FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 FOR HARROGATE IWHITE ROSE) THEATRE TRUST LIMITED (LIMITED BY GUARANTEEI REGISTERED CHARITY NUMBER.. 00225342 REGISTERED COMPANY NUMBER: 00679960 HARROGATE (WHITE ROSE) THEATRE TRUST LIMITED REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 CONTENTS Company Informalion.................... TheTruslees'Annu81 Report................................ Independent Auditorfs Report...... 9-12 Consolidatèd Statement of Financial Activities................ 13 Consolidaledand CharityBalanceSheet................................... 14 Consolidated and Charity Statement of Cash Flows.. 15 Notes to the Financial Stalemenls. 16-31 HARROGATE ￿HITE ROSE) THEATRE TRUST LIMITED COMPANY INFORMATION AS AT THE DATE OF THE ANNUAL GENERAL MEETING DIRECTORS.. Elected.. S W1ggins C Mcclinlock D J Spence F Georgiou Hunt M J Hill p stott CHIEF EXECUTIVE OFFICER.. DJBown SECRETARY: A K Fomsworth REGISTERED OFFICE: Harrogale Theatre Oxford Street Harrogate North Yorkshire HG1 1QF REGISTERED CHARITY NUMBER.. 00225342 REGISTERED COMPANY NUMBER: 00679960 AUDITORS: TC Group 6 Queen Street Leeds LS12TVV BANKERS: National Westminster Bank plc POBox4 3 Cambridge CreS￿nt Harrogale North Yorkshire HG1 1PE Barclays Bank plc 25 James Sireet Harrogale North Yorkshire HG1 1QX HARROGATE (WHITE ROSE) THEATRE TRUST LIMITED TRUSTEES. ANNUAL REPORT The Trustees present their annual report togather with the audited financial slatgments of the Company and its wholly controlled trading subsidiary for the year ended 31 March 2024. The Trustees have adopted the provisions oflhe Slalemenl of Re¢ommended Practice ISORPI'A¢counts'ng and Reporting by Chariligs" IFRS 1021 in preparing the annual report and financial statements ofthe charity. The financial statements have been prepared in a¢¢ordance with the accounting policies set out in notes to the a¢¢ovnts and comply with the charity's governing document, the Charities Act 2011 and Accounting and Reporting by Charities". Stalemenl of Recomrnended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applic8ble in the UK and Republic of Ireland. OBJECTIVES AND ACTIVITIES The Company continues lo be a non-profit distributing trust, holding a charitable status and its purposes are the establishment and opgration of performing arts and related activities within the Harrogate and dislrict locality. The main activities undertaken in relation lo these purposes are presenting artistic performances and to educate the general public in performing arts. The Trustees have had regard lo thè Charity Commission's guidance on public benefit. The main activities undertaken to further the Charity's purposes for the public benefit are.. To advance the education of the public in performing arts and continuing lo use Harrogale Theatre as a public venue for the provision of live theatre and related aclivilies. To advance the edLJcation of young people in performing arts through the provision of a Youth Theatre and performing arts workshops. The presetvation and resloralion, for the public benefit. of the Harrogale Theatre. Oxford Street, Harrogale, being a building of historical and 8rchilectural interest. To provide a diverse range of performing arts within Harrogate Theat￿ lo provide access lo all age, gender and ethnic group5 from the Harrogate and district locality. A three yearly business plan is prepared which details aims, objectives and outcomes and this is approved by the Trustees. Performanco against the plan is reviewed on an ongoing basis. Through its artistic work the Charity s objectives are lo demonstrate that.. Excellence is thriving and celebrated in the arts. The creative case for diversity is met. Everyone has the opportunity lo experience and be inspired by the arts. Every child and young person has the opportunity lo experience the richness of the arts. The success of these objectives is measured by audi8nce numbers, the dive¥sity of the artistic prograrnme, and fgedback from audiences, artists, community groups and educational activity attendees. The achievement of Ihgse objectives furthers the Charity'slggal purposes. Volunteers have continued to make a significant contribution lo the Trust's ability lo deliver ils programme of performing arts by undertaking usher duties and selling ice creams, confectionery. and merchandise. STRUCTURE MANAGEMENT AND GOVERNANCE Constitution Thè Trust is a private company limited by guarantee and a registered charity. The Charitable Company's memorandum and articles of associallon are the primary goveming documents of Ihg Trust. The Trustees are also the Directors of the Charitable Company for the purposos of Company law. The Charitable Company is known as Harrogale (While Rosel Theatre Trust Limited. Details of the Trustees who served throughout the year &xcepl as noted are included in the Twstees, Annual Report on page HARROGATE (WHITE ROSE) THEATRE