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2023-03-31-accounts

DocuSign Envelope ID: 9C123657-1897-4C59-ACF0-E02E88B3AC95

Registered number: 00493550 Charity number: 225087

YORK CENTRE FOR VOLUNTARY SERVICE

(A Company Limited by Guarantee)

TRUSTEES' REPORT AND FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2023

DocuSign Envelope ID: 9C123657-1897-4C59-ACF0-E02E88B3AC95

YORK CENTRE FOR VOLUNTARY SERVICE

(A Company Limited by Guarantee)

CONTENTS

Page
Reference and Administrative Details of the Charity, its Trustees and Advisers 1
Chairman's Statement 2
Trustees' Report 4
Trustees' Responsibilities Statement 17
Independent Auditors' Report on the Financial Statements 18
Statement of Financial Activities 22
Balance Sheet 23
Statement of Cash Flows 24
Notes to the Financial Statements 25-44

DocuSign Envelope ID: 9C123657-1897-4C59-ACF0-E02E88B3AC95

YORK CENTRE FOR VOLUNTARY SERVICE

(A Company Limited by Guarantee)

REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 MARCH 2023

Trustees David Harbourne, Chair Chloe Deyes (appointed 24 August 2022) Janette Grey Lesley Hayward (resigned 25 May 2023) Rachel Hicks Matthew Knight Luke Norbury (resigned 30 November 2022) Katie Speed Kai Evangeline Tsao Benjamin Vulliamy Janet Wright (appointed 14 March 2023) Lee Probert (appointed 3 May 2023)

Company registered number 00493550 Charity registered number 225087 Registered office 15 Priory Street York YO1 6ET Chief executive officer Alison Semmence Independent auditors HPH Accountants LLP Chartered Accountants 54 Bootham York YO30 7XZ Bankers Unity Trust Bank Nine Brindley Place 4 Oozells Square Birmingham B1 2HB Shawbrook Bank Lutea House Warley Hill Business Park Great Warley Brentwood CM13 3BE CCLA Senator House 85 Queen Victoria Street London EC4V 4ET Cambridge & Counties Bank Charnwood Court 5B New Walk Leicester LE1 6TE

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DocuSign Envelope ID: 9C123657-1897-4C59-ACF0-E02E88B3AC95

YORK CENTRE FOR VOLUNTARY SERVICE (A Company Limited by Guarantee)

CHAIR'S STATEMENT FOR THE YEAR ENDED 31 MARCH 2023

What is York CVS, and what does it do?

First and foremost, we’re a membership organisation. By the end of the financial year, we had over 300 members across the voluntary, community and social enterprise (VCSE) sector, from local groups run entirely by volunteers to national and international charities active in York.

We support our members in many different ways, including:

Just as importantly, members get together to share ideas and experience. The Volunteer Management Forum shares ideas for managing and celebrating volunteers, while the VCSE Assembly puts volunteering at the heart of the health and care system. We also respond to external challenges such as the cost of living crisis: 72 people attended an event about the support available to them and their members.

Then there’s our home, the Priory Street Centre. Some rooms are licensed to members for their long-term needs, while rooms in the conference centre can be hired for one-off meetings or events.

York Volunteers , our volunteering centre, continues to provide a brokerage service for volunteers and voluntary organisations. By the fourth quarter of the financial year, no fewer than 209 volunteering opportunities were advertised on our website and promoted through social media.

We were delighted to work with the Lord Mayor’s office on a programme to thank VCSE organisations for their work during the Covid-19 pandemic. All nominees were awarded a Lord Mayor’s Certificate of Thanks and twelve were invited to the opening of the refurbished Guildhall in May 2022.

We make sure the sector has a voice, and we challenge partners to do the right things for the people of York. The CVS is an active member of many boards and committees, working alongside colleagues in City of York Council, the NHS, North Yorkshire Police and many others.

We particularly advocate for vulnerable people and diverse communities. Healthwatch York is a great example of that, collecting patients’ and carers’ experiences of health and care services and presenting them to people in authority.

We also aim to reduce inequality through social action.

This year saw the launch of York’s Poverty Truth Commission. Civic Commissioners hold senior positions in organisations that directly affect the lives of people in York. Community Commissioners have first-hand experience of poverty. Bringing them together means poverty is about much more than statistics: it’s about the impact it has on people’s lives. I have high hopes that the Commission will make a lasting difference in the months and years to come.

Another of our projects has already had a profound impact. City of York Council funded the ‘WHY’ suicide prevention campaign, resulting in a film, book and podcast series. The campaign was devised, led and sensitively presented by people with lived experience as part of our continuing mental health programme, York Ending Stigma.

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DocuSign Envelope ID: 9C123657-1897-4C59-ACF0-E02E88B3AC95

YORK CENTRE FOR VOLUNTARY SERVICE

(A Company Limited by Guarantee)

CHAIR'S STATEMENT (continued) FOR THE YEAR ENDED 31 MARCH 2023

One of the ways we help people stay well and feel well is through social prescribing, which is split between two teams: Primary Care Link Workers are based in GP surgeries, while our Ways to Wellbeing team works with professionals within mental health and hospital discharge. Both teams support individuals to make small changes that could make a big impact on their quality of life. As with many of our services, we could not do this without the active involvement of our members, who offer social and volunteering opportunities geared to individual needs and interests. Partnerships are vital to the way we work.

York CVS faced financial challenges in 2022-23, particularly with energy prices and the wider impact of inflation. I’m immensely grateful to the board of trustees for the many hours they spent helping the senior team respond to the challenges. The final outturn – a deficit of £45,813 – was actually less than we feared it might be.

I should add that Chloe Deyes joined the board in August 2022 and has already made a very positive contribution. Our vice chair, Luke Norbury, stood down from the board at our last AGM. I’m very thankful for all the support he provided to me personally, and to the board and York CVS as a whole. Janet Wright, chair of the Healthwatch York steering group, joined the board in March 2023. More recently (after the yearend), Lesley Hayward stood down and we were joined by a new trustee, Lee Probert. Thanks to all of them!

Finally, on behalf of all the trustees, I want to congratulate all our wonderful staff and volunteers – brilliantly led by Alison Semmence – for everything they have achieved in turbulent times. Thank you!

David Harbourne Chair of Trustees

Date: 29[th] November 2023

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DocuSign Envelope ID: 9C123657-1897-4C59-ACF0-E02E88B3AC95

YORK CENTRE FOR VOLUNTARY SERVICE

(A Company Limited by Guarantee)

TRUSTEES' REPORT FOR THE YEAR ENDED 31 MARCH 2023

The Trustees of York CVS are pleased to present this annual report together with the financial statements of the Charity for the year ended 31 March 2023.

The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102 second edition, effective 1 January 2019).

The Trustees have regard to the Charity Commission’s public benefit guidance when exercising any powers or duties to which the guidance is relevant.

In 2020, the Trustees initiated a review of York CVS’s charitable aims and objectives. An extensive programme of consultation with members, partners and stakeholders took place in the first few months of 2021, culminating in a new strategic plan which was formally adopted after the year end 2022. Key elements of the new strategic plan are outlined later in this report.

About York CVS

The charitable objects of York CVS are set out as follows in the Memorandum and Articles of Association:

*As noted in previous annual reports, we took the difficult decision to close Priory Street Nursery in March 2020.

The Memorandum and Articles of Association provide that voluntary, community and social enterprise organisations (VCSOs) with a presence in York CVS’s area of benefit, which represent or act for the benefit of the community, and which meet such other criteria as established by York CVS, may be admitted as full members. Each full member may appoint a representative to represent them at York CVS general meetings.

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DocuSign Envelope ID: 9C123657-1897-4C59-ACF0-E02E88B3AC95

YORK CENTRE FOR VOLUNTARY SERVICE (A Company Limited by Guarantee)

TRUSTEES' REPORT (continued) FOR THE YEAR ENDED 31 MARCH 2023

Review of the year

The pandemic continued to impact on what we did at York CVS and how we did it. The demand for information, advice and guidance from our members, individuals and partners continued and our work increased, as did our impact. Most meetings and events have moved to in person, however, there is still the need and demand for some sessions to be held virtually as this can enable greater access to a wider range of people.

A key challenge and area of concern has been that of staff wellbeing, as we were not immune to the pressures felt across the whole system which continue to this day. Increasing numbers of people need help, whether it’s individuals with, often complex needs, or organisations facing their own challenges. Our staff often work in very difficult situations and hear distressing stories about peoples’ experiences. It has not been an easy time for anyone.

Hybrid working has become embedded with the majority of staff choosing to work some of their working week from home. However, it is important to maintain good relationships, communication and team spirit across the team who work in various locations and on numerous projects; we therefore have regular team meetings, manager and senior managers meetings, social events and have developed our intranet where information can be shared.

Along with the increased demand for our services came more staff; our workforce grew across the board with 14 new starters during the year compared with 10 leavers. By 1 April 2023, there were 51 staff working for CVS which equates to 38 FTEs. York CVS also had 4 specialist Consultants and 1 Secondi. To understand the real extent of our growth it’s useful to remind us that in 2021 we had 31 staff equating to 22 full time equivalent employees.

It is interesting to note that 31 staff are on fixed term contracts which will all have ended by October 2025. Short term contracts do not help with staff recruitment and retention and it is commendable that staff are prepared to manage the precarious nature of working in the VCS in this way.

Staff sickness has been a key challenge this year with higher than normal rates of sickness. The main reasons were covid, colds and flu and mental ill health.

During the year we delivered a wide range of activities as agreed in our established strategic and operational plans. The following sections of this report link directly to the priorities set out in our Strategic Plan 2021-2026:

  1. Support our members by providing information, advice, training, networking and representation.

  2. Promote volunteering of all kinds including the development of a city-wide Volunteering Strategy

  3. Tackle the causes of poverty in York

  4. Tackle loneliness and encourage a sense of community

  5. Help people stay well and feel well

Support our members by providing information, advice, training, networking and representation

Support for individual VCSOs

We provided one to one advice and guidance to over 332 local charities and voluntary and community groups on a range of subjects such as looking for funding opportunities which they could apply for, advising on possible legal structures, advice on how to do finance, connecting with other groups, supplying information on volunteering, advice on costings and business planning. Thanks to support from the Humber & North Yorkshire Health & Care Partnership we were able to provide additional capacity to organisations facing closure due to the impact of Covid19.

