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2021-03-31-accounts

REGISTERED CHARITY NUMBER: 225497

Report of the Trustees and

Financial Statements

for the Year Ended 31st March 2021

for

The James Reckitt Library Endowment

cbaSadofskys Statutory Auditors Princes House Wright Street Hull East Yorkshire HU2 8HX

The James Reckitt Library Endowment

Contents of the Financial Statements for the year ended 31st March 2021

Page
Report of the Trustees 1 to 4
Report of the Independent Auditors 5 to 8
Statement of Financial Activities 9
Balance Sheet 10
Notes to the Financial Statements 11 to 16

The James Reckitt Library Endowment

Report of the Trustees for the year ended 31st March 2021

The trustees present their report with the financial statements of the charity for the year ended 31st March 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Objectives, aims and public benefit

In 1890 Sir James Reckitt founded the James Reckitt Library in East Hull and in 1892 the Library was given to the Council to be held on Trust. The Trust Deed provided for the establishment of "...a Public Library, known as 'The James Reckitt Free Library', for the use of the inhabitants residing in that portion of the Borough of Kingston upon Hull which is situated on the east side of the River Hull...". When opened, the library was fully furnished and stocked. The Trustees were vested with "...other personal estate and effects..." to provide future funding for the continued refurbishment and stocking of the library. These "estate and effects" form the Endowment Fund referred to in the accompanying Accounts.

Over the years the income arising from the Fund's investments has exceeded the running costs of the James Reckitt Library, and therefore the surplus has been used to provide funds for the upkeep of the general libraries' budget, including maintenance of the book stocks and buildings of all the Council's libraries.

In October 2008, the Charity Commission approved a scheme to vary the objects of the Trust. The new objects of the charity are to support a wide range of services across all the Council's libraries providing those services exceed the public libraries standards as prescribed by Central Government and also to bring public library services and facilities to people living and working in Hull who would otherwise not use them.

The trustees apply the income to a wide range of projects that benefit the users of public libraries in Kingston upon Hull. The trustees are of the opinion that they have complied with the duty in Section 4 of the Charities Act 2011 with regard to public benefit guidance published by the Charity Commission.

ACHIEVEMENT AND PERFORMANCE

During the year ended 31st March 2021, a total of £281,065 (2020 - £503,771) was spent on approved projects.

Income generated from investments during the year was £320,301 (2020 - £415,886). Total expenditure for the year was £360,851 (2020 - £574,638).

During the year, trustees approved further funding for the Big Malarkey Festival. Ongoing projects, including the Hull Children's Book Award, Revealing the Past: Unlocking the Treasures in Hull Local Studies Library, the Library Link and the Library Service Audience Development & Engagement programme continued to receive funding. However, the impact of the Covid-19 pandemic has had a significant effect on the progress of these projects.

FINANCIAL REVIEW

Financial position

The financial position of the charity is strong with net assets at 31st March 2021 amounting to £16,749,344 (2020 - £13,688,325).

Investment policy and objectives

The trustees reviewed and approved the Statement of Investment Policy, the aim of which is to minimise the financial risk whilst seeking to maintain adequate levels of income. This policy will be reviewed annually.

Page 1

The James Reckitt Library Endowment

Report of the Trustees for the year ended 31st March 2021

FINANCIAL REVIEW Reserves policy

The Trustees of the James Reckitt Library Trust have adopted the following reserves policy:

The Trust has two sources of funds available for projects and its running costs: recurrent income and historic reserves. The historic reserves primarily arose following the accumulation of income in the years prior to the passing of the Charity Commission Scheme on 20th October 2008.

As well as spending money on annual projects, the Trustees may from time to time identify strategic projects that it wishes to support over the longer term. In such cases, the Trustees may withhold some of the recurrent income and/or use some of the historic reserves to fund these projects.

Unrestricted funds of £713,703 (2020 - £690,471) are held principally to fund current and future projects.

Cash balances held within the investment portfolio are maintained for tactical reasons for future trading opportunities.

Going concern

The charity has sufficient reserves to enable any debts to be paid as they fall due. The trustees do not foresee any problems in the next twelve months from the date that these financial statements are authorised for issue and therefore consider it appropriate for the accounts to be prepared on the going concern basis.

STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document

The charity is an unincorporated charity that is governed by a Charity Commission Scheme dated 20th October 2008. The charity is registered with the Charity Commission under registration number 225497.

Organisational structure

Kingston upon Hull City Council is the Custodian Trustee of the charity. This means that any assets are held by Kingston upon Hull City Council. The trustees have authorised Brewin Dolphin to hold the charity's investments in the name of Brewin Dolphin's nominee company.

