Trustees. Annual Report for the period Period start date PeriLKI end date 202 To Section A Reference and administration details Charity name North Ferriby Village Hall Other names charlty is known by Registered charity number (rf any) 223908 Chartty's principal address 50 Church Road North Ferriby East Yorkshire Postcode HU14 3AA Names of the charity trustees who manage the charity Trt￿tee name Office Irf any) Name of Ferson lor body) entitlèd int trustee ifan ear Graham Henderson Joint Chair Parish Council. user organisations and the CoMm￿ee at the AGM Lynda Dennett Janet Black Joint Chair Secretary Treasurer Gareth James 111122 to 3013122 Chnstine Hudson Treasurer 114121 to 31112121 Julie Abraham 10 12 13 14 15 16 17 18 19 20 Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted rf not for whole North Ferriby Parish Council - Custodian Trustee TAR Marth 2012 Names and addresses of advÈsers (Optional Ènfonnation) e of adviser Name Address Name of chief executive or names of senlor staff members (Optional infomiation) Section B Structure, overnance and mana ement Description of the charity's trusts Trust Deed dated 2410311953 Type of goveming document How the charity is constituted Trust Trustee selection methods Appointed by the commrttee at the AGM Additional governance issues (Optional inf0m￿tiOn) You may choose to include addrtional information, where relevant. about- policies and procedures adopted for the induction and training of trustees.. the charity's organisational structure and any wider nefvlork with which the charity • relationship with any related parties; trustees, consideration of major risks and the system and procedures to manage them. Section C Ob ectives and activities TAR March 2012 To provsde recreational and communty fau"lrties for the residents of North Fertiby and the surrounding areas. as specffied in the Trust Deed schedule 1st part paragraph one. Summary of the objects of the harity set out in its governing document To maintain the village hall in a good state of repair and deanliness and ensure the building is up to date re fire. heatth and safety etc guidelines. All trustees have been issued a copy of The Essential Trustee,. Summary ofthe main activities undertaken for the public benefft in relation to these objects (include within this section the statutory deGlaration that trustees have had regard to the guidance issued by the Charity Commission on public benefjt) Additional details of objectlves and actlvities (Optior￿1 infomiation) TAR Marth 2012 You may choose to include further statements, where relevant, about". policy on grantmaknng.. policy programme related investmerrt" conlrtbution made by volunteers. Section D Achievements and performance Joint Chair3 AGM Report 2022 A year ago and we were looking back on a year of global pandemic and wondering h¢)w, in the circumstances. we managed lo athieve anything at all. Although Covid has certainly not gone, it has receded and lockdowns seem a distant and far-from-pleasanl memory. Whilst many regular users retumed to the Hall in the last year, for some, numbers are down and for example, we have not been able to replace the daily Spa￿ left by the departure of the After-school Club from The Priory Room. All clubs and societies report difficulties in recruiting new members as well as finding those who will to help run their activities. Some though, have organised publicty drives to put the word aboLrt and are able to continue But for how long? The latest victim of a lack of members was Femby Dramatic Society, whose plays had been entertaining the village for more than 70 years. There was no shortage of people willing to watch their plays - just no one to perfomi them. One wonders what would be the fijture. rf this trend were to continue? Why do people choose to live in a commun51y like Ferriby? Maybe they don't need activrties and entertainment whilst they're working and raising families, bLrt as they age and look to retirement. possibly that may change. As a committee, we are not immune to the cost-of-living crisis and particularly to the global increase in energy prices. If a benefactor could cover our srzeable roof in solar panels, that would be much needed help indeed. We will see significant rises in our bills and that and other cost increases have led to us having to increase and rationalise our charges to hirers. Almost everyone has understood this need and we hope that they will continue to