## **Pendle Hill Area Quaker Meeting**
## **Trustees Annual Report and Financial Statements**
**for the year ended 31st December 2022**
**Pendle Hill Area Quaker Meeting Report of the Management Committee for the year ended 31 December 2022**
The Board of Trustees presents its report and unaudited financial statements for the year ended 31[st] December 2022.
## **REFERENCE AND ADMINISTRATIVE INFORMATION**
**Charity name** Pendle Hill Area Quaker Meeting
**Status:** Pendle Hill Area Meeting is a charity registered under Charity Commission Reg. No. 224603.
**Clerk** Anthony Robinson **Principal Office** (address of Clerk of Trustees) 4 Moss Close Helmshore Rossendale BB4 4JQ **Treasurer** Stanley Lee 44 Armadale Road Ladybridge BOLTON BL3 4QB
## **Trustees**
Lucy Armstrong Norma Lee Chris Tonge Hilary Whitehead Tony Robinson Gordon Benson Wendy Hampton
## **Custodian Trustee**
Friends Trusts Ltd.
## **Independent Examiner**
Jennifer Daniel FCCA DChA Slade & Cooper Limited Beehive Mill Jersey Street, MANCHESTER M4 6JG
## **Bankers**
Pendle Hill Area Meeting: Cooperative Bank Bolton Quaker Meeting: Cooperative Bank, Charities Deposit Fund, F&C Fund Management. Blackburn Quaker Meeting: Lloyds Bank, The Charity Bank. Chorley Quaker Meeting: Chorley Building Society. Clitheroe Quaker Meeting: Yorkshire Bank, Marsden Building Society & Furness Building Society Crawshawbooth Quaker Meeting: Nat West plc & N.S & 1. Account
Marsden Quaker Meeting: Santander Deposit account, Yorkshire Bank Current Account
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**Pendle Hill Area Quaker Meeting Report of the Management Committee for the year ended 31 December 2022**
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing Document**
The Governing Document was adopted on 13 September 2008. Necessary revisions and amendments were made with the agreement of the Area Meeting on 14 November 2015; 12 November 2016; and 11 March 2017.
## **Trustees**
Suitable persons from among the Members of the Area Meeting are identified by the Area Meeting Nominations Committee. A person’s name is put forward to the Area Meeting and if discerned to be appropriate the appointment of the person as a Trustee is recorded in the Area Meeting minutes. Trustees are encouraged to attend training courses organised nationally by Britain Yearly Meeting.
## **OBJECTIVES AND ACTIVITIES**
## **Constitution and purpose**
The Area Meeting is a charity established for the advancement of Quakerism and other related charitable purposes such as derive from or bear witness to the principles and practices of the Religious Society of Friends (Quakers). The principal activity is the holding of public meetings for worship in the constituent Local Meetings of Blackburn, Bolton, Chorley, Clitheroe, Crawshawbooth and Marsden.
The affairs of the Area Meeting are governed by "Quaker Faith and Practice", the Book of Discipline of Britain Yearly Meeting and the Area Meeting governing document. Pendle Hill Area Meeting is a charity registered under Charity Commission Reg. No. 224603. The Members of the Area Meeting are all those persons whose names are for the time being recorded in its official register maintained in accordance with the procedures of the Religious Society of Friends (Quakers) in Britain (Britain Yearly Meeting).
- Strengthening the life and witness of Quaker meetings both in the area of Pendle Hill Area Meeting and beyond;
Meeting for worship is held bi-weekly in one Meeting House, weekly in four Meeting Houses and once weekly in a church schoolroom. All are public meetings for worship which are advertised outside the venues, online on our website and on the national Quaker website and on social media via two Facebook pages and one Twitter account and through a church bulletin. Of those 26 Meetings for worship 20 are held ‘blended’ there is online participation through a Zoom link for those wishing to join the meeting remotely for whatever reason. The links to public online link are available through clerks to each of the six local groups.
Local Meetings have been part of wider ecumenical and Christians Together groups to support wider religious experience, understanding and tolerance.
## Use of Property;
We maintain five meeting houses that we have used to hold public Meeting for Worship and which are available for community and individual use which is in line with our beliefs and concerns at the discretion of Friends in the meeting. Within those buildings we promote
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**Pendle Hill Area Quaker Meeting Report of the Management Committee for the year ended 31 December 2022**
Quakerism, our public meetings for worship, our beliefs and our work in the world locally nationally and internationally through posters, books and leaflets. Burial grounds are maintained in such a way that they reflect our values, Chapel Hill is tidied annually in such a way that it is welcoming to people and wildlife. Blackburn Meeting is a welcome green space open when the Meeting House is in use. Clitheroe’s green strip is tidy and provides a talking point next to the public carpark. Crawshawbooth’s large well kept garden has been a welcome community green space used when there is a Quaker presence in the building and a valuable community green space when open in the summer. Marsden’s garden provided mature trees and a green aspect to an urban area. Tong cemetery, associated with Bolton Meeting, has been cared for by the council as a valued green space.
