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2024-03-31-accounts

CHARITY REGISTRATION NUMBER: 223584

Hartlepool Vision Support Unaudited Financial Statements

31 March 2024

TREMAINE

Chartered accountants 19 Tremaine Close Hartlepool TS27 3LE

Hartlepool Vision Support

Financial Statements

Year ended 31 March 2024

Page
Trustees' annual report 1
Independent examiner's report to the trustees 4
Statement of financial activities 5
Statement of financial position 6
Notes to the financial statements 7
The following pages do not form part of the financial statements
Detailed statement of financial activities 17

Hartlepool Vision Support

Trustees' Annual Report

Year ended 31 March 2024

The trustees present their report and the unaudited financial statements of the charity for the year ended 31 March 2024.

Reference and administrative details
Registered charity name Hartlepool Vision Support
Charity registration number 223584
Principal office Greenbank
Stranton
Hartlepool
TS24 7QT
The trustees
K Braithwaite
S Wheatley
Independent examiner Julie Todd Tremaine Chartered Certified Accountant
19 Tremaine Close
Hartlepool
TS27 3LE

Structure, governance and management

The organisation is an unincorporated charity registered with the Charity Commission of England and Wales on 23rd October 1963. The charity is governed by its Deed of Constitution as amended 4 June 2019.

The charity was formerly known as:

Hartlepool Blind Welfare Association, and

The Hartlepools Workshops for the Blind.

The Trustee Board is responsible for the overall governance of the organisation and delegates day-today management and other responsibilities to the manager who is currently Mrs B Harding-Smith.

The manager takes the responsibility for the induction of new Trustee Board members and this induction can include:

The Trustee Board undertakes a yearly Risk Assessment and complies a Risk Register for which for which any know risks to the organisation are identified and plans formulated to address these risks.

1

Hartlepool Vision Support

Trustees' Annual Report (continued)

Year ended 31 March 2024

Objectives and activities

The objective of the organisation is to provide general benefit to blind people, including:

Achievements and performance

Hartlepool Vision Support has been helping local people for over 100 years, allowing them to keep their independence and live their life, their way.

Services we offer include:

Financial review

The unrestricted funds of the charity at 31 March 2024 amount to £101,810, of which free reserves (that is those not tied up in fixed assets) amount to £94,042.

The trustees have examined the requirement for free reserves and consider the charity should aim to provide for specific purposes such as redundancy and other contingencies. The trustees also consider that is prudent to ensure that there sufficient free reserves at a level that equates to on years running cost, this provides sufficient funds to cover support costs, management and administration.

Reserves are vital to ensure that the charity has the capacity to find alternative funding and support the charity's obligations when funding is paid in arrears pending defrayment of expenditure, settlement of such costs can range from 1 to 3 months before payment is received.

The current free reserves represent the following:

2024
£
One year running costs 50,000
Redudancy costs 30,000
Contingency reserves to support deferment projects 15,000

2

Trustees' Annual Report (continued)

Hartlepool Vision Support

Year ended 31 March 2024

The trustees' annual report was approved on 24 October 2024 and signed on behalf of the board of trustees by:

K Braithwaite Trustee

3

Hartlepool Vision Support

Independent Examiner's Report to the Trustees of Hartlepool Vision Support

Year ended 31 March 2024

I report to the trustees on my examination of the financial statements of Hartlepool Vision Support ('the charity') for the year ended 31 March 2024.

Responsibilities and basis of report

As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the charity's financial statements carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or

  2. the financial statements do not accord with those records; or

  3. the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Julie Todd Tremaine Chartered Certified Accountant Independent Examiner

19 Tremaine Close Hartlepool TS27 3LE

4

Hartlepool Vision Support

Statement of Financial Activities

Year ended 31 March 2024

2024 2023
Unrestricted Restricted
funds funds Total funds Total funds
Note £ £ £ £
Income and endowments
Donations and legacies 4 10,742 59,084 69,826 56,130
Charitable activities 5 24,753 24,753 21,515
Investment income 6 1,387 1,387 251
   
Total income 36,882 59,084 95,966 77,896
   
Expenditure
Expenditure on charitable activities 7 28,581 73,964 102,545 77,551
   
Total expenditure 28,581 73,964 102,545 77,551
   
   
Net (expenditure)/income and net
movement in funds 8,301 (14,880) (6,579) 345
   
Reconciliation of funds
Total funds brought forward 93,509 123,651 217,160 216,815
   
Total funds carried forward 101,810 108,771 210,581 217,160
   

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

The notes on pages 7 to 15 form part of these financial statements.

