FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 FOR HARROGATE (WHITE ROSE} THEATRE TRUST LIMITED (LIMITED BY GUARANTEE) REGISTERED CHARITY NUMBER: 00225342 REGISTERED COMPANY NUMBER: 00679960 HARROGATE (WHITE ROSE) THEATRE TRUST LIMITED REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 CONTENTS Company Inft)mation............................................................ TheTrust*s' Annual Report................................................ IndependentAuditorfs Report.................................................. 9-12 Consolidated Statement of Financial Activities............................ 13 Consolidated and Chanty Balance Sheet................................... 14 Consolidated and Charity Statement of Cash FkAvs..................... 15 Notes to the Financial Statements............................................ 16-31 HARROGATE (WHITE ROSE) THEATRE TRUST UMITED COMPANY INFORMATION AS AT THE DATE OF THE ANNUAL GENERAL MEETING DIRECTORS: Elected. A M Green CBE A J Cains Cllr C J Aldred J N Mortimer K D Wilber-moran P Stott RPDOgden CHIEF EXECUTIVE OFFICER: DJBown SECRETARY: A K Fomsworth REGISTERED OFFICE: Harrogate Theatre Oxford Street Harr(yJate North Yorkshire HG11QF REGISTERED CHARITY NUMBER: 00225342 REGISTERED COMPANY NUMBER: OC679960 AUDITORS: TC Group 6 Queen Str*t Leeds LS12TW BANKERS: National Westminster Bank plc POBox4 3 Cambridge Crescent Harr(yJate North Yorkshire HG1 1PE Barclays Bank plc 25 James Street Harrojate North Yorkshire HG1 IQX HARROGATE (WHITE ROSE) THEATRE TRUST LIMITED TRUSTEES, ANNUAL REPORT The Truslees present their annual report together with the audited financial statements of the Company and its wholly controlled trading subsidiary for the year ended 31 March 2025. The Trustees have adopted the prowsions of the Statement of Recommended Practice {SORP)°Accounting and Reporting by Charities" (FRS 102) in prepanng the annual report and financial statements of the charty. The financial statements have been prepared in accordance wrth the accounting policies set out in notes to the accounts and comply with the Charity's goveming document, the Chanties Act 2011 and Accounting and Reporting by Charities: Statement of Recommended practi￿ applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland. OBJECTIVES AND ACTIVITIES The Company continues to be a non-profit distributing trust. holding a charitable status and its purposes are the establishmenl and operation of performing arts and related activities within the Harrogate and district locality. The main activities undertaken in relation to these purposes are presenting artistic perfomiances and to educate the general public in rErforming arts. The Trustees have had regard to the Chanty Commission's guidance on public benefrt. The main activities undertaken to further the Charity's purposes for the public benefrt are: To advancethe education ofthe public in perfomiing arts and continuing to use Harrogate Theatre as a public venue for the provision of live theatre and related activities. To advance the education of young people in performing arts through the provision of a Youth Theatre and perfomiing arts workshops. The preservation and restoration, for the public benefrt, of the Harrogate Theatre. OxFord Street, Harrogate, being a building of historical and archrtectural interest To provide a diverse range of performing arts within Harrogate Theatre to provide access to all age, gender and ethnic groups from the Harrogate and district locality. A three yearly business plan is prepared which details aims, objectives and outcomes and this is approved by the Trustees. Performance against the plan is reviewed on an ongoing basis. Through its artistic work the Charty's objectives are to demonstrate that.. Excellence is thriving and celebrated in the arts. The creative case for diversity is met. Everyone has the opportunity to experience and be inspired by the arts. Every child and young person has the opportunity to experience the richness of the arts. The success of these objectives is measured by audience numbers. the diversty of the artistic programme, and feedback from audiences, artists, community groups and educational activity attendees. The achievement of these objectives furthers the Charty's legal purposes. Volunteers have continued to make a signrficant contribution to the Trust's abilty to deliver its programme of performing arts by undertaking usher duties and selling ice creams, confectionery, and merchandise. STRUCTURE MANAGEMENT AND GOVERNANCE Constitution The Trust is a private company limited by guarantee and a registered charty. The Charitable Company's memorandum and articles of association are the primary governing documents of the Trust. The Trustees are also the Directors of the Charitable Company for the purposes of company law. The Charitable Company is known as Harrogate (White Rosel Theatre Trust Limited. Details ofthe Truslees who served throughout the year except as noted are included in the Trustees, Annual Report on page HARROGATE (WHITE ROSE) THEATRE TRUST LIMITED TRUSTEES, ANNUAL REPORT (Continued) Organisational Structure The Trustees are responsible for setting general policy, adopting an annual plan and budget, monitoring Ihe Trust using budgets and making maiordecisions about the direction of the Trust, capital expenditure and senior staff appointments. The Senior Managers al a slrategic level are the Chief Executive, the Deputy Chief Executive and the Director of Finance. These managers control the Tnjst at an executive level implementing the policies laid down by the Trustees and reporting back lo them. As a group the Senior Managers are responsible for the authorisation of spending within agreed budgets and the appointment of staff. Method of Recruitment and Appointment or Election of Trustees The Trust, on identifying a need to recruit an additional or replacement Trustee, refer lo an internal skills matrix form, as recommended by the Arts