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2021-12-31-accounts

Page
Legal and administrative information
Trustees' report 3-4
Statement of trustees' responsibilities
Independent
examiner's
report
Statement offinancial activities 7-8
Statement offinancial position
Notes to the financial statements 10-23

The trustees present their report and financial
statements
for the year ended 31 December 2021.
The financial statements
have been prepared
in accordance
with the accounting
policies set out in note 1 to the financial statements
and comply with the charity's
governing
document,
the Charities Act 2011 and "Accounting
and Reporting
by Charities: Statement of
Recommended
Practice applicable
to charities preparing
their accounts
in accordance
with the Financial
Reporting
Standard
applicable
in the UK and Republic of Ireland
published
in October 2019".
The legal and administrative
information
page forms part ofthis report,
Objectives and activities
The original act amalgamated
46 charities
and a further 6 charities were arnalgarnated
on 19July 1972for the provision
of sheltered
accommodation
on land
in Avenue Road, York, known as The Thomas Fothergil Homes and the administration
ofinvestments.
Out ofthe income ofthe scheme the costs ofthe administration
ofthe charity have to be borne and the surplus
is to be divided:-
1.
f150to the Advancement
branch;
2.
two-thirds
ofthe residue to the Almshouses
and Pension
branch; and
3.
one-third
ofthe residue to the Poors branch.
A charity
known
as the Lady Hewley's
Charity
for Schools came under
the administration
of the trustees
by a Scheme dated		 19
January 1976but this has to remain
a separate
charity.
The trustees
have paid due regard to guidance
issued by the Charity Commission
in deciding what activities the charity should
undertake.
Achievements
and performance
2021 was a Challenging
year because ofthe Covid-19 pandemic. Trustees continued
with their comprehensive
and structured
policies
so as to ensure
the safety of residents,
staff and
third parties
and, whilst
ensuring
that proper protection
was afforded
to all, they
strove to minimise
the inconvenience
which
inevitably
was the consequence
of the time. Trustees
were grateful
for the continued
assistance
from outside to those residents
who did not have family or other support for their day-to-day needs. This continued
until		 the
autumn
when, because ofthe improvement
in the situation,
the system was closed.
Inevitably,
because ofthe national
situation,
Trustees were not able to make as fast progress as envisaged
with a number ofschemes
which they are pursing
in order to ensure that the Almshouse
accommodation
is in excellent condition
and that amenities
on the		 site
are as enhanced as they can be.
Although
security
issues on site do not raise particular
concern,
upon
review,
it was noted that the CCTV coverage
had gaps and,
accordingly,
two additional
CCTV cameras
were installed
so that six now cover the site which totals approximately
1 hectare. The
project to enlarge
the office was slowed
down
in that
it proved
challenging
to find an appropriate
contractor who was available,		 but
work commenced
in December.
A review of the electrical
installations
on site had revealed
that
it was desirable
to carry out some
upgrading
work snd electricians
were appointed
to carry out this work by way ofa rolling programme.
As a result ofthe digitalisstion		 of
the telephone
systems„ the warden
call units,
situated
in every residence,
were upgraded.
Trustees
continued
with
their plans		 to
enhance
some of the garden
area by way of "green challenge"
and, also, to install
additional
accommodation
for mobility scooters.
Social and amenity
activities for residents
was compromised
but,
in particular,
a very enjoyable
Christmas
lunch was arranged
at		 the
end ofthe year.
Trustees were sad to note the death
in October ofone oftheir former and long-serving
trustees,
Harry Briggs.
Grants were paid
in accordance
with the powers and obligations
ofthe relevant Charities.
Financial review
Total income was 2275,652 (2020: f271,257), total expenditure
was 8252,074 (2020: 8210,332) resulting
in a surplus
of f23,578
(2020:E60,925).After investment
gains off109,693(2020:854,127),the net income waa 8133,271 (2020:f115,052).