5

Hartlepool Vision Support

Statement of Financial Position

31 March 2024

2024 2023
Note £ £
Fixed assets
Tangible fixed assets 12 7,768 6,772
Current assets
Cash at bank and in hand 203,171 210,638
Creditors: amounts falling due within one year 13 358 250
 
Net current assets 202,813 210,388
 
Total assets less current liabilities 210,581 217,160
 
Net assets 210,581 217,160
 
Funds of the charity
Restricted funds 108,771 123,651
Unrestricted funds 101,810 93,509
 
Total charity funds 16 210,581

217,160


These financial statements were approved by the board of trustees and authorised for issue on 24 October 2024, and are signed on behalf of the board by:

K Braithwaite Trustee

The notes on pages 7 to 15 form part of these financial statements.

6

Hartlepool Vision Support

Notes to the Financial Statements

Year ended 31 March 2024

1. General information

The charity is a public benefit entity and a registered charity in England and Wales and is unincorporated. The address of the principal office is Greenbank, Stranton, Hartlepool, TS24 7QT.

2. Statement of compliance

These financial statements have been prepared in compliance with FRS 102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland', the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Charities SORP (FRS 102)) and the Charities Act 2011.

3. Accounting policies

Basis of preparation

The financial statements have been prepared on the historical cost basis, as modified by the revaluation of certain financial assets and liabilities and investment properties measured at fair value through income or expenditure.

The financial statements are prepared in sterling, which is the functional currency of the entity.

Going concern

There are no material uncertainties about the charity's ability to continue.

Judgements and key sources of estimation uncertainty

The preparation of the financial statements requires management to make judgements, estimates and assumptions that affect the amounts reported. These estimates and judgements are continually reviewed and are based on experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees to further any of the charity's purposes.

Designated funds are unrestricted funds earmarked by the trustees for particular future project or commitment.

Restricted funds are subjected to restrictions on their expenditure declared by the donor or through the terms of an appeal, and fall into one of two sub-classes: restricted income funds or endowment funds.

7

Hartlepool Vision Support

Notes to the Financial Statements (continued)

Year ended 31 March 2024

3. Accounting policies (continued)

Incoming resources

All incoming resources are included in the statement of financial activities when entitlement has passed to the charity; it is probable that the economic benefits associated with the transaction will flow to the charity and the amount can be reliably measured. The following specific policies are applied to particular categories of income:

Resources expended

Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is classified under headings of the statement of financial activities to which it relates:

All costs are allocated to expenditure categories reflecting the use of the resource. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs are apportioned between the activities they contribute to on a reasonable, justifiable and consistent basis.

Tangible assets

Tangible assets are initially recorded at cost, and subsequently stated at cost less any accumulated depreciation and impairment losses. Any tangible assets carried at revalued amounts are recorded at the fair value at the date of revaluation less any subsequent accumulated depreciation and subsequent accumulated impairment losses.

8

Hartlepool Vision Support

Notes to the Financial Statements (continued)

Year ended 31 March 2024

3. Accounting policies (continued)

Tangible assets (continued)

An increase in the carrying amount of an asset as a result of a revaluation, is recognised in other recognised gains and losses, unless it reverses a charge for impairment that has previously been recognised as expenditure within the statement of financial activities. A decrease in the carrying amount of an asset as a result of revaluation, is recognised in other recognised gains and losses, except to which it offsets any previous revaluation gain, in which case the loss is shown within other recognised gains and losses on the statement of financial activities.

Depreciation

Depreciation is calculated so as to write off the cost or valuation of an asset, less its residual value, over the useful economic life of that asset as follows:

Fixtures and fittings - 12% reducing balance

Impairment of fixed assets

A review for indicators of impairment is carried out at each reporting date, with the recoverable amount being estimated where such indicators exist. Where the carrying value exceeds the recoverable amount, the asset is impaired accordingly. Prior impairments are also reviewed for possible reversal at each reporting date.

For the purposes of impairment testing, when it is not possible to estimate the recoverable amount of an individual asset, an estimate is made of the recoverable amount of the cashgenerating unit to which the asset belongs. The cash-generating unit is the smallest identifiable group of assets that includes the asset and generates cash inflows that largely independent of the cash inflows from other assets or groups of assets.

For impairment testing of goodwill, the goodwill acquired in a business combination is, from the acquisition date, allocated to each of the cash-generating units that are expected to benefit from the synergies of the combination, irrespective of whether other assets or liabilities of the charity are assigned to those units.

Government grants

Government grants are recognised at the fair value of the asset received or receivable. Grants are not recognised until there is reasonable assurance that the charity will comply with the conditions attaching to them and the grants will be received.