Council England. This identifies key skill areas that the Board of Trustees believe are important to have on the board to ensure effective delivery. Trustees will then consider offers of service received from wrthin and beyond the business and arts community and may choose to advertise locally through the local press. Selection will be by intetview with the Chair and Chief Executive before the candidate is presented to the Trustees for their consideration and ratified by a vote of the members at the AGM whether to accept them as a Trustee. Policies and Procedures Adopted for the Induction and Training of Trustees Board members will receive induction training on joining the Board of Trustees both from the Chair and the Chief Executive. Trustees will be encouraged to access training as and when necessary and a record duly kept of such training being accessed. The costs of such training will be reimbursed by the Trust. Key Management Personnel Remuneration To achieve its objectives the Charity needs to attract strong perfomiing senior leadership. Each key management position is individually benchmarked against similar organisations in the arts sector. Guidance is also sought from external professional advisers as appropriate. The total amount of employment benefrts received by Key Management Personnel is detailed in Note 9 of the Notes to the Financial Statements on page 22. ACHIEVEMENTS AND PERFORMANCE During the year the Charity has programmed a diverse range ofevents including drama, comedy, music, digitally presented, contemporary performance and spoken word. Harrogate Youth Theatre has undertaken 4 productions and 10 performances. Excellent feedback has been received from audiences, artists, community groups and educational activity attendees. The Charity's main achievements during the year were.. Excellence has thrived and been celebrated in the arts. A strong performing arts offer ha5 been delivered which has catered for a wide demographic, from young to older. from marginalised communities to the more established audience groups, to the travelling audience of Yorkshire and an increasing national audience. Over 99.000 tickets were sold on our own programme of wot1(. Averages attendances of 740A of capacty. The pantomime, Beauty & The Beast played to an audience of over 31,700 people. HARROGATE IWHITE ROSE) THEATRE TRUST UMITED TRUSTEES. ANNUAL REPORT (Continued) ACHIEVEMENTS AND PERFORMANCE (continued) The creative case for diversity has been met. Despite funding challenges HT was still able to substantially support local artists in the following ways: We maintained supportforAdam Robinson's transition of work to the mid-scale Main Stage with in kind support for Unhomely. which opened at Harrogate Theatre prior to a successful regional tour. Adam retumed in the autumn to R&D a new solo project Nightmare which opened at Harrogate Theatre prior to a successful national tour. Yorkshire based Mr Bugg launched a brand new musical A Kept Man at Harrogate Theatre. Casson & Friends also benefited from R&D space in kind support for their new project Shed Stories, which will be perfomied in Autumn 2025 at Harrogate Theatre. Previously supported projects disrupted by the pandemic were able to come to fruition, notably Shell Shocked from King Brilliant Theatre. which opened successfully here, sold out a 4 performance Studio run, and ran successfully at Edinburgh Fringe, picking up outstanding reviews. It was remounted here in January 2025 selling out more Studio performances prior to a national tour & toured to Australia and most recently New York Our offsite programme in step free spaces which increases access to our programme continued with a strong focus on work for young people - with The Allotment Project, MIRO & Juanrta's Big Problem (both international companies) Fishing for Rainbows Imulti Child￿n,5 literaturelBook Award nominee and recent MBE Recipient for services to Access to the Arts for Underprivileged Young People Oliver Sykes), Sanctuary, Sing Sensory and You Have Already Sutvived. Our Dance offer continues to expand within the programme at various scales bringing in work from Yorkshire choreographers Tim Casson (The Allotment Project) and Carlos Pons Guerra (Mariposal to sit alongside return visits from regular companies Emergence, Verve and James Witton Dance. We were delighted to support Harrogate's New Work Festival Short & Sweet (Yorkshire) with provision of offsite perfomiance space support at St Wiifrid's Church Hall - this is a Ifranchisedl open access arts festival delivering Internationally made up of 2 heats of 10- minute short plays, competing to a panel and audience vote to decide who makes it through to a final heat. We offered accessible perfomiances across the year. 7 perfomiances were audio described or had audio descriptions integrated into the perfomiance, 3 were relaxed, 11 were captioned, 8 had BSL interpretation, and there were 3 online offers. The theatre continued its programme of work in venues with step-free access to widen the physical accessibility of small-scale performances. In the financial year there were 10 step-free performances in 2 partner venues. Get Wed. Harrogate Theatre's third community production funded by Arts Council England took place in August The production saw Harrogate Theatre Stage its most accessible production ever to widen access to perfomiing and experiencing theatre. Working in partnership with a number of community organisations Get Wed involved 42 cast members, 3 technical trainees and saw 5 sold out performances. Opportunities have been provided for 6 amateur community organisations to perfom on the Main Stage and in the Studio. All these productions were well attended, they extend the art15tic offer of the Trust and provide creative and technical opportunities for over 250 participants per annum. HARROGATE IWHITE ROSE) THEATRE TRUST LIMITED TRUSTEES, ANNUAL REPORT (Continued) Every child and young person has had the opportunity to experience the richness of the arts. Education has been at the heart of Harrogate Theatre_ Lifelong learning experiences have been offered through shows on the stage, Harrogate Youth Theatre, school workshops and work experience. Hafrogate Theatre continues to offera high-quality arts education to young peoplefrom Harrogate and ils environs through its youth theatre. 