enjoy the facilities that our ex￿p*'on8l hall has to offer. Looking for new users must be our prionty as we move fotvéard and it will be a regular and most important agenda item for Management Committee. In this, we depend to a large extent on our caretaker Sarah, who continues to regularfy go the extra several miles almost never with complaint. except when we try to put chairs away for herl A year ago, we were bemoaning the doctors imminent vacating of the surgery. VThile this is still a loss to the village we can ￿lebrate the arrival of a new tenant in Olivia of Ferriby Floral Boutique and w8 hope her business wtll continue to thrive here. TAR Marth 2012 Section D Achievements and performance Improvements to the Hall this year are less visible than previously. We have kept LJP Wlth running repairs, we have extended our Wi-Fi in the main hall and have started to repair the rendering and gutters on the party wall to the rear. It used to be true that regular hire charges paid for the day-to-day running of the Hall. This is no k)nger the case and our programme of events is now not just about fulfilling a Vlllsh-list of extras to make the Hall a more attractive space. This year has seen the reactivation of our INe events programme. As well as a highly successful Spring Market, we've had popular performan￿S from previous vistlors. Ninebarrow, A Celebration of Simon & Garfijnkel and The Haley Sisters. And there's more to come with planning extending into 2023. Gareth and Nick James have taken chaige of our webstte and created an upto-date site that now can accept payment for bookings, making things much easier to manage And with Roger Watles continuing to design eye-catching posters, we are in a good position to ty to maximise audiences. We said goodbye to Sue Gibson eadier this year due to pressure at work and we thank her for her contribution to our publicity dnve and the handling of our social media accounts in the past. Another long-standing commrttee member. Joyce Knox, has also indicated her decision to stand down. Vvhilst acknowledging Joyce's unstinting support for the Hall's actNrties across the years, as Guide and Brownies representative, we're sure she'll continue to join audiences for our events and look forward to seeing her there and maybe occasionally in the krtchen, when another pair of hands is needed! As we enter the new age of King Charles. it's extraordinary to think that less than four months ago we held some of our most suc￿Ssful events for years, when we celebrated the Diamond Jubilee. We must capilalise on the large crowds that saw our Hall at the pre-Beacon Bash and Dan￿ through the Decades and ensure they retum for more. Whilst we've sounded some notes of caution, we should look forward to the months ahead as a challenge. Wrth your support and that of our audiences and hirers. hopefully we can bring an even more positive ring to our report next year. Treasurèrs AGM Report 2021 This report covers the pericMJ 1st AFYII 2021 to 31 March 2022 and referen￿S the Financial Statements. Due to the pandemic and its associated restric*ions our nomial operating income was reduced as we had to close our doors for several months. We did manage to re*stablish normal activities by the financial year end but regular use of the Hall. and corresponding income, remains significantly down on pre pandemic levels. We re￿FVed generous grants from the govemment through ERYC totalling £7,375 and V￿ claimed £8,000 from HMRC through the Job Retents"on Scheme (furlough). We were able to keep our cleaner and caretaker staff on 100°h pay throughout. We installed a new gas boiler servicing the Main Hall and completed a major refurbishment of the garages. As a result we made an overall loss during the year of £16.541. This loss was anticipated and was funded through the cash balance that we had accumulated over the previous financial year. We did get very close to running OLrt of cash during the year reaching a l¢)w point of only £900 in the bank at one time Fortunately, we were able to run both the Christmas and Spring Craft & Produ￿ Markets and these coupled with the March Ninebarrow cOn￿rt meant y￿ finished the year with a positive cash balance of £6,752. This remains short though of the £10,000 buffer Gash target that we agreed was n&￿ssary last year. During the year we completed the loan repayments for the Surgery building refurbishment. This meant that for the second half of the year we were in the fortunate position of receiving the Surgery letting income without having to pay back any loan. However. this happy position was not continued into the Gu￿ent financial year as the Surgery served notice to terminate the lease in February. Looking forward the day to day operating costs of the Village Hall are approximately £27,000 per year. The Village Hall does not receive any external funding towards these costs and as a minimum we must generate this level of annual income. The required actions are". 