- Undertaking Quaker service for the relief of suffering at home and abroad; Friends Fellowship of Healing meetings are held by Friends in Pendle Hill Area Meeting, two Meeting Houses are regularly used for these meetings to relieve suffering and support those in need of healing from within the Quaker and wider community, they are open to all.
- Funding the concerns that Quaker meetings in the area of Pendle Hill Area Meeting or beyond have adopted or agreed to support:
- We have had financial contributions which have been used to support our concerns for example this year: Promotion of environmental concerns within the community and in the world: Support of Money for Madagascar relief of poverty and girls education; Destitution project in Bolton; Refugee group welcome in Blackburn; Friends of Hlekweni’s peace work and poverty relief; Chorley Help the Homeless.
- Providing for the pastoral care of individual members and Attenders including assistance to those in need and for education:
- We have people appointed to take care of eldership, pastoral care. We hold learning events and discussion groups as well as supporting understanding and answering enquires of members, members of the public and attenders in the meetings. In addition it is part of our membership that we all share in the responsibility for these tasks, we do them for each other.
- Maintaining and developing Quaker meeting houses as places for public worship and from which to carry our witness into the world:
Use by the local communities close to our Meeting properties.
We have continued to practice good stewardship to maintain our premises to a high standard that demonstrates a warm welcome to the public. We are in the process of developing equal access facilities at our oldest Meeting House, each Meeting House has its own programme of works and maintenance which is budgeted for by the local meeting and overseen by trustees for high expenditure. Other Meeting Houses have welcomed in community groups including those doing yoga, having coffee mornings for refugees, welcoming refugees for Friendship, promoting environmental action, children’s groups, Buddhist group, Cookery Club for vulnerable adults,
- Administering and maintaining the organisation of Pendle Hill Area Meeting and contributing to the support of Britain Yearly Meeting.
Friends make financial contributions and treasurers locally and as a group/ Area Meeting monitor the use of funds, produce financial reports to trustees and annual audited accounts.
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**Pendle Hill Area Quaker Meeting Report of the Management Committee for the year ended 31 December 2022**
Friends have served Britain Yearly Meeting through being part of committees of the national body, on Quaker Life Representative Council, Meeting for Sufferings (national executive body)and the Book of discipline drafting committee and attendance at our Yearly Meeting of our national body Britain Yearly Meeting. These bodies all maintain and develop Quaker thought and beliefs as well as advertising our presence to the world.
Friends have used the services of an accountancy firm for some financial record keeping and accounting but other than that Friends serve the Area Meeting and in some cases the wider Yearly Meeting voluntarily to maintain our organisation
## **ACHIEVEMENTS AND PERFORMANCE**
The charity's main activities and who it tries to help are described below. All its charitable activities are undertaken to further Pendle Hill Area Quaker Meeting charitable purposes for the public benefit.
Strengthening the life and witness of Quaker meetings both in the area of Pendle Hill Area Meeting and beyond;
The online element of our worship has allowed us to welcome worshippers from abroad as well as across this area and the UK. We hold one Meeting for Church Affairs (Business Meeting) for ten months of the year which are open to members and to any attenders who seek permission to attend. Two socials are held each year to help build and maintain our worshipping community and these are open to all associated with our Meetings. We maximise welcome and attendance through advertising and supporting people financially where that is helpful. Quakers from this Area Meeting attend other Quaker Meetings both virtually and in person for fellowship and education to strengthen our meeting and others. Once a month we hold a Children’s Meeting for those people who are too young to benefit from largely silent worship, this has encouraged families into worship.
We have held both Meetings for Worship for Marriage and for Remembrance, these are both Spiritually enriching for our own community and have been a wonderful way to have a meeting in which there are many non-Quaker attenders who experience our way of worship and see our values in action.
- Spreading the message of Quakers and interpreting and developing the thought and practice of the Religious Society:
- This last year we have been developing a website and within that information on Quakerism, links to wider messages and information on Quakerism and links to our national resources to make known our openness to all. We have also attended Quaker gatherings; Britain Yearly Meeting, Quaker Life Rep Council, Northern Friends Peace Board, public Regional Gatherings of Quakers, one of which was organised by our Area Meeting, for education on freedom, imprisonment and equality. These are also for community building and to further understanding of our beliefs and our work in the world.