218 youth theatre workshops were held which were attended by 149 children and young people aged 4-18. We have worked with 290 pupils in 24125 through after school clubs and in-school workshops. Harrogate Theatre continued to deliver free Storytimes at Harrogate Library to nurture a love of performing stories and introduce theatre to young families. 12 Storytimes have been delivered at Harrogate Library for approximatety 420 families. FINANCIAL REVIEW The Trust receives a subsidy from North Yorkshire Council which supports the artistic programme and education activities. The Trust not being successful in rts application for continued Arts Council England funding as a National Portfolio Organisation {NPO) lost rts NPO status and associated funding from 1 April 2023 onwards. Details of subsidies and grants are shown in Note 4 of the Notes to the Financial Statements on page 19. The total incoming resources for the year amounts to £3,762,689 (2024 - £4,247,879) with income from charitable activities amounting to £2,705,01212024 £3,153,935). Income from charitable activities is broken down as follows.. 2025 2024 Produced work Incoming tours Programme sales Education 807,620 1,852,839 3,729 770.725 2.346,911 3,791 2 705012 3 153.935 Income from produced work which consists of pantomime income has increased by £36,895 compared to last year. Income from Education has increased by £8,316 compared to last year. Income from incoming lours has decreased by £494,072 compared to last year. Last yearfs artistic programme included 71 events at The Royal Hall l Harrogate Convention Centre, 32 events were programmed in the year ended 31 March 2025 Income from commercial trading operations amounts to £261.070 (2024 - £187,833}. The total resources expended for the year amounts to £3.817,212 {2024- £4,048,526) wrth expenditure on charitable activities amounting to £3,699.830 {2024 - £3.950,276} Expenditure on charrtable activities is broken down as follows. 2025 2024 Theatre operation Education 3.597,334 102496 3 699 830 3,855,459 94.817 3 950.276 HARROGATE (WHITE ROSE) THEATRE TRUST LIMITED TRUSTEES, ANNUAL REPORT (Continued) Expenditure on theatre operation has decreased by £258,125 compared to last year. This was mainly due to the reduction in events at The Royal Hall and Convention Centre, increases in staff costs, inflationary increases in costs, new board recrurtment and server upgrade. Education increased by £7,679 compared lo last year. This was mainly due to a rent increase for HNe_ Expendrture on commercial trading operations amounts to £117,382 {2024 - £98,250}. The net outgoing resources on unrestricted general funds for the year is (£23,059) (2024 - £133.7671, the net incoming resources on unrestrscted designated funds are £nil 12024 - £nil) and the net outgoing resources on restricted funds for the year is (£31,464) 12024 - £65,586 outgoing resources). The total aggregate deficit for the year is {£54,5231 {2024 - £199,353)_ This gives total surplus funds carried forward at 31st March 2025 of £1,463,425 (2024- £1.517,9481. RESERVES POLICY The Unrestricted Fund shows a surplus carried forward at 31 March 2025 of £1,418,426 12024 £1,441,484). Of this £1,038,40212024 - £1.061.461) is held in the General Fund with the remaining £380,02312024 -£380,023) being held in designated reserves. The TnJstees set a target for reserves in the General Fund of £578k which equates to 18 weeks of projected fixed costs. This target has been exceeded by £460,402. The Theatre has an annual requirement for the establishment of designated reserves in order to maintain and improve the quality of service to its customers by modernising its facililies and extending its activities_ The funding received on an annual basis from the sponsoring bodies is in itself insufficient for these purposes. An analysis of funds be￿￿n current and non-current assets is shown on page 29. INVESTMENT POLICY Funds are held to maintain the daily running of the Trust. to hold restricted and designated funds, and to meet any unplanned events. The Trust adopts a low nsk approach to investmenl and funds are held in cash and bank balances with bank balances being held in immediate access and short notice bank deposit accounts. The return on investment for the year was 1.740/0 12024 - 1.340/01. The Trustees consider this to be a satisfactory return given interest rates in the year ended 31 March 2025, but aim to keep this under review. FIXED ASSETS Movements in fNed assets are set oui in Notes 11 and 12 ofthe Notes to the Financial Statements on pages 24 and 25. SHARE CAPITAL As the Company is incorporated without a share capital, no Trustee holds shares in the Company. RISK MANAGEMENT The Trustees actively review the financial risks that the Charity faces on a regular basis including the on- going and future funding of the Charty The Trustees have also examined other operational and business nsks and confimi that they have developed systems to monitor and control these risks. The principal risk the Trust faces is loss making shows due to low audience numbers. To mitigate against this risk sales figures for each show are regularly reviewed and appropriate marketing activities are undertaken. HARROGATE {WHITE ROSE} THEATRE TRUST LIMITED TRUSTEES, ANNUAL REPORT (Continued) PLANS FOR FUTURE PERIODS Harrogate Theatre will continue to operate as a mixed economy venue, producing and presenting across Ihe perfoming arts. Haffogate Theatre has become known for tts range of artistic product, and it is the intention to provide opportunities for emerging talent as well as