## **THE COOKE ALMSHOUSE CHARITY**
## **FINANCIAL STATEMENTS**
**FOR THE YEAR ENDED 31 DECEMBER 2020**
HEPWORTH GRIFFITHS CHARTERED ACCOUNTANTS
## **THE COOKE ALMSHOUSE CHARITY**
## **CONTENTS**
Pages
1 Information 2 Board of Trustees Report 3 Statement of the Board’s Responsibilities 4 Independent Examiner’s Report 5 Statement of Comprehensive Income 6 Statement of Financial Position 7 Statement of Cash Flow 8 Statement of Change in Reserves 9-14 Notes to the Financial Statements
## **THE COOKE ALMSHOUSE CHARITY INFORMATION**
## **Establishment of Registered Social Landlord**
The charity is registered under the Housing Act 1996 (Registration number A4153) and the Charities Act 2011 (Registration number 223340).
The Cooke Almshouse Charity was established by Brian Cooke Esq. under a Will dated 5 January 1661. The charity is regulated by a scheme of the Charity Commission.
|**Trustees**|Mr Derek Foster|Chairman|
|---|---|---|
||Mr Tony Sockett|Secretary|
||Mrs Joan Simpson||
||Mrs Brenda Topham||
||Mr Charlie Hogarth||
||Mr Bruce Lowis||
||Mr Michael Amos|(appointed – 01/01/2020)|
||Mrs Jackie Dusi|(appointed – 01/01/2020)|
|**Registered Address**|3 Rich Farm Close||
||Arksey||
||Doncaster||
||South Yorkshire||
||DN5 0SE||
|**Solicitors**|Taylor Bracewell||
||17-23 Thorne Road||
||Doncaster||
||South Yorkshire||
||DN1 2RP||
|**Accountants**|Hepworth Griffiths||
||Chartered Accountants||
||47/49 Grove Street||
||Retford||
||Nottinghamshire||
||DN22 6LA||
**1**
## **COOKE ALMSHOUSE CHARITY** Registered Charity Number 223340 **ANNUAL REPORT FOR 2020**
The work of the Cooke Almshouse Trustees in 2020 was overshadowed by the Covid-19 virus which encompassed countries across the world, bringing to a halt for large periods of the year gatherings such as meetings and events. Traditionally the Trustees meet on the second Thursday on a bimonthly format in the Doncaster Council owned Marsh Lane Communal Hall in Arksey. In this respect, meetings were held in January and then on the 12[th] March just before the ‘lock down’ period introduced by the Government. No further meetings were held in 2020.
In keeping with the protocol for the appointment of the Chair and Trustees, Derek Foster was elected in November 2019 for the 2020 calendar year. Mike Amos was appointed as Vice-Chair to the Cooke Almshouse Charity for 2020.
The Covid-19 pandemic may have affected the schedule of Trustees meetings, but the dayto-day management of the Charity and the welfare of residents has continued; the Secretary seeking the authorisation of the Chair as and when required.
At the January meeting the Trustees agreed to finance work required to refurbish the ‘wet room’ in properties 1 and 2 with the provision/replacement of shower, wash basin and toilet, further enhanced with tiled floor and wall. At the March meeting similar agreement was made to replace the toilet and wash basin in property number 3, and to provide cupboards above and below the wash basin. Later in the year, Chair’s approval was given to the replacement of kitchen worktops and cupboards in number 4.
The Almshouses are close to open fields and there is an allotment to the rear of the properties. Whilst it has been known for vermin to gain entry into the Almshouse during winter periods, residents reported that there was evidence of rats gaining entry into the roof during the summer period. Pest control normally provided by Doncaster Council was brought to a halt by the pandemic, officers only dealing with external problems. The decision was taken to establish a one-year contract with a professional pest control company and bimonthly visits and investigation, together with sealing gaps in the rear elevation of the historical walls, and these actions appear to have solved the problem.