CURRENT FINANCIAL YEAR CURRENT FINANCIAL YEAR
Unrestricted Unrestricted Restricted Endowment Total Total
funds funds funds funds
general designated
2021 2021 2021 2021 2021 2020
Notes f f f f
Income and endowments
Charitable
activities		 253,865 253,865 249,311
Other trading
activities		 17,820 17,820 17,&20
Investments 3,449 24 272 3,745 3,395
Other income 222 222 731
Total income 275,356 272 275,652 271,257
Expenditure
Charitable
activities		 202,423 44,408 5,243 252,074 210,332
Net gains/(losses) on
investments 35,513 15,346 1,299 57,535 109,693 54,127
Net income/(expenditure)
before transfers 108,446 (29,038) (3,672) 57,535 133,271 115,052
Gross transfers
between
funds (130,135) 122,066 4,967 3,102
Net movement
in		 funds (21,689) 93,028 1,295 60,637 133,271 115,052
Fund balances at 1 January
2021 201,201 649,302 49,165 836,272 1,735,940 1,620,888
Fund balances at 31
December 2021 179,512 742,330 50,460 896,909 1,869,211 1,735,940

PRIOR FINANCIAL YEAR PRIOR FINANCIAL YEAR PRIOR FINANCIAL YEAR PRIOR FINANCIAL YEAR
Unrestricted Unrestricted Restricted Endowment Total
funds funds funds funds
general designated
2020 2020 2020 2020 2020
Notes f f f
Income and endowments
Charitable
activities		 249,311 249,311
Other trading
activities		 17,820 17,820
Investments 2,963 165 267 3,395
Other income 731 731
Total income 270,625 165 267 271,257
Expenditure
Charitable
activities		 195,463 12,429 2,440 210,332
Net gains/(losses) on investments 18,443 7,970 557 27,157 54,127
Net income/(expenditure)
transfers		 before 93,805 (4,294) (1,616) 27,157 115,052
Gross transfers between funds (95,837) 55,616 37,119 3,102
Net movement In funds (2,032) 51,322 35,503 30,259 115,052
Fund balances at 1 January 2020 203,233 597,980 13,662 806,013 1,620,888
Fund balances at 31 December 2020 201,201 649,302 49,165 836,272 1,735,940

2021 2020
Notes 6
Fixed assets
Tangible assets 13 760,935 753,523
investments 14 797,872 643,179
1,558,807 1,396,702
Current assets
Debtors 15 2,584 4,826
Cash at bank and in hand 333,116 361,795
335,700 366,621
Creditors: amounts falling due within one year 16 (25,296) (27,383)
Net current assets 310,404 339,238
Total assets less current liabilities 1,869,211 1,735,940
Capital funds
Endowment
funds		 18 896,909 836,272
Income funds
Restricted funds 19 50,460 49,165
Unrestricted
funds -		 designated 20 742,330 649,302
Unrestricted
funds -		 general 179,512 201,201
1,869,211 1,735,940

FO R THE YEAR ENDED 31DECEMBER 2021
1 Accounting
policies
Charity information
York City Charities
is a charity registered
with the Charity Commission
for England
and Wales.
1.1 Accounting
convention
The financial
statements
have been
prepared
in accordance
with
the charity's
governing
document,		 the Charities Act 2011,
"Accounting
and Reporting
by Charities: Statement
of Recommended
Practice applicable
to charities		 preparing their accounts in
accordance
with the Financial
Reporting
Standard
applicable
in the
UK and
Republic of Ireland
(FRS 102) (issued
2019)"and the Financial
Reporting
Standard
applicable
in the United
Kingdom
and Republic of Ireland (FRS 102).		 in October
The charity is a Public Benefit Entity as defined
by FRS 102.
The charity has taken advantage
ofthe provisions
in the SORP for charities
applying
FRS 102 Update		 Bulletin 1 not to prepare a
Statement ofCash Flows.
The financial statements
have departed
from the Charities
(Accounts and Reports) Regulations
2008 only to the		 extent required to
provide a true and fair view. This departure
has involved
following the Statement of Recommended
Practice for charities
applying
FRS 102rather than the version ofthe Statement of Recommended
Practice which is referred to in the Regulations
but which has
since been withdrawn.
The financial statements
are prepared
in sterling,
which is the functional
currency ofthe charity.
The financial
statements
are prepared
on a going concern
basis under the historical cost convention,		 modified to include certain
items at fair value. The principal
accounting
policies adopted are set out below.
Going concern
At the time of approving
the financial
statements,
the trustees
have a reasonable
expectation
that		 the charity has adequate
resources
to continue
in operational
existence for the foreseeable
future. Thus the trustees
continue to adopt the
basis ofaccounting
in preparing
the financial statements.		 going concern
1.3 Charitable
funds
Unrestricted
general
funds -these are funds which can be used
in accordance
with the charitable
objects at the discretion		 of the
trustees.
Oesignated
funds - these are funds set aside by the trustees
out ofunrestricted
general funds for specific purposes		 or projects.
Restricted
funds - these are funds
that can only be used for particular
restricted
purposes
within		 the objects of the charity.
Restrictions
arise when specified
by the donor or when funds are raised for particular
restricted purposes.
Endowment
funds
—these are funds which must be held permanently
by the charity. Income arising on the endowment
fund		 can be
used
in accordance
with the objects ofthe charity and is included as unrestricted
income. Any capital		 gains or losses arising on
investments
form part ofthe fund.
1.4 Income
All income is included
in the stateinent
of financial
activities when the charity is legally entitled
to the income and the amount		 can
be quantified
with reasonable
accuracy.
1.5 Expenditure
All expenditure
is accounted
for on an accruals
basis and has been classified
under
headings
that aggregate		 all costs to that
category.
Where costs cannot
be directly
attributed
to particular
headings
they have
been allocated		 based on the estimated
amount
attributable
to that activity
in the year.
Grants
payable
are charged
in the year when
the offer is conveyed
to the recipient
except
in those		 cases where the offer is
conditional,
such grants being recognised as expenditure
when the conditions
attached
are fulfilled.
Governance
costs are costs for the general
running
ofthe charity itself as an organisation.