programming popular and commercial acts. Education and Outreach work is essential to audience development and young people's engagement and will remain a priority for development. Architects have undertaken a feasibilty Study into a potential refurbishment of Harrogate Theatre and the former Harrogate Borough Council has undertaken a condition survey_ In partnership with North Yorkshire Council the possibility of refurbishments and relevant funding sources to address repair will be explored. TRUSTEES The following Trustees have served during the year. Elected by the Company.. S Wiggins (Chairl (resigned 27 March 2025} A M Gr￿n CBE (Chairl {appointed 27 March 2025} C Mcclintcrk (resigned 24 October 20241 D J Spence (resigned 28 April 2025) F L Georgiou Hunt {resigned 24 October 2024) M J Hill {resigned 24 October 2024) P Stott K Wilber-moran (appointed 24 October 2024) Cllr C J Aldred (appointed 24 October 2024) A J Cains lappointed 27 March 2025) J N Mortimer (appointed 27 March 2025) R P D Ogden (appointed 27 March 2025) DIRECTORS, AND OFFICERS. LIABILITY INSURANCE During the year the Company purchased and maintained liabilty insurance for tts Directors and Officers as permrtted by section 232121 of the Companies Act 2006. STATEMENT OF TRUSTEES, RESPONSIBIUTIES The Trustees (who are also Directors of Harrogate {VVhite Rosel Theatre Trusl Limited for the purposes of company law) are responsible for preparing the Trustees, Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Company law requires the Trustees to prepare financial statements for each financial year. which give a true and fair view of the slate of affairs of the Charitable Company and of the incoming resources and application of resources, including the income and expenditure, of the Charrtable Company for that period. In preparing these financial statements, the Trustees are required to.. select suitable accounting policies and then apply them consistently., observe the methods and principles in the Charities SORP 2019 (FRS 102)., make judgements and estimates that are reasonable and prudent., state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements, and prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charitable Company will continue in operation. The Trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position ofthe Charitable Company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the CharTtable Company and hents for taking reasonable steps for the prevention and detection of fraud and other irregularities. In so far as the Trustees are aware.. there is no relevant audit information of which the Charitable Company's auditor is unaware., and the Trustees have taken all steps that they oughl to have taken to make themselves aware of any relevant audit infomiation and to establish that the auditor is aware of thal information HARROGATE (WHITE ROSEI THEATRE TRUST LIMITED TRUSTEES. ANNUAL REPORT (Continued) AUDITORS TC Group has expressed r(s willingness to continue in office as aud.rtor and a resolution to reappoint TC Group will be proposed at the forthcoming Annual General Meeting. SMALL COMPANIES PROVISION STATEMENT This report has been prepared in accordance with the special provisions relating to companies subject to the small companies regime within Part 15 of the Companies Act 2006. BY ORDEROF THE BOARD: Dat r 2025 A M Green CBE Chair INDEPENDENT AUDITOR'S REPORT TO THE MEMBERS OF HARROGATE (WHITE ROSE) THEATRE TRUST LIMITED FOR THE YEAR ENDED 31 MARCH 2025 Opinion We have audrted the financial statements of Harrogate (￿hIte Rose) Theatre Trust Limited {the 'charitable company'l for the year ended 31 March 2025 which comprise the Consolidated Statement of Financial Activities (including Income and Expendrture Account), the balance sheet and notes lo the financial statements, including signrficant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and Unrted Kingdom Accounting Standards, including FRS 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom General Accepted Accounting Practice). In our opinion the financial statements-. give a true and fair view of the state of the group's and the charitable company's affairs as at 31 March 2025, and of its incoming resources and application of resources, including its income and expenditure, for the year then ended- have been property prepared in accordance with United Kingdom Generally Accepted Accounting Practice, and have b*n prepared in accordance with the requirements of the Companies Act 2006 and the Charities Act 2011. Basis for opinion We conducted our audit in accordance with Inlemational Standards on Auditing (UK) IISAS IUK}l and applicable law. Our responsibilities under those standards are further described in the Auditorfs responsibilities for the audit of the financial statements section of our report. We are independent of the charitable company in accordance with the ethical requirements Ihat are relevanl to our audit of the financial ststements in the UK. including the FRC'S Ethical Standard. and we have fU￿illed our other ethical responsibilities in accordance wrth these requirements. We believe that the audr( evidence we have obtained is sufficient and appropriate to provide a basis for our opinion. Conclusions relating to going concern In auditing the financial statemenls, we have concluded that the directorfs use of the going concem basis of accounting in the preparation of the financial statements is appropriate. Based on the work we have perforned. we have not identified any material Un￿rtaIntieS relating to events or conditions that, individually or collectively, may cast signrficant doubt on Ihe charitable company's ability to continue as a going concem for a period of at least twelve months from when the original financial statements were authorised for issue_ Our responsibilrties and the responsibilities of the directors with respect to going concern are described in the relevant sections of this report. Other information