CHARITY REGISTRATION NUMBER: 223219
## Derby Toc-H Children's Camp
## Financial Statements
31 October 2023
Derby Toc-H Children's Camp
## INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 OCTOBER 2023
## independent examiner's report to the trustees of Derby Toc-H Children's Camp
We report on the accounts of the charity for the year ended 31 October 2023, which are set out on pages 2 to 7
## Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the Charities Act - to follow the procedures laid down in the general directions given by the Charity Commission (under section 145(5)(b) of the Charities Act), and
- to state whether particular matters have come to my attention.
## Basis of independent examiner's statement
My examination was carried out in accordance with general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair’ view and the report is limited to those matters set in the statement below.
## Independent examiner's statement
In connection with my examination. no matter has come to my attention:
1 which gives me reasonable cause to believe that in, any material respect, the requirements:
- to keep accounting records in accordance with section 130 of the Charities Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting
- requirements of the Charities Act have not been met; or
- 2 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
## Mr Anthony Harrison
Yeomans, Harrison and Associates Ltd Durham House 38 Street Lane Denby Derbyshire DES5 8NE
Date:
1
Derby Toc-H Children's Camp
## INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 OCTOBER 2023
The trustees present their report and the financial statements of the charity for the year ended 31 October 2023.
Reference and administrative details
Registered charity name Derby Toc-H Children's Camp
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|||||
|---|---|---|---|
|Charity|registration|number|223219|
|Principal|office|265 Lambour|Drive|
|Allestree|
|Derby|
|DE22|2UA|
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The Trustees who have acted at any time during the financial year are:
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||||
|---|---|---|
|Fiona|Walpole|- Chairperson|
|Lisa|Lovell|
|Josh|Lloyd|
|D'Mya|Sandar|
|Robert Kirkman|-|Treasurer|
|Tony|Sandar MBE|
|Andrea|Lovell|
|Leiarnah|Richards|
|Dave|Lovell|
|Dena|Delahay|
|Ellie|Long|
|Natalie|Sandar|
|Karam|Singh|
|Graham|Harper|
|Sam|Reeves|
|Chris|Lovell|
|Mary-Jade|Harris|
|Michael|Leszezyszak|
|Nathan|Sander|
|Oliver|Kirckman|
|Nicole|Hawes|
|Kim Waldon|
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## Structure, governance and management
The charity is unincroporated and constituted as an Association. The Constitution was ratified on 3 November 2005.
## Objectives and activities
The objective of the charity are to give children a free holiday in cases where they would not otherwise receive one. Main activities include: camping, sports, games, outdoor activities and creative crafts.
## Organisation of the charity
The charity does not have any employees, all administration work is undertaken by the trustees or associates of the trustees and they do not receive any remuneration for their time, although expenses paid personally are reimbursed by the charity.
## Distribution of accounts
The signed accounts are distributed as follows: a set of accounts are filed with the Charity Commission within ten months of the year end; a bound set is retained for the charity's records and; a set is retained by the Independent Examiner for his records. Further set of accounts are available on request.
2
## Independent Examiner
The Independent Examiner of the Trust is:
Mr Anthony Harrison Yeomans, Harrison and Associates Ltd
Durham House 38 Street Lane Denby Derbyshire DES 8NE
## Financial review
It is the aim of the charity to maintain unrestricted funds, which are the free reserves of the charity, at a level that equates to approximately one year's unrestricted expenditure. This provides sufficient funds to deliver the charity's next summer camp and respond to fluctuations in funding in a_ timely manner.
## Achievements
The main achievement of the charity is the provision of a summer camping holiday for 160 children.
## Declaration
The Trustees declare that they have approved the Trustees’ Report above.
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Robert Kirkman \Z me LK.
(Treasurer)
Fiona Walpole Foose Ae
(Chairperson)
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3
## Derby Toc-H Children's Camp
## Receipts and Payments Account for the year ended 31 October 2023
||Notes|Total Fund|Total Fund|
|---|---|---|---|
|||2023|2022|
|RECEIPTS||||
|Donations, amounts£500 and above|1|£55,061.99|£63,000.00|
|Donations, amounts lessthan £500||£2,588.46|£2,515.00|
|Fundraising||£3,132.73|£2,503.58|
|Non Donation (Hoodie Sales, etc)||£130.00|£733.04|
|Bank interest (Unrestricted funds)|||£0.00|
|Bank interest (Restricted funds)||£132.56|£8.63|
|||£61,045.74|£68,760.25|
|PAYMENTS||||
|Purchase ofequipment|2|£9,934.47|£6,609.31|
|Campexpenses|3|£48,831.37|£71,168.98|
|Administration|4|£10,255.31|£10,334.49|
|||£69,021.15|£88,112.78|
|Paymentsunder/overreceipts||-£7,975.41|-£19,352.53|
|CASH BALANCES||||
|---|---|---|---|
|Cash balances broughtforward at|1 November2022|£58,036.47|£77,389.00|
|Cashbalancescarriedforwardat31October2023||£50,061.06|£58,036.47|
4
## Derby Toc-H Children's Camp
## Statement of Assets and Liabilities as at 31 October 2023
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2023 2022
Unrestricted Funds
Barclays current account 30,723.90 41,460.72
Summer camp float 161.76 200.00
30,885.66 41,660.72
Restricted Funds
Barclays premium restricted funds account 19,175.40 16,375.75
TOTAL CASH FUNDS 50,061.06 §8,036.47
a
Creditors (Yeomans, Harrison and Associates Ltd) 660.00 660.00
NET ASSETS 49,401.06 57,376.47
Se eee
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## Treasurer's Report
We confirm that we have made available all the books and records as required in respect of the Derby Toc-H Children's Camp and that attached Financial Statements have the approval of the Treasurer and the Chairperson
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ors, ;*
Robert Kirkman \ Ve Wd, = .