YORK CITY CHARITIES YORK CITY CHARITIES YORK CITY CHARITIES
NOTES TO THE FINANCIAL STATEMENTS {CONTINUEO)
FOR THE YEAR ENDED 35DECEMBER 2025
1 Accounting
policies		 (Continued)
1.6 Tangible fixed assets
Tangible fixed assets costing more than 2500 are capitalised and included at cost including any incidental expenses ofacquisition.
Freehold
land and Almshouses
are not depreciated.		 Depreciation of other assets is calculated to write off the excess of cost over
estimated
residual
amount
evenly over their expected		 useful lives as follows subject to annual review:
Freehold
property		 2% Straight line
Fixtures and fittings 25% Straight
line
The gain or loss arising
on the disposal		 of an asset is determined
as the difference		 between the sale proceeds and the carrying
value ofthe asset, and is recognised
in net income/(expenditure)		 for the year.
1.7 Fixed asset investments
Investments
are included
in the accounts		 at market value at the balance sheet date. Any gain or loss on revaluation is taken to
the statement
offinancial activities.
1.0 Impairment
offixed assets
At each reporting
end date, the charity		 reviews the carrying amounts of its tangible assets to determine whether there is any
indication
that those assets have suffered		 an impairment
loss.		 Ifany such indication exists, the recoverable amount ofthe asset is
estimated
in order to determine
the extent		 ofthe impairment
loss		 (ifany).
1.9 Cash and cash equivalents
Cash and cash equivalents
include cash in hand and deposits		 held at call with banks.
The charity
has elected
to apply
the provisions		 of Section 11 'Basic Financial Instruments' and Section 12 'Other Financial
Instruments
Issues' ofFRS 102to all ofits financial		 instruments.
Financial
instruments
are recognised
in the charity's		 balance sheet when the charity becomes party to the contractual provisions
ofthe instrument.
Basic financial assets
Basic financial
assets are measured
at		 transaction price
including
transaction		 costs. Financial assets classiTied as receivable
within one year are not amortised.
Basic financial liabilities
Basic financial
liabilities
are recognised		 at transaction
price.		 Financial liabilities classified as payable within one year are not
amortised.
Oerecognltion
offinancial liabilities
Financial
liabilities are derecognised
when		 the charity's contractual obligations expire or are discharged
or		 cancelled.
1.10 Pension costs
Following
auto enrolment
from November		 2015, new and existing
employees		 are automatically enrolled into an Aviva Pension
Scheme. Contributions
payable are charged to the		 statement offinancial activities as incurred.
2 Charitable
activities
Charitable Charitable
Income Income
2021 2020
R f.
Contributions
from residents		 253,865 249,311

Unrestricted Unrestricted
funds funds
general general
2021 2020
Rent 17,820 17,820
4 investments
Unrestricted Unrestricted Restricted Total
funds funds funds
general designated
2021 2021 2021 2021
R
Dividends received from Unit Holding in the UK 3,436 272 3,708
Interest on cash deposits held in the UK 13 24 37
3,449 24 272 3,745
Unrestncted Unrestricted Restricted Total
funds funds funds
general designated
2020 2020 2020 2020
E
Dividends received from Unit Holding in the UK 2,915 267 3,182
interest on cash deposits held in the UK 48 165 213
2.963 165 267 3,395

