2021-03-31-accounts

Trustees' Annual Report for the period Period start date Period end date 01 04 2020 31 03 2021

To

Section A Reference and administration details

Charity name Other names charity is known by Registered charity number (if any) Charity's principal address	North Ferriby Village Hall	North Ferriby Village Hall
	223908
	50 Church Road
	North Ferriby
	East Yorkshire
	Postcode	HU14 3AA

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
	Graham Henderson	Joint Chair		Parish Council, user organisations and the committee at the AGM
	Lynda Dennett	Joint Chair
	Janet Black	Secretary
	Christine Hudson	Treasurer
	Julie Abraham

Names of the trustees for the charity, if any, (for example, any custodian trustees)

	Name	Dates acted if not for whole year
	North Ferriby Parish Council – custodian Trustee

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Names and addresses of advisers (Optional information) Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information) Section B Structure, governance and management Description of the charity’s trusts Trust Deed dated 24/03/1953 Type of governing document (eg. trust deed, constitution) Trust How the charity is constituted (eg. trust, association, company) Appointed by the committee at the AGM Trustee selection methods (eg. appointed by, elected by)

Section B Structure, governance and management

Description of the charity’s trusts

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

• policies and procedures adopted for the induction and training of trustees;

• the charity’s organisational structure and any wider network with which the charity works;

• relationship with any related parties;

• trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

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To provide recreational and community facilities for the residents of North Ferriby and the surrounding areas, as specified in the Trust Deed Summary of the objects of the schedule 1st part paragraph one. charity set out in its governing document To maintain the village hall in a good state of repair and cleanliness and ensure the building is up to date re fire, health and safety etc guidelines.

All trustees have been issued a copy of ‘The Essential Trustee’.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

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You may choose to include further statements, where relevant, about:

• policy on grantmaking;

• policy programme related investment;

• contribution made by volunteers.

Section D Achievements and performance

Joint Chairs AGM Report 2021

A year on and progress continues. The massive improvement programme of 2020 has begun, albeit slowly, to allow the Hall to be used as it should be. Although we have a huge ‘wish list’ we have made significant changes again this year; replacing the temperamental boiler and refurbishing the garages. The garages look stunning, the owners are delighted and we hope that, with more grant assistance, we will be able to complete the rendering and have a finished project. We must thank everyone involved for patience and understanding whilst the builders waited for materials.

Many of our regular users have been able to make use of the facilities they could only admire last year and the wonderful caretaker has kept up brilliantly both with the advice from ACRE and wider research. With Sheila’s help she has kept the Hall spotless, followed all government guidelines (however often they have changed) and steered regular users and the increasing numbers of hirers through the necessary processes’. Bowls and badminton, Table Tennis and Toddler Sense, Grin and Tonic and Flower club are all back and we are welcoming new users; U3A, Zumba and Ferriby Wednesday Club.

On a more reflective note there can be few places which have felt as welcoming and supportive as our village over the last eighteen months. There is a tremendous sense of community and warmth which has been clearly manifested at cinema events and the huge enthusiasm for the November Market. Here we must pause to thank Julia for her endless hard work and determination. We should see ourselves as the centre of this community; the key provider of leisure opportunities and entertainment.

The overview of the future is positive and exciting and will be carefully monitored and guided. Our resident profile is such that a concert or cinema night in the village is going to be so much more appealing than in a multiplex or huge arena. We are more likely to enjoy a Christmas Market in North Ferriby than travel to other parts of the world. There may be a threat of a miserable Christmas but we will do our best to bring cheer. Sadder news is the threatened closure of the surgery and we join with the Parish Council and many, many residents to express our disappointment. We do feel confident that we will be able to let the premises and hope that we can provide something that the village needs.

We constantly try to encourage more people to help our small group and have this at the centre of our agenda this year.

We are completely understanding of, but desolate about Christine’s plan for standing down from the role of Treasurer. We cannot thank her enough for the brilliant work she has undertaken. She will be a hard act to follow.

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Section D Achievements and performance

There are so many others we must thank, but Sarah must come to the top of the list. We could not have got through this horror without you Sarah and let’s hope we can very soon find an assistant caretaker to help.