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DocuSign Envelope ID: 9C123657-1897-4C59-ACF0-E02E88B3AC95

YORK CENTRE FOR VOLUNTARY SERVICE

(A Company Limited by Guarantee)

TRUSTEES' REPORT (continued) FOR THE YEAR ENDED 31 MARCH 2023

Communication and engagement

Our communications continued to meet the increased thirst for information as our newsletters and member emails continued at a pace. Our social media presence continues to increase and we now have 6967 followers. This is particularly useful in helping us support our members with recruitment of paid staff and volunteers and to help promote their events. We promoted 217 job opportunities and shared 70 blog posts on behalf of our members.

Our membership continues to increase steadily and we now have 302 full members and 27 supporters. This is especially pleasing to see as we are passionate about engaging with the Voluntary & Community Sector and supporting them as much as possible.

Training and development

We held regular networking forums to enable our members to meet, share experience and ideas and understand what else is happening across the sector in York. The majority of our meetings are now face to face but we do continue to hold some sessions and training by teams/zoom, or hybrid.

Our training and information sessions are based on the needs and requests from our members; this leads to an interesting and varied training programme. We provided 18 informative sessions and training which attracted 247 attendees from 179 VCS organisations on subjects such as Being the Best Trustee, Putting Human Rights into Practice, GDPR and Data Protection, Hate Crime Awareness, HMRC: VAT and Gift Aid, Making Your Website Digitally Accessible, Supporting Diversity, Finance and Budgeting for Grant applications, to name a few!

Representation

Last year saw the emergence of the new Integrated Care System (ICS) which saw the abolishment of Clinical Commissioning Groups from 30 June 2022. The introduction of ICSs aims to give people the support they need, by joining up local councils, the NHS, and other key partners, including the VCSE sector, to coordinate services and to plan in a way that improves population health and reduces inequalities. The VCSE is integral to these changes and it is recognized we have an important role to play. Our job at York CVS is to ensure our local VCSE is involved, contributes and benefits from these changes and is able to play their full role in the future.

Assemblies

To enable the VCSE to play the important role they need to within the new health and care system, ‘the Humber & North Yorkshire Health & Care Partnership’, York CVS and VCSE leads from the 5 other geographical areas came together in 2020 to form what has now become the VCSE Collaborative. York CVS represents the York VCSE on this collaborative and is the conduit between the ICS, the local York Health and Care Partnership and VCSE.

The York VCSE Assembly was started in March 2022 which brings together local VCSE organisations to enable them to respond and be involved in the work of the Health and Care Partnership. These meetings happened monthly and included subjects such as workforce, social prescribing, health inequalities and volunteering as well as responding to winter pressures.

York CVS continues to be a key strategic partner in York. We represent the VCSE sector on several boards including the York Partnership, York Health and Wellbeing Board, Children’s and Adults’ Safeguarding Boards, Community Safety Partnership, Better Care Fund Delivery Board, York Health & Care Collaborative, Mental Health Partnership, Ageing Well Partnership and the Domestic Abuse Board. This ensures that the sector has a voice in how local services are developed and run.

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DocuSign Envelope ID: 9C123657-1897-4C59-ACF0-E02E88B3AC95

YORK CENTRE FOR VOLUNTARY SERVICE

(A Company Limited by Guarantee)

TRUSTEES' REPORT (continued) FOR THE YEAR ENDED 31 MARCH 2023

Promote volunteering of all kinds including the development of a city-wide Volunteering Strategy

York Volunteers, our Volunteer Centre, started up in November 2020 to co-ordinate volunteering across the City. During 21/22 and 2022/23, thanks to funding from the City of York Council and Two Ridings Community Foundation we were able to embed and grow this work.

The review of a Volunteering Strategy was long overdue so working with other partners from across York, we began the co-production process for a new citywide strategy in 2021 with the final strategy due for launch in May 2023.

A big highlight of the year was the Volunteering Fair which took place in January at the Priory Street Centre. Thirty Four stall holders who were looking for volunteers held displays to attract new people – 120 members of the public attended to find out more about volunteering opportunities within the City.

During the year we provided training sessions on managing volunteers and the quarterly volunteer managers forums which brings together those who manage volunteers across the City to share ideas and experiences.

During the year, the Volunteer Centre supported 121 local VCSE organisations by promoting 276 of their volunteering opportunities and supported 111 organisations with advice and support on all aspects of Volunteer management best-practice.

Tackle the causes of poverty in York

An exciting new area of work has been the development of a Poverty Truth Commission. This year was spent on identifying Community Commissioners (people with experience of poverty) and supporting them to share their stories and identify issues that are important to them, for example, housing, benefits system, health, etc.

The York Poverty Truth Commission official launch was held on 9 March 2023 when the community commissioners shared their experiences of poverty: their honesty, wisdom and resilience was appreciated by all of the 70 plus guests.

Next steps are to recruit the Civic Commissioners, the system leaders with the power to make change. They will work together with the Community Commissioners to bring about change.

Tackle loneliness and encourage a sense of community

The majority of our work helps combat loneliness, connect people and generate community spirit and belonging; this is particularly the case in our social prescribing highlighted below.

Help people stay well and feel well

We achieve this through a variety of services which deliver a social impact as highlighted below:

Healthwatch York was set up by the Government in April 2013 to help put people at the heart of health and social care services. It is designed to make sure that an individual’s voice can influence the design, delivery and review of local services. At Healthwatch York, we share people’s views and concerns about health and social care services with stakeholder organisations and providers and provide information about local services, signposting people to the services they need both at community information stands and via email and phone. Every year we produce reports on health and care issues, which we present to York’s Health and Wellbeing Board. We make recommendations to the Board to improve the local health and care system. In 2022/23 we focused on working in partnership with organisations and individuals to:

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DocuSign Envelope ID: 9C123657-1897-4C59-ACF0-E02E88B3AC95

YORK CENTRE FOR VOLUNTARY SERVICE (A Company Limited by Guarantee)

TRUSTEES' REPORT (continued) FOR THE YEAR ENDED 31 MARCH 2023

We also highlighted local concerns about health and social care, including:

More information about the work Healthwatch York does can be found here: www.healthwatchyork.co.uk.

Social Prescribing

Social Prescribing is a social solution to what is often presented as a medical or clinical need. People are supported to achieve the goals they set by working with them, removing barriers and suggesting options .

Throughout the year the Ways to Wellbeing (W2W) team continued to receive referrals from York and Scarborough Teaching Hospital and Foss Park Hospital, and are piloting referrals from Yorkshire Fatigue Clinic & working with the York District Hospital (YDH) pain clinic.

W2W received 421 referrals over the 12 month period:

The team continue to deliver patient led social groups 'cuppa and craft' and living well with pain 'pain sailing' groups. These are consistently well attended with over 60 people attending the two groups over the past year.

The Primary Care Network (PCN) Link Worker team have continued to receive a high number of referrals, they received 3,500 over the 12 month period:

The Link Worker team have continued to deliver on both the Primary Care Service Level Agreement (SLA) and on externally funded project work, including Proactive Social Prescribing and York Integrated Community Team (YICT) frailty clinics. The Primary Care Link Worker (PCLW) teams in each of the four PCNs were successfully able to meet the NHSE DES contract target, relating to the number of patients supported by Social Prescribing per patient population, this will have led to an enhanced payment for each of the PCNs.

Community Mental Health Transformation - We continue to have a Social Prescriber based in Foss Park as part of the Pathway to Recovery team and a full time Social Prescriber based in the Community Mental Health Hub at Clarence Street. These are both pilot projects based on a partnership model and are under regular review. The sixmonth review of the Pathway to Recovery programme showed that we had actively worked with 147 patients and 84% of patients who have received support had not been readmitted to Foss Park after the Social Prescribing intervention.

There are a number of potential developments for the Social Prescribing service moving into the new financial year.

York Ending Stigma (YES) is our local campaign to end mental health stigma and discrimination in York through our volunteer Champions sharing their lived experiences of mental illness in a variety of creative ways, either in person or digitally. The YES project has focused on reducing mental health stigma in our general community (residents and visitors to York), and in workplaces. Three key areas of work this year have been the development

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DocuSign Envelope ID: 9C123657-1897-4C59-ACF0-E02E88B3AC95

YORK CENTRE FOR VOLUNTARY SERVICE

(A Company Limited by Guarantee)

TRUSTEES' REPORT (continued) FOR THE YEAR ENDED 31 MARCH 2023

and screenings of a film about suicide prevention, a series of podcasts and work with employers.

The suicide prevention film was made by people with lived experience of suicide or thoughts of suicide. This powerful and honest film was screened in three public screenings with Q&A sessions and had positive feedback from the viewers. The future of the film will be determined in 23/24 when resources have been identified to further develop film screenings across a broader audience.

A series of podcasts have been developed about a range of issues linked to removing the stigma of mental illhealth, for example, mental health and employment, mental health and grief, being a carer, loneliness and lots more.

Another key area or work has been around employment with the development of a self-assessment toolkit and framework for employers to enable them to progress to a mental health stigma free workplace.

York Human Rights City Network continued to support the development of York as a Human Rights City, as a member of the Executive, steering group and network as well as co-hosting the coordinator.

Co-production and grant giving

York CVS has been involved in delivering the Community Mental Health Transformation work through the management and administration of the VCSE Mental Health Transformation Fund, the co-production work steam focusing on York priorities such as eating disorders and participating in the new Mental Health Hub through social prescribers and the Volunteer Centre.