The challenges brought about by the restrictions associated with social distancing and gatherings resulted in the cancellation of the biannual Almshouse Open Day planned for June. This event has been useful in engaging with the local community, enhancing the relationship between residents and the on-site allotment gardeners, and raising funds. The Trustees hope that the challenges faced throughout 2020 will ease and that a degree of normality will secure the future of some form of celebration in 2021.
To close, I thank fellow Trustees, the Financial Manager and the Clerk to the Charity for their support and hope that 2021 will see a full return to meetings and ensure the on-going work of the Cooke Almshouse Charity.
Signed ……………………………………. (Derek Foster – Chair of Trustees) Date : 18 June 2021
**2**
**THE COOKE ALMSHOUSE CHARITY STATEMENT OF THE BOARD’S RESPONSIBILITIES**
Registered Social Housing legislation requires the Board of Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Private Registered Provider (RP) of Social Housing and of the surplus or deficit for that period. In preparing these financial statements, the Board is required to:
- select suitable accounting policies and then apply them consistently;
- make judgements and estimates that are reasonable and prudent;
- follow applicable United Kingdom Accounting Standards and The Accounting Direction for Private Registered Providers of Scoial Housing 2012; and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the RP will continue in business.
The Board is responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the RP and to enable it to ensure that the financial statements comply with The Housing and Regeneration Act 2008 and The Accounting Direction for Private Registered Providers of Social Housing 2012. It has general responsibility for taking reasonable steps to safeguard the assets of the RP and to prevent and detect fraud and other irregularities.
Trustee ……………………………………………
**3**
## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF THE COOKE ALMSHOUSE CHARITY**
We report on the accounts for the year ended 31 December 2020 which are set out on pages 5-14.
## **Respective responsibilities of trustees and independent examiner**
The charity's trustees consider that an audit is not required for this year under both section 144(2) of the Charities Act 2011 (the 2011 Act) and the Housing and Regeneration Act 2008 and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the 2011 Act;
- to follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
- state whether particular matters have come to my attention.
## **Basis of independent examiner’s report**
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the management committee concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in a full audit, and consequently we do not express an audit opinion on the accounts.
## **Independent examiner’s statement**
In connection with my examination, no matter has come to my attention:
(1) which give me reasonable cause to believe that in any material respect the requirements:
- to keep accounting records in accordance with section 130 of the 2011 Act and the Housing and Regeneration Act 2008; or
- to prepare accounts which accord with these accounting records have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
John A Hepworth ACA Hepworth Griffiths. Chartered Accountants 47/49 Grove Street Retford, Notts. DN22 6LA Date: 18 June 2021
**4**
## **THE COOKE ALMSHOUSE CHARITY STATEMENT OF COMPREHENSIVE INCOME YEAR ENDED 31 DECEMBER 2020**
|**Note**
**TURNOVER**
**OPERATING EXPENDITURE**
Services
**14**
Management
**15**
Day to day maintenance
**16**
Cyclical maintenance
Empty property expenses
Refurbishment
Depreciation
**9**
**OTHER INCOME**
Amortisation of Government Grants
**OPERATING SURPLUS**
**7**
Interest Receivable and Similar Income
**5**
Other income
Interest Payable
**6**
**SURPLUS BEFORE TAX**
Taxation
**8**
**SURPLUS FOR THE YEAR**
**page 8**
Unrealised (Deficit)/Surplus on Revaluation
of Fixed Asset Investments
**TOTAL COMPREHENSIVE INCOME FOR THE YEAR**|4,821
3,738
3,060
323
-
-
11,570|**2020**
25,552
5,096
3,482
1,277
86
786
-
23,512
-
9,346
5,023
7,063
572
1,615
-
9,250
-
**9,250**
-
**9,250**|**2019**
25,584
20,073
-
5,023|
|---|---|---|---|
|||||
||||10,534
743
977
245
-|
||||12,009
-|
||||**12,009**|
||||-|
||||**12,009**|
The results relate wholly to housing activities, all of which are continuing.
