been invaluable, particularly for people in the village who are unable to travel too far for exercise, and for others in the local  vicinity to join a class. 

**Reg. Charity No. 225626** 




The snooker room continues to attract users. Several younger players have joined over the last year and two teams took part in the local league. To ease access to the snooker room we introduced a key safe and code system which has freed up committee members from being on call for the key and enables the committee to change the code if and when necessary. Fees for using the snooker room remain very low at £20 per year for over 16s and £10 per year for Under 16s. 

The Hall is also the base for Grade Ruan Under Fives, now under the wing of Flying Gulls Nursery run by Jane Whaley. The group is thriving and has plans to expand its provision. The committee are keen to support their efforts in any way they can subject to health and safety regulations and agreement of local Early Years’ officers. 

Despite repeated attempts to revitalise the Short Mat Bowls Club, no interest was forthcoming. The committee was able to free up space under the stage by selling mats and bowls. There was a suggestion put forward locally that there may be some interest in re-introducing a Youth Club. The Village Hall would wholeheartedly support such a venture by providing the space on a free evening. As yet, this has not moved forward. 

Over the year the Hall has hosted the Spring Show, Autumn Show, various Craft events and book fairs, birthday parties, Jazz evenings and the very well received Wizard of Oz, courtesy of the Ruan Revellers. Further productions are planned and we hosted two well received performances from Carn to Cove. It is vital that we keep the hall available for community events for all to enjoy and this includes the vital role as a Polling Station for our community. The Hall has also hosted a sister organization where all agencies in the village were invited to pitch their respective visions for the next 20 years. 

On March 1[st] towards the end of this reporting year we held an Open Day with the ‘official’ opening of the newly refurbished hall by Andrew George MP. The works had started last summer when the Under Fives broke for the summer holiday and continued into October. We were lucky to be able to thermally refurbish the lower room utilising unused contingency funds and the Under Fives were able to accommodate this work while they were operating. Thanks must go to Jan Halliday, David Jane and Sarah Johnson whose extremely hard work drew the whole enterprise to an amazing conclusion with very few delays. 

Compliance with health and safety guidelines is highly important and as such it is at the forefront of all that we do. The premises and facilities are checked on a regular basis. All electrical equipment is PAT checked and the fire system was upgraded by FalFire as part of the thermal upgrade; they also carry out annual inspections of the fire alarm system. 

In conclusion we will strive to embrace more activities and functions going forward into the future to enhance this vital amenity for our village. 

**Reg. Charity No. 225626** 



## **RUAN MINOR VILLAGE HALL - FINANCIAL YEAR 2024-2025** 

## INCOME AND EXPENDITURE 

|INCOME|£|EXPENDITURE|£|
|---|---|---|---|
|Donations|26.00|Water charges|462.89|
|Grants|87303.64|Electricity|4497.80|
|Platinum Jubilee Fund|22800.00|Market expenses|825.24|
|CLUP|63907.96|Quiz expenses|21.30|
|Grade Ruan Community Trust|595.68|Carn To Cove payments to Creative Kernow|200.00|
|Thursday Market|3456.14|Premises|2492.66|
|Quiz|802.00|Cleaning|1078.00|
|Fundraising|888.06|Annual insurance|965.68|
|Carn to Cove refreshments/raffles|691.80|Heating coins to Under 5s|280.00|
|Hall project fundraising|186.26|Sundries|2334.51|
|Book sales|10.00|||
|Use of premises|4972.00|**Hall Project expenditure**|114480.22|
|Grade Ruan Under 5s|3046.00|RTP Surveyors|5335.74|
|Table/chair hire|394.00|Ardent Builders|106994.40|
|Fitness classes|235.00|Building Regs inspection fee|554.40|
|Birthday parties|135.00|D Jane  project facilitation|1000.00|
|Craft fairs|90.00|Blinds|595.68|
|Polling|260.00|||
|Friends Jazz evenings|15.00|||
|Spring Show|70.00|||
|Autumn Show|123.00|||
|Ruan Revellers|500.00|||
|Other|104.00|||
|Carn To Cove Ticket sales|696.00|||
|Hall Fees|290.00|||
|Snooker meters|556.00|||
|Electric meters|528.50|||
|Bank interest|349.04|||
|Heating coins repayment from Under 5s|280.00|||
|**Total income**|**100147.38**|**Total expenditure**|**127638.30**|
|Brought forward from 2023-2024||||
|**Deposit account**|**20000.00**|||
|**Lloyds Treasurer's account**|**16844.83**|||
|**Cash in hand**|**145.42**|||
||**36990.25**|||
|**Total brought forward**|36990.25|||
|**Income less expenditure**|-27490.92|||
|**Balance**|**9499.33**|||
|**Petty cash paid in 31.03.25**|100.00|credited 01.04.25||
|**Balance**|**9399.33**|||
|**Lloyds Treasurer's account**|9320.56|||
|**Cash in hand**|78.77|||
|**Balance @ 31.03.2024**|**9399.33**|||