Sustain our Organisational Strength

Priory Street Centre

Before the pandemic, York CVS generated income from the Conference Centre at our premises in Priory Street. We offered rooms of various sizes, which could be configured for small meetings, conferences, exhibitions and events. All bookings ceased as soon as we entered lockdown in March 2020 and our income suffered enormously as a result. In 21/22, things improved slightly but as Covid-19 was still with us and social distancing continued, our income from the Conference Centre was down from pre-Covid levels by 48%. In 22/23 the income had increased slightly but was still down on pre-Covid levels by 30%.

The Priory Street Centre also provides long-term office space for 20 different organisations delivering a range of voluntary and community services, including York Women’s Counselling, Victims Support, York Carers Centre and Good Organisation. This area remains stable.

Our team

Our staff work with people with a whole range of issues and challenges and it is essential they have a wide knowledge base so they can provide the best possible support. We continued to help our staff develop personally and professionally throughout the year.

Examples of some of the training undertaken by our staff during 2022/23 included:

Anaphylaxis, Basic Life Support, Cancer Care, Cyber Security, Handling Difficult Situations, Safeguarding Adults, Safeguarding Children, Fire Warden, Fire Safety, Conversations About Alcohol, Tackling Loneliness and Social Isolation, Information Governance, Autism Awareness, Data Protection and GDPR, Counter Terrorism, Prevent Duty, Modern Slavery, DSE, Health and Safety, Mental Capacity Act, Working Styles Workshop, Management Training Sessions, Remote Consultations, Narrowing Health Inequalities (Various), Financial Wellbeing, Foodbanks, Trauma and Domestic Abuse, Gambling Addiction and Managing Money, Communications Training, Personalised Care and Support Planning and Supporting people with Learning Difficulties.

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DocuSign Envelope ID: 9C123657-1897-4C59-ACF0-E02E88B3AC95

YORK CENTRE FOR VOLUNTARY SERVICE

(A Company Limited by Guarantee)

TRUSTEES' REPORT (continued) FOR THE YEAR ENDED 31 MARCH 2023

Looking ahead

We will continue to work within the priorities we committed to in our 5 Year Strategic Plan 2021-2026 whilst adapting to emerging themes. These are:

Support our members by providing information, advice, training, networking and representation

We will continue to support our members and grow our membership with a particular focus on ensuring we have good quality voluntary organisations and charities in York. We will continue with our grant giving by attracting investment from a range of sources and will offer support and guidance prior, during and after the application process to ensure these are accessible to groups of all sizes.

We will further develop the VCSE Assembly to bring together charities and voluntary organisations to give us a centralised mechanism to engage with the wider VCSE and take advantage of opportunities to develop and deliver services in partnership with the health and care system.

Promote volunteering of all kinds, from one−off opportunities to long−term links

Following the co-production of the city-wide Volunteering Strategy we will raise funds to ensure the Volunteer Centre remains viable and implement the actions in the Strategy. Where additional funding is needed we will endeavour to raise this.

We will focus on developing and supporting volunteering across the Health & Care Sector to ensure there are more appropriate opportunities in these settings.

We will promote volunteering widely to replenish the volunteers lost during the pandemic.

Tackle the causes of poverty in York

We will recruit Civic Commissioners to work alongside the Community Commissioners to identify areas and issues to be tackled to improve the lives of those living in poverty. A final event will be held at the end of the Commission to report on what has been achieved.

Tackle loneliness and encourage a sense of community

We will bring together organisations across York who are working to address loneliness and develop a strategic approach which will identify and fill gaps.

Help people stay well and feel well

We will continue to develop our Social Prescribing services and aim to support other specialist organisations to get involved in this way of working.

We will continue to run Healthwatch and highlight areas of concern and campaign for change.

To support our aims, we will:

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DocuSign Envelope ID: 9C123657-1897-4C59-ACF0-E02E88B3AC95

YORK CENTRE FOR VOLUNTARY SERVICE

(A Company Limited by Guarantee)

TRUSTEES' REPORT (continued) FOR THE YEAR ENDED 31 MARCH 2023

Financial review

Investment policy

The Trustees have adopted an investment policy whereby short-term investment will be held in cash or near cash investments. Longer term investments, wherever possible, will be made with institutions that demonstrate a track record in managing charity funds and that have an ethical investment stance.

Reserves policy

York CVS recognises four types of reserves as outlined below:

1. Free reserves

Reserves that are not legally restricted or designated for specific future use. They do not include funds that can only be realised by disposing of fixed assets held for charity use. They may include reserves that are part of investments depending upon the nature of those investments; this will be specified in the position statement described below.

York CVS aims to hold a free reserve that will enable an orderly closure of the charitable company in such an eventuality. This is made up of two main components:

The free reserves target is therefore expressed as a range.

2. Restricted Reserves

Reserves held in accordance with any restrictions required by the original funder.

3. Designated Reserves

A designated reserve known as the Future Maintenance Fund provides for the long-term cost of repairs, maintenance and renewal of the Priory Street Centre (the PSC), as well as major costs arising unexpectedly in any given period. The PSC comprises several Victorian buildings, which are grade 2 listed. Apart from routine maintenance, little has been spent on repairs and renewals in recent years. Key features including the windows, passenger lift and potentially the roofs will need to be renovated or renewed over the coming years. In 2021-22 a provisional works schedule was prepared at an anticipated total cost of up to £600,000 over a period of eight years.

The value of the Future Maintenance Fund Reserve stands at £201,971 at 31 March 2023.

4. Fixed Assets Fund

The Fixed Assets Fund represents the total net book value (NBV) of fixed assets held by the Charity. The value shown in these accounts largely represents the value of leasehold improvements made to the buildings in Priory Street in the 1990s, after depreciation. In 2022-23 a new boiler and pumps were purchased at a cost of just under £30,000.

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DocuSign Envelope ID: 9C123657-1897-4C59-ACF0-E02E88B3AC95

YORK CENTRE FOR VOLUNTARY SERVICE

(A Company Limited by Guarantee)

TRUSTEES' REPORT (continued) FOR THE YEAR ENDED 31 MARCH 2023

Reserves Position Statement

Free Reserves

Target range £225,000 - £425,000
At 1 April 2022 £ 405,120
Replenished/(spent) in year £ (455)
Transfer to Designated Reserves £ (33,010)
Transfer from Restricted Reserves
£ 9,129
Total at 31 March 2023 £ 380,784

Restricted Reserves

Restricted reserves relate to reserves held in accordance with any restrictions required by the original funder.

At 1 April 2022 £ 473,371
Income in the year £ 1,357,124
Expenditure in the year £(1,390,404)
Transfer to Free Reserves £ (9,129)
Total at 31 March 2023 £ 430,962
Designated Reserves
Future Maintenance Fund Reserve
At 1 April 2022 £ 201,971
Replenished/(spent) in year £ nil
Total at 31 March 2023 £ 201,971
Fixed Assets Fund Reserve
At 1 April 2022 £ 511,343
Replenished/(spent) in year £ 21,527
Total at 31 March 2023 £ 532,870
Strategic Plan Implementation Fund Reserve
At 1 April 2022 £ 75,000
Replenished/(spent) in year £ (595)
Total at 31 March 2023 £ 74,405
Total Designated Reserves at 31 March 2023 £ 809,246
Total less Tangible Fixed Assets at 31 March 2023 £ 276,376

Fund results

During the year 2022-23 York CVS had an overall deficit of £45,813 comprising of a deficit of unrestricted funds of £3,404 and a deficit of restricted funds of £42,409.

Funding Sources

York CVS’s largest source of funding came from the City of York Council. The majority of this funding was restricted funding for Healthwatch York, our core funding and Ways to Wellbeing, through the Better Care Fund. Additional income was received from NHS Humber and North Yorkshire ICB (formerly Vale of York CCG) which provided York CVS with funding to support the voluntary and community sector in York.

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DocuSign Envelope ID: 9C123657-1897-4C59-ACF0-E02E88B3AC95

YORK CENTRE FOR VOLUNTARY SERVICE (A Company Limited by Guarantee)

TRUSTEES' REPORT (continued) FOR THE YEAR ENDED 31 MARCH 2023

In 2022-23 the conference centre bookings increased significantly from 2021-22, contributing £201,153 to unrestricted income. The space in the Priory Street Centre used by VCSEs as office accommodation this year contributed £131,656.

A number of other small grants, contracts and donations were also received during the year from a variety of organisations and individuals. We would like to thank them all for their generosity.

Expenditure

In 2022-23 our staffing costs were 62% of total expenditure, reflecting the fact that York CVS services are predominantly delivered by our staff colleagues. In 2022-23 staff costs totalled £1,194,694 (2022 £912,891). York CVS is proud to be a Living Wage employer and to be contributing towards the City of York becoming a Living Wage City.

Other operating costs include the non-staff costs of running the PSC conference facilities and office space, and the non-staff costs of running the York CVS projects.

Depreciation costs relate to the leasehold improvements made to the buildings in the 1990s and the boiler and pumps replaced in 2022-23. All other capital items are fully depreciated.

Structure, Governance and Management

Constitution and Articles of Association

York CVS is constituted as a registered charity and a company limited by guarantee. The Articles outline the objects and powers of the Charity, how membership operates, how general meetings are to be conducted, how the Charity is governed by its Board of Trustees and general administrative provisions.