TRUST LIMITED TRUSTEES, ANNUAL REPORT (Continuedl Organisational Stru¢ture The Truslees are responsible for setting general policy, adopting an annual plan and budgtrl, monitoring the Trust by the Ljse of budgets and making major decisions about the direction ot the Trust, Capital expenditure and senior siaff appoinlmenls. The Senior Managers al 8 Sttalegic level are the Chief Executive, the Deputy Chief Executive and the Director of Finance. These managers ¢ontrol the Trust al an executive level implementing the policies laid down by the Truslees and reporting back to Ihern. As a group the Senior Managers are responsible for the authDrisalion of sp&nding within agreed budgets and the appointment of staff. Method of Re¢rullmont and Appointment or Electlon of Trustees The Trust, on identifying a need to recruit an additional or replacement Trustee, refer to an internal skills matrix form, as recommended by the Arts Council England. This identifies key skill areas that the Board of Ttuslees believe are important lo have on the board ID ensure effective delivery. Trustees will then consider offers ol service received from within and beyond the business and arts community and may choose to advertis& locally IhroLJgh the local press. Sele¢lion will be by interview with the Chair and Chief Executive before the candidate is presented lo the Trustees for their consideration, and ratified by a vote of the members at the AGM whether to accept them as a Trustee. Pollclos and Procedures Adoptad for the Induction and Tralnlng of Trustees Board members will receive induction training on joining the Board of Trustees both from the Chair and the Chief Executive. Trustees will be encouraged lo access training as and when necessary and a record duly kept ol such training btsing a¢cessed. The costs of such training will be reirnbursed by the Trust. Key Management Parsonnel Remuneration To achieve its objectives the Charity needs to attract strong performing senior leadership. Each key management position is individually benchmarked against similar organisations in the arts sector. Guidance is also SOLJght from external professional advisers as appropriate. The total amount of employrnenl Lienefi15 received by Key Management Peisonn81 is detailed in Note 9 of the Notes lo the Financial Statements on page 22. ACHIEVEMENTS AND PERFORMANCE During the year the Charity has programmed a diverse range ofevents including drama, comedy, music, opera, digitally presented, contemporary performance and spoken word. Harrogale Youth Theatre has undertaken 5 productions and 10 performances. Excellent feedb8¢k has been received from audiences, artists, community groups and educational activity attendees. The Charity's main achievements during the year were.. Excellence has thrived and been celebrated in the arts. A strong perfomiing arts offer has been delivered which has catered for a wide demographic, from young to older, from marginalised communities lo the more established audience groups. lo the Iravelling audience of Yorkshire and an increasing national audience. Over 11 5,000 lickels were sold on our own programme of work. Averages 8ttendances of 76Yo of capacity. The pantomime, Dick Whittington played to an audience of over 31,900 people. HARROGATE (WHITE ROSE) THEATRE TRUST LIM￿ED TRUSTEES, ANNUAL REPORT Icontinuedl ACHIEVEMENTS AND PERFORMANCE {continuedl The creative case for diversity has been met. The Charity has worked with ils partn&r artists and organisalions lo develop opportunities to embrace less r8pr¢sented / marginalised arbsls and communities and members of protected groups. One of the aims in 23124 was lo support companies to create work oftsite step free venues with low tech requiremènts. This is to develop work which could tour al a low ¢ost to non-tradilional theatre spaces and lo make small-scale work for slep free Community venues. Of the 4 supported companies, Michael Pinchbeck's ANOTHER WAY OF TELLING was delivered al Mercer Gallery. MUTTON was scheduled for Oct 23 delivery al United Reform Church in Harrogale but was cancelled btr¢ause ol an outbreak of Covid within the company. The event is rescheduled for 2025. Odd Doll & Archipelago have postponed delivery of their projects lo 2025 while they seek additional funding in the current Challenging funding climate. Smaller Progression funds were awarded to 6 West Yorkshire artists for 6 projects Ihey currently have in development, all of which aligned with our values and themes and were local companies. On8 of which - Adam Z. Robinson, contributed lo his latest large scale work UNHOMELY which we Presented on our rnain stage in Spring 24. In additlDn, Prolo-Type Theater whose previous three high profile politically astute productions performed in our programme received development support of£1,500 towards initial development for their next production. Harrogale Theatre will receive a supporting credit for the show and any subsequent lour. Direct fLJnding was given to previously supported company King Brilliant Theatre towards marketing costs for their month-long Edinburgh Fringe run of Shellsho¢ked following a well- received premiere at Harrogate Theatre. We offgr8d accessible performances across the year. 4 performances were audio described, 5 were relaxed, 3 were captioned, 8 had BSC, and there were 4 online offors. The th8alre continued its programme of work in venues with step-free access to widen the physical a¢¢essibility of small-scale performances. In the financial year there were 7 companies presenting step-free perforMan￿S in 3 partner venues. 