: 

REGISTERED CHARITY NUMBER: 225031 

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## DERBYSHIRE ARCHAEOLOGICAL SOCIETY 

REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020 

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DERBYSHIRE ARCHAEOLOGICAL SOCIETY 

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CONTENTS OF THE FINANCIAL STATEMENTS. FOR THE YEAR ENDED 31 DECEMBER 2020 

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|---|---|---|---|---|---|
|Page|
|Report of the Trustees|1|
|Independent Examiner's|Report|2|
|Statement of Financial Activities|3|
|Balance Sheet|4|
|Notes|to the|Financial Statements|5|to|t1|
|Detailed|Statement of Financial|Activities|12|to|13|

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DERBYSHIRE ARCHAEOLOGICAL SOCIETY 

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## REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2020 

ieee The trustees present their report with the financial statements of the charity for the year ended i 31 December 2020. The trustees have adopted the provisions of Accounting and Reporting by Charities: FinancialStatement of Recommended Practice applicable to charities preparing their accounts in accordancewith the 2019), Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity. REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number 225031 

Principal address 59 Hickton Road Swanwick Derbyshire DES5 1AG 

## Trustees 

Independent Examiner G S Gilbert FCA CAMERON HUGHES LTD Chartered Accountants 16 Jubilee Parkway Jubilee Business Park Derby Derbyshire DE21 4BJ 

Approved by order of the board of trustees on Hh Apart l LOZ and signed on its behalf by: . TrusteeIgy. beilelhien.. 

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INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF DERBYSHIRE ARCHAECLOGICAL SOCIETY a i a ee eee Independent examiner's report to the trustees of Derbyshire Archaeological Society Trust)| reportforto thetheyearcharity ended trustees31 Decemberon my examination 2020. of the accounts of Derbyshire Archaeological Society (the 

Responsibilities and basis of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requiremenis of the Charities Act 2011 (‘the Act’), 

! report in respect of my examination of the Trust's accounts carried out under section 146 of the Act and in carrying out my examination | have followed all applicable Directions given by the Charity Commission under section 145(5){b) of the Act, 

Independent examiner's statement | have completed my examination. | confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 

- 2D accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the applicable requirements concerming the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement thatexamination. the accounts give a true and fair view which is not a matter considered as part of an independent 

| have no concerns and have come across no other matters in connection with the examination to which attentionreached, should be drawn in this report in order to enable a proper understanding of the accounts to be 

G S Gilbert FCA CAMERON HUGHES LTD Chartered Accountants Derby Date: con FUL De ae 

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DERBYSHIRE ARCHAEOLOGICAL SOCIETY 

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## STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2020 

|a|a|a|a|a||eee|
|---|---|---|---|---|---|---|
|;<br>INCOMEAND|Notes|Unrestricted<br>funds<br>E|Restricted<br>funds<br>E|Endowment<br>fund<br>£|2020<br>Total<br>funds<br>£|2019<br>Total<br>funds<br>x|
|ENDOWMENTS FROM|||||||
|Donationsandlegacies||16,787|7,172|-|23,959|10,980|
|Othertrading activities<br>Investmentincome<br>Otherincome|2<br>3|386<br>1,927<br>-|-<br>-|-<br>-|386<br>1,927|759<br>1,872|
||||-|-|-|16,390|
|Total||19,100|7,172|-|26,272|30,001|
|EXPENDITURE ON|||||||
|Charitable activities|||||||
|Publications<br>General||7,444<br>11,144|-<br>-|-<br>-|7,444<br>11,144|7,046<br>20,186|
|Other||4,157|-|-|4,157|5,219|
|Total||22,745|-|-|22,745|32,451|
|NET|||||||
|INCOMEXEXPENDITURE)||(3,645)|7,172|-|3,527|(2,450)|
|RECONCILIATION OF|||||||
|FUNDS|||||||
|Total funds brought<br>forward||170,204|.|7,243|177,447|179,897|
|TOTALFUNDSCARRIED|||||||
|FORWARD||166,559|7,172|7,243|180,974|177,447|



The notes form part of these financial statements 

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## DERBYSHIRE ARCHAEOLOGICAL SOCIETY 