The financial statements on page 5 to 14 were approved by the Board of Trustees on 18 June 2021 and signed on its behalf by:
**............................................... Trustee ............................................... Trustee**
The notes on pages 9 to 14 form an integral part of these financial statements.
**5**
## **THE COOKE ALMSHOUSE CHARITY STATEMENT OF FINANCIAL POSITION YEAR ENDED 31 DECEMBER 2020**
|**FIXED ASSETS**
Tangible Fixed Assets
Investments
**CURRENT ASSETS**
Trade and Other Debtors
Cash and Cash Equivalents
**CREDITORS: AMOUNTS FALLING DUE WITHIN**
**ONE YEAR**
**NET CURRENT ASSETS**
**TOTAL ASSETS LESS CURRENT LIABILITIES**
**CREDITORS: AMOUNTS FALLING DUE AFTER**
**MORE THAN ONE YEAR**
**TOTAL NET ASSETS**
**RESERVES**
Income and Expenditure Reserve
Designated reserves
Revaluation Reserve
**TOTAL RESERVES**|**Note**
**9**
**10**
**11**
**12**
**13**
**page 8**
**page 8**
**page 8**|**2020**
292,689
8,334
301,023
100
60,147
60,247
7,597
-
52,650
353,673
140,631
-
**213,042**
183,261
9,781
20,000
**213,042**|**2019**
288,964
7,909|**2019**|
|---|---|---|---|---|
||||296,873
219
-
61,102||
||||60,883
8,310
-||
||||52,573||
||||349,446
145,654
-||
||||**203,792**||
||||174,011
9,781
20,000||
||||**203,792**||
The Accounts were approved by the board and signed on its behalf on 18 June 2021.
**............................................... Trustee ............................................... Trustee**
The notes on pages 9 to 14 form an integral part of these financial statements.
**6**
## **THE COOKE ALMSHOUSE CHARITY STATEMENT OF CASH FLOW YEAR ENDED 31 DECEMBER 2020**
|**NET CASH GENERATED FROM OPERATING ACTIVITIES**
**CASH FLOW FROM INVESTING ACTIVITIES**
Purchase of Investments
Proceeds from Sale of Investments
Purchase of Equipment
Interest Receivable and Similar Income
**CASH FLOW FROM FINANCING ACTIVITIES**
Repayment of Bank Loans
Interest Payable
**NET CHANGE IN CASH AND CASH EQUIVALENTS**
**CASH AND CASH EQUIVALENTS AT BEGINING OF YEAR**
**CASH AND CASH EQUIVALENTS AT END OF YEAR**|**2020**
**2019**
**14,193**
**17,052**
425
-
413
-
-
-
15,295
-
-
572
743
**15,148**
**- **
**330**
-
15,854
-
-
245
-
**-**
**16,099**
**-**
**955**
**-**
**1,283**
**61,102**
**59,819**
**60,147**
**61,102**|**2019**|
|---|---|---|
|**NET CASH GENERATED FROM OPERATING ACTIVITIES**
Surplus for the Year
Adjustments for Non-Cash Items:
Amortisation of Government Grants
Gain/(Loss) on Disposal of Fixed Asset Investments
Amounts Written Off/(Back To) Tangible Fixed Assets
Decrease/(Increase) in Trade and Other Debtors
Increase/(Decrease) in Trade and Other Creditors
Adjustments for Investing or Financing Activities:
Interest Receivable and Similar Income
Interest Payable|**9,250**
**12,009**
5,023
-
5,023
-
-
-
11,570
9,346
319
-
81
713
-
1,137
572
-
743
-
-
245
**14,193**
**17,052**|
|---|---|
The notes on pages 9 to 14 form an integral part of these financial statements.