3 Studio productions also came with an accessible digitsl offer. 4 companies received in4epth assistance and m8nloring with Arts Council England applications, with 3 of those being successfLJlly awarded. Four 110 1 sessions with artists look place over the year with artists around organisalional development and producing and project management. 2 companies were supported with a total of 2 weeks fre8 R and D space IAdam Z. Robinson & Chns Singlelonl. Arts Council England Funding was secured for the delivery of the next Community Production, Gel Wed. Given the short period of lime between the awarding of the funding and the anticipated start date of the proje¢l, it was decided with ACE'S ag￿ement to postpone the project to Surnmer 2024 to allow for a longer lead in. Opportunities have been pmvided for 5 amateur community organisalions to perfomi on the mainstage and in the studio. All these productions are well attènded, they extend the artistic offer of the Trust and provide creative and technical opportunities for over 250 participants par annum HARROGATE (WHITE ROSE) THEATRE TRUST LIMrrED TRUSTEES, ANNUAL REPORT (Continuodl Every Child and young person has had the opportunity lo experience the richness of the arts. Education has been al the heart of Harrogate Theatre. Lifelong learning experiences have been offered through shows on the stage, Harrogate Youth Theatre, schools workshops and work experience. Harrogate Theatre continues to offer a high-quality arts education lo young peoplè from Harrogale and its environs through ils youth theatre. 244 youth theatre workshops were held which were attended by 133 children and young people aged 4- 18. We have worked with almost 400 pupils in 23124 through after school clubs and in-school workshops. The School Partnership Scheme entered ils second year and we proudly partnered with Scotton Lingerfield Community Primary School and North Riglon C of E Primary School to work with them on aftèr school drama clubs and lo explore the Curriculum creatively through workshops in school. Harrogale Theatre ￿ntInued to deliver free Storytimes at Harro9ate Library lo nLJrture a love of performing stories and introduce theatre to young families. 12 Slorylimes have been delivered al Harrogale Library for approximately 300 faTnilies. FINANCIAL REVIEW The Trust receivos a subsidy from North Yorkshire Council which supports the artistic programme and education activities. The Trust not being successful in ils application for continued Arts Council England funding as a National Portfolio Organisation INPOI lost its NPO status and associated fLJnding frorn 1 April 2023 onwards. However. Arts Council England awarded the TrLJsI a grant of £83,713 towards transition costs in the 7 months to 31 October 2023. On 13 July 2023 the Trust received an offer of a grant from Arts Council England of up to £64,983 towards the costs of the Gel Wed community production which will take place in July 2024. Details of subsidies and grants are shown in Note 4 of the Notes to the Financial Siatemenls on page 19. The total incoming resources for the year amounts lo £4,247,87912023- £4,209,240) with income from eh8rllable a¢tivities amounting lo £3.153,93512023 - £3,208,256). Income from Charitable activities IS broken down as follows.. 2024 2023 Produced work n¢oming tours ProgTamme sales Education 770,725 2.346,911 3,791 763,303 2,404,274 3,353 3 153 935 3 208 256 Income from produced work which Consists of pantomime income has increased by £7,422 compared to last year. In¢ome from incoming tours and education has decreased by £57,363 and £4,818 respectively compared lo last year. Last year's artislic programme included the Harrogale Theatre whereas no rep was programmed in the year ended 31 March 2024. Incorne from commercial trading operations amounts to £187,83312023 - £182,427). The total resources expended for the year amoun15 10 £4,048,52612023- £3,897,850) with expenditure on charitable activities amounting lo £3.950,27612023 - £3,817,643>. Expenditure on charitable activthes Is broken down as follows.. 