CHARITY COMMISSION FOR ENGLAND AND WALES Trustees. Annual Report for the period From 11112020 To 3111212020 Charity name: St Helen's Almshouses Charity registration number: 224869 Objectives and Activities Summary of thè purposes of the charity as Set out in its ovemin document Summary of the main activities in relation to those purposes for the public benefit. in particular, the activities. projects or services identified in the accounts. Statement confirning whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit Pva 1.17 The provlsion of housing for wldowedlelderlylpoor rnsidents of Great Asb The charity has provlded houslng accommodation for 4 residents and has met the cost of malntalning and r•palring that accommodation. P*• 1.17 •A)d Pjn 1.18 The Trustses have not had regard to the guldance. Additional inforniatlon (optional) You ma choose to indude further statements where relevant about: p￿1.38 Policy on grant makirvJ 1.38 Policy on social investment including program related investment Pwa 1.38 Contribution made by volunteers Other Achievements and Performance The charity has provided economical accommodation for 4 residents, thereby assisting those residents by enabllng them to remaln In the local community. The almshouses were fully occupled for the whole year. Summary ofthe main achievements of the charity, identifying the difference the charity's work has made to the circumstances of its beneficiaries and any wider benefits to society as a whol8. Pwa 1.20 Additlonal Infomiatlon (optlonal) You ma choose to include further ststements where relevant al)out: Achievements against objectives set Pwa 1.41 Perfomiance of fundraising activities against objectives set P•r• 1.41 Investment performance against objectives Pwa 1.41 Other Financial Review Review of the charity's financial position at the end of the period Pwa 1.21 The charlty Is In a very healthy position. with a total of £197,758 in reserves with £25,797 In current or deposlt accounts and £171961 invested in OEICS. There were no liabilities. The trustees believe that reseN8s are essentlal to malntain the ongoing viability of the charity, and follows th8 Almshouse Association's recommendations for minimum amounts to be transferred to the Extraordlnary Repairs Fund and the Cycllcal Maintenance Fund each year. Tho trustees recognise the need to hava Sufficient funds in resorve to covèr any shortfall caused by an Interruption In Maintenanc8 Contribution following th departure of ono resldent and pendlng the appolntment of a new resident. It is calculated that free rèserves of £5400 would be needed to allow the charity to operatlon for at least 24 months If there were no Maintenance Contrlbutlon from one £197 758 NIA Statement exFAaining the policy for holding reserves stating why they are held Pwa 1.22 Amount of reserves held Reasons for holding zero reserves Details of fund materially in deficit Explanation of any uncertainties at)out the charity continuing as a going concem Paro 1.22 Par8 1.22 Para 1.24 NIA Parn 123 There are no such uncortalntles. Addltlonal Informatlon (optlonal) You ma choose to include further statements where relevant about The charity's princlpal sources of funds (including any fundralslng) P*a 1.47 Investment pollcy and objectives including any social investmenl policy adopted Pwa 1.46 A description of the princapal risks facing the charity P*a 1.48 Other Structure. Governance and Management Description of charity's trusts.. Type of goveming d0￿ment The provislon of accommodation for orlelderl residents of Great Asb Scheme of management sealed 8 June 1905 and Scheme of management sealed 21 December 1960 Unincorporatod association. Para 125 How is the charity constituted? Pw812S Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees Pwg 125 Four trusteos are appointed by tho Parish Council. one trustee is the rector of Great Asby and the remainlng three trustees are residents of Great Asby. Addltional inforniatlon (optlonal) You ma choose to include further stat8ments where relevant about: Policies and procedures adopted for the induction and training of trustees 1.51 The charity's organISati￿al structure and any wider network with which the charity works P•a 1.51 Relationship with any related parties 1.