Unrestricted Unrestricted
funds funds
general general
2021 2020
Otherincome 222 731
6 Charitable
activities
Charitable Charitable
Expenditure Expenditure
2021 2020
Wardens and assistants salary and expenses 24,915 24,188
Pension costs 2,542 2,118
Ryecare - Warden call 9,492 9,145
Cleaner and gardener's salary and expenses 33,176 31,448
Heating, lighting
and		 water 53,819 53,896
Residents amenities 2,062 2,414
Repairs and maintenance 76,226 34,222
202,234 157,431
Grants payable (see note 7) 5,243 2,440
Share of support costs (see note 8) 41,197 47,161
Share of governance costs (see note 8) 3,400 3,300
252,074 210,332
Analysis by fund
Unrestricted
funds		 —general 202,423 195,463
Unrestricted
funds		 - designated 44,408 12,429
Restricted funds 5,243 2,440
252,074 210,332

Charitable Charitable
Expenditure Expenditure
2021 2020
Grants to institutions (1 grants):
Clifton Green Primary School 2,000
Grants to individuals (8grants) 3,243 2,440
5,243 2,440
Support cos ts
2021 2020
Support costs Governance 2021 Support costs Governance 2020
costs costs
Depreciation 1,322 1,322 2,888 2,888
Subscriptions 531 531 490 490
Telephone 521 521 551 551
Insurances 2,875 2,875 2,850 2,850
Professional fees 270 270 996 996
Salary ofclerk 24,785 24,785 23,232 23,232
Printing,
postage and
stationery 941 941 1,111 1,111
General sundries 1,319 1,319 4,233 4,233
Accountancy 8,633 8,633 10,810 10,810
Independent examiners fee 3,400 3,400 3,300 3,300
41,197 3,400 44,597 47,161 3,300 50,461
Analysed
between
Charitable
activities		 41,197 3,400 44,597 47,161 3,300 50,461

2021 2020
Number Number
Total
Wages and salaries 55,495 53,993
Pension costs 2,182 2,118
Pension administration costs 360 360
58,037 56,471
Unrestricted Unrestncted Restricted Endowment Total
funds funds funds funds
general designated
2021 2021 2021 2021 2021
g 6 K
Unreaiised gains on investments 35,513 15,346 1,299 57,535 109,693
Unrestricted Unrestricted Restricted Endowment Total
funds funds funds funds
general designated
2020 2020 2020 2020 2020
F E
Unrealised gains on investments 18,443 7,970 557 27,157 54,127

FO R THE YEAR ENDED 31DEC E M B ER 2 021
12 Transfers
To capital replacement
fund		 (102)
To poors branch fund (4,817)
To advancement
branch
fund		 (150)
To extraordinary
repair fund		 (3,055)
To modernisation
and maintenance		 fund (51,600)
To fixed assetfund (10,411)
To climate change fund (50,000)
To future suitability
feasibility
fund		 (10,000)
Net transfers
(from) general funds		 (130,135)
From bungalow
fund to loan replacement		 fund (3,000)
From general
funds to extraordinary		 fund 3,055
From general
funds to modemisation		 and maintenance fund 51,600
From general
funds to fixed asset fund		 10,411
From general
funds to climate change		 fund 50,000
From general
funds to future suitability		 feasibility fund 10,000
Net transfers
to designated
funds		 122,066
Net transfers
(from) unrestricted
funds		 (8,069)
From general
funds to capital replacement		 fund 102
From bungalow
fund to loan replacement		 fund 3,000
From loan replacement
fund to capital		 fund 45,000
From loan replacement
fund to capital		 fund (45,000)
Net transfer to endowmnet
funds		 3,102
From general
funds to poors branch		 fund 4,817
From general
funds to advancement		 branch fund 150
4,967

FO R THE YEAR ENDED 31DECEMBER 2021 R THE YEAR ENDED 31DECEMBER 2021
13 Tangible fixed assets
Freehold land Fixtures and Total
and fittings
Almshouses
Cost
At 1 January 2021 746,792 32,695 779,48?
Additions 8,734 8,734
At 31 December 2021 746,792 41,429 786,221
Depreciation
At 1 January 2021 25,964 25,964
Depreciation
charged		 in the year 1,322 1.322
At 31 December 2021 27,286 27,286
Carrying
amount
At 31 December 2021 746,792 14,143 760,935
At 31 December 2020 746,792 6,?31 753,523
14 Fixed asset investments
UK quoted
investments
Valuation
At 1 January 2021 643,179
Additions 45,000
Unreaiised
gain		 109,693
At 31 December 2021 797,872
Carrying
amount
At 31 December 2021 797,872
At 31 December 2020 643,179
15 Debtors
2021 2020
Amounts
falling due within one year:		 R
Other debtors 936 3,086
Prepayments 1,648 1,740
2,584 4,826

