Charity registration number: 224654
THE SOUTHPORT AND DISTRICT TEMPERANCE SOCIETY
FINANCIAL STATEMENTS AND TRUSTEES REPORT
FOR THE YEAR ENDED 28 FEBRUARY 2021
THE SOUTHPORT AND DISTRICT TEMPERANCE SOCIETY
INDEX TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 28 FEBRUARY 2021
| Page | |
|---|---|
| Legal and administrative information | 1 |
| Trustees' report | 2 - 4 |
| Independent examiner's report | 5 |
| Statement of financial activities | 6 |
| Balance sheet | 7 |
| Notes to the financial statements | 8 - 11 |
THE SOUTHPORT AND DISTRICT TEMPERANCE SOCIETY
LEGAL AND ADMINISTRATIVE INFORMATION
FOR THE YEAR ENDED 28 FEBRUARY 2021
| Trustees: | Mrs S L Kamati |
|---|---|
| Mr J M Connard | |
| Mrs A Hindley | |
| Secretary: | Miss C A Hindley |
| Bookkeeper: | Mr B Moore |
| Charity number: | 224654 |
| Charity Address: | 65 London Street |
| Southport | |
| PR9 0TH | |
| Correspondence Address: | 151 Sefton Street |
| Southport | |
| PR8 5DA | |
| Bankers: | Royal Bank of Scotland |
| 269 Lord Street | |
| Southport | |
| PR8 1PH | |
| Independent examiner: | Lifestyles Accountancy Limited |
| Chartered Accountants | |
| 39 Kirklees Road | |
| Southport | |
| PR8 4RB | |
| Solicitors: | Cook and Talbot |
| The Old Courthouse | |
| 2a Albert Road | |
| Southport | |
| PR9 0LE |
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THE SOUTHPORT AND DISTRICT TEMPERANCE SOCIETY
TRUSTEES' REPORT
FOR THE YEAR ENDED 28 FEBRUARY 2021
The trustees submit their annual report and financial statements for the year ended 28 February 2021. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) 'Accounting and Reporting by Charities' issued in 2005 in preparing the annual report and financial statements of the charity.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The organisation is a charitable trust which was registered on 26 August 1963. It is governed by its trust rules dated 3 February 1955 as amended 20 May 1993.
Recruitment and appointment of the trustees
The board seeks to achieve a balance of skills and experience amongst the trustees. In order to maintain this, the board reviews its skill and experience mix each year and seeks to recruit new trustees when necessary.
Appointment is made once an application for becoming a trustee is received by the charity and the board of current trustees have interviewed the candidate and voted. Usually the board is unanimous in its decision but if that were not the case then a majority vote would prevail.
Trustee induction and training
The current board of trustees provide any new trustee with an overview of the timetable of board meetings, copies of the recent minutes of meetings, the recent reports and accounts and explains their general and specific responsibilities.
Ongoing training is provided by the board of trustees as and when the need arises.
Risk management
The trustees are aware of the major risks to which the charity is exposed to and have plans in place to mitigate these as far as possible. A full risk review is being undertaken by the trustees to ensure that all known risks are mitigated as effectively as possible.
Any event that takes place in the property owned by the charity is required to undertake a risk assessment which must be approved by the secretary before the event can take place.
Organisational structure
The Southport and District Temperance Society is governed by its board of trustees that are responsible for the strategic direction and policy of the charity. The trustees also review performance on a 2-monthly basis and discuss implementation of policy as and when required.
The day to day responsibility for the provision of the services rests with the secretary. The secretary is responsible for ensuring that the charity delivers the services specified and that key performance indicators as set by the trustees are met.
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THE SOUTHPORT AND DISTRICT TEMPERANCE SOCIETY
TRUSTEES' REPORT (continued)
FOR THE YEAR ENDED 28 FEBRUARY 2021
OBJECTIVES AND ACTIVITIES
Objects of the charity
The trustees have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the charity's aims and objectives and in planning future activities.
The objects of the charity are to establish the education of all classes of persons in the principle and practice of temperance, by encouraging it in churches, schools and youth clubs. They are also to provide speakers in temperance knowledge and so forth, generally by promoting the principles of Christian citizenship, so advancing the moral, spiritual and physical welfare of the community.
ACHIEVEMENTS AND PERFORMANCE
Review and summary of the year
Throughout the year the charity has continued to educate in accordance with its objects and this also includes being able to offer weekly alcoholics anonymous meetings every Saturday to help those in the local community who need help with alcohol addiction.
During the year the trustees have continued to invest in the repair work needed to the building that is both owned and used by the charity.
FINANCIAL REVIEW
Review and summary of the year
The charity had net incoming resources of £40,395 (2020 - net outgoing resources of £2,515) for the year. This increase is almost entriely down to the local council grants that were payable to the charity during COVID-19 lockdowns.