2024 2023 Theatre operation Education 3.855.459 3,720,560 3 950 276 3817643 HARROGATE IWHITE ROSE} THEATRE TRUST LIMITED TRUSTEES. ANNUAL REPORT IContlnu8dl Expenditure on theatre operation has increased by £134,899 compared to last year. This was main5y due lo the Trust recoiving a rent free period last year from 3 May 202110 30 November 2022 of £46,958 whi151 work on replacing the theatre roof was ongoing, inflationary increases in costs, and increased energy costs. Education decreased by £2,266 respects'vely compared to last year. Ex￿ndItUre on commercial trading operations amounts lo £98,25012023- £80,207). The net incoming resources on unreslricled g&ngral funds for the year is £133,76712023 - £323,3161, the net incoming resources on unrestricted designated funds are £nil 12023 - £nill and the net incoming resources on r$slri¢ted funds for the year is £65,58612023- £11,926 outgoing resources). During the year the Trustees agreed for £85,000 to be transfe￿ed from the Energy unrestri¢tgd designated fund lo unrestricted general funds. The totsl aggregate SLJrplLJS for the year is £199.35312023 - £311,390). This gives a total surplus funds carried forward al 31 sl Mar¢h 2024 of £1,517,94812023- £1,318,595). RESERVES POLICY The Unreslricled Fund shows 8 surplus carried fornard at 31 March 2024 of £1.441,484 12023 £1,307,717). Of this £1,061,461 12023 £842.6941 is held in Ihe General Fund with the remaining £380,02312023 446S,0231 being held in designated reserves. The Trustees set a target for reserves in the General Fund of £556k which equates to 18 weeks of projected fixed Costs. This target has been exceeded by £505,461. The Th&alre has an annLJal requirement for the eslabli5hmenl of dèsignated reserves in order to maintain and itnprove the quality of seNi¢è to its customers by modernisinu its fa¢ilities and extending its aclivilies. The funding received on an annual basis from the sponsoring bodie5 is in its&lf insuffi¢ient lor these purposes. An analysis of funds between ¢urrent and non-current assets is shown on page 29. INVESTMENT POLICY Funds are hekl lo maintain the daily running of the Trust, lo hold restricted and design8led funds, and to meet any unplanned events. The Trust adopts a low risk approach to investment and funds are held in Cash and bank balances with bank balances being held in immadiatè access and short notice bank deposit accounts. Thè return on investment for the year was 1.340/0 12023 0.31 /ol. The Trustees consider this lo be a salisfaclory return given interest rates in the year ended 31 March 2024, but aim lo keep this under review. FIXED ASSETS Movements in fixed assets are set out in Notes 11 and 12 ofthe Notes to the Financial Statements on pages 24 and 25. SHARE CAP￿AL As th8 Company is incorporated without a share capitsl, no Trustee holds shares in the Company. RISK MANAGEMENT The Truste6s actively review the financial risks that the Charity faces on a regular basis including the on- going and future funding of the Charity. The Trustees have also examined other operational and business risks and confirm that they have developed systems to monitor and control these risks. The principal risk the Trust faces is loss making shows due lo low audien¢e nLJmbers. To miligale against this risk sales figures for each show are regularly reviewed and appropriate marketing activities are undertaken. HARROGATE IWHITE ROSE} THEATRE TRUST LIMtrED TRUSTEES. ANNUAL REPORT (Continued) PLANS FOR FUTURE PERIODS Harrogate Theatre will continue to operate as a mix8d economy venue, producing and presenting across the performing arts. Harrogale Theatre has become known lor its range of artistic product. and it is the intention lo provide opportunities for emerging lalenl as well as programming popular and commercial acts. Education and Oulrea¢h work is essential to audience development and young people's engagement and will remain a priority lor development. Architects h8ve undertaken a feasibility study into a potential refurbishment of Harrogale Theatre and the former Harrogale Borough Council has undertaken a condition survey. In partnership with North Yorkshire Council a strategy will be drawn up ovar the next 12 months lo address repair. Funding applications for the refurbishment will be explored. TRUSTEES The following Trustees have served during the year.. Elected by the Company.. S Wiggins (Chairl C Mcclinlock lappointed 26 October 20231 D J Larwood (resigned 26 October 20231 D J Spence (appointed 26 October 20231 F Georgiou Hunt M J Hill P Stott lappDinted 26 October 20231 S Wright (resigned 6 July 20231 V J Ackroyd (resigned 26 October 20231 DIRECTORS. AND OFFICERS. LIABILITY INSURANCE During the year Ihe Company purchased and maintained liability insurance for 115 Directors and Officers as perrNitted by section 232121 of the Companies Act 2006. STATEMENT OF DIRECTORS'rrRUSTEES' RESPONSIBILITIES The TrLJStees (who are also Directors of Harrogata (White Rosel Theatre Trust Limitéd for the purposes of Company law} ar8 responsible for preparing Ihts Trustees, Annual Report and the