The trustees are responsible for Ihe other information. The other information comprises the infomiation included in the annual report other than the financial statements and our auditorfs report thereon. The directors are responsible for the other information contained wrthin the annual report. Our opinion on the financial statements does nol cover the other infomation and, except to the extent otherwise explicitly stated in our report, we do not express any fomi of assurance conclusion thereon. Our responsibility is lo read the other infonmation and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the course of the audit, or olherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves If, based on the work we have performed, we conclude that there is a material misstatement of this other infomiation, we are required to report that fact. INDEPENDENT AUDITOR'S REPORT TO THE MEMBERS OF HARROGATE (WHITE ROSE) THEATRE TRUST LIMITED FOR THE YEAR ENDED 31 MARCH 2025 (Continued) We have nothing to report in this regard Opinion on other matters prescribed by the Companies Act 2006 In our opinion, based on the work undertaken in the course of the audit.. the information given in the Trustees. Report (including Directors, Report and Strategic Report) for the financial year for which the financial statements are prepared is consistent with the financial statements-, and the Strategic Report and Directors. Report have been prepared in accordan￿ with applicable legal requirements. Matters on which we are required to report by exception In the light of our knowledge and understanding of the charitable company and its environment obtained in the course of the audit, we have not identified matenal misstatements in the Directors, Report. We have nothing to report in respect of the following matters where the Companies Act 2006 requires us to report to you if, in our opinton. adequate accounting records have not been kept. or relums adequate for our audit have not been received from branches not Vistted by us". or the financial statements are not in agreement with the accounting records and retums., or certain disclosures of directors, remuneration speciFied by law are not made,. or we have not received all the information and explanations we require for our audit", or the directors were not entitled to prepare the financial statements in accordance with the small companies regime and take advantage of the small companies. exemptions in preparing the Directors, Report and from the requirement to prepare a Strategic Report_ Responsibilities of trustees As explained more fully in the Trustees, Responsibilities Statement set out on page 7, the trustees (who are also the directors of the charitable company for the purposes of company lawl are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees detemiine is necessary to enable the preparation of financial statements that are freefrom material misstatement. whether due to fraud ore￿Or_ In preparing the financial slatements, the trustees are responsible for assessing the charttable company's ability to continue as a going concern, disclosing, as applicable, matters related lo going concern and using the going concern basis of accounting unless the directors either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so. Auditorfs responsibilities for the audit of the financial ststements Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditoff s report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAS (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material rf, individually or in the aggregate. they could reasonably be expected to influence the economic decisions of users taken on the basis ofthese financial statements. We design procedures in line wrth our responsibilities, outlined above, to detect material misstatements in respect of irregularities. including fraud. The extent to which our procedures are capable of detecting irregularities, including fraud, is detailed below. 10 INDEPENDENT AUDITOR'S REPORT TO THE MEMBERS OF HARROGATE (WHITE ROSE) THEATRE TRUST LIMITED FOR THE YEAR ENDED 31 MARCH 2025 (Continued Extent to which the audit was capable of detecting irregularities, including fraud The objectives of our audit, in respect of fraud, are to identify and assess the risks of material misstatement of the financial slatements due to fraud, to obtain sufficient appropriate audit evidence regarding the assessed risks of material misstatement due to fraud. through designing and implementing appropriate responses,. and to respond appropriately to fraud or suspected fraud identified during the audit. However, the primary responsibilty for the prevention and detection of fraud rests Wlth both those charged with governance of the entity and rts management. Our approach was as follows.. We identified areas of laws and regulations that could reasonably be expected to have a material effect on Ihe financial statements from our general commercial and sector experience, and through discussion with the directors and other management (as required by auditing standards), and discussed with the directors and other management the policies and procedures regarding compliance with laws and regulations., We considered the legal and regulatory frameworks directly applicable to the financial statements reporting framework IFRS 102 and the Companies Act 2006), the Chartties Act 2011, the Charities and Trustees Investment (Scotland) Act 2005. the Charities Accounts (Scotland} Regulations 2006, corporation tax and employment tax legislation in the UK: We considered the nature of the industry, the control environment and business performance, including key drivers for management's remuneration-, We communicated identified laws and regulations throughout our team and remained alert to any indications of non-compliance throughout the audit.. We considered the procedures and controls that the charrtable company has established to address risks identified, or