Principal funding sources
The principal funding sources of the charity continue to be received from both the hire of the building and donations received and also now a charity shop has been set up to generate income.
Reserves policy
In order to maintain the day to day running of the charity the trustees have agreed that an amount of no less than 3 months running costs should be available in reserves at any one point in time. This amounts to an amount of around £8,000.
In the year to 28 February 2021 the amount available in free reserves was £52,278 (2020 - £11,883). These increased in the year due to the COVID-19 lockdown grants which were received and will be considered by the trustees as to their future use once the effects of COVID-19 start to subside more permanently.
All funds currently held by the charity are unrestricted.
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THE SOUTHPORT AND DISTRICT TEMPERANCE SOCIETY
TRUSTEES' REPORT (continued)
FOR THE YEAR ENDED 28 FEBRUARY 2021
PLANS FOR FUTURE PERIODS
General plans
The charity will continue its current programme throughout the year and aims to attract more support both financially and voluntarily in educating in the practice and principles of temperance.
Plans in response to risk review
The trustees are in the process of implementing the changes that they deem necessary as a result of the comprehensive risk review that took place last year. These changes are schduled to continue take place over the next 12 months.
The charity is also continuing its investment in property repairs that the trustees deem necessary to maintain the building for the purpose of the charity.
STATEMENT OF TRUSTEES' RESPONSIBILITIES
Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the charity's financial activities during the period and of its financial position at the end of the year. In preparing those financial statements, the trustees are required to:
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a. select suitable accounting policies and apply them consistently;
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b. make judgements and estimates that are reasonable and prudent;
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c. state whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the financial statements;
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d. prepare the financial statements on a going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report was approved by the board of trustees on 20 December 2021 and signed on its behalf by:
……………………………… Mr J M Connard - trustee
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THE SOUTHPORT AND DISTRICT TEMPERANCE SOCIETY
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE SOUTHPORT AND DISTRICT TEMPERANCE SOCIETY
FOR THE YEAR ENDED 28 FEBRUARY 2021
We report on the financial statements of the charity for the year ended 28 February 2021, which are set out on pages 6 to 11.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is our responsibility to:
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(i) examine the accounts under section 145 of the Charities Act, (ii) to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
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(iii) to state whether particular matters have come to our attention.
Basis of independent examiner's statement
Our examination was carried out in accordance with general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with our examination, no matter has come to our attention:
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a) which gives us reasonable cause to believe that in, any material respect, the requirements:
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to keep accounting records in accordance with section 130 of the Charities Act; and
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to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
have not been met; or
- b) to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Daniel Styles (Independent examiner)
Dated: 20 December 2021
for and on behalf of Lifestyles Accountancy Limited
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THE SOUTHPORT AND DISTRICT TEMPERANCE SOCIETY
STATEMENT OF FINANCIAL ACTIVITIES
FOR THE YEAR ENDED 28 FEBRUARY 2021
| Unrestricted Restricted Total funds funds funds 2021 2021 2021 Notes £ £ £ INCOMING RESOURCES Incoming resources from generated funds: Voluntary income: Donations and gifts 2 17,887 - 17,887 Activities for generating funds: Charity shop sales - - - Local council grants 50,671 - 50,671 Insurance claims 1,600 - 1,600 Investment income 4 64 - 64 TOTAL INCOMING RESOURCES 70,222 - 70,222 RESOURCES EXPENDED Charitable activities 5 29,442 - 29,442 Governance costs 6 385 - 385 TOTAL RESOURCES EXPENDED 29,827 - 29,827 40,395 - 40,395 Fund balances at 1 March 2020 811,375 - 811,375 Fund balances at 28 February 2021 851,770 - 851,770 NET INCOMING RESOURCES FOR THE YEAR 3 |
Total funds 2020 £ 25,644 5,296 - - 95 31,035 33,210 340 33,550 (2,515) 809,160 806,645 |
|---|---|
The notes on pages 8 to 11 form part of these financial statements.
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THE SOUTHPORT AND DISTRICT TEMPERANCE SOCIETY
BALANCE SHEET
AS AT 28 FEBRUARY 2021
| Notes FIXED ASSETS Tangible assets 7 CURRENT ASSETS Cash at bank and in hand Debtors CURRENT LIABILITIES Accruals NET CURRENT ASSETS (Free reserves) TOTAL NET ASSETS FUNDS Restricted funds Unrestricted funds TOTAL FUNDS 8 |
Total funds 2021 £ 799,492 799,492 52,763 - 52,763 485 485 52,278 851,770 - 851,770 851,770 |
Total funds 2020 £ 799,492 799,492 12,223 - 12,223 340 340 11,883 811,375 - 811,375 811,375 |
|---|---|---|
Approved and signed on behalf of the board on 20 December 2021 by:
……………………………… Mr J M Connard - trustee
The notes on pages 8 to 11 form part of these financial statements.