$1 Other Reference and Administrative details Chari name other name the chari uses istered chari numi*r Charity's principal address St Helen's Almshouses 224869 Marble Mill Bam, Great Asby. Appleby-in-westmorland. Cumbria CA16 6Ef Names of the charity trustees who manage the charity TNstg• nam Offico Irf any) Mame of ￿Tson lor body) entitled toa int trustèè ifan Asby Parish Council Dianne Jacqueline Maughan Mike Aston Chair of trustees Nicola Atkinson Rev Peter Boyles Mark Alan Brown Gareth James Cozens William Davld Kerr Erica Ruth Tamey Asby Parish Council Ex Officio appointment Asby Parish Council 2119120- 31112120 2119120- 31112120 Asby Parish Council 2119120- 31112120 10 11 12 13 14 15 16 17 18 19 rate trustees - names of the directors at the date the re DlrKtor nam• ortwasa roved Name of trustees holdlng tile to propety belonging to the charity Trt￿tee name Mark Alan Brown Funds held as custodian trustees on behalf of others Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls wlthin the custr)dian charity's oty'ects Details of a￿angernentS for safe custody and segregation of such assets from the charity's own assets Additional Infomiation (optlonal) Names and addr888os of advisers (Optlonal infomiatlon) Type of Nama Address advlsor Name of chlef exocutlvo or names of senlor staff members (Optlonal Infomiatlon) Exemptions from disclosure Reason for non4isclosure of ke r￿)nnel details Other o tional infonnation Declarations The trustees declare that they have approved the trustees. report above. Signed on behalf of the charity's trustees Slgnature(s) Full name(s) Position (ag Secretary. Chalr. etc) Dianne Jacqueline Maughan Chalr of Trustees Date ## **ST HELEN'S ALMSHOUSES** |**Balance sheet**
**As at 31 December 2020**
**Fixed Assets (restricted funds)**
Almshouses - per valuation
Land - per valuation
**Current Assets (unrestricted funds)**
CCLA Investment Fund Acc (£40,500 at cost)
CCLA Global Equity Acc (£40,500 at cost)
Cash at bank
CCLA Deposit Fund
**Current Liabilities**
**Funds**
Restricted funds
Unrestricted funds
General reserves
Reserves b/f
Surplus for year
Allocation by Trustees to funds below
Expenditure incurred by funds below
Reserves c/f
Cyclical Maintenance fund
Reserves b/f
Allocation by Trustees
Cyclical maintenance expenditure
Reserves c/f
Extraordinary repair/Development fund
Reserves b/f
Allocation by Trustees
Extraordinary expenditure
Reserves c/f
Routine maintenance fund
Reserves b/f
Allocation by Trustees
Routine maintenance expenditure
Reserves c/f|**20**
**£**
300,000
52,500| |---|---| ||80,048
91,913
15,173
10,624| ||0| ||31,188
33,592
(7,652)
99| ||49,675
3,324
0| ||75,896
2,032
0| ||7,407
2,296
(99)| ||| |**20**
**£**
352,500
197,758
550,258
352,500
57,227
52,999
77,928
9,604
550,258|**2019**
**£**
**£**
300,000
52,500
352,500
72,913
74,877
5,780
10,596
164,166
0
516,666
352,500
1,427
35,352
(6,156)
565
31,188
48,000
2,240
(565)
49,675
74,000
1,896
0
75,896
5,387
2,020
0
7,407
516,666|**2019**
**£**
**£**
300,000
52,500
352,500
72,913
74,877
5,780
10,596
164,166
0
516,666
352,500
1,427
35,352
(6,156)
565
31,188
48,000
2,240
(565)
49,675
74,000
1,896
0
75,896
5,387
2,020
0
7,407
516,666| |---|---|---| |||| |||516,666| ## **ST HELEN'S ALMSHOUSES** ## **Income and expenditure account Year ended 31 December 2020** |**Contributions to costs of the Almshouses**
Maintenance Payments received
Electricity contribution received
**Less: Expenditure on the Almshouses**
Electricity
Water rates
Insurance
Subscription to Almshouse Association
Extraordinary repairs
Cyclical repairs
Routine repairs
Gardening
Pre-planning advice
TV licence
**Surplus/(loss) on operation of the Almshouses**
**Investment Income**
Increase in value of stock market investments
Deposit account interest
Rent from land
Wayleave
Less: PF&K charges to manage the land
**Net income from investments**
**Less: Admin costs**
Hire of hall
Clerk's expenses
Equivalent Fair Rent valuation
Accountancy fees
**Total Surplus for the Charity**|**2020**
**£**
**£**
7,280
7,280
127
596
140
99
210
8
1,180
6,100
24,172
28
3,755
27,955
451
27,504
12
12
27,492
33,592|**2020**
**£**
**£**
7,280
7,280
127
596
140
99
210
8
1,180
6,100
24,172
28
3,755
27,955
451
27,504
12
12
27,492
33,592| |---|---|---| |||| |||27,492| |||33,592| **£** ## **2019** ## **£** 6,712 301 7,013 252 635 626 133 565 263 8 2,482 4,531 27,520 60 3,755 10 31,345 451 30,894 24 31 18 73 30,821 35,352 ## **St Hele Great A** ## **Notes t** ## **Ove** ## **Acc** ## **Mai** ## **Elec** **Cyc** **Extr** **Gar Sur** Inci Tot: Res Fini Poli Pre ## **en’s Almshouses Asby** ## **to the 2020 Accounts** ## **erall review of Charitable Activities** The Trustees can report that the Almshouses were fully occupied for the year. The Trustees are pleased that they are able to offer these homes at significantly below the Equivalent Fair Rent. Expenditure on the Almshouses was limited this year as planned improvements to the heating were delayed by the lockdown restrictions caused by the Covid-19 pandemic. ## **ounts presented on a "receipts" basis** The accounts are prepared on a "receipts" basis with all