York CVS Trustees are commonly also trustees, staff or volunteers of other organisations and are required to declare all potential conflicts of interests as part of their induction; thereafter, they must declare new interests as they arise and reconfirm all interests annually. A Register of Trustees’ Declared Interests is maintained for this purpose. Trustees must declare any interests relevant to items under discussion at every meeting of the Board of Trustees. Detailed below is the register at 31[st] March 2023:

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Name of Trustee Trustee Register of Interests
David Harbourne (Chair) Buckingham Court Management Company (York) Ltd (Non-executive
director)
Ben Vulliamy University of York Students’ Union (Chief Executive); University of York
Commercial Services Limited (Director); NUS Services Limited Trading
Consortium (Shareholder)
Lesley Hayward Priory Pharmacy (Executive Director); Yorkshire Skin Clinic (Executive
Director); Action for Elders (Trustee)
Luke Norbury Marl Holdings Ltd (Executive Director); New York Care Ltd (Executive
Director); Scarborough and Ryedale Care Ltd (Executive Director); Meralo
Properties Ltd (Executive Director)
Matthew Knight Leeds and York Partnership NHS Trust (Governor); Older Citizens Advocacy
York (Trustee/Chair); Good Neighbours UK (Trustee/Vice Chair); York
Samaritans (Trustee)
Rachel Hicks Bootham School (Trustee/Governor); Heworth Moor House Trust (Trustee)
Chloe Deyes None
Janette Grey None
Janet Wright None
Kai Evangeline Tsao None
Katie Speed (Vice Chair) None
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DocuSign Envelope ID: 9C123657-1897-4C59-ACF0-E02E88B3AC95

YORK CENTRE FOR VOLUNTARY SERVICE (A Company Limited by Guarantee)

TRUSTEES' REPORT (continued) FOR THE YEAR ENDED 31 MARCH 2023

Recruitment and appointment of Trustees

The Charity is governed between general meetings by its Board of Trustees. The Trustees are also the Directors of the company. Not less than five and no more than twelve Trustees are elected at the AGM by and from the full members. In addition, no more than five other persons, who may but need not be, connected with any organisation which is a full member of the CVS, may be co-opted to serve as Trustees by the Board of Trustees. The Board of Trustees may appoint Trustees during the year to fill any vacancy arising between Annual General Meetings.

Vacancies are advertised to members and the wider public by a range of means, including electronic media. Suitable applicants are interviewed by members of the Board of Trustees, who present a report and recommendations to the full Board of Trustees. The Board makes decisions on Trustee appointments based on the need for a spread of skills, expertise and diversity of experience, expertise and opinion. All new Trustees are provided with relevant documents including the Memorandum and Articles of Association, reports and accounts and the Charity Commission guide, ‘The Essential Trustee’. An induction programme is provided, including the opportunity to meet the Chief Executive and other CVS staff and Trustees, to familiarise them with the work of the CVS and the obligations of Trustees.

Elected Trustees must step down every 3 years at the AGM and co-opted Trustees each year at the AGM. No person may serve as a Trustee for more than six continuous years. All Trustees, elected and co-opted, have the same status once in post. For full details please see the Articles of Association available on www.yorkcvs.org.uk

Organisational structure and decision making

York CVS operates under the legal, regulatory and fiscal requirements which apply to registered charities in England. Our board of trustees is responsible for ensuring that these requirements are met at all times, and in particular that:

The Board of Trustees meets formally at least four times each year. At quarterly meetings the Board receives financial and other operational and management information and makes decisions concerning future strategic development, operational plans, financial management, organisational policy, delivery and practice as well as issues involving reputation and relationships. At least one additional meeting is held each year to focus on future development.

The Chief Executive develops an annual operational plan and budget for approval by the Board of Trustees, together with a target schedule which identifies the specific targets to be achieved by each of the CVS’s projects. Some targets are numerical – for example, the number of forums or training events to be organised, the number of people attending them, and so on. Others measure the (self-reported) impact of our work on the individuals we help: for example, people reporting that they feel less lonely as a result of our support (in this instance, our Ways to Wellbeing project). Progress towards achieving targets is reported to the Trustees at their quarterly meetings and final outcomes are reviewed at the end of the financial year. In 2022-23, all performance targets were met or exceeded, with a small number of exceptions largely arising from the impact of the Covid-19 pandemic.

The Board of Trustees conducts an annual self-assessment of performance. The Chair speaks to all Trustees individually and the Vice Chair leads a review of the Chair’s performance. The aim is to ensure all Trustees are fully engaged, able to speak their minds, contribute to the Charity’s work and put forward ideas for further

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DocuSign Envelope ID: 9C123657-1897-4C59-ACF0-E02E88B3AC95

YORK CENTRE FOR VOLUNTARY SERVICE

(A Company Limited by Guarantee)

TRUSTEES' REPORT (continued) FOR THE YEAR ENDED 31 MARCH 2023

development and improvement. Trustee skills audits are carried out periodically and training and development needs are identified. Trustees undertake online adult safeguarding training. York CVS is committed to meet the requirements and recommendations set out in the Charity Governance Code: a thorough self-assessment was carried out in 2022.

Operational matters and day-to-day decisions are vested in the Chief Executive and her team of staff, and are reported to the Board at their quarterly meetings (or more often, if necessary).

The Chair of Trustees conducts the Chief Executive’s appraisal and reports the outcome to the other Trustees at a closed meeting, together with a report on the Chief Executive’s future objectives. The Chief Executive’s remuneration is reviewed annually by the Board of Trustees, taking account of the pay and conditions of people in comparable positions in York and beyond. All other staff salaries and terms and conditions of employment are reviewed by the Chief Executive, who puts all key proposals to the Board for consideration, amendment (if appropriate) and approval.

In 2021-22, we prepared a report on our governance arrangements, using the Charity Governance Code as a template. The report set out additional steps we need to take to comply with all parts of the Code, together with a timetable for implementation. The Trustees continued to work with this report during 2022-23.

Resources Committee

The Resources Committee was established in 2019. The purpose of the Committee is to oversee the annual external audit cycle, monitor and review the use of resources including money, premises and staff, and make recommendations to the Board. The Committee comprises the Treasurer (who chairs the Committee), the Chair and Vice-Chair of Trustees and two additional members appointed by the full Board.

Risk management

The York CVS risk management matrix and control measures are reviewed and updated as appropriate at every quarterly meeting of the Board of Trustees. Particular attention is paid to financial, reputational and organisational risks.

The Board also regularly reviews risks relating to staff recruitment, retention and welfare. Additional pressures created by the pandemic included staff absence, stress and the need to maintain team spirit while colleagues were working remotely. As noted elsewhere in this report, a staff wellbeing group has been set up which has been extremely helpful in planning ways to support staff in both the short term and the long term.

Disclosure of information to auditors

Each of the persons who are Trustees at the time when this Trustees' report is approved has confirmed that:

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DocuSign Envelope ID: 9C123657-1897-4C59-ACF0-E02E88B3AC95

YORK CENTRE FOR VOLUNTARY SERVICE

(A Company Limited by Guarantee)

TRUSTEES' REPORT (continued) FOR THE YEAR ENDED 31 MARCH 2023

Auditors

The auditors, HPH Accountants LLP, were appointed for an initial period of three years following a tender process in January 2023.

Declaration

The Trustees’ Annual Report and Accounts were approved by the Board of Trustees and signed on behalf of the Trustees by:

David Harbourne Chair

Date: 29th November 2023

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DocuSign Envelope ID: 9C123657-1897-4C59-ACF0-E02E88B3AC95

YORK CENTRE FOR VOLUNTARY SERVICE (A Company Limited by Guarantee)

STATEMENT OF TRUSTEES' RESPONSIBILITIES FOR THE YEAR ENDED 31 MARCH 2023

The Trustees (who are also the directors of the Charity for the purposes of company law) are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the Trustees to prepare financial statements for each financial year. Under company law the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the Charity and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the Trustees are required to:

The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the Charity's transactions and disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

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DocuSign Envelope ID: 9C123657-1897-4C59-ACF0-E02E88B3AC95

YORK CENTRE FOR VOLUNTARY SERVICE (A Company Limited by Guarantee)

INDEPENDENT AUDITORS' REPORT TO THE TRUSTEES OF YORK CENTRE FOR VOLUNTARY SERVICE

Opinion

We have audited the financial statements of York Centre for Voluntary Service (the ‘charitable company’) for the year ended 31 March 2023, which comprise the Statement of Financial Activities, Balance Sheet, Statement of Cash Flows and Notes to the Financial Statements, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).

In our opinion the financial statements:

Basis for opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor’s responsibilities for the audit of the financial statements section of our report. We are independent of the charitable company in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Conclusions relating to going concern

In auditing the financial statements, we have concluded that the trustees’ use of the going concern basis of accounting in the preparation of the financial statements is appropriate.

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charitable company's ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.

Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report.

Other information

The trustees are responsible for the other information contained within the annual report. The other information comprises the information included in the annual report, other than the financial statements and our auditor’s report thereon. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon.

Our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.

We have nothing to report in this regard.

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DocuSign Envelope ID: 9C123657-1897-4C59-ACF0-E02E88B3AC95

YORK CENTRE FOR VOLUNTARY SERVICE (A Company Limited by Guarantee)

INDEPENDENT AUDITOR'S REPORT TO THE TRUSTEES OF YORK CENTRE FOR VOLUNTARY SERVICE

Opinions on other matters prescribed by the Companies Act 2006

In our opinion based on the work undertaken in the course of our audit

Matters on which we are required to report by exception

In light of the knowledge and understanding of the charitable company and its environment obtained in the course of the audit, we have not identified material misstatements in the [strategic report or the] directors’ report included within the trustees’ report.

We have nothing to report in respect of the following matters in relation to which the Companies Act 2006 requires us to report to you if, in our opinion:

Responsibilities of trustees

As explained more fully in the trustees’ responsibilities statement set out on page 15, the trustees (who are also the directors of the charitable company for the purposes of company law) are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, the trustees are responsible for assessing the charitable company’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so.

Auditor’s responsibilities for the audit of the financial statements

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists.

Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

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DocuSign Envelope ID: 9C123657-1897-4C59-ACF0-E02E88B3AC95

YORK CENTRE FOR VOLUNTARY SERVICE (A Company Limited by Guarantee)

INDEPENDENT AUDITOR'S REPORT TO THE TRUSTEES OF YORK CENTRE FOR VOLUNTARY SERVICE

Auditor’s responsibilities for the audit of the financial statements (continued)

Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below:

In response to the risk of irregularities and non-compliance with laws and regulations and risk of fraud, we designed procedures which included but were not limited to: sample testing on the posting of journals, detailed substantive testing on the completeness of income, review of grant documentation, review of trustee’s minutes and any correspondence with regulators.