Where the grant does not impose specified future performance-related conditions on the recipient, it is recognised in income when the grant proceeds are received or receivable. Where the grant does impose specified future performance-related conditions on the recipient, it is recognised in income only when the performance-related conditions have been met. Where grants received are prior to satisfying the revenue recognition criteria, they are recognised as a liability.

Defined contribution plans

Contributions to defined contribution plans are recognised as an expense in the period in which the related service is provided. Prepaid contributions are recognised as an asset to the extent that the prepayment will lead to a reduction in future payments or a cash refund.

9

Notes to the Financial Statements (continued)

Hartlepool Vision Support

Year ended 31 March 2024

3. Accounting policies (continued)

Defined contribution plans (continued)

When contributions are not expected to be settled wholly within 12 months of the end of the reporting date in which the employees render the related service, the liability is measured on a discounted present value basis. The unwinding of the discount is recognised as an expense in the period in which it arises.

4. Donations and legacies

Unrestricted Restricted Total Funds
Funds Funds 2024
£ £ £
Donations
Subscriptions & donations 5,842 5,842
Grants
Thomas Pocklington Trust 2,000 2,000
Tees Valley Community Fund 2,500 2,500
Hartlepool Borough Council - Rehabilitation 20,000 20,000
The National Lottery Community Fund 39,084 39,084
Asda Foundation 400 400
  
10,742 59,084 69,826
  
Unrestricted Restricted Total Funds
Funds Funds 2023
£ £ £
Donations
Subscriptions & donations 5,685 5,685
Grants
Thomas Pocklington Trust 1,000 1,000
Tees Valley Community Fund
Santander 2,500 2,500
Hartlepool Borough Council - Rehabilitation 6,500 6,500
Royal Victoria Trust 5,000 5,000
Arnold Clark 2,000 2,000
The National Lottery Community Fund 33,445 33,445
  
9,185 46,945 56,130
  

10

Hartlepool Vision Support

Notes to the Financial Statements (continued)

Year ended 31 March 2024

5. Charitable activities

Unrestricted Total Funds Unrestricted Total Funds
Funds 2024 Funds 2023
£ £ £ £
Service contract income 21,500 21,500 21,500 21,500
Other 268 268 15 15
Training income 1,485 1,485
Room hire 1,500 1,500
   
24,753 24,753 21,515 21,515
   
6. Investment income
Unrestricted Total Funds Unrestricted Total Funds
Funds 2024 Funds 2023
£ £ £ £
Bank interest receivable 1,387 1,387 251 251
   
7. Expenditure on charitable activities by fund type
Unrestricted Restricted Total Funds
Funds Funds 2024
£ £ £
General Fund 28,581 28,581
Counselling Services 6,680 6,680
Rehabilitation 23,650 23,650
One Vision Project 43,634 43,634
  
28,581 73,964 102,545
  
Unrestricted Restricted Total Funds
Funds Funds 2023
£ £ £
General Fund 40,722 40,722
Counselling Services 2,840 2,840
Rehabilitation 8,850 8,850
One Vision Project 18,139 18,139
Royal Victoria Trust 5,000 5,000
Arnold Clark 2,000 2,000
  
40,722 36,829 77,551
  
8. Net (expenditure)/income
Net (expenditure)/income is stated after charging/(crediting):
2024 2023
£ £
Depreciation of tangible fixed assets 1,255 720
 

11

Hartlepool Vision Support

Notes to the Financial Statements (continued)

Year ended 31 March 2024

9. Independent examination fees

2024 2023
£ £
Fees payable to the independent examiner for:
Independent examination of the financial statements 250 400
 

10. Staff costs

The total staff costs and employee benefits for the reporting period are analysed as follows:

2024 2023
£ £
Wages and salaries 72,177 53,736
Social security costs 638
Employer contributions to pension plans 2,683 1,822
 
75,498 55,558
 

The average head count of employees during the year was 4 (2023: 3). The average number of full-time equivalent employees during the year is analysed as follows:

2024 2023
No. No.
Charitable activities 4 3
 

No employee received employee benefits of more than £60,000 during the year (2023: Nil).

11. Trustee remuneration and expenses

No remuneration or other benefits from employment with the charity or a related entity were received by the trustees.

12. Tangible fixed assets

Fixtures and
fittings
£
Cost
At 1 April 2023 35,662
Additions 2,251

At 31 March 2024 37,913

Depreciation
At 1 April 2023 28,890
Charge for the year 1,255

At 31 March 2024 30,145

Carrying amount
At 31 March 2024 7,768

At 31 March 2023 6,772


12

Hartlepool Vision Support

Notes to the Financial Statements (continued)

Year ended 31 March 2024

13. Creditors: amounts falling due within one year

2024 2023
£ £
Accruals and deferred income 250 250
Other creditors 108
 
358 250
 

14. Pensions and other post retirement benefits

Defined contribution plans

The amount recognised in income or expenditure as an expense in relation to defined contribution plans was £2,683 (2023: £1,822).

