## **ANNUAL REPORT OF THE WARE CHARITIES FOR THE YEAR 2020-21** The trustees are pleased to present the report of The Ware Charities for the year 1st April 2020 to 31st March 2021 incl. ## **Trustees and Officers** The present Charity Scheme provides for five co-opted trustees (four in post at 1 April 2020) and five trustees nominated by local councils in the area of interest (Ware (2), East Herts, Wareside and Thundridge), together with a Treasurer and Clerk (now retitled Administrator) appointed by the trustees as Officers of the Charity. At the March 2020 meeting David Perman was re-elected Chair of the trustees and Gordon Dawes the vice-chair. David Perman resigned his trusteeship in July 2020; Gordon Dawes was asked in September to replace him as Chair for the remainder of the year. The Charity owes a debt of gratitude to David for his leadership of the Charity over the last 12 years. Ros Standley (representing Ware Town Council) sadly passed away in April; Alexander Curtis was appointed on 1 June 2020 to replace her as trustee. Steven Tarry was appointed to the vacant co-opted trustee position on 3 June 2020, to take primary responsibility for the Charity's property assets. Margaret Spencer was appointed as a co-opted trustee on 1 September 2020, replacing David Perman. Peter Rolfe relinquished his acting role as Clerk of the Charity in November 2020, on the appointment of Jane Pickering as Administrator. We thank Peter for standing in for 12 months. Sue Newman, Treasurer of the Charity for the last 10 years, indicated her intention to stand down following completion of this year's financial audit. Again, the Charity is much indebted to Sue for her patient work managing the funds and grant requests, and the Charity's Park Road properties. Mr Valdis Belinis, a longtime Ware resident involved in a number of other charities, has offered to take on the role and his appointment has been endorsed by trustees. ## **Property** ## 45 and 47 Park Road Having confirmed last year that these properties were now beyond economic improvement as homes for social rent, trustees proposed to East Herts Council a joint project to redevelop the site of these properties, and the adjacent Councilowned car parking, to provide some new social housing. This was rejected by EHC after due consideration. Both properties were then valued and in February 2021 placed on the open market for sale. Sales were agreed in March 2021 at approximately the prices advised by four local estate agents. The resulting funds will be ring fenced in the accounts of the Charity while trustees determine next steps. ## 75 High Street Efforts to rent the property (a former bank) as a whole continued through the year but without success. Feedback from the agent is that the whole property is too large for single interest in the current economic climate, and there is a lot of other empty property on the High Street. In parallel, architects were instructed to prepare for the Charity to seek planning and listed building consent for conversion of the property to joint retail/residential use, which it is believed will enhance future part rental/part sale value. The planning application was made in December 2020 and a decision is expected shortly. The Charity incurred significant extraordinary costs during this financial year, mainly in commissioning the above work on a heritage listed building. Trustees agreed in March 2021 that property costs should be shown as an exceptional item against the Fund, in order that its primary purpose to provide charitable grants from the annual investment income was not inappropriately constrained. ## **Grants made during the year 2020-2021** All grants were made in accordance with the Scheme under which the Charity operates. The trustees are aware of the need to assist as many applicants as possible and consider all applications carefully and sympathetically, having due regard to the provisions of the Governing Scheme and general Charity Law. All applications from individuals have to be supported by a sponsor in an appropriate organisation and grants are always made to the service provider or supporter, never directly to the applicant. Following last year's decision to seek to increase the number of beneficiaries, and given the exceptional pressures created by the coronavirus pandemic, the Charity was able to identify two local charitable projects supporting child and family feeding. These produced a significant increase in the number of individuals directly helped by The Ware Charities during 2020-21. Trustees also spent time considering