Treasurers AGM Report 2021

This report covers the accounts for the financial period 1st April 2020 to 31st March 2021. Due to the pandemic and its associated restrictions our income was greatly reduced as we had to close our doors for several months. The After School Club was the only activity allowed to take place in the premises for some time, but they too suffered with attendance figures and decided to close in March of this year. Thankfully, our expenditure in certain areas also dropped. The utility bills were greatly reduced, and our non-domestic rates liability was zero. We received generous grants from the government through East Riding Council, totalling £15,500 and we claimed £7,653 from HMRC through the Job Retention Scheme. We have been able to keep our caretaker and cleaner on 100% pay throughout. The initial grant of £10,000 was spent redecorating the main hall and restoring the wooden floor. A good project to have completed while the hall was not being used. Remarkably, even after all this work, we finished the period with bank balances totalling £23,278 of which £277 is restricted funds for the Grin and Tonic group, £180 from the Co-op is for rendering repairs and £2,372 Windfarm grant is towards the new boiler. A further £3,444 has been reserved to repay the final instalment of the PWL to the PC. This money has since been spent and we have nothing left in reserve, with the possibility of running out before our usual fund-raising activities can resume. This situation is mostly down to the spiralling costs of building materials which were necessary to complete the garage works, install the boiler and replace the broken door in the Priory Room. The rent for the surgery continues to come in quarterly and their October payment along with the Co-op Community grant and the Christmas Market, will enable us to plug the gap left by the garage refurbishment. As activities resume in the hall and we continue to hold our film evenings we should be able to balance the current year end books. Our normal annual running costs are around £24,000 so I would like to see our reserves at around £10 to £12k to give us a good buffer to see us through any future hard times. Once this is achieved, we can start to rebuild our re-furbishment fund and look ahead to the next big project.

Section E Financial review

Brief statement of the charity’s policy on reserves

The Trustees feel that we should aim to hold a figure in reserve that would cover six months of wages and overheads. Currently this figure is around £12,000.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

• the charity’s principal sources of funds (including any fundraising);

• how expenditure has supported the key objectives of the charity;

• investment policy and objectives including any ethical investment policy adopted.

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Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Christine Hudson Position (eg Secretary, Chair, etc) Treasurer Date 18/10/2021

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		2021		2020
Income:
General RunningAccount
Lettings	8,630		21,035
Rents	1,980		2,055
Surgery Rent	8,200		8,200
Grants	13,084
Refurbishment Account
100 Club	3,425		3,535
Donations	2,757		540
Fundraising Regular events	859		6,024
Fundraising Special events	20		7,828
Grants	18,752		1,000
Bank Interest	2		4
Gift Aid	0		500
		57,709		50,721
Expenditure:
General Running Account
Wages	15,142		15,273
Telephone, Postage & Stationery	237		151
Repairs & Renewals	562		573
Cleaning	589		873
Sundry Expenses	317		500
Business Rates	0		529
Water Rates	346		544
Insurance	1,349		1,336
Gas	1,185		2,155
Electricity	1,230		1,888
Royalties & Licenses	940		919
Loan Repayments	0		7,031
Restricted Grant Spend	93		131
Refurbishment Account
Fundraising Costs - Regular	517		3,971
Fundraising Costs - Special	0		5,824
Misc Re-furbishment	407		556
Priory Room Re-furbishment	0		1,298
Front Elevation	0		1,524
Exterior Rendering/painting	1,050
Flat Roof	4,245
Main Hall re-decoration	11,061
POS Charges	14		8
Equipment Purchased	0		1,175
100 Club costs	1,318		1,080
		40,602		47,339
Excess Expenditure over Income
Excess Income over Expenditure		17,107		3,382

		31.3.21		31.3.20
	£	£	£	£
FIXED ASSETS:
Fixtures and Fittings	10.456		10.456
		10,456		10,456
CURRENT ASSETS:
Cash Float	300		300
Deposit Account	6,442		4,245
Current Account:
Unrestricted Funds	10,263		1,256
Restricted Funds	6,273		370
		23,278		6,171
		£33,734		£16,627
FINANCED BY:
CAPITAL ACCOUNT:
Balance brought forward	16,627		13,245
Plus: General Account
Excess of income over expenditure	9,904
Less: General Account
Excess of expenditure over income			(613)
Plus: Refurbishment Account
Excess of income over expenditure	7,203		3,995
Less: Refurbishment Account
Excess of expenditure over income
		£33,734		£16,627

North FeEriby Village Hall Tru Registered Charity No.. 223￿8 General InfoTmaTion For ihe Yegr Ended 31 Maw¢h 2021 Village Ha]1 Church Road North Ferriby E&4 Yorkshwe Indewident Examiner. Hilary Scott 57 Churchill Avenue Cottingham Fast Yorkshi HU165AJ In The following 51at¢m¢nts of In¢om¢ Exwditwe and of Balances have been pr¢pared from the twks and recwds pre3en*d by the treasurer and ue certified io be in ar￿dance with the Charities Aci201 No fflatter th been rto¢ed io whi¢h aneniion shwkl be drawn to enabk * F￿Per understhndin8 ￿ be rea¢h¢d. Mrs Flilary S¢oN ACA Independent Exarnin¢r Dated.. 23 Authori5ed to Si8rt for and on behaifof the TnL%￿s ￿ certify &5 per minutes of a meeting of th¢ Tr￿￿eeS held o val of these a¢co￿tr Mr5 Christine Hud50n Honorary Treasurcr Da¢¢d. a61 ¢ao&i Pag¢ I