BALANCE SHEET 31 DECEMBER 2020 

|a rr||a|i naa|ii|
|---|---|---|---|---|
|FIXEDASSETS|Notes||2020<br>e|2019<br>£|
|Tangibleassets|6||686|716|
|CURRENTASSETS|||||
|Debtors<br>Cashatbank|7.||14,570<br>189.468<br>204,038|2,505<br>193,333<br>195,838|
|CREDITORS|||||
|Amountsfalling duewithinoneyear|8||(23,750)|(19,107)|
|NETCURRENTASSETS|||180,288|176,731|
|TOTAL ASSETS LESSCURRENT|||||
|LIABILITIES|||180,974|177,447|
|NETASSETS|||180,974|177,447|
|FUNDS<br>Unrestricted funds:|11||||
|General fund|||||
|Monica<br>PillingBequestFund<br>SpecialSpeakerFund<br>Pamela<br>StauntonBequestFund|||(373)<br>31,407<br>«+816<br>134,709|2,888<br>32,736<br>816<br>133,764|
|Restricted funds:|||166,559|170,204|
|Ashbourne|||||
|Endowment funds:|||Aga|-|
|Endowment|||7,243|7,243|
|TOTALFUNDS|||||
||||180,974|177,447|
|The financial Statements were approved <br>FABONE ABQ Asc andweresigned|by the Board of <br> on itsbehalfby:||Trustees and authorised for issue<br>on||
|lite.<br>hl blden<br>Trustee|||||



Trustee 

The notes form part of these financial statements 

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* DERBYSHIRE ARCHAEOLOGICAL SOCIETY NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020 

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## meri 1. ACCOUNTING POLICIES 

Basis of preparing the financial statements The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland’ and the Charities Act 2011, The financial statements have been prepared under the historical cost convention. 

Financlal reporting standard 102 - reduced disclosure exemptions The charity has taken advantage of the following disclosure exemptions in preparing these financial Statements, as permitted by FRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland’: 

* the requirements of Section 7 Statement of Cash Flows. Income All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. Expenditure Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the.use of resources, 

Grants offered subject to conditions which have not been met at the year end date are noted as a commitment but not accrued as expenditure. 

_s 

Tangible fixed assets usefulDepreciationlife. is provided at the following annual rates in order to write off each asset over its estimated 

Fixtures and fittings - 25% on reducing balance 

Taxation The charity is exempt from tax on its charitable activities, 

## Fund accounting 

trustees.Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the Restricted funds can only be used for particular restricted purposes within the objects of the charity. purposes.Restrictions arise when specified by the donor or when funds are raised for particular restricted 

statements.Further explanation of the nature and purpose of each fund is included in the notes to the financial 

continued.,,, 


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DERBYSHIRE ARCHAEOLOGICAL SOCIETY 

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020 

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||||||
|---|---|---|---|---|
|2.|OTHER TRADING ACTIVITIES|
|2020|2019|
|Sale|£|£|
|of publications|and|books|272|245|
|Royalty fees|114|514|
|386|759|
|3|INVESTMENT INCOME|
|2020|2019|
|Deposit|E|£|
|account interest|1,927|1,872|

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- 4, TRUSTEES’ REMUNERATION AND BENEFITS 

There were no trustees’ remuneration or other benefits for the year ended 31 December 2020 nor for the year ended 31 December 2019, 

## Trustees’ expenses 

31ThereDecember were no 2019,trustees’ expenses paid for the year ended 31 December 2020 nor for the year ended 5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES 


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|||||||
|---|---|---|---|---|---|
|Unrestricted|Resiricted|Endowment|Total|
|funds|funds|fund|funds|
|INCOME AND ENDOWMENTS|FROM|£|=|£|£|
|Donations|and legacies|10,980|-|-|10,980|
|Other trading|activities|759|-|“|759|
|Investment income|1,872|-|-|1,872|
|Other income|16,390|-|-|16,390|
|Total|30,001|-|-|30,001|
|EXPENDITURE|ON|
|Charitable|activities|
|Publications|7,046|-|-|7,046|
|General|20,186|-|-|20,186|
|Other|5,219|-|-|5,219|
|Total|32,454|~|-|32,454|
|NET INCOME|EXPENDITURE)|(2,450)|-|-|(2,450)|
|RECONCILIATION|OF|FUNDS|
|Total funds brought forward|172,654|~|7,243|179,897|
|I,|
|Page 6|continued...|