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**Pendle Hill Area Quaker Meeting Report of the Management Committee for the year ended 31 December 2022**
Discussion groups, open to all, have been held regularly in one location and online and periodically in three locations to help interpret and develop Quaker thought and beliefs. These have been informative, and well attended.
We have supported online education on the Quaker way over the year through Essentials of Quakerism series and Hearts and Minds Prepared series which have been well attended and reportedly helpful to those who have taken part. New attenders have joined Meetings as a result in some part of the network of Meetings in this country and abroad.
Clitheroe Meeting House was open for public access during two very large public event to provide a restful space and facilities for individuals and families.
We have welcomed several school groups who have been told about Quakerism as part of a specifically Quaker education or as part of a school religious education event. Youth groups have also been welcomed an introduced to Quakerism.
Local Meetings have been part of wider ecumenical and Christians Together groups to support wider religious experience, understanding and tolerance.
- Developing Quaker meeting houses as places for public worship and from which to carry our witness into the world;
- Use by the local communities close to our Meeting properties.
- We have continued to practice good stewardship to maintain our premises to a high standard that demonstrates a warm welcome to the public. We are in the process of developing equal access facilities at our oldest Meeting House, each Meeting House has its own programme of works and maintenance which is budgeted for by the local meeting and overseen by trustees for high expenditure. Other Meeting Houses have welcomed in community groups including those doing yoga, having coffee mornings for refugees, welcoming refugees for Friendship, promoting environmental action, children’s groups, Buddhist group, Cookery Club for vulnerable adults,
## **PUBLIC BENEFIT STATEMENT**
Trustees confirm that they have referred to the guidance contained in the Charity Commission’s general guidance on Public Benefit when reviewing the charity’s aims and objectives, and in planning its future activities, which is an annual process. Many examples of such public benefit have been described earlier in this report.
## **SAFEGUARDING**
With support for Britain Yearly Meeting and 31:8, Pendle Hill Area Meeting has a new Safeguarding policy and procedure to ensure appropriate care or of children and vulnerable adults. The policy includes provision for the safeguarding training of a number of role holders to various levels depending on the exact role in the Area Meeting. We now have a safeguarding Trustee.
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## **Pendle Hill Area Quaker Meeting Report of the Management Committee for the year ended 31 December 2022**
## **FINANCIAL REVIEW**
The principal funding sources for the Area Meeting remain donations from Members and attenders and income from letting rooms or ‘wardens’ cottages’ at the various Meeting Houses. For the year ending 31[st] December 2022, taking Area Meeting’s own general funds and the consolidated accounts for the designated funds held by our six constituent Local Meetings, our total income was £189,458 compared to the previous year of £119,504 due to a building project appeal at Crawshawbooth to improve public access, especially disabled access.
Against this, our total expenditure increased to £201,438 compared to £123,941 in the previous year also due to the building project.
Investment income continues to be low, reflecting the interest rates currently available.
## **Reserves Policy**
Local Meetings will hold only the equivalent of one year’s expenditure as a local reserve. In addition, a Local Meeting may hold any funds given to it specifically for use by that Meeting. However, such funds should be used before the Local Meeting requests any funding from the Area Meeting Reserves. The Area Meeting Reserves Fund is managed by the Area Meeting to minimise erosion by inflation whilst maintaining availability for urgent requirements. The Trustees will administer the allocation of money from the Reserve Fund in a prompt and fair way.
## **Funds in deficit**
None.
## **RISK MANAGEMENT**
The Area Meeting employs Peninsula Business Services Limited as consultants for health and safety, and human resources. Peninsula has provided risk management systems for each of the Local Meetings, gives advice as required, and visits each Local Meeting annually to ensure that guidelines are being followed. Where appropriate, Local Meetings have implemented policies for safeguarding children and vulnerable adults. The Trustees have also overseen the way each Meeting House is being managed by regular visits and by strongly encouraging each of the Local Meetings to provide at least one Trustee.
## **PLANS FOR THE FUTURE**
Regular monitoring by the Clerking Team, Treasurers and the Trustees has helped to ensure that the Area Meeting continues to function effectively and meet its charitable objectives. Unfortunately, it is still proving to be difficult to find people to take on essential roles within the Area Meeting and Local Meetings. The long-term viability of some of our Meetings in terms of the number of people attending remains a concern to the Trustees. However, the regional Quaker Local Development Worker has
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**Pendle Hill Area Quaker Meeting Report of the Management Committee for the year ended 31 December 2022**
helped several Local Meetings tackle problems that have been hindering their development. Trustees will continue to review & update Area Meeting policies the light of new legislation & guidelines. With continuing restrictions due to the Corona virus, Trustees will utilise the opportunities online, for business meetings, networking & support through the use of the Zoom platform.