Owing to the inherent limitations of an audit, there is an unavoidable risk that we may not have detected some material misstatements in the financial statements, even though we have properly planned and performed our audit in accordance with auditing standards. We are not responsible for preventing non-compliance and cannot be expected to detect non-compliance with all laws and regulations. These inherent limitations are particularly significant in the case of misstatement resulting from fraud as this may involve sophisticated schemes designed to avoid detection, including deliberate failure to record transactions, collusion, or the provision of intentional misrepresentations. We are not responsible for preventing fraud and cannot be expected to detect all fraud.

A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council’s website at: www.frc.org.uk/auditorsresponsibilities. This description forms part of our auditor’s report.

Continued…..

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DocuSign Envelope ID: 9C123657-1897-4C59-ACF0-E02E88B3AC95

YORK CENTRE FOR VOLUNTARY SERVICE

(A Company Limited by Guarantee)

INDEPENDENT AUDITOR'S REPORT TO THE TRUSTEES OF YORK CENTRE FOR VOLUNTARY SERVICE

Use of our report

This report is made solely to the charitable company’s members, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006. Our audit work has been undertaken so that we might state to the charitable company’s members those matters we are required to state to them in an auditor’s report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charitable company and the charitable company’s members as a body, for our audit work, for this report, or for the opinions we have formed.

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......................................
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...................................... Sarah Wearing (Senior Statutory Auditor) For and on behalf of HPH, Statutory Auditor

54 Bootham YORK YO30 7XZ

Date: 30[th] November 2023

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DocuSign Envelope ID: 9C123657-1897-4C59-ACF0-E02E88B3AC95

YORK CENTRE FOR VOLUNTARY SERVICE

(A Company Limited by Guarantee)

STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 MARCH 2023

Note
Income From:
Donations and Legacies
5
Charitable activities
6
Investments
9
Other income
10
Total income
Expenditure on:
Charitable activities
11
Total Expenditure
Net (expenditure)/income
before net gains on
investments
Net loss on investments
Transfer of Funds
Net movement in funds
Reconciliation of funds:
Total funds brought
forward
Net movement in funds
Total funds carried
forward		 Unrestricted
Funds
Restricted
Funds
Total Funds
Total Funds
2023
2023
2023
2022
£
£
£
£
1,397
500
1,897
1,423
524,581
1,356,624
1,881,205
1,690,626
619
-
619
986
1,616
-
1,616
-
528,213
1,357,124
1,885,337
1,693,035
537,033
1,390,404
1,927,437
1,479,766
537,033
1,390,404
1,927,437
1,479,766
(8,820)
(33,280)
(42,100)
213,269
(3,713)
-
(3,713)
45,444
9,129
(9,129)
-
-
(3,404)
(42,409)
(45,813)
258,713
1,193,434
473,371
1,666,805
1,408,092
(3,404)
(42,409)
(45,813)
258,713
1,190,030
430,962
1,620,992
1,666,805

The Statement of Financial Activities includes all gains and losses recognised in the year.

The notes on pages 25 to 44 form part of these financial statements.

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DocuSign Envelope ID: 9C123657-1897-4C59-ACF0-E02E88B3AC95

YORK CENTRE FOR VOLUNTARY SERVICE

(A Company Limited by Guarantee)

BALANCE SHEET AS AT 31 MARCH 2023

Fixed assets
Note
Tangible assets
17
Investments
18
Current assets
Debtors
19
Cash at bank and in hand
Creditors: amounts falling due within one
year
20
Net current assets
Total assets less current liabilities
Creditors: amounts falling due after more
than one year
21
Total net assets
Charity funds
Restricted funds
22
Unrestricted funds
Designated funds
22
General funds
22
Total unrestricted funds
22
Total funds		 228,844
841,163
1,070,007
(377,818)



809,246
380,784		 2023
£
532,870
431,149
964,019


692,189
1,656,208
(35,216)
1,620,992
430,962
1,190,030
1,620,992		 2022
£
511,343

434,862
946,205
231,734
1,216,291
1,448,025
(659,618)
788,407
1,734,612
(67,807)
1,666,805
473,371
788,314
405,120
1,193,434
1,666,805		 2022
£
511,343

434,862
946,205
231,734
1,216,291
1,448,025
(659,618)
788,407
1,734,612
(67,807)
1,666,805
473,371
788,314
405,120
1,193,434
1,666,805		 2022
£
511,343
434,862
788,314
405,120
1,734,612
(67,807)
1,666,805
473,371
1,193,434
1,666,805

_ _

The financial statements have been prepared in accordance with the special provisions of Part 15 of the Companies Act relating to small companies and constitute the annual accounts required by the Companies Act 2006.

The financial statements were approved and authorised for issue by the Trustees on 29th November 2023 and signed on their behalf by:

David Harbourne Chair

The notes on pages 25 to 44 form part of these financial statements.

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DocuSign Envelope ID: 9C123657-1897-4C59-ACF0-E02E88B3AC95

YORK CENTRE FOR VOLUNTARY SERVICE

(A Company Limited by Guarantee)

STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 31 MARCH 2023

Cash flows from operating activities
Net cash used in operating activities 25
Cash flows from investing activities
Dividends, interests and rents from investments
Purchase of tangible fixed assets
Net cash provided by investing activities
Change in cash and cash equivalents in the year
Cash and cash equivalents at the beginning of the year
Cash and cash equivalents at the end of the year
The notes on pages25 to 44 form part of these financial statements		 2023
£
(342,738)
619
(33,009)
(32,390)
(375,128)
1,216,291
841,163		 2022
£
461,376
986
-
986
462,362
753,929
1,216,291

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DocuSign Envelope ID: 9C123657-1897-4C59-ACF0-E02E88B3AC95

YORK CENTRE FOR VOLUNTARY SERVICE (A Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

1. General information

The Charity is a private company limited by guarantee and is a registered charity. The Charity is registered in England and Wales and its registered office is as stated in the Reference and Administration section of the Annual Report.

The functioning and presentational currency is Sterling (£).

2. Accounting policies

2.1 Basis of preparation of financial statements

The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and the Companies Act 2006.

York Centre for Voluntary Service meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.

2.2 Going concern

The Trustees are satisfied that the going concern basis is appropriate for the preparation of the financial statements due to the net asset position of the Charity and the availability of sufficient cash reserves to meet liabilities as they fall due. The Trustees have considered the current economic environment on the activities and operations of the Charity. The Charity has adapted well through amending its operational procedures and has continued to deliver its projects and services. The Trustees are confident that reserves will remain sufficient to meet the Charity’s needs into the 202324 financial year.

In reaching their conclusion, the Trustees have considered cash flows covering a period of 12 months from the date of sign off, including any funding to support the organisation. They have also considered future strategic and operational objectives for the ensuing 12 months and have considered and applied sensitivity analysis on the forecasts as appropriate.

As a consequence, the Trustees believe that the charity is well placed to manage its financial risks successfully despite the current challenging and unpredictable economic outlook. The Trustees have a reasonable expectation that the charity has adequate reserves to continue in operational existence for the foreseeable future and for a period of at least 12 months from the date of signing of these financial statements. Accordingly, the Trustees continue to adopt the going concern basis in preparing the accounts.

2.3 Income

All income is included in the SOFA when the Charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. Income for grants is deferred where a funder specifies that income must be used in future accounting periods. Other income is deferred where it relates to the following year.

Grants are included in the Statement of Financial Activities on a receivable basis. The balance of income received for specific purposes but not expended during the period is shown in the relevance funds on the Balance Sheet. Where income is received in advance of entitlement of receipt, its recognition is deferred and included in creditors as deferred income. Where entitlement occurs before income is received, the income is accrued.

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DocuSign Envelope ID: 9C123657-1897-4C59-ACF0-E02E88B3AC95

YORK CENTRE FOR VOLUNTARY SERVICE (A Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

2. Accounting policies (continued)

Any income tax recoverable in relation to investment income is recognised at the time the investment income is receivable.

2.4 Expenditure

All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Expenditure includes any VAT which cannot be fully recovered as part of the expenditure to which it relates.

Raising funds comprise the costs associated with the preparation of funding applications and of attracting voluntary income.

Charitable expenditure comprises those costs incurred by the Charity in the delivery of its activities and services. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

Grants awarded are charged in the year when formally awarded by the Charity in line with funding requirements and are accounted for as they are paid.

All costs are allocated between the expenditure categories of the SOFA on a basis designed to reflect the use of the resource. Costs relating to a particular activity are allocated directly; others are apportioned on an appropriate basis as set out in note 12.

Grants payable are charged in the year when the offer is made except in those cases where the offer is conditional, such grants being recognised as expenditure when the conditions attaching are fulfilled. Grants offered subject to conditions which have not been met at the yearend are noted as a commitment, but not accrued as expenditure.

2.5 Interest receivable

Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the Charity; this is normally upon notification of the interest paid or payable by the institution with whom the funds are deposited.

2.6 Taxation

The Charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the Charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.

2.7 Tangible fixed assets and depreciation

Tangible fixed assets costing £2,000 or more are capitalised and recognised when future economic benefits are probable and the cost or value of the asset can be measured reliably.

Tangible fixed assets are initially recognised at cost. After recognition, under the cost model, tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. All costs incurred to bring a tangible fixed asset into its intended working condition should be included in the measurement of cost.

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DocuSign Envelope ID: 9C123657-1897-4C59-ACF0-E02E88B3AC95

YORK CENTRE FOR VOLUNTARY SERVICE (A Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

2. Accounting policies (continued)

2.7 Tangible fixed assets and depreciation (continued)

Depreciation is charged so as to allocate the cost of tangible fixed assets less their residual value over their estimated useful lives,

Depreciation is provided on the following bases:

Leasehold improvements - Over the term of the lease Equipment - 25-50%

2.8 Investments

Investments are stated at market value at the balance sheet date. The SOFA includes the net gains and losses arising on revaluation and disposals throughout the year.