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© 

DERBYSHIRE ARCHAEOLOGICAL SOCIETY 

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020 

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|——,,,,,,,—|——,,,,,,,—|i|i|i|i||
|---|---|---|---|---|---|---|
|5,|COMPARATIVES FORTHE|THESTATEMENTOFFINANCIALACTIVITIES -continued<br>Unrestricted<br>Restricted<br>Endowment<br>funds<br>funds<br>fund<br>5<br>F<br>£||||Total<br>funds<br>%|
||TOTALFUNDSCARRIEDFORWARD||. 170,204|-|7,243|177,447|
|6.|TANGIBLEFIXEDASSETS||||||
|||||||Fixtures|
|||||||and|
|||||||fittings|
||COST|||||£|
||At 1 January2020 and||||||
||31 December 2020|||:||1,629|
||DEPRECIATION||||||
||At<br>1 January2020<br>Charge foryear|||||;<br>$13<br>30|
||At31 December2020|||||943|
||NET BOOK VALUE||||||
||At 31 December2020|||||686|
||At 31 December2019|||||716|
|7.|DEBTORS:AMOUNTS|FALLINGDUEWITHIN ONE YEAR|||||
||||||2020|2019|
||Debtors andprepayments||||£<br>14,570|£<br>2,505|
|8.|CREDITORS:AMOUNTSFALLINGDUEWITHIN||WITHINONEYEAR||||
||||||2020|2019|
||Bank<br>loansandoverdrafts (seenote9)<br>Trade<br>creditors||||£<br>8,624<br>16,126|£<br>6,161<br>12,946|
||||||23,750|19,107|



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continued...: 

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NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020 

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## DERBYSHIRE ARCHAEOLOGICAL SOCIETY 

## i 9; LOANS 


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||||||||
|---|---|---|---|---|---|---|
|An|analysis|of the|maturity of loans|is given|below:|
|2020|2019|
|Amounts|£|£|
|Bank|falling due within one year on demand:|
|overdrafts|8,624|6,161|
|10,|ANALYSIS OF NET ASSETS|BETWEEN FUNDS|
|Unrestricted|2020|2019|
|funds|Restricted|© Endowment|Total|Total|
|£|funds|fund|funds|funds|
|Fixed|gE|£|£|£|
|assets|92|*|§94|686|716|
|Current assets|190,217|7,172|6,649|204,038|195,838|
|Current|liabilities|(23,750)|-|-|(23,750)|(19,107)|
|166,559|7,172|7,243|180,974|177,447|
|71.|MOVEMENT|IN|FUNDS|
|Net|
|At|1/1/20|movementin|funds|31/12/20At|
|Unrestricted|funds|£|£|£|
|General fund|2,888|(3,261)|(373)|
|Monica|Pilling Bequest Fund|32,736|(1,329)|31,407|
|Special Speaker|Fund|816|.|816|
|Pamela Staunton|Bequest Fund|133,764|945|134,709|
|Restricted|funds|170,204|(3,645)|166,559|
|Ashbourne|-|7,172|7,172|
|Endowment|funds|
|Endowment|7,243|-|7,243|
|TOTAL FUNDS|177 447|3,527|180,974|

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## DERBYSHIRE ARCHAEOLOGICAL SOCIETY NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020 

## : 11. MOVEMENT IN FUNDS- continued 

Net movement in funds, included in the above are as follows: 

. 


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||||||||
|---|---|---|---|---|---|---|
|Incoming|Resources|Movement|
|resources|expended|in|funds|
|Unrestricted|funds|£|F|£|
|General fund|17,251|(20,512)|(3,261)|
|Monica Pilling|Bequest Fund|471|(1,800)|(1,329)|
|Pamela Staunton|Bequest Fund|1,378|(433)|945|
|Restricted|funds|19,100|(22,745)|(3,645)|
|Ashbourne|7,172|-|7,172|
|TOTAL FUNDS|26,272|(22,745)|4,527|
|Comparatives|for movement|in funds|
|Net|Transfers|
|At|movement|between|At|
|1/1/49|in|funds|funds|34/12/19|
|Unrestricted|funds|£|£|a|£|
|General fund|6,267|(4,155)|776|2,888|
|Monica|Pilling|Bequest Fund|32,342|394|-|32,736|
|Special Speaker Fund|816|-|-|816|
|Pamela Staunton|Bequest Fund|133,229|1,311|(776}|133,764|
|Endowment|funds|172,654|(2,450)|-|170,204|
|Endowment|7,243|-|-|7,243|
|TOTAL FUNDS|179,897|(2,450)|-|177,447|

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Comparative net movement in funds, included in the above are as follows: 