The charity is managed by a board of five trustees comprising two nominated trustees and three co-opted trustees. The trustees meet for quarterly management meetings plus other meetings from time to time.

Although the charity is independent of Kingston upon Hull City Council, the charity procures financial, legal and secretarial support and advice from Kingston upon Hull City Council.

Recruitment and appointment of new trustees

Nominated trustees must be appointed by Kingston upon Hull City Council.

Co-opted trustees must not be members of Kingston upon Hull City Council and must have special knowledge of the work and activities undertaken by the charity. The trustees must be appointed at a special meeting.

An appointment may, but need not, be made before the date on which the term of office of an existing co-opted trustee comes to an end, to take effect on that date. In these circumstances:

Each appointment must be for a term of 4 years.

Induction and training of new trustees

Each trustee on their appointment is given a copy of the scheme document together with any amendments made to it and a copy of the latest charity report and the accounts.

Page 2

The James Reckitt Library Endowment

Report of the Trustees for the year ended 31st March 2021

STRUCTURE, GOVERNANCE AND MANAGEMENT Risk management

The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.

The Charity has identified the risks to which it may be exposed and has implemented a risk management strategy which comprises:

REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number

225497

Principal address

Kingston upon Hull City Council Guildhall Alfred Gelder Street Hull HU1 2AA

Trustees

Nominated Trustees Councillor J L Fareham Councillor H Herrera-Richmond

Co-opted Trustees Dr R G Heseltine (Chair) Professor G Chesters Mrs C J Frankish

Auditors

cbaSadofskys Statutory Auditors Princes House Wright Street Hull HU2 8HX

Bankers

National Westminster Bank plc 34 King Edward Street Hull HU1 3SS

Investment Managers

Brewin Dolphin Ltd Time Central Gallowgate Newcastle upon Tyne NE1 4SR

Page 3

The James Reckitt Library Endowment

Report of the Trustees for the year ended 31st March 2021

STATEMENT OF TRUSTEES' RESPONSIBILITIES

The trustees are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England and Wales, the Charities Act 2011, Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charity for that period. In preparing those financial statements, the trustees are required to:

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by order of the board of trustees on 26th January 2022 and signed on its behalf by:

Dr R G Heseltine

Page 4

Report of the Independent Auditors to the Trustees of The James Reckitt Library Endowment

Opinion

We have audited the financial statements of The James Reckitt Library Endowment (the 'charity') for the year ended 31st March 2021 which comprise the Statement of Financial Activities, the Balance Sheet and notes to the financial statements, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Basis for opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditors' responsibilities for the audit of the financial statements section of our report. We are independent of the charity in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC's Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Conclusions relating to going concern

In auditing the financial statements, we have concluded that the trustees' use of the going concern basis of accounting in the preparation of the financial statements is appropriate.

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charity's ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.

Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report.

Other information

The trustees are responsible for the other information. The other information comprises the information included in the Annual Report, other than the financial statements and our Report of the Independent Auditors thereon.

Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon.

In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact. We have nothing to report in this regard.

Matters on which we are required to report by exception

We have nothing to report in respect of the following matters where the Charities (Accounts and Reports) Regulations 2008 requires us to report to you if, in our opinion:

Page 5

Report of the Independent Auditors to the Trustees of The James Reckitt Library Endowment

Responsibilities of trustees

As explained more fully in the Statement of Trustees' Responsibilities, the trustees are responsible for the preparation of the financial statements which give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, the trustees are responsible for assessing the charity's ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charity or to cease operations, or have no realistic alternative but to do so.

Page 6

Report of the Independent Auditors to the Trustees of The James Reckitt Library Endowment

Our responsibilities for the audit of the financial statements

We have been appointed as auditors under Section 144 of the Charities Act 2011 and report in accordance with the Act and relevant regulations made or having effect thereunder.

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue a Report of the Independent Auditors that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below:

Our approach to identifying and assessing the risks of material misstatement in respect of irregularities, including fraud and non-compliance with laws and regulations, was as follows:

We assessed the susceptibility of the charity's financial statements to material misstatement, including obtaining an understanding of how fraud might occur, by:

To address the risk of fraud through management bias and override of controls, we:

In response to the risk of irregularities and non-compliance with laws and regulations, we designed procedures which included, but were not limited to:

There are inherent limitations in our audit procedures described above. The more removed that laws and regulations are from financial transactions, the less likely it is that we would become aware of non-compliance. Auditing standards also limit the audit procedures required to identify non-compliance with laws and regulations to enquiry of the trustees and other management and the inspection of regulatory and legal correspondence, if any.

Material misstatements that arise due to fraud can be harder to detect than those that arise from error as they may involve deliberate concealment or collusion.