receipts, payments and cheques presented during the year included in the accounts. In the 2020 accounts the annual wayleave from Electricity Northwest does not appear as it was not received until 2021. An outstanding cheque for £18.00 to the Valuation Office in 2019 has not been presented and has been written off to the maintenance contributions account. ## **intenance Contributions received** The maintenance contributions have increased this year in line with the Trustees desire to meet the long term costs of operating the Almshouses from the maintenance contributions received. In 2019 the Trustees set a funding formula whereby the maintenance contribution would increase over the next 3 years such that the charge for a resident under 67 or the state retirement age, or whichever is greater, would not exceed 60% of the Equivalent Fair Rent. Residents over 67 or the state retirement age will contribute 66% of that "60%" figure or less than half the Equivalent Fair Rent. For 2020 the Trustees have set rates of £40.95 and £27.30 for those over the retirement age or 67, whichever is the greater. The "Equivalent Fair Rent" for 2019 was advised to be £75.00 per week. ## **ctricity receipts and payments** Residents are now responsible for their own electricity accounts. Therefore there were no payments or receipts in 2020. ## **clical repairs** No work was required. ## **ra-ordinary repairs** There was no call in the year for extra-ordinary repairs. ## **rdening** The gardening operation continues with the lawns and hedges kept in good order. ## **rplus on operation of the Almshouses** There was a surplus on the operation of the Almshouses of £6100.00. This increase of £1569.00 can be explained by a £568.00 increase in maintenance contributions, as explained above, a reduction of £565 in Cyclical Repair costs and a £480.00 rebate on water rates as compensation for a supply outage over several days. It is anticipated that maintenance expenditure will increase in 2021. ## **rease in value of Stock Market investments.** The Trustees investments have performed well again this year increasing from £147,790 to £171,961 or 16% over the year. The Trustees do not expect the value of investments to increase every year and are looking for long term secure growth. The funds are invested through a specialist charities investment manager. ## **al surplus for the Charity** The total surplus transferred to reserves of £33,592.00 was down on 2019 due to the slightly reduced investment performance and continued minimal expenditure on the assets of the charity. Even so, this is a healthy sum, given the low cost to the residents of occupying the houses, and these reserves are building up under the Trustees guidance for possible future expansion of provision. ## **serves** The Almshouse Association recommend that charities maintain reserves for Extraordinary maintenance and development, for Cyclical maintenance and for Routine maintenance. Each year they recommend an amount per dwelling to transfer to these reserves and the expenditure in the year against these reserves is netted off in the accounts. This year has seen the general reserve increase significantly due to the reasons above. Total unrestricted reserves amount to £197,758.00 of which £57227 are general or unallocated reserves. ## **ancial Controls** The financial controls as set out in the policies of the charity have been followed during the year. ## **icies** The Trustees have followed the policies of the charity as required. ## **paration of the Accounts** These accounts have been prepared on the evidence provided by the Clerk to the Trustees. HEiEII5AiMS￿UsES Asat Ji De¢Ymber2020 20 FIM•d A55ets Ire5trtd•dfundsl Almshou5e5- Perval￿at tand- per ￿￿01•0￿ 52 a52.SCIJ CCLA Investment Fund ACCI£4￿,5{0* CCLA Global E4ultyAccI£40.￿Mj at costl Cash ai bathk CCLA Deposf( Fund 72.913 74,877 5.780 91913 15.173 10.624 197,758 164,166 rmnt U*blM11•5 Fund¥ Re5tTlcted lunds UnrEStrfrted l￿d$ General re5eTh*s fleye￿$ bll Surplus for Allocatknn h Trustees tolunds bd Expend¢ture Intutted by ftmds bel elf 3525Tr) 352,5C 31.188 33.592 17,6521 1,427 3S,3S2 16.1561 565 57,227 31.188 Cydlul M•lniers•nce fund Re5er¥Ys blf Amocatlon by Trustees Cydlcal rn•lnien•n¢e exp•rthw• ReseThes clf 49,675 3324 1.240 565 52.999 49.675 Extr*lln4ry rewlrlDe%*hJwent fvnd Reserves bll Amocatlun ty Trwie•s Ext¥aordln•ry g¥wThJrtw• R•5•v¥os clf 75.896 2.032 74,( 1.896 77928 75,896 Aouiine m*lnton8nco fund Rese￿$ Wl Alhxatk>n byTrustees fti¥Jtlne malnier*aK• •wdAyre tlf 7.107 5.387 2.020 7,407 I have t￿mIr￿ the txK)k5 ar&[ wordsofst HEIEn'5 fvJrnshr￿arM*￿*1fythe4b￿yac¢￿ThtstO beln acwrthnte therabilh. P R Lambert Great Asby