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||||||||
|---|---|---|---|---|---|---|
|Incoming|Resources|Movement|
|resources|expended|in|funds|
|Unrestricted|funds|a|E|£|
|General fund|28,296|(32,451)|(4,155)|
|Monica|Pilling|Bequest|Fund|394|-|394|
|Pamela|Staunton|Bequest Fund|1,311|-|15311|.|
|30,001|(32,451)|(2,450)|
|TOTAL FUNDS|30,001|(32,451)|(2,450)|
|Page|9|continued...3|

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DERBYSHIRE ARCHAEOLOGICAL SOCIETY 

NOTES TO THE FINANCIAL STATEMENTS- continued FOR THE YEAR ENDED 31 DECEMBER 2020 

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## 11. MOVEMENT IN FUNDS - continued 

A current year 12 months and prior year 12 months combined position is as follows: 


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|||||||
|---|---|---|---|---|---|
|Net|Transfers|
|At|movement|between|At|
|"|1/1/19|in funds|funds|31/12/20|
|Unrestricted|funds|pai|3|£|£|
|General fund|6,267|(7,416)|776|(373)|
|Monica|Pilling Bequest Furid|32,342|(935)|-|31,407|
|Special Speaker Fund|816|-|-|816|
|Pamela Staunton Bequest Fund|133,229|2,256|(776)|134,709|
|Restricted|funds|172,654|(6,095)|-|166,559|
|Ashbourne|-|7,172|.|7,172|
|Endowment|funds|
|Endowment|7,243|-|-|7,243|
|TOTAL FUNDS|179,897|1,077|-|180,974|

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A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows: 


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|||||||
|---|---|---|---|---|---|
|Incoming|Resources|Movement|
|resources|expended|in|funds|
|Unrestricted|funds|£|£|£|
|General fund|45,547|(52,963)|(7,416)|
|Monica|Pilling|Bequest Fund|865|(1,800)|(935)|
|Pamela Staunton|Bequest Fund|2,689|(433)|2,256|
|Restricted|funds|49,101|(55,196)|(6,095)|
|Ashbourne|7,172|-|7,172|
|TOTAL FUNDS|56,273|(55,196)|1,077|

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DERBYSHIRE ARCHAEOLOGICAL SOCIETY 

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020 

SF miele 

## 12. RELATED PARTY DISCLOSURES 

There were no related party transactions for the year ended 31 December 2020. 

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DERBYSHIRE ARCHAEOLOGICAL SOCIETY 

DETAILED STATEMENT OF FINANGIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2020 

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|a|a|a|
|---|---|---|
|:|2020|2019|
||£|£|
|INCOMEAND ENDOWMENTS|||
|Donations and legacies<br>Donations<br>Income taxreclaimed on covenantsand gift<br>aid<br>Grants<br>Memberssubscriptions|7,346<br>1,068<br>7,905<br>7,640|972<br>1,307<br>1,125<br>7,576|
||23,959|10,980|
|Othertrading activities|||
|Saleofpublicationsand books<br>Royalty fees|272<br>114|245<br>514|
||386|759|
|Investment income|||
|Depositaccountinterest|1,927|1,872|
|Other income|||
|Members’ receipts for visit|-|16,390|
|Total incoming resources|26,272|30,001|
|EXPENDITURE|:||
|Charitable activities|||
|Postageandtelephone<br>Costofproduction ofJournalVolume 140<br>Newsletter production<br>Speakerexpenses<br>Cost of visit|841<br>5,072<br>1,534<br>279|930<br>4,951<br>1,165<br>451|
|Meetingandgeneralexpenses<br>Grants<br>paid|-<br>3,335<br>1,800|16,390<br>4,937<br>1,116|
||12,858|29,940|
|Supportcosts|||
|Finance|||
|Bankcharges|60|95|
|Other|||
|Postageand telephone<br>Printingandstationery<br>Depreciation of tangible fixed assets|.<br>=<br>336<br>30|343<br>516<br>40|
||366|899|



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© 

## DERBYSHIRE ARCHAEOLOGICAL SOCIETY 

## DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2020 


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|||||
|---|---|---|---|
|lignanneers|
|2020|2019|
|Other|£|£|
|Governance|costs|
|Morley|park furnaces|7,906|~|
|Insurance|565|257|
|Accountancy|495|480|
|Independent examiners fee|495|480|
|9,461|1,517|
|Total resources expended|22,745|32,451|
|Net income/(expenditure}|3,527|(2,450)|

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