the future direction of the Charity, and ways to encourage more access to its help, subject to funds being available. The trustees distributed £27,755 in grants compared with £17,881 last year. As in previous years the largest single recipient was East Herts Citizens Advice (£8414), which continues to advise and support people in need throughout East Herts, our contribution reflecting proportionately The Ware Charities' area of benefit. As noted above, the Charity also gave grants to two local Charities providing food support for families, Jedidiah (£1500 to help 155 families for three months) and Hertfood (£1000) to support 24 families for three months, again in The Ware Charities' area of benefit. The number of personal beneficiaries this year was 19, against 15 last year. As stated above the trustees are actively seeking ways to make our presence better known, as the current level of requests for help do not square with the perceived needs of the community in a time of crisis. We can, however, only make grants through applicants' sponsors. ## **Financial Position** The Ware Charities’ financial position remains secure overall : the value of the current assets increased by around £237,351 to £1,819,685 during the year. The Annual Accounts for the year 2020-2021 are attached. That said, income from the charity's investments reduced further as a result of lower interest returns, and it received NIL income from property rentals, as all three of the Charity's remaining property assets (see above) stood empty for the entire year. There was, overall, an excess of expenditure over income of £19,061 due primarily to the significant property development costs of 75 High Street referred to above. Trustees agreed in March 2021 that these costs should be treated as an exceptional item on the Fund, to ensure that the Charity's limited investment income would be prioritised for approved grants. As a result, all grant requests approved by trustees were able to be paid. ## **Conduct of the Trustees and their Officers** The Trustees held four ordinary meetings at three-monthly intervals, together with meetings of various approved subcommittees to prepare items for trustee approval. Attendance at all trustee meetings was excellent and each meeting was significantly in excess of quorum. No complaints were received as to the conduct or behaviour of the current Trustees or Officers of the Charity, nor are we aware of any complaint or grievance being made by any other interested party. signed on behalf of the Trustees of The Ware Charities Gordon Dawes Jane Pickering Chair of Trustees Administrator Date Date REPORT OF THE INDEPEND￿ EXAMINER T FOR Cll 202] I rep)rt on the ACCOU￿ of the TTr￿ forthe year ended 31 March 2021, v4hich are set out on pages 2&3. Respth¢ ReswbD¥ibilitw of Trnst¢a •xd Inde￿ident Examix¢r that an audit is not require4J for this yw unts Section 144(2) of the Clwities Act 2011 (the 2011 Act) and that an 1nd¢Ftnd￿t examination is needed. It is my resp>Tr￿b}Iity to examine th¢ accou￿ under Sertion 145 of the 2011 A￿ to follow th¢ prrauTes laid doTrn in the ga￿Tal Directions given by the Charity Commission under Section 145 (5Xb) ofthe 2011 Act and to state whether particular matters have come to my attentxon. B&8is of Independent Report Commi&sion. kn eXaMi￿Oll includes a review of the accounting records kept by the charity and a Cotnparison of th¢ ￿)Unts presentsd with those records. It also includes C(m￿lderatIon of any unusual items or disclosures in the accounts and seeking explanations from you as tnLStees concerning 8ny s￿h matters. The Proced￿ undertaken do not provide all the evidence that would be required in an audiL and cowuently no opinion is given as to whether the at£ounts present a Itu¢ aod fair view" and the tep)rt is limited to those malters set out in ￿ statetneut klow. Independent E5am1￿5 Statemerlt which gives me reasonable cause to kJiev¢ that in any Materi￿ respectthe requirements to keep aCco￿tIng in accordance with section 130 of the 2011 ACL and to prepare ￿)Ullts which accord with the accountAng r￿ordS and compty with the ￿untIng requirnents of the 2011 Act I￿ve not ix¢n m¢ 2. to in my opiniofy attention should be drawn in (rd¢r to ¢nabl¢ aptw undet* of the aLwunts to be reache(L Roger Celia FCA 23 Lod8¢ Close Hertfort SG14 3DH. Date: 1st 2021 - 225443 AT At Cost A]mshouse4 45147 Park RO￿ War4 SG12 OAJ Busime&s Premise4 75 High Stree( Ware. SG12 9AD 225,( 225.(M)O 315.