1. find a new tenant for the Surgery premises increase Village Hall usage TAR Marth 2012 Section D Achievements and performance increase the user charges_ Failure to quickly complete any of these three ath-ons will mean that the majority of our additional fvnd raising income (100 club, Ferriby Screen, Ferriby Live and Craft & produ￿ Markets) will have to be used to fund day to day operations rather than Hall refurbishment and other improvements. The accounts presented have b*n prepared on a °receipts and payments. basis as recommended by the Charities Commission and have been independèntly examined by Andrew Chai￿n. Section E Financial review Brief ststement of the charity's policy on reserves The Trustees feel that we should aim to hold a figure in reserve that would cover six months of wages and overheads. Currently this figure is around £13.000. Details of any funds materially in deficit Further financial review details Ioptional infonnation) You may choose to include additional infomiation, where relevant about: the charity's principal sources of funds {induding any fundraising)., how expenditure has supported the key objectives of the thanty", investment policy and objectives including any ethical investmerrt policy adopted. Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees report above. TAR Man* 2012 Signed on behalf of the charitys trustees Signature(s) Y4k) Full name(s) Position (eg Secretsry. Chair, etc} Gareth James Treasurer Date 2111012022 TAR Marth 2012 Regis*red Charity No: 223908 Unaudited Financial Ststements For the Year Ended 31 March 2022 for North Ferriby Village Hall Trust North Ferriby Village Ha]1 Trust Registered Charity No: 223908 Contents of the Financial Statements For the Year Ended 31 March 20?? Page Generdl Infonnation Independent ExaTnineTS' Report ITJcome and Expendityre Acc(Atht Balance Shect North F¢Triby Village Hall Tn]st Registered Charity No: 22)-908 Genernl Inforniation Forthe Yrdr Ended 31 March 2022 Village Hall Church Road North Ferribv East YorkshÉre Independent Examiner. Andrew Chaikin Pupils. End Church Road North F¢￿[bY Inde endeni Examiners R¢ I haye c4)mpleted my examination. I confirni that no material matters have come to Tny attention in conneclion with the exalnination givtng me cause to b¢lieve in any material respe£t.' Accounting records were not keo in respect of the Trust as r¢quired by section 130 of the Act. or The accounts do not accord with those records I have no ¢￿¢ernS and have come acro&s no other in connection with the exaEnination to which attenlion should ￿ drawn in this report in order to enable a proper understanding of the accounts to be reached. Andrew Chaikin Independent EKaminer Dated.. Tyustees Certificate of A wal: Authorised io si(m for and on behalf of the Tnlslees to certify approval of these accounts as per minutes of a meeiin(F of the Tnlstees held on 3AZf Gareth James Honordry Treasurer Dated.. ,Iql*, Norfh FrtTibyVillagc Il&ll Tt Registered Ch2rityNo'. 223908 aDd ExtKJ¥JÉtiue Account Forth¢ Y¢ar F.mded 31 March 2022 2021 IncoMJt= 8.63Q 1.9¥( 8a( 13.084 RthL Swg¢ry R¢R¢ Gyants 21K 29J53 31,894 Rtfurbtshmetst Atcount l(M)Cl tk>]*tions Fundrai$iiw Regu& Fundrai$ing Spec￿1 tvth)ts Granis B￿￿k Inte￿* Gift Aid 3.425 2.757 859 170 7.175 IX.752 IlJ61 25.815 Totsi Intom 47.914 Cener•l RullttioE A¢¢ottDt Wages 'l"elep￿￿E, P051aBe & Repai￿ & R•k'waLs CIc8fting 16J57 237 562 589 488 B￿*inesS Raies& R¢fu&e Water Ratps 423 1217 l J76 IM55 1.070 573 3.443 22X 86 346 1,349 F.lectricity Royall1￿ & Liretws Loan Repayn￿S T Softwarc Bank & I￿s1C Piopyrty Mamg&￿￿1 Rt*neI￿ Grdnt S5*¥J 1,230 93 31046 21.wo Ref¥rbi¥hme4t AccouHt FutthisiDg C%bts- Rw]ar Futthistng cl￿S- S[￿claI Mi5r R¢-fwbtsbttKnt Priory R(M)m Re-fu￿lsht￿ Front Ekiatio 1.740 1230 1.050 4.245 lat Rwr Maitt Hall re-fthi£ht￿t Garabre r¢fwbi5l*n￿* POS Cknr Equipn￿l Put¢lwg IIKbClubco#s 7.132 18J93 l4 1.055 lJl8 18.612 Totll Expt*d#¥ 40.602 Exus5 IncoU￿0V