that otherwise prevent, deter and detect fraud., and how senior management monrtors those programmes. Based on thi5 understanding we designed our audit procedures to identfy non INTANGIBLE FIXED ASSETS Amortisalion is calcuLated so as to wrtle off the cost of an asset. net of anticipated disposal proceeds, over the useful economic lrfe of that asset, as follows.. Website Usage method applied. The Truslees reviewed the amorti&3tion methcd applied and applied a usage amortisation basis. TANGIBLE FIXED ASSETS Depreciation is calculated so as to write off the cost of an asset. net of anticipated disposal proceeds, over the useful economic life of that asset, as follows. Leasehold property improvements Over the peri(yJ of the lease. Theatrical sets It is estimated that pantomime sets have at leasl pantomime season's usage 50.kn of the cost ofthe pantomime set is expensed in the first season of use. The remaining value of the sets is depreciated to nil residual value in the year in which the second season of the pantomime takes pla￿. Fixtures, Fittings & Equipment Usage method applied on an asset-by-asset basis. The Trustees reviewed the depreciation method applied and as in the year ended 31 March 2024 applied a usage depreciation basis. STOCKS & WORK IN PROGESS Stocks and work in progress are valued at the lower of cost and net realisable value, after due regard for obsolete and slow moving stocks Net realisable value is based on selling price less anticipated costs to completion and selling costs. Production materials and consumable stccks are included at estimated valuation. CASH AT BANK AND IN HAND Cash at bank and in hand includes cash and short temi highly liquid investments with a short maturity of three months or less from the date of acquisf(ion or opening the deposit or similar account. FINANCIAL INSTRUMENTS The Group only has financial assets and liabilrties of a kind that qualfy as basic financial instruments Basic financial instruments are inrtially recognised at transaction value and subsequently measured at their settlement value with the exception of financing transactions that don't qualfy as concessionary loans, which are subsequently measured at amortised cost using the effective interest method. LEASING CHARGES Rentals paid under operating leases are charged in the statement of financial acttvities on a slraight-line basis as incurred. REPAIRS AND RENEWALS These are charged directty against revenue as incurred. 18 HARROGATE (WHITE ROSE) THEATRE TRUST LIMITED NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 CORPORATION TAX The Company enjoys exemption from co￿oration tax on its results under Section 505 ICTA 1988 as a registered charty. Provision has been made for the receipt of Theatre Tax Credit Relief on qualfying productions since rts introduction on 1 September 2014. NEf RESOURCES EXPENDED 2025 2024 This is stated after charging.. Auditorfs Remuneration Operating Leases 13.080 3,078 84,852 68,965 9,810 3,078 81,346 63,213 Hire of Equipment Premises Amortisation and Depreciation 2025 Total Funds 2024 Total Funds Unrestricted Funds General Designated Restricted Funds SUBSIDIES AND GRANTS Arts Council England Transilion Costs Funding North Yorkshire Council Grant Funding Arts Council England- Get Wed 83,713 117,500 117,500 117.500 64,983 117,500 117,500 266,196 OTHER INCOME Theatre lettings Trust membership subscriptions Business Interruption Insurance Claim Other income 53,606 53,606 51,887 249 249 244 459,469 459,469 431,796 513,324 513,324 483,927 19 HARROGATE {WHITE ROSE) THEATRE TRUST LIMITED NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 EXPENDITURE ON CHARITABLE ACTIVITIES 2025 Total Funds 2024 Total Funds Unrestricted Funds General Designated Restricted Funds Staff costs 631,692 631,692 580,723 Theatre seNices provision 2,318,751 193,964 2.512,715 2,817,970 Premises costs 260,186 260,186 266,426 Support costs {note 7) 295.237 295.237 285,157 3,505,865 193.964 3,699,830 3,950,276 SUPPORT COSTS Governance staff costs Governance administration 170,079 170,079 173,873 79,673 79,673 77,746 IT costs 45,485 45,485 33,538 295,237 295,237 285,157 20 HARROGATE (WHITE ROSE} THEATRE TRUST LIMITED NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 TOTAL RESOURCES EXPENDED Staff Costs Other Costs Total 2025 Total 2024 Depreciation Activities Theatre operation 736,484 Education 65,286 Expenditure on charitable activities 801,770 Commercial trading operations 67,109 2.793.741 3,597,334 3,855,459 37,210 102,496 94,817 2.830,951 3,699,830 3,950,276 115526 117 382 67,109 2025 2024 Staff costs Wages and salaries Social securf(y costs Pension costs 721.246 60,257 20.267 801,770 678,826 56,630 19,140 754,596 Other costs P￿MiseS Communications Stage expenses 260,186 13,330 244.813 266,426 14,903 170,604 Agency and sub-contract personnel Miscellaneous Isee ' below) Licences and subscriptions Box office ticketing costs Marketing and fundraising charitable activrties 211,201 198,473 59,800 52,185 192,649 167,138 71,358 53.396 130.267 117,901 Educatson Finance costs Incoming tours 37,209 33,819 1,589,566 31,254 31,029 2,017,015 Bad debts Loss on disposal of tangible assets 100 894 102 Commercial trading operations 115.526 96,050 2.946.477 3,230,717 Mis￿lIaneOUS costs above include costs relating to IT, freelance practitioner costs, audit and accountancy fees, travel expenses, aC￿sS and legal fees 21 HARROGATE (WHITE ROSEI THEATRE TRUST LIMITED NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 TRUSTEES, AND EMPLOYEE REMUNERATION AND EXPENSES The Trustees neither received nor waived any reMUnerat￿n during the year for fulfilling their duties as Trustees. The total amount of employee beneffts received by Key Management Personnel {including employer pension contributions and employer national insurance contributions) is £385.711 12024 - £379,708). Key Management Personnel includes the three strategic Senior Managers included in the organisational structure on page 