(KK) 315.000 At Market Value COIF Charities Investment Fund IncA)me Units BKL Chariti¢s UK Equty Fund A Income Units SUTL Cazenove Charity Equity Fund A tncome Units cotF Charities Property Fund lllcome Units COIF Charities Ethical Investment Fund Incom¢ UniLs COIF Charities Fixed int¢r¢st Fund Jncome Units Lloyds BaDking Group PIC Ordinary Sh2r¢s 827.662 209,481 195,089 145,514 65523 32236 691,444 168.227 141,114 148,731 54,757 34,051 5R9 1,476,194 1238.843 COIF Charilics I￿￿51t Account 14.161 14J30 21.136 26.416 1,5CW.685 1286,395 £1.819.685 £1601.395 Atcumulated FuDd Brought Forward Excess of ExE￿ndIt￿re over tncome (2020 Incom¢ over ExFnditvte) 1.601J95 (19.(kS1) 1.716,508 7208 1582J34 1.723,716 lo￿aSe (2020 Decrease) ID value of Current Asset Investments 237J51 (122J21) £1.819.685 £1,601 SigneA: Chairman l# June 2021 Signe(L. Treasurer Ill Junc 2021 - 225443 ACCOtINr E YEAR ENDED 31 MARCH 2021 2021 2020 Income Dividend8 R¢nts Bank Intw¢st 46,071 270 25 49.534 125 Total Jncome £46J66 £49.85] Professional Fe&s Insurance 75 High Stre&- Plamling 75 High Stre¢t- Dilapidation 75 High Street. Uti]itses Almshouses Office and Sundries 2.972 4,159 25.076 10.724 7,128 150 5,407 51%) Total Management £37.672 East Hertfordsbire Citizens Advic£ Servirx Jedidiah Hertfood Neigh￿ll[ho(￿ Watch Individual Grants (19) 8,414 1.500 8J12 357 9212 16.841 Totsl Donations £17 881 T(Aal diture £65,427 £42,643 £7 (2020 tncome over Expenditure) REPORT OF THE INDEPEND￿ EXAMINER T FOR Cll 202] I rep)rt on the ACCOU￿ of the TTr￿ forthe year ended 31 March 2021, v4hich are set out on pages 2&3. Respth¢ ReswbD¥ibilitw of Trnst¢a •xd Inde￿ident Examix¢r that an audit is not require4J for this yw unts Section 144(2) of the Clwities Act 2011 (the 2011 Act) and that an 1nd¢Ftnd￿t examination is needed. It is my resp>Tr￿b}Iity to examine th¢ accou￿ under Sertion 145 of the 2011 A￿ to follow th¢ prrauTes laid doTrn in the ga￿Tal Directions given by the Charity Commission under Section 145 (5Xb) ofthe 2011 Act and to state whether particular matters have come to my attentxon. B&8is of Independent Report Commi&sion. kn eXaMi￿Oll includes a review of the accounting records kept by the charity and a Cotnparison of th¢ ￿)Unts presentsd with those records. It also includes C(m￿lderatIon of any unusual items or disclosures in the accounts and seeking explanations from you as tnLStees concerning 8ny s￿h matters. The Proced￿ undertaken do not provide all the evidence that would be required in an audiL and cowuently no opinion is given as to whether the at£ounts present a Itu¢ aod fair view" and the tep)rt is limited to those malters set out in ￿ statetneut klow. Independent E5am1￿5 Statemerlt which gives me reasonable cause to kJiev¢ that in any Materi￿ respectthe requirements to keep aCco￿tIng in accordance with section 130 of the 2011 ACL and to prepare ￿)Ullts which accord with the accountAng r￿ordS and compty with the ￿untIng requirnents of the 2011 Act I￿ve not ix¢n m¢ 2. to in my opiniofy attention should be drawn in (rd¢r to ¢nabl¢ aptw undet* of the aLwunts to be reache(L Roger Celia FCA 23 Lod8¢ Close Hertfort SG14 3DH. Date: 1st 2021 - 225443 AT At Cost A]mshouse4 45147 Park RO￿ War4 SG12 OAJ Busime&s Premise4 75 High Stree( Ware. SG12 9AD 225,( 225.(M)O 315.(KK) 315.000 At Market Value COIF Charities Investment Fund IncA)me Units BKL Chariti¢s UK Equty Fund A Income Units SUTL Cazenove Charity Equity Fund A tncome Units cotF Charities Property Fund lllcome Units COIF Charities Ethical Investment Fund Incom¢ UniLs COIF Charities Fixed int¢r¢st Fund Jncome Units Lloyds BaDking Group PIC Ordinary Sh2r¢s 827.662 209,481 195,089 145,514 65523 32236 691,444 168.227 141,114 148,731 54,757 34,051 5R9 1,476,194 1238.843 COIF Charilics I￿￿51t Account 14.161 14J30 21.136 26.416 1,5CW.685 1286,395 £1.819.685 £1601.395 Atcumulated FuDd Brought Forward Excess of ExE￿ndIt￿re over tncome (2020 Incom¢ over ExFnditvte) 1.601J95 (19.(kS1) 1.716,508 7208 1582J34 1.723,716 lo￿aSe (2020 Decrease) ID value of Current Asset Investments 237J51 (122J21) £1.819.685 £1,601 SigneA: Chairman l# June 2021 Signe(L. Treasurer Ill Junc 2021 - 225443 ACCOtINr E YEAR ENDED 31 MARCH 2021 2021 2020 Income Dividend8 R¢nts Bank Intw¢st 46,071 270 25 49.534 125 Total Jncome £46J66 £49.85] Professional Fe&s Insurance 75 High Stre&- Plamling 75 High Stre¢t- Dilapidation 75 High Street. Uti]itses Almshouses Office and Sundries 2.972 4,159 25.076 10.724 7,128 150 5,407 51%) Total Management £37.672 East Hertfordsbire Citizens Advic£ Servirx Jedidiah Hertfood Neigh￿ll[ho(￿ Watch Individual Grants (19) 8,414 1.500 8J12 357 9212 16.841 Totsl Donations £17 881 T(Aal diture £65,427 £42,643 £7 (2020 tncome over Expenditure)