financial statements in accordance with appli¢able law and United Kingdom Accounting Standards (United Kingdom Gen&rally A¢¢gpted Accounting Praclicel. Cornpany law requires the Trustees lo prepare financial slal&ments for each financial year, which give a true and fair view of the slate of affairs of the Charitable Company and of the incoming resources and application of resources, including the income and expendilure, of the Charitable Company for that period. In preparing these financial statements, the Trustees are fequired to.. select suitable accounting policies and then apply them consistently., observe the methods and principles in the Charities SORP 2019 IFRS 1021; make judgements and eslimales that are reasDnable and prudent- slate whethgr applicable UK Accounting Stsndards have been followed, sublect to any material departures disclosed and explained in the financial slalements,. and prepare the financial statements on the going concern basis unless It is inappropriate to presume that the Charitable Company will continue in operation. The Trustees are responsible for keeping adequatè accounting records that disclose with reasonable accuracy at any time the financial position of the Charitable Company and enable the￿ lo ensure that the financial slalements comply with the Companies Act 2006. They are also responsible for safeguarding the assets ol the Charrtable Company and hence for taking reasonable step5 for the prevention and detection of fraud and other irregularities. In so far as thè TrLJStees are aware.. there is no relevant audit information of which the Charitable Company's auditor is unaware., 8nd the Trustees have taken all steps that they ought lo have iaken lo make themselves aware ol any relevant audit information and to establish that the auditor is aware of that information. HARROGATE (WHITE ROSEI THEATRE TRUST LIM￿ED TRUSTEES, ANNUAL REPORT (Continuedl AUDITORS TC Group has &xpressed its willingness lo continue in office as auditor and a resolution lo reappoint TC Group will be proposed at the forthcoming Annual General Meeting. SMALL COMPANIES PROVISSON STATEMENT This report has been prepared sn accordance wilh the special provisions relating lo companies subject lo the small companies regime within Part 15 of the Companies Act 2006. BY ORDER OF THE BOARD: Dated.. 25 September 2024 S Wiggins Chair INDEPENDENT AUDITOR'S REPORT TO THE MEMBERS OF HARROGATE IWHITE ROSE) THEATRE TRUST LIMITED FOR THE YEAR ENDED 31 MARCH 2024 Opinion We have audited the financial stslements of Harrogate (White Rosel Theatre Trust Limited (the 'company'l for the year ended 31 March 2024 which comprise the statement of incorne and rela1ned earnings, the balance sheet and notes to the financial slalements, including signifi¢anl accounting policies. The financial reporting framework that has been applied in their preparation is app1i¢able law and Unitgd Kingdom Accounting Standards, including FRS 102 The Financial Reporting Standard applicable in the UK and Republi¢ of Irelancs (United Kingdom Generally A￿pIed Accounting Praclicel. In our opinion the financial stslements.. give a true and fair view of the state of the group's and ttie parent company's affairs as at 31 March 2024 and ol its profil for the year then ended., have been proparly prepared in awrdance with United Kingdom Generally Accepl&d Accounting Practice,. and have been prepared in accordance with thè requirements of the Companies Act 2006 8nd the Charib'es Act 2011. Basis for opinion We conducted our audit in accordance with International Standards on Auditing IUKI IISAS IUKII and applicable law. Our responsibilities under those standards are further rtescribed in the Auditor's responsibilities for the audit of the financial ststements section of our report. We are independent of the Company in accordance with the ethical requiremenis that are relevant to our audit ol the financial statements in the UK, including the FRC'S Elhi¢al Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirernenls. We believe that the audit evidence we havo obtained is sufficient and appropriate lo provide a basis for our opinion. Conclusions relating to going con¢¢rn In auditing the financial statements, we have Concluded that the dire¢torfs use of the going concern basis of accounting in the preparation of the fin8n¢ial siatemenls is appropriate. Based on the work w& have performed, we have not idenlified any material uncertainties relating lo events or conditions that, individually or collectively, may cast signifi¢ant doubl on the company's ability lo continue as a going wncern for a period of al least ￿e1ve months from when the original financial statements were authori5ed lor issue. Our responsibilities and the responsibilitie5 of the directors with respect to going concern are described in the relevant sections of this report. Other Information The other information comprises the information included in the annual report other than the financial statements and our auditorfs report Ihereon. The directors are responsible for the other information contained within the annual report. Our opinion on the f1nancial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assur8n¢e conclusion Ihereon. Our responsibility is lo read the Other information and, in doing so. consider whether the other information is materially inconsislenl with the financial statements or our knowledge obtained in the ¢OLJrse of the audit, or otherwise appears lo be materially misslaled. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whgther this gives rise to a material misslatemenl in the financial statemènts thernselves.11, based on the work we have performed, we Conclude that there is a material misstalerllent of this other information, w8 are required to report that fact. We havo nothing to report in this regard. INDEPENDENT AUDITOR'S REPORT TO THE MEMBERS OF HARROGATE IWHITE ROSE) THEATRE TRUST LIMITED FOR THE YEAR ENDED 31 MARCH 2024 Icontinuedl Oplnlon on other matters pres¢ribed by the Companies Act 2006 In our opinion, based on the work undertaken in the course of the audit.. the information given in the Directors. Report for the financial ytsarforwhich the financial ststemenls are prepared is consistent with the financial statements., and the Directors, Report has been prepared in accordance with applicabltr legal requirements. Matt¢r$ on which we are requlred to raport by exceptlon In the light of our knowledge and understanding of the Company and its environrnenl obtained in the course of the audit, we have not identified material misstatements in the Direclors. Report. We have nothing to report in respect of the following matters where the Companies Act 2006 reqyires us to report lo you rf. in our opinion.. adequate accounting records have not been k&pt, or retums adequate for our audit have not been received frorn branches not visited by us., or the financial statements are not In agreement with the accounting records and relums.. or certain disclosures of directors, remuneration specified by law are not made., or we have not received all the information and explanations we require for our audit., or the directors were not enlilled to prepare the financial slalements in accord8n¢e with the sma11 companies regime and lake advantage of the small companies. exemptions in preparing th& Dir8¢lors' Report and from the requirement to prepare a Slralegi¢ Report. Rasponsibilities of dlr•¢tor$ As explained more lully in the Statement of Directors, Responsibilities set out on page 7, the directors are r8sponsible for the prepar8tion of the financial slatefftenls and for being satisfied that they give a true and fair view. and for such internal control as Ihe directors determine Is necessary lo enable the preparation ol financial statemgnts Ihat are free from matèrial misstatement, whelh&r due to fraud or error. In preparing the financial statements, the directors are responsible for assessing the Company's ability lo continue as a going COn￿rn, dis¢losing, as applicable, matters related to going concern and using the going concern basis of accounting unless the directors either intend to liquidate the Company or to cease operations, or have no r981istic altemative but to do so. Auditor's responslbiliti8s for the audit of the flnancial statements Our objectives are lo obtsin reasonable assurance about whether the financial statements as a whole are free from material misslalemgnt, whether due lo fraud or error, and to issue an auditor's report that Includes our opinion. Reasonable assurance is a high level of assurance, bLJt is not a guarantge thal an audit conducted in accordance with ISAS IUKI will always detect a material misstatement whén it exists. Misststemenls can arise from fraud or error and are considered material if, individually or in the agg￿gate, they could reasonably be expected to influence the economi¢ decisions of users lakan on the basis of these financial statements. We design procedures in line with our responsibilities. outlined above, lo delect material misstslements in respect of irregularities, including fraud. The extent lo which our procedures a￿ ¢apab1e of detecting irregularities, including fraud. is detsiled below. INDEPENDENT AUDITOR'S REPORT TO THE MEMBERS OF HARROGATE (WHITE ROSE) THEATRE TRUST LIMITED FOR THE YEAR ENDED 31 MARCH 2024 Icontinuedl Extent to which the audit was capable of detectlng irregularities. in¢ludlng fraud The objectives of our audit, in respect of fraud, arg". to identify and assess th& risks of material misststemenl of the financial slalem&nts due to fraud,. lo obtain sufficient appropriate audit evidence regarding the assessed risks of material misstatèment due lo fraud, IhroLJgh designing and implèmenting appropriate responses,, and to respond appropriately to fraLJd or suspected fraud