## **Trustees' Annual Report for the period** ## **From** Period start date **To** Period end date 01 04 2020 31 03 2021 Section A Reference and administration details 1 ## **Charity name** ## CONONLEY VILLAGE INSTITUTE ## **Other names charity is known by** ## **Registered charity number (if any)** 223015 2 **Charity's principal address** Cononley Village Institute Main Street Cononley, KEIGHLEY ## **Postcode** **BD20 8NT** ## **Names of the charity trustees who manage the charity** **Trustee name Office (if any)** 3 **Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any)** 1 2 3 Cononley Parish Council N/A Whole year N/A 4 4 **Names of the trustees for the charity, if any, (for example, any custodian trustees)** ## **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** 9 ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document (eg. trust deed, constitution) Trust Deed Constitution How the charity is constituted (eg. trust, association, company) Unincorporated Trust Trustee selection methods (eg. appointed by, elected by) Sole Trustee Parish Council ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. The Trust is managed in accordance with general trust law and local government law and procedures. The day to day management of the trust is carried out by an advisory committee whose decisions and actions are authorised by the Sole Trustee through a monthly authorisation process. The sole trustee manages risk with advice from the committee. 10 ## **Section C Objectives and activities** ## **Summary of the objects of the charity set out in its governing document** To manage the Village Institute and associated activities as a community resource for the benefit of the residents of Cononley ## **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** The provision of the building to hirers both commercial and private for regular hire and personal events. Central is its use by a Nursery, providing an important facility to the village. Other regular hirers provide mainly exercise classes, although there is a thriving Art Club. It is also regularly used by community members for a range of parties, and the Institute itself organises a number of community events. Because of the Pandemic virtually all regular and casual use, plus events were cancelled in this financial year. However the Nursery was able to operate for the second half of the year. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. The volunteer base this year has largely been confined to the 8 members of the Advisory committee who have managed the implementation of Covid controls and maintained care of the building, including the refurbishment of the roof. ## Section D Achievements and performance 11 Section D Achievements and performance **Summary of the main achievements of the charity during the year** The Covid pandemic precautions have impacted greatly on the Institute’s finances in 2020/2021. Hire income at £4,367, primarily income from the Nursery that was able to operate in the latter part of the year, was 30% of that in 2019/2020, and event income was just 6% of the previous year. Although the running costs did reduce by 39% year on year, there was still a loss of £4,607 on operating the Institute. However, village halls were able to access, through Craven District Council, the Business Support grant scheme and the Institute gained grants totalling £20,636 in this year. A portion of the grant funded the additional precautions required and £5176 was moved in the year to Unrestricted funds to compensate for the loss of hire income. The remainder of the grants is being held in a Recovery fund. Despite the problems it was possible to fund, from the Maintenance reserve previously built up, and some Unrestricted funds, the major refurbishment of the clock tower and surrounding roof (£15061) and replacement of radiators that had deteriorated (£943). Due to the grants given the Institute continues to find itself in a stable financial condition and able to not only support an active restart to activities in 2021 but also able to begin rebuilding its Maintenance Reserve. 12 Section E Financial review The charrty maintains a restricled rese￿8 of £15k, authorised by the Sole TTUStee. to cover any unexpected losses, such as of a key hirer or Maintenan￿ requirements. An additional £3k Fer year, from Hire charges. is put into a maintenance reserve lo frjnd ongoing refurbishment and major maintenance activity. Brfaf ststsment of the chfjrity's policy on rnservos Detsi18 of any lunds materialty in Ileficit NIA Furthor financi•l rnviow details Ioplional infornialion) You may choosg to indude addition81 infoTmalron, where re￿vant abouL' the chanty's prinapal sources of funds (including any fundraisingl., how expenditure has supported the key objectbves ofthe charty. investment policy and objectives including any ethical investment policy adopted. Funds from events are also put to the maintenan￿ reserve to te used to develop the faalth.es of the building Funds from the Maintenance reserve are used for major maintenancel￿neWal Ttems. The Developynent reserve 1$ used for new equipmenu modfficakn.on whbch enhan￿ the Institute's use. Section F Other optional information Section G Declaration he trustees declare that th¢y havo approved the trustees, ieport above. igned on behalf of th• ¢harlty'$ tru8te•s Signaturels) Full name(s) Posillon leg Socretsry. Chalr. CL Member of Sok Tnjstee ecLI 13 Charfty fr&mp C￿￿eYVIlla￿ In511tt* l*> Ilf arryl li Reca counts cC￿a Pe¥i(xl stsrt Pen(NJ etKJ date To OV(M12019 Section A Recei and Al Recei Nurse Re ularHI Casual Hi Cxher IrKorrE Elentl￿Orr Grants DonaDor Inte￿$t VAT Re Sub ￿[G￿55 irKonE fijr AR) 42 S51 Sub IDtsI A3P Bank cha￿e5 LicenC￿Ra[E5 DeKelopryEnts Maintennancenr C014d Costs ior mainrenarraRer*wal CarEtskerl6ookin Gas Water Electrici TÈleCOtr￿ F￿ntE4)er￿eS ShfjtEd PToftPa Fund Raisi Health and Sa VAT Paid 3145 4421 70 21 I￿4 2274 3711 2743 Sub tDlal Sub tDlal 14 Section B Statement of assets and liabilities at the end of the period ate9odg8 funob fundl 4933 S•12 TotslL¥sh fund5 fvrm ds B2 Othtr monetary asets B4 Asgets retskned for the ¢hailty's own u r*1• B6 LlablllUe8 SWOJ ty cf* cf In*tees c Date of Is CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examinerfs Report R•port to the trustoesl of Cononley Village InstitLrte On accounts for the year ended 3113r2021 Charity no {Sf any) 223015 Set out on pages I report to the tnjstees on my examination of the acuunts of the above charrty llhe Trust'l for thè year ended 311312021 Responslbi1Sties and As the chanty trustees of the Trust, you are responsible for the preparation basis of Teport of the arxounts in accordan￿ wrth the requ1￿mentS ofthe Charities A 2011 (Ihe ACYI. I reFQrt in resFe¢t of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable DirectK)ns gNen by the Chanty Commission under secaion 14515)Ibl of the Act. I have cOM￿ed my examin*ion. I confimi that no material matters have come to my attention in connection vthh the examination which gives me cause to believe that in, any material resFe(l.' acwuntiNJ records vme not kept in accortlance with section 130 of the Aca or a¢u)unts do r￿t accord with Ihe accounting records Independent examinerfs Statement I have no corwns and have come across no ¢Xher matters in conneclion the examination to whith attention shoukj be drawn in order to enable a proper understandiro of the accounts to be reached. Slgn•d: )xJll Namo: Jrw CJfto LJNJ Relevant professlonal qualification(s} or body lif any): Address: Sunny Bank. Main Street, Conon*, BD20 8LL Section B Disclosure Only Gomplete rf the examiner needs to highlight matters of con￿rn {see CC32. Independent examination of charity acx¢yJnts" directions and guhdance for examinets). IER Octobor 2018 16 Give here brief d•talls of any items Ihal the examlner wi$h•$ to disclose. w/ IER October 2018 17