## **Statement of responsibilities of the trustees**
The trustees are responsible for preparing the trustees’ annual report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the trustees are required to:
- Select suitable accounting policies and then apply them consistently
- Observe the methods and principles in the Charities SORP
- Make judgements and estimates that are reasonable and prudent
- State whether applicable UK Accounting Standards and statements of recommended practice have been followed, subject to any material departures disclosed and explained in the financial statements
- Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the Trustees on 2023 and signed on its behalf:
..................................... Clare Frackelton (Clerk to Trustees)
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## **Independent examiner’s report to the trustees of Pendle Hill Area Quaker Meeting**
I report to the charity trustees on my examination of the accounts of the charity for the year ended 31[st] December 2022 which are set out on pages 9 to 13.
## **Responsibilities and basis of report**
As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or
2. the accounts do not accord with those records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Jennifer Daniel FCCA DChA
Slade & Cooper Limited, Chartered Certified Accountants Beehive Mill, Jersey Street Manchester, M4 6JG
Date…………………….
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## **Pendle Hill Quaker Meeting**
## **Receipts and Payments Accounts for the year ended 31 December 2022**
|General
Funds
Designated
Funds
Note
£
£
**Receipts**
Voluntary Income
-
122,827
Income from activities to generate funds
5,522
35,672
Investment Income
-
814
Grant Income
-
2,250
Other income
-
26,654
Movement on Glenthorne account
(4,281)
-
**Total receipts**
1,241
188,217
**Payments**
Costs of Generating Funds
4,450
43,718
Costs of Quaker Activities
1,437
64,147
Donations to other Quaker Bodies
10,500
27,477
Donations to Non Quaker Bodies
250
1,445
Governance costs and professional fees
2,580
438
Repairs and Maintenance
2,885
42,111
**Total payments**
22,102
179,336
**Net receipts for the year**
(20,861)
8,881
Transfers from Designated Funds
14,398
(14,398)
**Net movement in funds**
(6,463)
(5,517)
Bank and cash balances at start of year
44,693
237,371
**Bank and cash balances at end of the year**
£ 38,230
£ 231,854
Unrestricted|2022
£
122,827
41,194
814
2,250
26,654
(4,281)
189,458
48,168
65,584
37,977
1,695
3,018
44,996
201,438
(11,980)
-
(11,980)
282,064
£ 270,084|_2021_
_£_
_33,673_
_40,823_
_909_
_1,365_
_42,734_
_-_|
|---|---|---|
|||_119,504_|
|||_64,142_
_12,083_
_16,636_
_265_
_2,702_
_28,113_|
|||_123,941_|
|||_(4,437)_
_-_|
|||_(4,437)_
_286,501_|
|||_282,064_|
All of the charity's operations are classed as continuing.
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## **Pendle Hill Quaker Meeting**
## **Statement of Assets and Liabilities as at 31 December 2022**
|Note
**Bank and cash balances**
**Debtors**
Tax reclaim due
Other debts due to charity
**Fixed asset investments**
**Buildings and contents**
2
**Creditors**
Liabilities due within one year|2022
_£_
270,084
407
6,155
26,800
3,480,000
1,044|_2021_
_£_
_282,064_|
|---|---|---|
|||_916_
_1,874_|
|||_29,022_|
|||_3,475,763_|
|||_1,360_|
Investments are held by Bolton Quaker Meeting in CAF Ethical Plus Fund, managed by F&C Fund Management Limited.
Ben Dandelion (Treasurer)
Date
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## **Pendle Hill Quaker Meeting**
## **Statement of Assets and Liabilities as at 31 December 2022**
## **1 Accounting basis**
The financial statements have been prepared on a receipts and payments basis.
## **2 Land and buildings**
The properties owned by the Area Meeting comprise Meeting houses and warden's accommodation which are held for the furtherance of the Area Meeting's charitable objects. With the exception of the Clitheroe/Sawley meeting house which is stated at cost, the rest are shown at their current insured values as the original costs of the buildings are not known.
||**Address**|**Buildings**|**Contents**|
|---|---|---|---|
|Bolton Quaker Meeting|50 Silverwell Street, Bolton, BL1 1PP|1,430,000|66,150|
|Marsden Quaker Meeting|21 Walverden Road, Brierfield, Nelson, BB9|435,000|16,538|
||0PJ.|||
|Crawshawbooth Quaker Meeting|13 Co-operation Street, Crawshawbooth,|660,000|11,025|
||Rossendale, BB4 8AG|||
|Blackburn Quaker Meeting|Friends Meeting House, Paradise Lane,|400,000|22,050|
||Blackburn, BB2 1LY|||
|Clitheroe/Sawley Quaker Meeting|Eastham House, New Market Street,|555,000|105,000|
||Clitheroe, BB7 2JW|||
## **3 Trustees' expenses**
No expenses were paid to trustees during the year.