identified during the aLJdit. However. the primary responsibility for the prevention and detection of fraud rests with both those Charged wrth governance of the entity and its management. Our approach was as follows.. We identified areas of laws and regulations that could reasonably be expected to have a material effect on the financial statements from our general Commercial and sector experience, anLI through discussion with the directors and other management las required by auditing standards), and discussed with the directors and other management the policies and procedures regarding compliance with laws and regulations., We considered the legal and regulatory frameworks directly applic8ble to the financial stslements reporting framework IFRS 102 ané the Companies Act 20061, and relevant lax compliance regulations in the UK., W8 Considered the nature of th& industy, the control environrnenl and business perforrnance, including key drivers for management's remuneration.. We communicated identified laws and regulations throughout our team and remained alert to any indications of non the stakeholder pension scheme and included within olheT Creditors, the Charity had outstanding contributions of £3,398 {2023- £3,293). 26 HARROGATE (WHITE ROSE) THEATRE TRUST LIM￿E0 NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 16. CREDrroRS DUE AFTER MORE THAN ONE YEAR Group Charity 2024 2023 2024 2023 Other Creditors 12.231 22,435 12.231 22,435 22,435 12,231 22,435 17. FUNDS Balance 1 April 2023 Balanc• 31 Mar¢h 2024 Incoffling Resour¢8$ Outgoing Resources Transfers UNRESTRICTED FUNDS Projects Dev&lopm&nt Fund Corporate Development Fund Harrogale Theatre Supporters Access Development Fund Energy Fund General Fund 30,603 30,603 30,885 30.885 24,125 209,410 170,000 842.694 1,307,717 24,125 209,410 85,000 1061,461 1,441,484 185,0001 85,QOO 3,966,683 3,966,683 3,832.916 13,832,91£1 RESTRICTED FUNDS Harrogale Homeless Project Comedy Festival Sponsorship Pantomime SpDnsorship North yorkshi￿ Council Grant Funding Arts Council England Transition Ctssls Funding Arts Council England - Get Wed 10,878 11,4511 9,427 s,000 10,000 5,000 10,000 117,500 1117,5001 83,713 183,7131 64,983 112,9461 52,037 TOTAL FUNDS 1,318,595 4,247,879 4,C148,526 1,517,948 Of the total funds at 31 March 2024 of £1,517,948, £1,517,900 are held by the charity, Harrogate (White Rosel Theatre Trust Limited and £48 are held by the subsidiary. Harrogale Theatre (Trading) Limited. At 31 March 2024 the General Fund held by the charity, Harrogale (While Rosel Theatre Trust Limited amounted lo £1,061.413 and the General Fund held by the subsidiary, Harrogate Theatre ITradingl Limited amounted to £48. 27 HARROGATE IWHITE ROSE) THEATRE TRUST LIMITED NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 17. FUNDS Icontinuedl Designatod funds Projects Development ReseNe Fund The projects development reserve fund 1s a separate designated fund for artistic and educational proje¢tS and extension of activities of the Theatre. Amounts expended under this htrading are charged against the reserve. Corporate Development Fund The corporale development fund is a separate designated fund for the improvement of the Harrogale Theatre building and the Corporate infrastructure. Amounts expended underlhis heading are charged against the reserve. Harrogata Theatro Supporters ncome donated by the Supporters is designated for specific projects. Acc8ss Dav8lopment Fund The a¢¢&ss development fund is a separate designated fund for the improvement of access in the Harrogate Theatrè building. Energy Fund The energy ftjnd is a separate designated fund lo cover 2 years. worth of projected increased energy costs arising from increases in energy market prices. Restricted fund$ Harrogate Homeloss Pro1￿1 Funding received from the National Lottery Community Fund is reslri¢ted to Ihe purpose of enabling Harrogate Thealre and Harrogate Homeless Project to work together on a weekly arts based activity for Harrogale Homeless Proj&cl ¢lients to build self-esteem. offer a purpose and a creative outlet. Comedy Festival Sponsorship Sponsorship received restricted lo cover the costs of the 2Q24 Corriedy Festival. Pantomimo Sponsorship Sponsorship weived restricted to costs for the 2024 Pantomime. North Yorkshire Council Grant Funding Grant ftjnding is received from North Yorkshire Council and is reslricled for the purpose of leading, d8livering and managing a year-round programme Df performance and workshops in line with the charity's objectives. Arts Council England Transltlon C¢$ts Funding Funding re￿iVed from Arts Council England reslricled for the purpose of covering transition costs in the 7 months to 31 October 2023 following the loss of Harrogale The81￿,$ National Porttolio Org8nisalion slalus. Arts Coun¢ll England Projoct Funding - Get Wed Funding received from Arts Council England restricted for the purpose of covering the costs of th8 Get Wed cornmunity proctuclion which will take pla¢e in July 2024. 