15. Government grants

Included in Government Grants are amounts received in respect of Local Authority Coronavirus Business Support Grants.

16. Analysis of charitable funds

Unrestricted funds

Unrestricted funds
At At 31 March
1 April 2023 Income Expenditure Transfers 2024
£ £ £ £ £
General funds 93,509 36,882 (28,581) 101,810
    
At At 31 March
1 April 2022 Income Expenditure Transfers 2023
£ £ £ £ £
General funds 101,295 30,951 (40,722) 1,985 93,509
    

13

Hartlepool Vision Support

Notes to the Financial Statements (continued)

Year ended 31 March 2024

16. Analysis of charitable funds (continued)

Restricted funds

Restricted funds
At At 31 March
1 April 2023 Income Expenditure Transfers 2024
£ £ £ £ £
Beneficaries Fund 100,000 100,000
Counselling Services 6,680 (6,680)
Hartlepool Borough
Council - Rehabilitation 3,650 20,000 (23,650)
One Vision Project 13,321 39,084 (43,634) 8,771
Royal Victoria Trust -
Counselling
Arnold Clark
    
123,651 59,084 (73,964) 108,771
    
At At 31 March
1 April 2022 Income Expenditure Transfers 2023
£ £ £ £ £
Beneficaries Fund 100,000 100,000
Counselling Services 9,520 (2,840) 6,680
Hartlepool Borough
Council - Rehabilitation 6,000 6,500 (8,850) 3,650
One Vision Project 33,445 (18,139) (1,985) 13,321
Royal Victoria Trust -
Counselling 5,000 (5,000)
Arnold Clark 2,000 (2,000)
    
115,520 46,945 (36,829) (1,985) 123,651
    

Beneficiaries Fund

The charity received a legacy donation of £100,000 for the use of the beneficiaries of the charity.

Counselling Services

The charity received a grant from Awards For All for the provision of counselling services.

Mobility Training

The charity received a grant from Hartlepool Borough Council to provide mobility training in support of independent living.

14

Hartlepool Vision Support

Notes to the Financial Statements (continued)

Year ended 31 March 2024

17. Analysis of net assets between funds

Unrestricted Restricted Total Funds
Funds Funds 2024
£ £ £
Tangible fixed assets 7,768 7,768
Current assets 94,400 108,771 203,171
Creditors less than 1 year (358) (358)
  
Net assets 101,810 108,771 210,581
  
Unrestricted Restricted Total Funds
Funds Funds 2023
£ £ £
Tangible fixed assets 6,772 6,772
Current assets 86,987 123,651 210,638
Creditors less than 1 year (250) (250)
  
Net assets 93,509 123,651 217,160
  

15

Hartlepool Vision Support

Management Information

Year ended 31 March 2024

The following pages do not form part of the financial statements.

16

Hartlepool Vision Support

Detailed Statement of Financial Activities

Year ended 31 March 2024

2024 2023
£ £
Income and endowments
Donations and legacies
Subscriptions & donations 5,842 5,685
Thomas Pocklington Trust 2,000 1,000
Tees Valley Community Fund 2,500
Santander 2,500
Hartlepool Borough Council - Rehabilitation 20,000 6,500
Royal Victoria Trust 5,000
Arnold Clark 2,000
The National Lottery Community Fund 39,084 33,445
Asda Foundation 400
 
69,826 56,130
 
Charitable activities
Service contract income 21,500 21,500
Other 268 15
Training income 1,485
Room hire 1,500
 
24,753 21,515
 
Investment income
Bank interest receivable 1,387 251
 
 
Total income 95,966 77,896
 

17

Hartlepool Vision Support

Detailed Statement of Financial Activities (continued)

Year ended 31 March 2024

2024 2023
£ £
Expenditure on charitable activities
Wages and salaries 72,177 53,736
Employer's NIC 638
Pension costs 2,683 1,822
Training 738
Utilities 7,686 4,405
Repairs and maintenance 837 2,534
Expenses 348 132
Motor vehicle expenses 747 890
Accountancy 250 400
Professional fees & subscriptions 1,874
Advertising & website 314
Printing, postage & stationery 1,047 242
Depreciation 1,255 720
Counselling services 5,280 2,840
Rehabilitation 8,850
Office administration 6,235
Equipment 436 980
 
Total expenditure 102,545 77,551
 
 
Net (expenditure)/income (6,579)

345


18