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## **Pendle Hill Quaker Meeting**
## **Notes to the accounts for the year ended 31 December 2022 (continued)**
## 4 **Designated Funds**
|**Income**
Voluntary income
Income from activities to generate funds
Investment income
Grant income
Other income
**Total incoming resources**
**Resources expended**
Costs of generating funds
Costs of Quaker activities
Donations to other Quaker Bodies
Donations to Non Quaker Bodies
Governance and professional fees
Repairs and Maintenance
**Total resources expended**
**Net incoming resources before transfers**
Transfers from designated funds
Net movements in funds
Funds at 31st December 2021
**Funds at 31 December 2022**|Bolton
Quaker
Meeting
£
21,179
22,689
58
-
6,219
£ 50,145
25,619
729
5,750
1,060
-
30,951
£ 64,109
(13,964)
(7,190)
(21,154)
51,991
£ 30,837|Marsden
Quaker
Meeting
£
1,699
1,060
8
-
56
£ 2,823
5,364
128
-
-
-
7,512
£ 13,004
(10,181)
(767)
(10,948)
40,515
£ 29,567|Clitheroe
Quaker
Meeting
£
3,636
7,500
399
-
-
£ 11,535
5,949
401
20,200
-
-
3,290
£ 29,840
(18,305)
(1,876)
(20,181)
84,395
£ 64,214|Crawshawbooth
Quaker
Meeting
£
90,392
4,279
106
2,250
20,000
£ 117,027
3,475
61,826
27
-
438
358
£ 66,124
50,903
(947)
49,956
10,630
£ 60,586|Blackburn
Quaker
Meeting
£
3,723
144
235
-
379
£ 4,481
3,311
363
1,500
-
-
-
£ 5,174
(693)
(1,865)
(2,558)
47,195
£ 44,637|Chorley
Quaker
Meeting
£
2,198
-
8
-
-
£ 2,206
-
700
-
385
-
-
£ 1,085
1,121
(1,753)
(632)
2,645
£ 2,013|Total
2022
£
122,827
35,672
814
2,250
26,654
£ 188,217
43,718
64,147
27,477
1,445
438
42,111
£ 179,336
8,881
(14,398)
(5,517)
237,371
£ 231,854|_Total_
_2021_
_£_
_33,673_
_40,823_
_742_
_-_
_23,338_|
|---|---|---|---|---|---|---|---|---|
|||||||||_£ 98,576_|
|||||||||_34,744_
_8,356_
_16,231_
_265_
1,922
_24,166_|
|||||||||_£ 85,684_|
|||||||||12,892
_(15,762)_|
|||||||||_(2,870)_
_240,241_|
|||||||||_£ 237,371_|
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## **Pendle Hill Quaker Meeting**
## **Notes to the accounts for the year ended 31 December 2022 (continued)**
## 5 **Detailed statement of assets and liabilities**
|Bank and cash balances
Debtors
Fixed asset investments
Liabilities
**Net assets 2022**
**_Net assets 2021_**|Bolton
Quaker
Meeting
£
30,837
-
29,022
-
£ 59,859
_£ 81,013_|Marsden
Quaker
Meeting
£
29,567
-
-
-
£ 29,567
_£ 40,515_|Sawley/
Clitheroe
Quaker
Meeting
£
64,214
-
-
-
£ 64,214
_£ 84,395_|Crawshawbooth
Quaker
Meeting
£
60,586
-
-
-
£ 60,586
_£ 10,630_|Blackburn
Quaker
Meeting
£
44,637
-
-
-
£ 44,637
_£ 47,195_|Chorley
Quaker
Meeting
£
2,013
-
-
-
£ 2,013
_£ 2,645_|Area
Meeting
General
Fund
38,230
6,562
-
(1,044)
£ 43,748
_£ 46,123_|Total
2022
£
270,084
6,562
29,022
(1,044)|
|---|---|---|---|---|---|---|---|---|
|||||||||£ 304,624|
|||||||||_£ 312,516_|
Investments are held by Bolton Quaker Meeting in CAF Ethical Plus Fund, managed by F&C Fund Management Limited.
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