A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council's website at www.frc.org.uk/auditorsresponsibilities. This description forms part of our Report of the Independent Auditors.

Page 7

Report of the Independent Auditors to the Trustees of The James Reckitt Library Endowment

Use of our report

This report is made solely to the charity's trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. Our audit work has been undertaken so that we might state to the charity's trustees those matters we are required to state to them in an auditors' report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charity and the charity's trustees as a body, for our audit work, for this report, or for the opinions we have formed.

cbaSadofskys Statutory Auditors Princes House Wright Street Hull East Yorkshire HU2 8HX

31st January 2022

Page 8

The James Reckitt Library Endowment

Statement of Financial Activities for the year ended 31st March 2021

Notes
INCOME AND ENDOWMENTS FROM
Investment income
2
EXPENDITURE ON
Raising funds
3
Charitable activities
4
Expenditure on approved projects
Governance costs
Other
Total
Net gains/(losses) on investments
NET INCOME/(EXPENDITURE)
RECONCILIATION OF FUNDS
Total funds brought forward
TOTAL FUNDS CARRIED FORWARD
Unrestricted
fund
£
320,301
14,444
281,065
1,560
-
297,069
-
23,232
690,471
713,703

Endowment
fund
£
-
63,782
-
-
-
63,782
3,101,569
3,037,787
12,997,854
16,035,641
2021

Total
funds
£
320,301
78,226
281,065
1,560
-
360,851
3,101,569
3,061,019
13,688,325
16,749,344
2020
Total
funds
£
415,886
66,975
503,771
1,440
2,452
574,638
(1,355,630)
(1,514,382)
15,202,707
13,688,325

The notes form part of these financial statements

Page 9

The James Reckitt Library Endowment

Balance Sheet 31st March 2021

Notes
FIXED ASSETS
Investments
7
CURRENT ASSETS
Debtors
8
Investments
9
CREDITORS
Amounts falling due within one year
10
NET CURRENT ASSETS
TOTAL ASSETS LESS CURRENT
LIABILITIES
NET ASSETS
FUNDS
11
Unrestricted funds
Endowment funds
TOTAL FUNDS
Unrestricted
fund
£
-
776,943
18,164
795,107
(81,404)
713,703
713,703
713,703

Endowment
fund
£
15,736,347
8,629
307,530
316,159
(16,865)
299,294
16,035,641
16,035,641
2021

Total
funds
£
15,736,347
785,572
325,694
1,111,266
(98,269)
1,012,997
16,749,344
16,749,344
713,703
16,035,641
16,749,344
2020
Total
funds
£
12,550,123
788,765
467,032
1,255,797
(117,595)
1,138,202
13,688,325
13,688,325
690,471
12,997,854
13,688,325

The financial statements were approved by the Board of Trustees and authorised for issue on 26th January 2022 and were signed on its behalf by:

Dr R G Heseltine

Cllr H Herrera-Richmond

The notes form part of these financial statements

Page 10

The James Reckitt Library Endowment

Notes to the Financial Statements for the year ended 31st March 2021

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value, as modified by the revaluation of certain assets.

The presentation currency of the financial statements is the Pound Sterling (£).

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Taxation

The charity is exempt from tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Endowment funds - these funds represent assets which must be held permanently by the charity, principally as investments. They can only be spent with prior permission from the Charity Commission. Income arising from the endowment can be used in accordance with the objects of the charity and is included as unrestricted income.

Fixed asset investments, stocks and shares

Fixed asset investments are included at market value at the balance sheet date. Any gain or loss on revaluation is taken to the statement of financial activities.

Stocks and shares are included at market value at the balance sheet date.

continued...

Page 11

The James Reckitt Library Endowment

Notes to the Financial Statements - continued

for the year ended 31st March 2021

2. INVESTMENT INCOME

Investment income
Interest
3.
RAISING FUNDS
Fund management costs
Website management / redevelopment
Support services recharge
2021
£
318,705
1,596
320,301
2021
£
63,782
8,911
5,533
78,226
2020
£
409,411
6,475
2020
£
409,411
6,475
415,886
2020
£
61,225
643
5,107
66,975

4. CHARITABLE ACTIVITIES COSTS

Hull Children's Book Award
Audience Development & Engagement Programme
Untold Stories
Hull Children's Literature Festival (The Big Malarkey)
Reading Rooms
Development of FabLab / Makerspace (Central Library)
Revealing the Past: Unlocking the Treasures in Hull Local Studies Library
Development of the Library Strategy
Ships in the Sky
Enterprise & Business Support
Library Link
2021
£
4,925
152,621
-
26,641
-
-
40,799
-
-
-
56,079
281,065
2020
£
20,000
209,190
174
71,693
65,858
2,957
56,853
26,161
19,769
26,388
4,728
503,771

5. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31st March 2021 nor for the year ended 31st March 2020.