2.9 Debtors

Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

2.10 Cash at bank and in hand

Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

2.11 Liabilities and provisions

Liabilities are recognised when there is an obligation at the Balance Sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.

Liabilities are recognised at the amount that the Charity anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.

2.12 Financial instruments

The Charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.

2.13 Retirement benefits

Up until 1 October 2012 employees were entitled to join the multi-employer pension scheme Growth Plan 3 which was a defined benefit scheme. Then employees were offered to join the multi-employer pension scheme Growth Plan 4 which is a defined contribution scheme.

Following auto enrolment from 1 October 2015 new and existing employees were automatically enrolled into the multi-employer Growth Plan 4 scheme unless they have exercised their right to opt out of scheme membership. The amount charged to the Statement of Financial Activities is the contributions payable in the year and also includes the movement in the liability due the multi- employer pension scheme. More details of the scheme can be found in note 29.

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DocuSign Envelope ID: 9C123657-1897-4C59-ACF0-E02E88B3AC95

YORK CENTRE FOR VOLUNTARY SERVICE

(A Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

2. Accounting policies (continued)

2.14 Operating leases

Rentals payable under operating leases are charged to the Statement of Financial Activities as incurred over the terms of the lease.

2.15 Fund accounting

General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes.

Designated funds comprise unrestricted funds that have been set aside by the Trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the Charity for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.

Investment income, gains and losses are allocated to the appropriate fund.

3. Legal status of charity

The Charity is a private company limited by guarantee and has no share capital. The liability of each member in the event of winding-up is limited to 25p.

4. Critical accounting estimates and areas of judgment

Estimates and judgments are continually evaluated and are based on historical experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.

Critical accounting estimates and assumptions:

The Charity makes estimates and assumptions concerning the future. The resulting accounting estimates and assumptions will, by definition, seldom equal the related actual results. The estimates and assumptions that have a significant risk of causing a material adjustment to the carrying amounts of assets and liabilities within the next financial year are discussed below.

Critical areas of judgment:

Tangible fixed assets, as mentioned in note 2.7 above, are depreciated over a period intended to reflect their estimated useful lives. The applicability of the assumed lives is reviewed annually, taking into account factors such as physical condition, maintenance and obsolescence.

Tangible fixed assets are also assessed as to whether there are indicators of impairment. The assessment involves consideration of the economic viability of the purpose for which the asset is used.

Page | 28

DocuSign Envelope ID: 9C123657-1897-4C59-ACF0-E02E88B3AC95

YORK CENTRE FOR VOLUNTARY SERVICE

(A Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

5. Income from donations

Donations
Total 2022		 Unrestricted
funds
2023
£
1,397		 Restricted
funds
2023
£
500
-		 Total
funds
Total
funds
2023
£
2022
£
1,897
1,423
1,423
1,423

6. Income from charitable activities

Grants and contracts (Note 7)
Room hire and services to organisations
Project income (Note 8)
Total 2023
Total 2022		 Unrestricted
funds
2023
£
181,772
332,809
10,000		 Restricted
funds
2023
£
-
-
1,356,624
1,356,624
1,339,974		 Total
funds
2023
£
181,772
332,809
1,366,624
1,881,205
1,690,626		 Total
funds
2022
£
103,870
246,782
1,339,974
524,581 1,690,626
350,652

7. Grants and contracts

City of York Council
Clinical Commissioning Group
Other Grants & Contracts
Total 2023
Total 2022		 Unrestricted
funds
2023
£
63,400
37,592
80,780
181,772
103,870		 Total
funds
2023
£
63,400
37,592
80,780
181,772
103,870		 Total
funds
2022
£
48,000
23,557
32,313
103,870

Included within Grants and Contracts (note 7) are Government Grants totalling £140,058 ( 2022: £89,468 )

Page | 29

DocuSign Envelope ID: 9C123657-1897-4C59-ACF0-E02E88B3AC95

YORK CENTRE FOR VOLUNTARY SERVICE

(A Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

8. Project income

Unrestricted Restricted Total Total
funds funds
 funds funds
2023 2023 2023 2022
£ £ £ £
CYC Healthwatch York - 120,790 120,790 143,578
Safeguarding Training Project - - - 3,744
Multiple Complex Needs Network - 188,067 188,067 192,130
Social Prescribing - 273,431 273,431 187,417
Way 2 Wellbeing - 176,760 176,760 201,500
Beyond the Rules - - - (7,422)
Barrets Cultural Values - - - 9,919
Humber Coast and Vale Director - - - 52,345
York Ending Stigma - 50,500 50,500 52,725
York Volunteers Centre - 90,000 90,000 125,464
Lankelly Co-location working - - - 33,627
Lankelly System Changers Programme - - - 65,778
Community Mental Health - 37,450 37,450 154,000
Diabetes Funding - - - 20,000
Foss Park Project - 70,000 70,000 35,000
Poverty Truth Commission - 59,678 59,678 30,000
Cornovirus Research - (417) (417) 39,217
Building Extra Discharge Support - 16,250 16,250 -
Cultural Values Project - 20,000 20,000 -
Discharge Funding - 47,000 47,000 -
Older Aged Adults(Pathway to Recovery) - 75,000 75,000 -
Waiting Well - 25,000 25,000 -
Community Development - 10,000 10,000 -
Community Mental Health Transformation - 60,937 60,937 -
Third Sector Small Grants Fund - 33,333 33,333 -
Awards For All 10,000 - 10,000 -
Serious Mental Illness - 2,845 2,845 -
Other - - - 952
Total 2023 10,000 1,356,624 1,366,624 1,339,974
Total 2022 - 1,339,974 1,339,974

Page | 30

DocuSign Envelope ID: 9C123657-1897-4C59-ACF0-E02E88B3AC95

YORK CENTRE FOR VOLUNTARY SERVICE

(A Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

9. Investment Income

Investment Income
Total 2023
Total 2022
0. Other Income
Insurance Claim
Total 2023
Total 2022		 Unrestricted
Funds
Restricted
Funds
Total Funds
Total Funds
2023
2023
2023
2022
£
£
£
£
619
-
619
986
619
-
619
986
986
-
986
Unrestricted
Funds
Restricted
Funds
Total Funds
Total Funds
2023
2023
2023
2022
£
£
£
£
1,616
-
1,616
-
1,616
-
1,616
-
-
-
-

10. Other Income

11. Analysis of expenditure on charitable activities

Core services
Project costs
Grants payable
Total 2023
Total 2022		 Unrestricted
funds
2023
£
519,038
6,995
11,000
537,033
370,753		 Restricted
funds
2023
£
-
1,156,758
233,646
1,390,404
1,109,013		 Total
funds
2023
£
519,038
1,163,753
244,646
1,927,437
1,479,766		 Total
funds
2022
£
364,753
904,172
210,841
1,479,766

Page | 31

DocuSign Envelope ID: 9C123657-1897-4C59-ACF0-E02E88B3AC95

YORK CENTRE FOR VOLUNTARY SERVICE

(A Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

12. Analysis of Expenditure by Costs

Support
Staff costs Other costs costs Total costs Total costs
2023 2023 2023 2023 2022
£ £ £ £ £
Core - Priory Street Centre 417,862 39,405 61,771 519,038 364,753
Healthwatch York 108,766 34,378 4,661 147,805 138,805
Safeguarding training - - - 6,144
Multiple Needs Network 66,533 133,052 9,190 208,775 100,790
Social Prescribing 268,527 36,509 178 305,214 170,671
Safe Place -
-		 -
-		 1,987
Ways 2 Wellbeing 111,940 50,737 1,832 164,509 136,454
Blood Pressure Monitoring - - -
-		 12,000
Beyond The Rules - - - - 6,560
Barrets Cultural Values - - - - 15,210
Humber Coast and Vale
Director - 42 - 42 52,358
York Ending Stigma 33,669 25,629 2,212 61,510 44,883
York Volunteers Centre 75,164 11,219 1,498 87,881 66,494
Lankelly Co-location working - - - - 34,026
Lankelly System Changers
Programme - - - - 25,577
Community Mental Health 11,459 7,443 934 19,836 25,287
Diabetes Funding 486 641 - 1,127 1,567
Foss Park Project 36,716 6,827 518 44,061 32,984
Poverty Truth Commission 27,685 15,868 245 43,798 4,560
Coronovirus Research 3,682 6,142 564 10,388 18,212
Building Extra Discharge 2,779 7,019 200 9,998 -
Cultural Values Project - 15,546 - 15,546 -
Discharge Funding 5,483 2,528 247 8,258 -
Community Development 5,730 2,915 167 8,812 -
Community Mental Health 12,303 2,096 140 14,539 -
Third Sector Small Grants 1,910 1,012 55 2,977 -
Awards For All 2,630 4,360 5 6,995 -
Serious Mental Illness 1,370 312 - 1,682 -
Green Spaces - - - - 4,081
Other - - - - 5,519
Grants Made:
Community Voices - 5,000 - 5,000 5,000
York Disability Week - 1,000 - 1,000 1,000
Cost of Living Support - 5,000 - 5,000 -
Comm Mental Health - - - - 104,000
Lankelly Chase - 51,913 - 51,913 40,200
Ways to Wellbeing - 56,163 - 56,163 43,003
Green Spaces - - - - 17,638

Page | 32

DocuSign Envelope ID: 9C123657-1897-4C59-ACF0-E02E88B3AC95

YORK CENTRE FOR VOLUNTARY SERVICE

(A Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

Continued……
Third Sector Grants
Waiting Well
Pathway to Recovery
Healthwatch
Total 2023
Total 2022		 -
30,000
-
30,000
-
-
25,000
-
25,000
-
-
63,280
-
63,280
-
-
7,290
-
7,290
-
1,194,694
648,326
84,417
1,927,437
1,479,766
912,891
487,349
79,526
1,479,766
Support Costs – Central Services
Depreciation
Communications and Marketing
Insurance
Irrecoverable VAT
Building costs		 2023
2022
£
£
11,483
6,641
11,144
5,773
10,584
14,049
23,994
28,127
4,566
3,888
61,771
58,478

Support staff costs of £417,862 (2022: £289,975) included within total staff costs have been allocated on the basis of an estimate of staff time spent on those activities.