3, in addrtion lo other managers wrth operational responsibilty. The Trustees had no expenses reimbursed during the year.12024- £nil) One employee earned between £90.000 and £100,00012024- 1 employ* eamed be￿eern £90,000 and £100.000}. This excludes employer pension costs and employer national Insuran￿ contributions. The average number of persons employed by the Theatre was.. 2025 2024 Administration Front of house Technical Set construction 10 27 33 41 22 HARROGATE (WHITE ROSE) THEATRE TRUST LIMITED NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 10. COMMERCIAL TRADING OPERATIONS The wholly controlled trading subsidiary, Harrogate Theatre (Trading) Limited which is incorporated in the Untted Kingdom, pays all of rts taxable profits under covenant to the Charity by way of grft aid The principal activities ofthe subsidiary compnse the commercial operations carried on at Harrogate Theatre. The Company is limrted by guarantee and has no share caprtal. Harrogate Theatre {Trading) Limited Summary Profit and Loss Account 2025 2024 Turnover Cost of sales 261,070 91,702 187,833 77,029 Gross profit Administrative expenses 169.368 (76,140} 110,804 (57,731) Other Income (S￿ note below) 1,459 1,816 Operating profit Interest payable and similar charges Profit on ordinary activities before taxation 94,687 54,889 94,687 54,889 Tax creditl(charge) Profit for the financial year 94.687 54,889 Turnover disclosed as Turnover as above 261,070 187,833 Other income as above Eliminaled on consolidation Income from ¢ommer¢ial trading operations Resources expended disclosed as Other costs Wages and salanes Depreciation Other costs eliminated on consolidalion Cost of commercial trading operations 1,459 1.459 261,070 1,816 1,816 187,833 115,526 50,460 1,856 96,050 36,510 2,200 50,460 36,510 117,382 98,250 The assets and liabilities of the subsidiary were Fixed assets Current assets Current liabilrties Long-term liabilrties Total net assets 8,624 218.309 {226,848} 6,599 99,856 (106,407) 85 48 Total equity 85 48 Note" Other income re￿1vable during the year ￿MpriseS storage costs fEchafged to Harrogate (White Rosel Theatre Trust Limited of £1.45912024- £1.8161. 23 HARROGATE (WHITE ROSE) THEATRE TRUST LIMITED NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 11. INTANGIBLE ASSETS Group & Charity Website Total Cost Balance at 1 April 2024 Additions Disposals Balance at 31 March 2025 32,670 32,670 32,670 Amortisation Balance at 1 April 2024 Charge On disposals Balance at 31 March 2025 13,612 8,168 13.612 8,168 21.780 Net Book Value As at 31 March 2025 10,890 10,890 As at 31 March 2024 19,058 19,058 24 HARROGATE (WHITE ROSE) THEATRE TRUST LIMITED NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 12. TANGIBLE ASSErs Leasehold property improvements Fixtures, fittings & equipment Theatrical sets Group Total Cost Balance at 1 April 2024 Additions Disposals 27,074 100,240 37,138 264,736 61,587 (11,3541 392,050 98,725 111,354) Balance at 31 March 2025 27.074 137,378 314,969 479,421 Depreciation Balance at 1 April 2024 Charge On disposa15 Balance at 31 March 2025 27,074 4,929 19,717 199,081 41,080 10,689 229,472 231,084 60,797 10,689 281,192 27,074 24.646 Net Book Value As at 31 March 2025 112,732 85,497 198,229 As at 31 March 2024 95,311 65,655 160,966 Leasehold property improvements Fixtures, fittings & equipment Theatrical sets Charity Total Cost Balance at 1 April 2024 Additions Disposals 4,973 95,311 37,138 240,220 57,143 16,686) 340.504 94,281 (6,686) Balance at 31 March 2025 4,973 290 677 428 099 Depreciation Balance at 1 April 2024 Charge On disposals Balance at 31 March 2025 4.973 181,164 39,224 6,584 213,804 186,137 58.941 6,584 238,494 19,717 4,973 19,717 Net Book Value As at 31 March 2025 112.732 76,873 189.605 As at 31 March 2024 95,311 59,056 154,367 Note.. On 15th October 2021 theatrical sets were purchased by the Charty from its trading subsidiary, Harrogate Theatre (Trading) Limited at their net book value. Their original cost and accumulated depreciation are separated in the above Group fixed asset note whereas on the Charty note their net book value is shown as the cost to the Charity. 25 HARROGATE (WHITE ROSE) THEATRE TRUST LIMITED NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 13. STOCKS Group Charity 2025 2024 2025 2024 Production materials and consumables Goods for resale 8,945 8,945 10,850 19,785 8,945 8,945 17,865 8,945 8,945 14. DEBTORS - DUE WITHIN ONE YEAR Group Charity 2025 2024 2025 2024 Trade debtors Prepaid expenses and accrued income Tax credit receivable Other debtors Amounts due from subsidiary 22,449 75,070 22,449 75,070 59.277 211,554 52,948 80.010 167,887 57,247 52,772 211,554 52.948 193,781 533.504 73,196 167,887 57,247 74,685 448,085 346,228 380,214 15. CREDITORS DUE WITHIN ONE YEAR Group Charity 2025 2024 2025 2024 Re￿iptS in advance Trade credrtors VAT and social security Other creditors Accruals and deferred income Corporation tax Amounts owed to subsidiary 926.980 86,467 47.340 62,951 188,073 887,885 52,606 48,283 68,021 287,544 926,980 79,441 31.988 62,951 177,384 887,885 45,642 35,610 68,021 275,459 1,311,811 1.344,339 1278.744 1,312,617 In relation to the stakeholder pension scheme and included within other credrtors, the Charity had outstanding contributions of £nil {2024 - £3.398). 