Trustees' expenses

Trustees' expenses
2021 2020
£ £
Trustees' expenses - 1,128

continued...

Page 12

The James Reckitt Library Endowment

Notes to the Financial Statements - continued for the year ended 31st March 2021

6. STAFF COSTS

There were no staff costs for the year ended 31st March 2021 nor for the year ended 31st March 2020.

7. FIXED ASSET INVESTMENTS

MARKET VALUE
At 1st April 2020
Additions
Disposals
Revaluations
At 31st March 2021
NET BOOK VALUE
At 31st March 2021
At 31st March 2020
Listed
investments
£
12,550,123
4,100,605
(3,982,537)
3,068,156
15,736,347
15,736,347
12,550,123

There were no investment assets outside the UK.

Quoted investments comprise shares and convertible capital bonds.

8.

DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Kingston upon Hull City Council
Brewin Dolphin stockbrokers
Prepayments and accrued income
2021
£
768,012
11,403
6,157
785,572
2020
£
759,784
20,557
8,424
788,765

The Kingston upon Hull City Council debtor includes £8,629 (2020 - £8,629) in respect of permanent endowment funds held as cash.

CURRENT ASSET INVESTMENTS

9.

CURRENT ASSET INVESTMENTS
Brewin Dolphin - cash balances
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Accrued expenses
2021
£
325,694
2021
£
98,269
2020
£
467,032
2020
£
117,595

10. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

continued...

Page 13

The James Reckitt Library Endowment

Notes to the Financial Statements - continued for the year ended 31st March 2021

11. MOVEMENT IN FUNDS

Unrestricted funds
General funds
Endowment funds
Permanent endowment fund
TOTAL FUNDS
Net movement in funds, included in the above ar
Unrestricted funds
General funds
Endowment funds
Permanent endowment fund
TOTAL FUNDS
Comparatives for movement in funds
Unrestricted funds
General funds
Endowment funds
Permanent endowment fund
TOTAL FUNDS
e as follows:
Incoming
resources
£
320,301
-
**320,301 **
At 1/4/20
£
690,471
12,997,854
13,688,325
Resources
expended
£
(297,069)
(63,782)
(360,851)
At 1/4/19
£
787,998
14,414,709
15,202,707
Net
movement
in funds
£
23,232
3,037,787
3,061,019
Gains and
losses
£
-
3,101,569
3,101,569
Net
movement
in funds
£
(97,527)
(1,416,855)
(1,514,382)

At
31/3/21
£
713,703
16,035,641
16,749,344
Movement
in funds
£
23,232
3,037,787
3,061,019
At
31/3/20
£
690,471
12,997,854
13,688,325






continued...

Page 14

The James Reckitt Library Endowment

Notes to the Financial Statements - continued for the year ended 31st March 2021

11. MOVEMENT IN FUNDS - continued

Comparative net movement in funds, included in the above are as follows:

Unrestricted funds
General funds
Endowment funds
Permanent endowment fund
TOTAL FUNDS
Incoming
resources
£
415,886
-
415,886
Resources
expended
£
(513,413)
(61,225)
(574,638)
Gains and
losses
£
-
(1,355,630)
(1,355,630)
Movement
in funds
£
(97,527)
(1,416,855)
(1,514,382)

A current year 12 months and prior year 12 months combined position is as follows:

Unrestricted funds
General funds
Endowment funds
Permanent endowment fund
TOTAL FUNDS
At 1/4/19
£
787,998
14,414,709
15,202,707
Net
movement

in funds
£
(74,295)
1,620,932
1,546,637

At

31/3/21
£
713,703
16,035,641
16,749,344

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Unrestricted funds
General funds
Endowment funds
Permanent endowment fund
TOTAL FUNDS
Incoming
resources
£
736,187
-
736,187
Resources
expended
£
(810,482)
(125,007)
(935,489)
Gains and
losses
£
-
1,745,939
1,745,939
Movement
in funds
£
(74,295)
1,620,932
1,546,637

The Restricted Fund was reclassified by the Trustees as at 31st March 2018 and was transferred to the heading Unrestricted Fund. The Unrestricted Fund balances are held and administered by Kingston upon Hull City Council. The Unrestricted Fund is used to support a wide range of services across all the Council's libraries, provided that those services exceed the public libraries standards as prescribed by Central Government. It is also used to bring public library services and facilities to people living and working in Hull who would otherwise not use them.

Page 15

continued...

The James Reckitt Library Endowment

Notes to the Financial Statements - continued for the year ended 31st March 2021

12. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31st March 2021.

Page 16