16 Creditors: amounts Creditors: amounts Creditors: amounts falling due within one year
2021 2020
Notes
Trade creditors 8,117 4,318
Other creditors 3,542 3,660
Accruals 9,179 12,049
Deferred income 17 4,458 7,356
25,296 27,383
17 Deferred income
2021 2020
6
Amount brought forward 7,356
Amount released in the year (7,356)
Income received in advance 4,458 7,356
4,458 7,356

Movement in funds
Balance at Income Expenditure Transfers Gains and Balance at
1January 2021 (losses) on 31 December
investments 2021
f
Capital fund 554,423 45,000 16,967 616,390
Capital replacement fund 236,849 102 40,569 277.520
Loan replacement fund 45,000 (42,000) 3,000
836,272 3,102 57,536 896,909
Movement in funds
Balance at Income Expenditure Transfers Gains and Balance at
1January 2020 (losses) on1 January 2021
investments
E
Capital fund 548,335 6,088 554,423
Capital replacement fund 215,678 102 21,069 236,849
Loan replacement fund 42,000 3,000 45,000
806,013 3,102 27,157 836,272

Movement in funds
Balance at Income Expenditure Transfers Gains and Balance at
1January 2021 (losses) on
investments		 31 December
2021
Lady Hewley's Charity 9,735 272 (649) 1,299 10,657
Poors branch 37,013 (4,594) 4,817 37,236
Advancement branch 2,417 150 2,567
49,165 272 (5,243) 4,967 1,299 50,460
Movement in funds
Balance at Income Expenditure Transfers Gains and Balance at
1January 2020 (losses) on 31 December
investments 2020
Lady Hewley's Charity 9,411 267 (500) 557 9,735
Poors branch 1,984 (1,940) 36,969 37,013
Advancement branch 2,267 150 2,417
13,662 267 (2,440) 37,119 557 49,165

Movement in funds
Balance at Income Expenditure Transfers Gains and Balance at
1 January 2021 (losses) on 31 Oecember
investments 2021
Extraordinary repair fund 104,675 3,055 15,346 123,076
Modemisation and maintenance
fund 194,109 19 (44,408) 51,600 201,320
Major works fund 50,133 50,138
Bungalow
fund		 105,000 (3,000) 102,000
Fixed asset fund 195,385 10,411 205„796
Climate Change response fund 50,000 50,000
Future suitability feasibility fund 10,000 10,000
649,302 24 (44,408) 122,066 15,346 742,330
Movement in funds
Balance at Income Expenditure Transfers Gains and Balance at
1January 2020 (losses) on1
investments		 January 2021
Extraordinary repair fund 93,650 3,055 7,970 104,675
Modemisation and maintenance
fund 154,813 125 (12,429) 51,600 194,109
Major works fund 50,093 40 50,133
Bungalow fund 108,000 (3,000) 105,000
Fixed assetfund 191,424 3,961 195,385
597,980 165 (12,429) 55,616 7,970 649,302

FO R THE YEA R ENDED 31 DECEMBER 2021
21 Analysis of net assets between funds
Unrestricted Designated Restricted Endowment Total
funds funds funds funds
2021
f		 2021
f		 2021
f		 2021f 2021
f
Fund balances at 31 December 2021 are
represented by:
Tangible assets 307,797 453,138 760,935
Investments 242,902 104,747 10,565 439,658 797,872
Current assets/(liabilities) (62,891) 329,786 39,895 3,614 310,404
180,011 742,330 50,460 896,410 1,869,211
Unrestricted Designated Restricted Endowment Total
funds funds funds funds
2020
f		 2020
f		 2020f 2020
f		 2020
f
Fund balances at 31 December 2020 are
represented by:
Tangible assets 300,385 453,138 753,523
Investments 206,888 89,401 9,267 337,623 643,179
Current assets/(liabilities) (5,687) 259,516 39,898 45,511 339,238
201,201 649,302 49,165 836,272 1,735,940