**7**
## **THE COOKE ALMSHOUSE CHARITY**
## **STATEMENT OF CHANGES IN RESERVES**
## **YEAR ENDED 31 DECEMBER 2020**
|**Balance at 1 January 2020**
As previously reported
Surplus from Statement of
Comprehensive Income
Deficit in Year
**Balance at 31 December 2020**|**Income and**
**Expenditure**
**Reserve**
174,011
9,250
**183,261**|**Designated**
**Reserve**
9,781
-
**9,781**|**Revaluation**
**Total**
**Reserve**
20,000
203,792
-
9,250
**20,000**
**213,042**|
|---|---|---|---|
The income and expenditure account is an unrestricted fund which the trustees are free to use in accordance with the charitable objects.
The designated reserves fund consists of Cyclical repairs and maintenance (£4,351), Extra ordinary repairs (£2,180) and Other reserve (£3,250) which can be used in accordance with the objects of the charity.
The revaluation reserve relates solely to Freehold Agricultural Land.
The notes on pages 9 to 14 form an integral part of these financial statements.
**8**
**THE COOKE ALMSHOUSE CHARITY NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020**
## **1 Principle Accounting Policies**
The financial statements have been prepared in accordance with applicable Accounting Standards in the United Kingdom including Financial Reporting Standard 102 (FRS 102). They are based on the Statement of Recommended Practice for Registered Social Housing Providers 2014 and 2018 update and comply with The Accounting Direction for Private Registered Providers of Social Housing 2015.
The financial statements are prepared under the historical cost basis.
## **1a Turnover**
Turnover represents maintenance contributions receivable.
## **1b Housing Association Grant and Other Grants**
Housing association grant (HAG) is paid by the Housing Corporation to reduce the cost of development, together with grants from other bodies. Grants received are recognised in income on a systematic basis over the expected useful life of the asset to which they relate using the accrual model. HAG is repayable under certain circumstances, primarily following the sale of a property but will normally be restricted to net proceeds of sale.
## **1c Depreciation**
## **Housing properties:**
There is no record of the original cost of the properties and no value is attributed thereto. The housing properties cost relates to improvements carried out in 1999 and includes capitalised interest accrued during development. Housing properties are depreciated over their estimated lives of 50 years.
## **Land:**
Agricultural land is included at Trustees valuation and is not depreciated.
## **Other fixed assets:**
Depreciation is calculated so as to write off the cost of the fixed assets on a reducing balance basis over the expected useful economic lives of the assets concerned. The principal annual rate used for the purpose which is consistent with that of the previous years is:
Equipment
15% per annum
**9**
**THE COOKE ALMSHOUSE CHARITY NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2020**
## **1d Cyclical repairs and maintenance**
The Cooke Almshouse Charity has established a regular programme of cyclical repairs and maintenance. Costs are charged to the Revenue Account in the year in which they are incurred.
## **1e Extraordinary repairs**
Costs of extraordinary repairs, unless representing improvement to the properties, are charged to the revenue account in the year in which they are incurred.
## **1f Cyclical repairs and maintenance reserve**
This reserve represents amounts set aside for cyclical maintenance to meet costs in excess of budgeted expenditure for any year.
## **1g Extraordinary repairs reserve**
This revenue reserve represents amounts set aside to carry out major repairs on housing properties.
## **1h Capital equipment reserve**
This reserve represents amounts set aside to replace major capital items.
## **1i Value Added Tax**
The Cooke Almshouse Charity is not registered for Value Added Tax. In these financial statements, where applicable, expenditure is shown inclusive of VAT.
## **2 Trustees**
The Trustees are:
Mr Derek Foster Chairman Mr Tony Sockett Secretary Mrs Joan Simpson Mrs Brenda Topham Mr Charlie Hogarth Mr Bruce Lowis Mr Michael Amos (appointed – 01/01/2020) Mrs Jackie Dusi (appointed – 01/01/2020)
## **3 Employees**
There were no employees at 31 December 2020 (2019, nil).