28 HARROGATE (WHITE ROSEI THEATRE TRUST LIMrrED NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 18. ANALYSIS OF NET ASSETS BETWEEN FUNOS Intangible And Tangible Fixed Asset$ Net Current Assèts Long Temi Liabilities Group Total Unrestrlcted fund$ Projects Development Fund Corporale Development Fund Harrogate Theatre Supporters Access Development Fund Energy Fund 30,603 30.885 24,125 209,410 85,000 30,603 30,885 24,125 209,410 85,000 General Fund 180,024 893.668 12,231 1,061.461 180,024 1.273,691 12,231 1,441.484 Rèstrlcted funds Harrog8te Homeless Projgcl Comedy Festival Sponsorship Pantomime Sponsorship Arts Council England - Get Wed 9,427 5,000 10.000 52,037 76,464 9,427 5,000 10,000 52,037 76,464 1,517,948 Total 180,024 1 350 155 12,231 Intanglbl• And Tangible Flxed Assets Net Currant Assets Long- Term Liabilities Charlty Total Unrestricted funds Projects Development Fund Corporate Development Fund Harrogale Theatre Supporters Access Developrnent Fund Energy Fund General Fund 30,603 30,885 24,125 209,410 85,000 900,219 1,280,242 30,603 30,885 24,125 209.410 85,000 1,061,413 1.441,436 173,425 173,425 12,231 12,231 Restricted funds Harrogate Homeless Project Comedy Festival Sponsorship Pantomirne Sponsorship Arts Council England - Get Wed 9,427 5,000 10,000 52,037 76,464 9,427 5,000 10,000 52,037 76.464 Total 173,425 1.356.706 12,231 1 517,900 29 HARROGATE (WHITE ROSE) THEATRE TRUST LIM￿ED NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 19. RELATED PARTY DISCLOSURES The Company received under covenant the taxable profits of Harrogal8 Theatre (Tradingl Limrted £54.90012023- £77,700). The￿ was a b8lan¢e due from Harrogale Theatre (Trading) Limiled of £74,68512023- £112,826) at the balance sheet date. During the year sales to Harrogate Theatre (Trading) Limitéd amounted lo £38,57012023- £26,299) and purchases from Harrogate Theatre ttradingl Limited amounted to £2,36012023- £2,570>. During the year audio description services lotalling £1,26212023- £6241 w&re supplied lo the charty by Ms V J Ackroyd who is a Trustee. These services were provided at rates and terms agreed by the charity prior lo Ms Ackroyd becoming a Trustee. None of these monies remained outstsnding al the year￿nd. During the yèar theatre production services lolalling £55912023- nil) were supplied to the charity by Wrongsernble theatre ¢ompany. Ms V J Ackroyd, who is a Trustee, is a director with significant influence Dver this company. Thgse setvices were provided at markat rates and none of these mon￿$ remained OLrtstanding al the year-end. During the year legal seNices lolalling £3,77912023- £690lwere supplied lo the charity by Raworths LLP. Mr M J Hill, who is a TrLJStee, is a partner in this firm of solicitors. These services were provided at rates and terms agreed by the ¢harity prior to fvlr Hill becoming a Trustee None of these monies Temained ouislanding at the year*nd. 20. COMPANY LIMITED BY GUARANTEE The liability of thè members is limited. Every member of the Company undertakes to contribute such amount as may be required Inol exceeding £11 to the Company's assets rf il should be wound up while he I she is a member orwithin one year after he I she ceases to be a rnember, for payment of the Company's debts and liabilities contracted before he l she ceases lo be a metnber, and of the costs, charges and expenses of winding up. and for the adjustrnents of Ihtr rights of the contn'bulories among Ihemsdves. 21. OTHER FINANCIAL COMMITMENTS At 31 March 2024. the Company had annual commitments under non-cancellable operating leases as follows.. 2024 2023 Not later than one year Later than ong year but not Later than five years Lalerlhan five years 37,440 47.350 65,336 5,040 84.790 70,376 CAPITAL COMMITMENTS Al 31 March 2024 there were no capital comrnilmenls12023'. £nill. 30 HARROGATE (WHITE ROSE) THEATRE TRUST LIMITED NOTES TO THE FINANCIAL STATEMENTS FOR THEYEAR ENDED 31 MARCH 2024 23. RECONCILIATION OF NET INCOME I {EXPENDITURE} TO NET CASH FLOW FROM OPERATING ACTIVITIES Group 2024 2023 Net income I lexpendilurel for year 199,353 311.390 Interest ￿CeiVable 130,630) 16,6521 Amortisalion, depreciation and impairment of fixed assets 63,213 55.341 IProfill I loss on disposal of fixed assets 9.204 4,517 Ilncreasel I decrease in debtors 199,7071 7,864 Ilncreasel I decroase in stock 12.8151 11,9901 Increase I Idecreasel in creditor5 153.5101 137,6031 Net cash flow from operating activities 14,892 332,867 Charity 2024 2023 Net income I lexpendilurel for year 199,364 311,414 Interest re￿1vable 130,6301 16,6521 Amortisation, depreciation and impairment of fixed assets 61,013 52,728 (Profit) 11055 on disposal of fixed assets 9,204 4,517 Ilncreasel I decrease in debtors 1161,456} 3,029 Increasè I Idecreasel in creditors 160,7211 141,0881 Net cash flow from operating activities 16,774 323,948 31