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THE SOUTHPORT AND DISTRICT TEMPERANCE SOCIETY
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 28 FEBRUARY 2021
1 ACCOUNTING POLICIES
a Basis of preparation
The financial statements have been prepared under the historical cost convention and in accordance with the FRSSE Statement of Recommended Practice (FRSSE SORP), "Accounting and Reporting by Charities" published in March 2015.
b Fund accounting
Unrestricted funds are funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The cost of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements where relevant.
c Incoming resources
All incoming resources are included in the SOFA when the charity is legally entitled to the income and can be quantified with reasonable accuracy. For legacies, entitlement is the earlier of the charity being notified of an impending distribution or the legacy being received. No amounts are included in the financial statements for services donated by volunteers.
d Resources expended
All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of the resources.
Fund raising costs are those incurred in seeking voluntary contributions and do not include the costs of disseminating information in support of the charitable activities. Support costs are those costs incurred directly in support of expenditure on the objects of the charity and include project management costs. Management and administration costs are those incurred in connection with the administration of the charity and compliance with constitutional and statutory requirements.
e Fixed assets and depreciation
Tangible fixed assets costing more than £500 are capitalised and included at cost including and incidental expenses of acquisition.
Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows:
Freehold land and buildings - nil
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THE SOUTHPORT AND DISTRICT TEMPERANCE SOCIETY
NOTES TO THE FINANCIAL STATEMENTS (continued)
FOR THE YEAR ENDED 28 FEBRUARY 2021
2 VOLUNTARY INCOME
| Donations and gifts: Hall Shops Flats Car park Other |
Unrestricted Restricted Total funds funds funds 2021 2021 2021 £ £ £ 7,438 - 7,438 2,860 - 2,860 2,800 - 2,800 4,728 - 4,728 61 - 61 17,887 - 17,887 |
Total funds 2020 £ 10,314 4,620 5,500 4,990 220 25,644 |
|---|---|---|
3 ACTIVITIES FOR GENERATING FUNDS
| Miscellaneous: Charity shop sales Local council grants: Insurance claims: INVESTMENT INCOME Bank interest Income bond interest |
Unrestricted Restricted Total funds funds funds 2021 2021 2021 £ £ £ - - - 50,671 - 50,671 1,600 - 1,600 52,271 - 52,271 Unrestricted Restricted Total funds funds funds 2021 2021 2021 £ £ £ 8 - 8 56 - 56 64 - 64 |
Total funds 2020 £ 5,296 - - 5,296 Total funds 2020 £ 26 69 95 |
|---|---|---|
4 INVESTMENT INCOME
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THE SOUTHPORT AND DISTRICT TEMPERANCE SOCIETY
NOTES TO THE FINANCIAL STATEMENTS (continued)
FOR THE YEAR ENDED 28 FEBRUARY 2021
5 COSTS OF CHARITABLE ACTIVITIES
| Building costs: Council tax Water rates Electricity Gas Insurance Repairs, renewals and cleaning Administration costs: Staff costs Travel expenses Telephone Sundry costs 6 GOVERNANCE COSTS Bookkeeping fees Independent examination |
Unrestricted Restricted Total funds funds funds 2021 2021 2021 £ £ £ 253 - 253 877 - 877 1,264 - 1,264 4,224 - 4,224 3,422 - 3,422 2,818 - 2,818 12,858 - 12,858 10,452 - 10,452 22 - 22 845 - 845 5,265 - 5,265 16,584 - 16,584 29,442 - 29,442 Unrestricted Restricted Total funds funds funds 2021 2021 2021 £ £ £ 285 - 285 100 - 100 385 - 385 |
Total funds 2020 £ 3,270 900 2,136 5,965 3,764 2,965 19,000 10,452 198 802 2,758 14,210 33,210 Total funds 2020 £ 240 100 340 |
|---|---|---|
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THE SOUTHPORT AND DISTRICT TEMPERANCE SOCIETY
NOTES TO THE FINANCIAL STATEMENTS (continued)
FOR THE YEAR ENDED 28 FEBRUARY 2021
7 TANGIBLE FIXED ASSETS
| COST OR VALUATION At 29 February 2020 & 28 February 2021 NET BOOK VALUE At 29 February 2020 & 28 February 2021 |
Freehold land and buildings £ 799,492 799,492 |
Total £ 799,492 799,492 |
|---|---|---|
The freehold land and buildings from which the charity operates was valued at the year end date by the trustees on the basis of one third of its insurance value which the trustees deem appropriate.
8 ANALYSIS OF NET ASSETS BETWEEN FUNDS
| Tangible fixed assets Current assets Current liabilities |
Unrestricted Restricted funds funds £ £ 799,492 - 52,763 - (485) - 851,770 - |
Total funds £ 799,492 52,763 (485) 851,770 |
|---|---|---|
9 TRUSTEES REMUNERATION
No trustee received any remuneration or re-imbursement of expenses during the year.
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