Support other costs have been allocated on the basis of an estimate of the proportion of expenditure incurred in that part of the organisation, based upon usage and space allocation.

13. Grants payable

In the accounting year ended 31 March 2023 there were no grants to individuals (2022: Nil) and 39 grants to institutions totalling £244,646 (2022: £210,841).

Included in the grants made were the following:

York Carers Centre – Pathway to Recovery Project £63,280; together with Young People “Holding the Space Continuation Funding £51,913; all other grants were below £10,000 to any one organisation.

14. Auditors' remuneration

2023 2022
£ £
Fees payable to the Charity's auditor for the audit of the Charity's annual
accounts 6,000 9,500
Fees payable to the Charity's auditor in respect of:
All non-audit services not included above 250 1,195

Page | 33

DocuSign Envelope ID: 9C123657-1897-4C59-ACF0-E02E88B3AC95

YORK CENTRE FOR VOLUNTARY SERVICE

(A Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

15. Staff costs

Salaries and wages
Social security costs
Pension costs		 2023
2022
£
£
1,074,539
833,092
88,358
55,999
31,797
23,800
1,194,694
912,891

The average number of employees in the year ended 31 March 2023 was 50 (2022: 38).The average headcount expressed as full-time equivalents was: 37 (2022: 29) in the year ended 31 March 2023.

One employee received remuneration amounting to more than £60,000, including Employers NI and Pension (2022: 1).

The key management personnel comprise the Trustees, the Chief Executive Officer and Senior Management Team. The SMT members being CEO, Deputy CEO, Operations Manager, Finance Manager, Healthwatch Manager and Project Development Manager. The total paid to key management personnel during the year, including employers NI and Pension was £224,586 for 6 employees (2022 £151,048: 4 employees).

Volunteers have supported York CVS in the administration of the Volunteer Centre; providing awareness and experience of mental health for the York Ending Stigma Project; collecting patient experiences for Healthwatch; volunteering as Community Commisioners for the Poverty Truth Commission; volunteering experience or skills in some of the other projects.

16. Trustees' remuneration and expenses

During the year, no Trustees received any remuneration or other benefits (2022 - £NIL) .

During the year ended 31 March 2023, £45 travel expenses were reimbursed or paid directly to 1 Trustee (2022: £nil) .

17. Tangible fixed assets

Cost or valuation
At 1 April 2022
Additions
Disposals
At 31 March 2023
Depreciation
At 1 April 2022
Charge for the year
On disposals
At 31 March 2023		 Leasehold
Improvements
£
Equipment
£
Total
£
1,575,664
46,511
1,622,175
-
33,009
33,009
-
(24,153)
(24,153)
1,575,664
55,367
1,631,031
1,064,320
46,511
1,110,831
8,023
3,460
11,483
-
(24,153)
(24,153)
1,072,343
25,818
1,098,161		 Leasehold
Improvements
£
Equipment
£
Total
£
1,575,664
46,511
1,622,175
-
33,009
33,009
-
(24,153)
(24,153)
1,575,664
55,367
1,631,031
1,064,320
46,511
1,110,831
8,023
3,460
11,483
-
(24,153)
(24,153)
1,072,343
25,818
1,098,161
1,631,031
1,110,831
11,483
(24,153)
1,098,161

Page | 34

DocuSign Envelope ID: 9C123657-1897-4C59-ACF0-E02E88B3AC95

YORK CENTRE FOR VOLUNTARY SERVICE

(A Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

17. Tangible fixed assets (continued)

Leasehold
Improvement
£
Equipment
£
Net book value
At 31 March 2023
503,321 29,549
At 31 March 2022
511,343
-
18. Fixed asset investments
Cost or valuation
At 1 April 2022
Revaluations
At 31 March 2023
Net book value
At 31 March 2023
At 31 March 2022		 Total
£
532,870
511,343
Investments
£
434,862
(3,713)
431,149
431,149
434,862

The balance relates to the COIF Charities Investment Fund with a market value at the year end date of £431,149. The historical cost of this investment was £300,000.

19. Debtors

Due within one year
Trade debtors
Other debtors
Prepayments and accrued income		 2023
£
217,178
-
11,666
228,844		 2022
197,053
24,104
10,577
231,734

Page | 35

DocuSign Envelope ID: 9C123657-1897-4C59-ACF0-E02E88B3AC95

YORK CENTRE FOR VOLUNTARY SERVICE

(A Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

20. Creditors: Amounts falling due within one year

Trade creditors
Other creditors
Accruals and deferred income
Deferred income at 1 April 2022
Resources deferred during the year
Amounts released from previous periods		 2023
£
37,752
12,440
327,626
377,818
2023
£

625,947
298,800
(625,947)
298,800		 2022
£
45,286
4,656
609,676
659,618
2022
£
328,721
625,947
(328,721)
625,947

Deferred income of £298,800 relates to funding for 2023/24: Mental Health Transitions £130,000; ~Third Sector Small Grants Fund £35,000; Funding for Communications £13,850; Workforce Investment Committee £119,950. Included in creditors due after more than one year is funding for Third Sector Small Grants Fund for 2024/25 £31,667.

21. Creditors: Amounts falling due after more than one year

Other creditors
Deferred income
Total 2023		 2023
£
2022
£
3,549
7,807
31,667
60,000
35,216
67,807

Included in the above liability due over 5 years is £nil (2022: £nil).

Page | 36

DocuSign Envelope ID: 9C123657-1897-4C59-ACF0-E02E88B3AC95

YORK CENTRE FOR VOLUNTARY SERVICE

(A Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

22. Statement of funds

Statement of funds - current year

Unrestricted Funds
Designated Funds
Future Maintenance
Fund
Fixed Assets Fund
Strategic Plan Fund
General Funds
General Funds
Total Unrestricted
Funds
Restricted Funds
Healthwatch York
Multiple Needs Network
Social Prescribing
Dementia co-ordinator
Ways to Wellbeing
Humber Coast & Vale
York Ending Stigma
York Volunteers Centre
Community Mental
Health
Diabetes Funding
Foss Park Project
Poverty Truth
Coronavirus Research
Green Spaces
Building Extra
Discharge
Cultural Values Project
Discharge Funding
Older Aged Adults
Waiting Well
Community
Development
Community Mental
Health
3rd Sector Small Grants
Serious Mental Illness
Other
Total Restricted
Funds
Total of Funds		 Balance
at 1 April
2022
Income
Expenditure
Transfers
in/(out)
Gains/
(losses)
Balance
at 31
March
2023
£
£
£
£
£
£
201,971
-
-
-
-
201,971
511,343
-
(11,483)
33,010
-
532,870
75,000
-
(595)
-
-
74,405
788,314
-
(12,078)
33,010
-
809,246
405,120
528,213
(524,955)
(23,881)
(3,713)
380,784
1,193,434
528,213
(537,033)
9,129
(3,713)
1,190,030
40,157
120,790
(155,095)
-
-
5,852
157,916
188,067
(260,688)
-
-
85,295
(21,660)
273,431
(305,214)
17,214
-
(36,229)
3,866
-
-
-
-
3,866
104,111
176,760
(220,672)
-
-
60,199
9,171
-
(42)
(9,129)
-
-
14,938
51,000
(61,510)
-
-
4,428
58,970
90,000
(87,881)
-
-
61,089
24,713
37,450
(19,836)
-
-
42,327
18,433
-
(1,127)
(17,306)
-
-
2,016
70,000
(44,061)
-
-
27,955
25,440
59,678
(43,798)
-
-
41,320
21,005
(417)
(10,388)
-
-
10,200
15,882
-
-
-
-
15,882
-
16,250
(9,998)
-
-
6,252
-
20,000
(15,546)
-
-
4,454
-
47,000
(8,258)
-
-
38,742
-
75,000
(63,280)
-
-
11,720
-
25,000
(25,000)
-
-
-
-
10,000
(8,812)
-
-
1,188
-
60,937
(14,539)
-
-
46,398
-
33,333
(32,977)
-
-
356
-
2,845
(1,682)
92
-
1,255
(1,587)
-
-
-
-
(1,587)
473,371
1,357,124
(1,390,404)
(9,129)
-
430,962
1,666,805
1,885,337
(1,927,437)
-
(3,713)
1,620,992

Page | 37

DocuSign Envelope ID: 9C123657-1897-4C59-ACF0-E02E88B3AC95

YORK CENTRE FOR VOLUNTARY SERVICE

(A Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

22. Statement of funds (continued)

Statement of funds - prior year

Unrestricted Funds
Designated Funds
Future Maintenance
Fund
Fixed Assets Fund
Strategic Plan Fund
General Funds
General Funds
Total Unrestricted
Funds
Restricted Funds
Healthwatch York
Multiple Needs Network
Social Prescribing
Dementia co-ordinator
Ways to Wellbeing
Humber Coast & Vale
York Ending Stigma
York Volunteers Centre
Community Mental
Health
Diabetes Funding
Foss Park Project
Poverty Truth
Commission
Coronavirus Research
Green Spaces
Lankelly co-location
working
Lankelly System
Changers Programme
Blood Pressure
Monitoring
Beyond The Rules
Other
Total Restricted
Funds
Total of Funds		 Balance
at 1 April
2021
Income
Expenditure
Transfers
in/(out)
Gains/
(losses)
Balance
at 31
March
2022
£
£
£
£
£
£
201,971
-
-
-
-
201,971
517,984
-
(6,641)
-
-
511,343
-
-
-
75,000
-
75,000
719,955
-
(6,641)
75,000
-
788,314
445,727
353,061
(364,112)
(75,000)
45,444
405,120
1,165,682
353,061
(370,753)
-
45,444
1,193,434
35,384
143,578
(138,805)
-
-
40,157
66,577
192,130
(100,791)
-
-
157,916
(38,406)
187,417
(170,671)
-
-
(21,660)
3,866
-
-
-
-
3,866
82,068
201,500
(179,457)
-
-
104,111
9,184
52,345
(52,358)
-
-
9,171
7,096
52,725
(44,883)
-
-
14,938
-
125,464
(66,494)
-
-
58,970
-
154,000
(129,287)
-
-
24,713
-
20,000
(1,567)
-
-
18,433
-
35,000
(32,984)
-
-
2,016
-
30,000
(4,560)
-
-
25,440
-
39,217
(18,212)
-
-
21,005
37,602
-
(21,720)
-
-
15,882
-
33,627
(34,026)
-
-
(399)
-
65,778
(65,778)
-
-
-
12,000
-
(12,000)
-
-
-
13,982
(7,422)
(6,560)
-
-
-
13,057
14,615
(28,860)
-
-
(1,188)
242,410
1,339,974
(1,109,013)
-
-
473,371
1,408,092
1,693,035
(1,479,766)
-
45,444
1,666,805