**10**
## **THE COOKE ALMSHOUSE CHARITY NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020**
## **4 Payments to committee members**
There were no payments to committee members during the year. (2019, nil)
|**5**
**Interest receivable and similar income**
Bank interest
Income from listed investments
**6**
**Interest payable**
On bank loans, overdrafts and other loans:
Repayable by instalments
**7**
**Operating surplus**
**_Operating surplus is stated after charging:_**
Accountancy fees
Depreciation of tangible fixed assets
**_And after crediting:_**
Government grant amortisation
Field rent, wayleaves and donation||
|---|---|
|||
|||
## **8 Taxation and registration**
The Trust is a registered charity and is exempt from direct taxation. The Charity is registered under the following acts:
Charities Act 2011 Registration number 223340 Housing and Regeneration Act 2008 Registration number A4153
**11**
## **THE COOKE ALMSHOUSE CHARITY NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020**
|**Fixed assets**
At 1 January 2020
Additions/disposal
At 31 December 2020
**Depreciation**
At 1 January 2020
Charge for the year
At 31 December 2020
**Net Book Value**
At 31 December 2020
At 31 December 2019|**Housing**
**Freehold**
**Properties**
443,710
-
443,710
177,423
8,874
186,297
257,413
266,287|**Non Housing**|
|---|---|---|
|||**Freehold**
**Agricultural**
**Land**
**Equipment**
**Total**
20,000
12,907
476,617
-
15,295
15,295|
|||20,000
28,202
491,912|
|||-
10,230
187,653
-
2,696
11,570|
|||-
12,926
199,223|
|||20,000
15,276
292,689|
|||20,000
2,677
288,964|
## **9 Fixed assets**
## **10 Investments**
## **Listed Investments**
National Association of Almshouses Common Investment Fund
## **Accumulation Shares**
|**Cost**
At 1 January 2020
Addition in the year
At 31 December 2020
**Net Book Amounts**
At 31 December 2020
At 31 December 2019
**Market Value**
At 31 December 2020
At 31 December 2019|7,909
425|
|---|---|
||8,334|
||8,334|
||7,909|
||10,593|
||10,941|
**12**
## **THE COOKE ALMSHOUSE CHARITY NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020**
|**11 Debtors**
**2020**
Arrears of WMC and services charges
(413)
Prepayments
513
100
**12 Creditors: amounts falling due within one year**
**2020**
Bank loans and overdrafts
-
Government grant
5,023
Accruals and creditors
2,574
7,597
**13 Creditors: amounts falling due after more than one year**
**2020**
**Government Grant**
Deferred income
140,631
**140,631**
**14 Services**
**2020**
Central control
1,278
Light and heat
368
Accountancy
2,400
Stationery and office supplies
22
Telephone
576
Travel expenses
101
Sundry expenses
76
4,821
**15 Management**
**2020**
Management expenses
2,250
Insurance
1,009
Subscriptions
479
Bank charges
-
3,738||**2019**|
|---|---|---|
|||(714)
495|
|||(219)|
||**2019**
-
5,023
3,287|**2019**|
||8,310||
||**2019**
145,654|**2019**|
||**145,654**||
||**2019**
1,198
449
2,290
50
576
294
239|**2019**|
||5,096||
||**2019**
1,950
1,055
477
-|**2019**|
||3,482||
**13**
## **THE COOKE ALMSHOUSE CHARITY NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020**
|**16 Day to day repairs and maintenance**
Repairs and renewals
**17 Capital commitments**
Contracted less certified
Authorised not contracted
**18 Contingent Liability**|**2020**
3,060
**2020**
Nil
Nil|**2019**
1,277|**2019**|
|---|---|---|---|
||||**2019**|
||||Nil
Nil|
|||||
There were no contingent liabilities at 31 December 2020. (2019, nil)
|**19 Average weekly maintenance contributions**
Average for the year
**20 Payments to creditors**
Average number of days between receipt and
payment of purchase invoices||**2020**
82
**2020**
10||**2019**|
|---|---|---|---|---|
|||||82|
|||||**2019**|
|||||14|
## **21 Public Benefit Entity**
The charity is a public benefit entity as defined in paragraph PBE 3.3A of FRS 102.
**14**