(Treasurer)
Fiona Walpole poo Re IS
(Chairperson)
Date £2 12 (2024
ee
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5
## Derby Toc-H Children’s Camp
## Notes to the accounts for the year ended 31 October 2023
|1. DONATIONS £500ANDABOVE||2023|2022|
|---|---|---|---|
|General Fund||||
|Alex Ferry Foundation||10,000.00||
|Angella GallagerMemorial Fund||1,000.00|1,000.00|
|Barnabus Charitable Trust||1,000.00|1,000.00|
|Blakenham Trust||2,000.00|2,000.00|
|DCR Allen Charitable Trust|||10,000.00|
|DennisAlanYardy Charitable Trust|||500.00|
|DHL Donation||861.99||
|DM Charitable Trust|||750.00|
|Edward Cadbury||3,000.00|4,000.00|
|EH Smith||1,000.00||
|Fiske /Behren|||2,000.00|
|HelenJean Cope||1,000.00||
|JC Robinson Trust||500.00|500.00|
|John and S||800.00||
|K E Prideaux - Brune’s Charitable Settlement|||1,000.00|
|Mrs H RGreene Charitable Settlement||2,000.00|3,000.00|
|Provincial Grand Charity ofDerbyshire||950.00||
|Rathbone||1,000.00||
|SirJohn Eastwood Foundation|||1,000.00|
|Tadpole||1,000.00|2,000.00|
|TheAlchemy Foundation||500.00|500.00|
|The Barbara Ward Children’s Foundation|||6,000.00|
|The Cotton IndustryWarMemorial Trust||8,000.00|8,000.00|
|The Culra Charitable Trust||500.00|500.00|
|The Duke of Devonshire|||5,000.00|
|The EricFSparkesCharitable Trust||2,200.00|2,000.00|
|The Haramead Trust|||5,000.00|
|The HDH Wills 1965 Charitable Trust||500.00||
|The InchryeTrust||500.00||
|TheJamieSimpsonTrust||1,500.00||
|The Labone CharitableTrust||1,000.00|1,000.00|
|The Lennox Hannay|||1,000.00|
|The Lord Hanson Foundation||2,000.00|2,000.00|
|The Medlock Charity||1,000.00||
|The Rycroft Children's Fund|||2,000.00|
|The S & F Goodman Trust||500.00|500.00|
|The Wilmcote Charitrust||750.00|750.00|
|Unite Union||10,000.00||
|||55,061.99|63,000.00|
||6|||
Derby Toc-H Children's Camp
## Notes to the accounts for the year ended 31 October 2023
|2. PURCHASEOF EQUIPMENT|2023|2022|
|---|---|---|
|Miscellaneous equipment&Consumables|8,634.92|4,694.92|
|Sports equipment||-|
|Marquees, tents and other relatedequipment|1,299.55|1,914.39|
|Lighting and related costs|-|-|
||9,934.47
——————|6,609.31
——|
|3. CAMP EXPENSES|||
|Catering
Transport, hire ofequipment and field|15,203.27
17,126.28|14,473.56
17,299.72|
|Repairs
Activities, events and prizes|1,392.97
13,610.21|4,271.44
33,072.19|
|Childrens Sundries|1,498.64|2,052.10|
||48,831.37
—————————————————|71,168.98
Sees|
|4.ADMINISTRATION|||
|Printing, postageand stationery|5,075.31|6,335.88|
|Fundraising
Insurance|1,988.14
1,712.28|1,675.56
1,603.05|
|DBS|200.00||
|StaffTraining|619.58|120.00|
|Accountancy|660.00|600.00|
||10,255.31
ES
SaaS|10,334.49
LN|
## 5. UNRESTRICTED AND RESTRICTED FUNDS
The general fund is an unrestricted fund.
## 6. ACCOUNTING POLICIES
The Financial Statements are prepared under the historical cost convention, and on a cash basis which takes no account or accrued or pre-paid expenses and receipts.
## 7. RESERVES POLICY
It is the aim of the charity to maintain unrestricted funds, which are the free reserves of the charity, at a level that equates to approximately one year's unresitricted expenditure. This provides sufficient funds to deliver the charity's next summer camp and to respond to fluctuations in finding in a timely manner.
7
## Derby Toc-H Donations under £500
|Amazon Smiles|£42.55|
|---|---|
|SirJohn & LadyAmory's Charitable Trust|£300.00|
|CAF|£200.00|
|DHL|£200.00|
|S Reeves|£55.86|
|Weston Parish Council - Harpur|£74.05|
|The Searchlight Electric Charitable Trust|£36.00|
|Chichester Charitable Trust|£250.00|
|Rowan Bentall Charitable Trust|£250.00|
|JaquiWebb|£100.00|
|J C Seccombe Charitable Trust|£150.00|
|R S Brownless|£100.00|
|The Clifford Charity|£300.00|
|SirDerekGreenaway|£200.00|
|The Rotary Club|£300.00|
|Waingroves Drama Group|£30.00|
||£2,588.46|
||eee|