Page | 38

DocuSign Envelope ID: 9C123657-1897-4C59-ACF0-E02E88B3AC95

YORK CENTRE FOR VOLUNTARY SERVICE

(A Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

23. Summary of funds

Summary of funds - current year

Balance at
Balance at Transfers Gains/ 31 March
1 April 2022 Income Expenditure in/(out) (Losses) 2023
£ £ £ £ £ £
Designated funds
 788,314 -
(12,078)		 33,010
-		 809,246
General funds
 405,120 528,213 (524,955) (23,881) (3,713) 380,784
Restricted funds
 473,371 1,357,124 (1,390,404) (9,129) - 430,962
1,666,805 1,885,337 (1,927,437) -
(3,713)		 1,620,992
Summary of funds - prior year
Balance at
Balance at Transfers Gains/ 31 March
1 April 2021 Income Expenditure in/(out) (Losses) 2022
£ £ £ £ £ £
Designated funds 719,955 -
(6,641)		 75,000 - 788,314
General funds 445,727 353,061 (364,112) (75,000) 45,444 405,120
Restricted funds 242,410 1,339,974 (1,109,013) -
-		 473,371
1,408,092 1,693,035 (1,479,766) -
45,444		 1,666,805

Page | 39

DocuSign Envelope ID: 9C123657-1897-4C59-ACF0-E02E88B3AC95

YORK CENTRE FOR VOLUNTARY SERVICE

(A Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

22. Summary of funds (continued)

Designated Funds

The Future Maintenance Fund Reserve has been set aside to provide for long term future maintenance of the Priory Street Centre.

The Fixed Assets Fund represents the total net book value (NBV) of fixed assets held by the Charity.

The Strategic Implementation Fund Reserve has been set aside to support the implementation of the strategic plan which will include supporting staff training, development and wellbeing.

Restricted Funds

Majority of our funds for project work are restricted and funds are utilised on the basis of any agreements in place relating to the funds. The key funds are detailed below:

Healthwatch York

This is the funding from City of York Council to enable the public to voice their opinions on the provision of Healthcare Services.

Social Prescribing and Ways to Wellbeing

Social Prescribing is a social solution to what is often presented as a medical or clinical need. People are supported to achieve the goals they set by working with them, removing barriers and suggesting options. York CVS runs Ways to Wellbeing which works in secondary care and the Primary Care Link Workers who are based in GP practices across the city.

York Ending Stigma

Around 1 in 4 people will experience a mental health problem this year yet the shame and silence can be as bad as the mental health problem itself. We work in partnership with Public Health colleagues to raise awareness, change attitudes and reduce stigma.

York Volunteers Centre

Funding to support the charitable sector in York to recruit, manage, train and retain volunteers.

Community Mental Health, Foss Park Project, Pathway to Recovery and Older Aged Adults

Funding to provide social prescribers based in Foss Park and the community Mental Health Hub to support patients and reduce re-admissions.

Poverty Truth

Funding to support the Development of a Poverty Truth Commission, enabling people with experience of poverty to share their stories and identify issues that are important to them, such as housing, benefits system and health.

York Multiple Complex Needs and Cultural Values Project

Funding to bring together various organisations and people to create change with the aim of improving the lives of people experiencing multiple complex needs (MCN). MCN refers to a range of issues which may include housing issues, mental ill health, contact with the criminal justice system, substance misuse and financial problems.

Building Extra Discharge and Discharge Funding Projects

Funding to bring together voluntary sector organisations across York to make a significant impact on health pressures by providing capacity to support discharges from hospitals within the City.

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DocuSign Envelope ID: 9C123657-1897-4C59-ACF0-E02E88B3AC95

YORK CENTRE FOR VOLUNTARY SERVICE

(A Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

24. Analysis of net assets between funds

Analysis of net assets between funds - current period

Tangible fixed assets
Fixed asset investments
Current assets
Creditors due within one year
Creditors due in more than one year
Total		 Unrestricted
funds
2023
£
532,870
431,149
274,031
(44,471)
(3,549)
1,190,030		 Restricted
funds
2023
£
-
-
795,976
(333,347)
(31,667)		 Total
funds
2023
£
532,870
431,149
1,070,007
(377,818)
(35,216)
1,620,992
430,962

Analysis of net assets between funds - prior period

Tangible fixed assets
Fixed asset investments
Current assets
Creditors due within one year
Creditors due in more than one year
Total		 Unrestricted
funds
2022
£
511,343
434,862
974,654
(659,618)
(67,807)
1,193,434		 Restricted
funds
2022
£
-
-
473,371

-
473,371		 Total
funds
2022
£
511,343
434,862
1,448,025
(659,618)
(67,807)
1,666,805

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DocuSign Envelope ID: 9C123657-1897-4C59-ACF0-E02E88B3AC95

YORK CENTRE FOR VOLUNTARY SERVICE

(A Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

25. Reconciliation of net movement in funds to net cash flow from operating activities

2023 2022
£ £
Net income for the period (as per Statement of Financial Activities) (45,813) 258,713
Adjustments for:
Depreciation charges 11,483 6,641
Losses/(gains) on investments 3,713 (45,444)
Dividends, interests and rents from investments (619) (986)
Decrease/(increase) in debtors 2,890 (46,585)
Increase/(Decrease) in creditors (314,391) 289,037
Net cash provided by/(used in) operating activities (342,738) 461,376
Net cash provided by/(used in) operating activities (342,738)
461,376
Analysis of cash and cashequivalents
Cash in hand 2023
£
2022
£
841,163
1,216,291
Total cash and cash equivalents 841,163
1,216,291

26. Analysis of cash and cashequivalents

27. Analysis of changes in net debt

Cash at bank and in hand At 1 April
2022
Cash flows
At 31 March
2023
£
£
£
1,216,291
(375,128)
841,163
1,216,291
(375,128)
841,163

28. Contingent liabilities

There is a potential liability to meet deficits on the defined benefit scheme (Growth Plan series 1, 2 and 3) if at any time York CVS ceases to have active members of the Pensions Trust Growth Plan series 4 scheme. The potential liability as at 30 September 2020 was advised as being £213,024 (September 2019: £225,558) including the series 3 scheme.

York CVS currently has 43 active members and Trustees have no plans to withdraw from the scheme. This means that the risk of realising the liability is minimal.

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DocuSign Envelope ID: 9C123657-1897-4C59-ACF0-E02E88B3AC95

YORK CENTRE FOR VOLUNTARY SERVICE (A Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

29. Contingent liabilities - Multi employer pension scheme

York CVS participates in the Pensions Trust Growth Plan, which is a multi-employer pension plan with both defined benefit (Growth Plan series 1, 2 and 3) and defined contribution elements (Growth Plan series 4). Since 1 October 2012 contributions have only been made to Growth Plan series 4, a defined contribution scheme. As at the balance sheet date there were 42 active members of the Plan employed by York CVS.

York CVS is unable to identify its share of the underlying assets and liabilities of the scheme as each employer is exposed to actuarial risks associated with the current and former employees of other entities participating in the scheme. The last formal valuation of the Plan was at September 2020. At this stage the market value of the Plan’s assets were £800.3 million, liabilities were £831.9 million and the deficit was £31.6 million. The next valuation is due at 30 September 2023.

On advice from the scheme actuary, the scheme employers have agreed an allocation of the scheme shortfall, subject to triennial review. York CVS has agreed to contribute payments into the scheme until March 2025. The liability is discounted to its net present value of £7,452 using a discount factor of 5.52% (2022: 2.35%) and has been recognised within creditors. The cost of unwinding the discount is a finance cost in the SOFA. The movement on the fund is:

£
At 1 April 2022 11,688
Increase in provision 221
Re-measurement (199)
Released in the year (4,258)
At 31 March 2023 7,452

The repayment rate from 1 April 2021 is £12,437 per annum, increasing by 3% each year.

The employer’s contribution to the Pensions Trust Growth plan was £4,258 for the year ended 31 March 2023 (2022: £12,437) at a contribution rate of 1% – 8% of pensionable salaries to match the employees’. The employer’s contribution rate for the year ended 31 March 2024 has been set at 1% - 8%.

30. Operating lease commitments

At 31 March 2023 the Charity had commitments to make future minimum lease payments under noncancellable operating leases as follows:

Not later than 1 year
Later than 1 year and not later than 5 years		 2023
£
1,007
3,276
4,283		 2022
£
666
-
666

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DocuSign Envelope ID: 9C123657-1897-4C59-ACF0-E02E88B3AC95

YORK CENTRE FOR VOLUNTARY SERVICE

(A Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

31. Related party transactions

The Charity has not entered into any related party transactions during the year, nor are there any outstanding balances owing between related parties and the Charity as at 31[st] March 2023.

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