26 HARROGATE (WHITE ROSE) THEATRE TRUST LIMITED NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 16. CREDITORS DUE AFTER MORE THAN ONE YEAR Group Charity 2025 2024 2025 2024 Other Creditors 1,769 12,231 1,769 12.231 1,769 12,231 1,769 12,231 17. FUNDS Balance 1 April 2024 Balance 31 March 2025 Incoming Resources Outgoing Resources Transfers UNRESTRICTED FUNDS Projects Development Fund Cotporate Development Fund Harrogate Theatre Supporters Access Development Fund Energy Fund General Fund 30,603 30,603 30,885 30,885 24,125 209,410 85,000 1,061,461 1.441,484 24,125 209,410 85,000 1,038,403 1.418,426 3.600,189 3.600.189 3.623,247 {3,623,247) RESTRICTED FUNDS Harrogate Homeless Project Comedy Festival Sponsorship Pantomime Sponsorship Liz & Tery Bramhall Foundalion North Yorkshire Council Grant Funding Arts Council England Get Wed 9,427 (9,427) 5,000 10.000 5,000 10,000 {5,000) {10,000} 5,000 10,000 30,000 30,000 117.500 1117,500> 52,037 (52,037) TOTAL FUNDS 1,517.948 3,762,689 3.817,212 1,463,426 Of the total funds at 31 March 2025 of£1.463.426. £1.463,341 are held by the charity, Harrogate (White Rose) Theatre Trust Limited and £85 are held by the subsidiary. Harrogate Theatre {Trading) Limited. At 31 March 2025 the General Fund held by the charity. Harrogate (White Rosel Theatre Trust Limited amounted to £1,038,318 and the General Fund held by the subsidiary. Harrogate Theatre {Trading) Limited amounted to £85. 27 HARROGATE (WHITE ROSE) THEATRE TRUST LIMITED NOTES TO THE FINANCIAL STA TEMENTS FOR THE YEAR ENDED 31 MARCH 2025 17. FUNDS (continued) Designated funds Projects Development Reserve Fund The projects development reserve fund is a separate designated fund fof artistic and educational projects and extension of activrties of the Theatre. Amounts expended under Ihis heading are charged against the resetve. Corporate Development Fund The corporate development fund is a separate designated fund for the improvement of the Harrogale Theatre building and the corporale infrastructure. Amounts expended under this heading are charged against the reseNe. Harrogate Theatre Supporters Income donated by the Supporters is designated for S￿ffic projects. Access Development Fund The access development fund is a separate desi9nated fund for the improvement of access in the Harrogate Theatre building. Energy Fund The energy fund is a separate designated fund to cover 2 years, worth of projected increased energy costs arising from increases in energy markel prices_ Restricted funds Harrogate Homeless Project Funding received from the National Lottery Communty Fund is restricted to the purpose of enabling Harrogate Theatre and Harrogate Homeless Project to work together on a weekly arts based activty for Harrogale Homeless Project clients to build self*steem. offer a purpose and a creatrve outlet. The project has now been completed. Comedy Festival Sponsorship Sponsorship received restricted to cover the costs of the 2025 Comedy Festival. Pantomime Sponsorship Sponsorship received restricted to costs for the 2025 Pantomime. Liz & Terry Bramhall Foundation Funding received from the LrL & Tery Bramhall foundation is reslricted for the purpose of creative engagement in 2025 North Yorkshire Council Grant Funding Grant funding is received from North Yorkshire Council and is restricted for the purpose of leading, delivering and managing a year-round programme of perfomance and workshops in line wrth the charty's objectives. Arts Council England Project Funding- Getwed Funding received from Arts Council England restricted for the purpose of covering the costs of the Get Wed community productson which took place in Juty 2024. The prqect has now been completed. 28 HARROGATE (WHITE ROSE) THEATRE TRUST LIMITED NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 18. ANALYSIS OF NET ASSETS BETWEEN FUNDS Intangible And Tangible Fixed Assets Net Current Assets Long Term Liabilities Group Total Unrestricted funds Projects Development Fund Corporate Development Fund Harrogate Theatre Supporteis Access Development Fund Energy Fund 30,603 30.885 24,125 209,410 85,000 30,603 30,885 24,125 209,410 85.000 General Fund 209.119 831.053 1,769 1,038,403 209.119 1,211,076 1,769 1,418,426 Restricted funds Harrogate Homeless Project Comedy Festival Sponsorship Pantomime Sponsorship Liz & Terry Bramhall Foundation 5.000 10.000 30.000 45,000 5.000 10.000 30.000 45,000 1,463,426 Total 209,119 1.256,076 1.769 Intangible And Tangible Fixed Assets Net Current Assets Long- Term Liabilities Charity Total Unrestricted funds Projects Development Fund Corporate Development Fund Harrogate Theatre Supporters Access Development Fund Energy Fund General Fund 30.603 30.885 24.125 209.410 85,000 839,592 1,219,615 30,603 30,885 24,125 209,410 85,000 1,038,318 1.418,341 200,495 200,495 1,769 1,769 Restricted funds Harrogate Homeless Project Comedy Festival Sponsorship Pantomime Sponsorship Liz & Terry Bramhall Foundation 5,000 10,000 30,000 45,000 5,000 10,000 30,000 45,000 Total 200,495 1,264,615 1,769 1.463.341 29 HARROGATE (WHITE ROSE) THEATRE TRUST LIMITED NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 19. RELATED PARTY DISCLOSURES The Company has taken the exempt￿1n set out in FRS 102 from disclosing transactions with other wholly owned members of the group During the year thealre production servitss totalling £1,970 (2024 - £Nil) were supplied to the charity by Fresh Inc Works CIC. F Georgiou Hunt. who was a Trustee, is a director wrth significant influence over Ihis company. These serwces were provided at market rates and none of these monies remained outstanding at the yearvend. During the year legal services totalling £1.003 (2024 £3.779) were supplied to the charity by Raworths LLP. Mr M J Hill, who was a Trustee, was a partner in this firm of solicitors Mr J N Mortimer, also a partner, was appointed in the year as Trustee of the chartty and replaced Mr M J Hill as representative on behalf of Raworths LLP. None of these monies remained outstanding at the yearend. 20. COMPANY LIMITED BY GUARAKfEE The liabilty of the members is limrted. Every member of the Company undertakes to contribute such amount as may be required (not exceeding £1) to the Company's assets rfit should bewound up while he I she is a memberorwithin one year after he I she ceases to be a member, for payment of the Company's debts and liabilities contracted before he I she ceases to be a member, and of the costs, charges and expenses of winding up, and for the adjustments of the rights of the contributories among themselves 21. OTHER FINANCIAL COMMITMENTS At 31 March 2025, the Company had annual commitments under non