Bampton Memorial Hall ## **Annual General Meeting** ## **Thursday 14 August 2025, Bampton Memorial Main Hall** ## **AGENDA** **1. Apologies for absence:** Natalie Harling, Alison Kitchen, Rich Shave, Ken Jones, Petra Russell, Ray Bruin **2. Attendees** Lucinda Weymouth, Catherine Lacey, Patrick Lacey, Suzanne Stolberg, Lesley White, Maureen Barber, David Rogers ## **3. Adopt the Minutes of the AGM held on 14 August 2024 LEW/CL** ## **4. Chair’s Report** My thanks to all our committee and trustees without whom we couldn’t support the community. Our Treasurer has done sterling work again this year investing time in researching and supporting me. Dr David Rogers has bolstered our H&S policies. We repainted the toilets but have yet to complete the transition to LED lighting throughout both halls. Employing Douglas Weymouth as our handyman has much improved the external appearance of the hall. Next year we need to repaint the external windows of the main hall. I am prepared continue in the role of Chair for one more year and then hand over to someone else. ## **5. Treasurer’s Report and approval of accounts** Accounts have been inspected by an accountant this year as our total income rose to over £43k due to grant income, report to follow. **LW/DR** The Cambridge Account is to be Reinvested at 4.25% for 1 year **LEW/SS** ## **6. Election of Committee Members 2025/2026** ## _Chairperson_ ## _Treasurer_ _Secretary_ LEW to take over from NH. **SS/CL** ## _Hall Committee_ _With the exception of Secretary all officers and members were re-elected. All nominations proposed and seconded._ **PL/DR** ## **7. AOB – none received prior to the meeting** **DONM TBC but Jul or Sep 2026** Table 1 ||||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||| |**Income (Net)**|**April**|**May**|**June**|**July**|**August**|**Sept**|**October**|**November**|**December**|**January**|**February**|**March**|| |**(Bring into**
**previous year)**|1062.08||||||||||||1062.08| |**Car Park**||102.18|18.20||131.17|46|12.68|58.39|5|33.30|15.01|41.45|463.38| |**Cinema**||282||||288.45|244|266.20|372.40||555.20||2008.25| |**Donations**|||||||25||35||||60| |**Events**|||||300|||||||1323.49|1623.49| |**Fifty Fifty**|||||||||108|642|336||1086| |**Hall Hire**|40|165.50|810|214|882|1740.50|535|793.50|537.50|911.50|394.50|570|7594| |**Recycling**|||||||128.64||||||128.64| |**Bar sales**||265.50||||186.50|126.25|125||161||210.75|1075.00| |**Bar foat c/f**||85.23|||||||||||85.23| |**Misc**|||3||||||||||3| |**Grants**|||||||||||6950.40||6950.40| |**EV charger**|||85.76||77.50|||282.89|||91.61||537.76| |**Electricity**|||||3545.99||||||||3545.99| ||||||||||||||| |**Total**|**1102.08**|**900.41**|**916.96**|**214**|**4936.66**|**2261.45**|**1071.57**|**1525.98**|**1057.9**|**1747.8**|**8342.72**|**2145.69**|**26223.22**| ||||||||||||||| ||||||||||||||| |**Expenses**|||||||||||||| |**(Bring into**
**previous year)**|751.99||||||||||||751.99| |**Cinema**||126||||248.40||126||253.75|205.80|240|1199.95| |**Cash for foat**||||||350|115|200|||330||995| |**Equipment**|||||||||||6950.40||6950.4| |**Fifty Fifty**|32|32||84|42|42|42|42|102|42|42|42|544| |**Insurance**||||1846.06||||221.76|||||2067.82| |**Licenses**|180||||35||||20|||108.47|343.47| |**Misc**|116.54|||118.21||130.90|7.35|246.09|40|19.47||397.01|1075.57| 1 ||||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| |**Repairs and**
**Maintenance**|7613.41|300|495|||22||46.95|786||156.92|1180|10600.28| |**Utilities**|45.78|46.16|49.73|68|35.94|35.94|174.83|792.67|90.67|342.54||71.88|1754.14| ||||||||||||||| ||||||||||||||| |**Total**|**8739.72**|**504.16**|**544.73**|**2116.27**|**112.94**|**829.24**|**339.18**|**1675.47**|**1038.67**|**657.76**|**7685.12**|**2039.36**|**26282.62**| ||||||||||||||| |**Bank accounts**
**(EOM**
**statement)**|||||||||||||| |**Balance. 80141420**|10885.89|11537.98|11532.05|9665.72|14411.94|16047.65|16792.93|16368.55|16452.78|18046.42|18235.48|17619.81|| |**Balance 13529509**|13540.89|13540.89|13591.53|13591.53|13591.53|13642.36|13642.36|13642.36|13693.38|13693.38|13693.38|13741.81|| |**Bank interest**||50.64|||50.83|||51.02|||48.83||201.32| ||||||||||||||| |**Cambridge**
**account.**
**15023204**||10336.48||Finishes
21/08/24
Currently
5% fxed
rate|||||||||| |**15038122**|||||11086.77||||||||| ||||||||||||||| ||||||||||||||| ||||||||||||||| ||||||||||||||| ||||||||||||||| ||||||||||||||| ||||||||||||||| ||||||||||||||| ||||||||||||||| ||||||||||||||| ||||||||||||||| ||||||||||||||| ||||||||||||||| ||||||||||||||| ||||||||||||||| 2 ## **Report of the Independent Examiner** ## **To the Trustees of Bampton Hall on the Financial Statements** ## **For the Year Ended 31 March 2025** ## **Charity Number: 224015** I report to the trustees on my examination of the charity’s accounts (‘the Trust’) for the year ended 31 March 2025. ## **Responsibilities and basis of my report** As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the Charities Act 2011 (‘the Act’). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the Charities Act 2011 and in carrying out my examination, I have followed the applicable Directions given by the Charities Commission under section 145(5)(b) of the Act. ## **Independent examiner’s statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that, in any material respect: - accounting records were not kept in accordance with section 130 of the Act; or - the accounts do not accord with the accounting records. I have no concerns and have come across no matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Steven John Collings FCCA Leavitt Walmsley Associates Ltd Chartered Certified Accountants 8 Eastway Sale Cheshire M33 4DX 14 August 2025