I confirm that from the records produced and the information given, I have inspected the accounts of the Ruan Minor Village Hall for the year ending 31 March 2025 and I consider they represent an accurate record of the income and expenditure together with the assets held. 

…..............................................................            Date: ….......................... 



## **Premises expenditure includes:** 

|**Premises expenditure includes:**||
|---|---|
||£|
|Fire extinguisher annual maintenance|174.00|
|Plumbing expenses|295.50|
|PAT testing|95.04|
|Painting|252.00|
|New meter cupboard|544.20|
|New fridge and mats|265.94|
|Rentokil|480.00|
|New door handles|28.00|
|Blinds fitting|150.00|
|Keys x 3|20.00|
|Drain unblocker|25.98|
|Music licence|162.00|
||**2492.66**|



|Sundry expenditure includes:||
|---|---|
|Main expenses:|£|
|Poppy wreath|100.00|
|Grade Ruan Gazette annual subscription|175.50|
|Thank you gifts|396.99|
|Booker supplies|486.63|
|Temporary event notices|42.00|
|Raffle prizes/books|273.18|
|Refreshments for events|468.27|
|Christmas lights|42.49|
|Other expenses include cleaning products,|monies for meters,kitchen apron, clock, Gazette advert, d|





|INCOME|s|EXPENDITURE|t|
|---|---|---|---|
|Donations|26.00|Water charges|462.89|
|Grants|87303.64|Etectricity|4497.80|
|Ptatinum JubiteeFund|22aOO.OO|Mafket expenses|825.24|
|||Quizexpenses|21.30|
|GradeRuanCommunity Trust|595.68|Carn ToCove payments to Creative Kernow|200.0t)|
|Thursday Market|3456.14|Premises|2492.66|
|Quiz|802.00|Cteaning|1078.00|
|Fundraising|888.06|AnnuaI insurance|965.68|
|Carnto Coverefreshments/raffles|691.80|Heating coins to Under5s|280.00|
|rrdrt PruJErt ru"urarrilrB||Sundries|2334.51|
|Booksates|10.00|||
|Use ofpremises|4972.00|HatlProject expenditure|114/,80.22|
|GradeRuanUnder5s|3046.00|RTPSurveyors|5335.74|
|Tabte/chair hire|394.00|Ardent Buitders|106994.40|
|Fitness ctasses|235.00|BuitdingRegsinspection fee|554.40|
|Birthdayparties|135.00|DJane projectfacititation|1000.00|
|Craft fairs|90.00|Btinds|595.68|
|Potting|260.00|||
|Eriandc<br>la77 ar,6nindc|1E nn|||
|SpringShow|70.00|||
|Autumn Show|123.00|||
|RuanRevelters|500.00|||
|Other|104.00|||
|Carn To CoveTicket sales|696,00|||
|HatlFees|290.00|||
|Snooker meters|556.00|||
|Etectric meters|528.50|||
|Bankinterest|349.04|||
|Heating coins repaymentfromUnder5s|280.00|||
|TotaIincome|t00L47.38|Totalexpenditure|127638.30|
|Broughi forwardfrcm2023-2024||||
|Depositaccount|20000.00|||
|LloydsTreasurer's account|16844.83|||
|Cashinhand|145.42|||
||36990.25|||
|Totalbrought fonyard|36990.25|||
|Incometessexpenditure|-27490.92|||
|Balance|949_s_.33|||
|Petty cash paid in 31.03.25|100.00|credited 01.04.25||
|Balance|9399.33|||
|Lloyds Treasurer'saccount|9320.56|||
|Cash inhand|78.77|||