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2022-03-31-accounts

Charity Registration Number: 223007 Company Number: 00215695 (England and Wales)

TRUSTEES' ANNUAL REPORT & ACCOUNTS

YEAR ENDED 31 MARCH 2022

VOLUNTARY ACTION SHEFFIELD TRUSTEES’ ANNUAL REPORT & ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022

Contents Page
Legal and administrative information
1 - 2
Chair's foreword
3 - 4
Trustees' report (including Directors’ report)
5 - 20
Trustees' responsibilities
21
Independent auditor’s report
22 - 24
Statement of financial activities
26
Balance sheet
27
Cashflow statement
28
Notes to the accounts
29 - 48
Appendix A - Organisational structure
49
Appendix B - Staff and volunteers
50 - 52

VOLUNTARY ACTION SHEFFIELD LEGAL AND ADMINISTRATIVE INFORMATION FOR THE YEAR ENDED 31 MARCH 2022

Registered office:

The Circle 33 Rockingham Lane Sheffield S1 4FW

Telephone: 0114 253 6600 Fax: 0114 253 6601 Web: www.vas.org.uk Email: info@vas.org.uk Charity No: 223007 Company No: 00215695 VAT Reg No: 706 1183 63

Honorary officers:

Andy Buck Rachel Boyce Kay Dickinson

(Chair) (Vice-Chair) (to 30 September 2021) (Treasurer)

Other trustees:

Debbie Mathews Neil Booth Rachel Boyce James Lock Uri Rennie Tim Furness Peter Wozencroft Sara Hill Amy Dowling (resigned 31 March 2022) David Bussue Safiya Saeed

‘Observer’ (non-voting) attendees at the Board:

Dawn Shaw (Sheffield City Council) Nicki Doherty (NHS Sheffield) Brian Hughes (NHS Sheffield)

Chief executive:

Helen Sims and Helen Steers (to 21 November 2021) Helen Sims (from 22 November 2021)

Company secretary:

Helen Sims

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VOLUNTARY ACTION SHEFFIELD LEGAL AND ADMINISTRATIVE INFORMATION - CONTINUED FOR THE YEAR ENDED 31 MARCH 2022

Committees and advisers:

Audit and Risk Committee

Kay Dickinson (Chair for Finance section), Tim Furness (Chair for Strategy and Governance section), Andy Buck, Rachel Boyce (to 30 September 2021), Peter Wozencroft, Helen Steers (to 21 November 2021), Helen Sims, Liz Dingle.

Auditor:

BHP LLP 2 Rutland Park Sheffield S10 2PD

Bankers:

Unity Trust Bank plc Nine Brindleyplace Birmingham B1 2HB

Solicitors:

Banner Jones Solicitors Ltd 24 Glumangate Chesterfield S40 1UA

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VOLUNTARY ACTION SHEFFIELD TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2022

Foreword from the Chair

It is with great pleasure and pride that, on behalf of the Voluntary Action Sheffield Board of Trustees, I am introducing our annual report and accounts for 2021/22. I hope that you will take the time to read this report in its entirety, for it demonstrates the remarkable range of work undertaken by VAS and the extensive positive impact this has in our city.

We have remained clear about our vision, purpose and values, which provide a robust framework to guide everything we do.

Our role in leading and advocating for the voluntary and community sector has grown. The new Voluntary and Community Sector (VCS) Leaders’ Forum was launched, with our support, in March 2021. We have become a firmly established and valued partner in the city’s health and care partnership and, with other VCS leaders, in the new NHS South Yorkshire Integrated Care Board. Healthwatch Sheffield, which we host, has gone from strength to strength.

We have supported hundreds of VCS organisations and groups, many of whom have faced considerable challenges in light of the pandemic, deepening poverty and funding shortfalls. The COVID hubs network has become the VCS Network, and is supporting organisations to focus on the city’s priorities. Our development team has supported 230 groups. Our payroll, community accountancy and human resources services have supported 222 organisations. We have supported 20 lunch clubs to re-open.

We have prioritised reaching out to underserved groups, with particular emphasis on building trust and engagement with Black, Asian and Minority Ethnic organisations, enabling them to engage with VAS and with the major institutions in the city.

We have continued to encourage and support high quality volunteering in the city. Our focus is on supporting people to volunteer, especially people for whom this may be more challenging, and supporting organisations to offer great volunteering opportunities. We have diversified and strengthened the ways in which we do this.

We have equally strengthened our role in leading, developing and participating in partnerships in the city. We have focused on collaboration to tackle health inequalities, to help the city recover from the pandemic and to rise the deepening cost of living crisis.

New Beginnings, which we run, and the SPRING partnership, which we lead and facilitate, have continued to play a crucial role in helping refugees settle and thrive in the city.

Sheffield Business Together, which we have led in partnership with Sheffield and Rotherham Chamber of Commerce and Business in the Community, has continued to successfully engage businesses in supporting voluntary and community projects.

Sheffield Youth- Neighbourhoods and Communities (SY-NC) is a new programme for which we have secured substantial funding. It will play a key role in strengthening support for young people in the city.

We have sustained our commitment to tackling racism, becoming an anti-racist organisation and achieving race equality. We will be publishing a separate report about the action we have been taking to this effect.

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VOLUNTARY ACTION SHEFFIELD TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2022

All of this has been made possible by our fantastic workforce. For the first six months of the year, our interim joint chief executives Helen Sims and Helen Steers led the organisation to very good effect. We were then delighted to be able to appoint Helen Sims as the substantive chief executive. Our senior management team has worked exceptionally well during a very challenging period. Equally, all our other staff have done the same. They all deserve great credit for the achievements described in this report.

We have had to change our business model for The Circle, which was seriously impacted by COVID restrictions. We have a new marketing strategy, which is proving successful in attracting organisations and people back to The Circle, which provides high quality, COVID-safe facilities.

We have maintained sound financial management, leading to a good financial outturn, compliance with our reserves policy and hence a sound foundation for 2022/23 and beyond.

We have sought to build a more strategic approach to gathering and using knowledge and information, in particular the insights and intelligence that can be drawn from the VCS itself.

We have reviewed and strengthened our approach to information technology, including data management and protection and cyber-security.

We have sought to maintain high standards of governance. We have adopted the Charity Governance Code, and have used this to guide continuous improvement to our governance arrangements.

I very much hope that upon reading this report you will agree that Voluntary Action Sheffield plays a really important and effective role in the city, which we remain determined to sustain and build upon in the months and years ahead.

We will continue to focus on our four strategic priorities. In doing so, we will also focus on tackling poverty and health inequality, community health and wealth creation, supporting children and young people, and becoming a more inclusive and anti-racist city.

I would like to conclude this brief introduction by saying a huge thank you: to all our staff and volunteers; to our trustees; to all the VCS organisations who work with us; to all our funders and other supporters; and to all the other partners and friends we have in Sheffield.

Thank you

Andy Buck Chair of the Board of Trustees

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VOLUNTARY ACTION SHEFFIELD TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2022

Our vision, purpose and values

Our vision is that people work together to make a vital and growing contribution to the quality of life in all of Sheffield’s communities.

Our purpose is to support the development of voluntary and community action in a professional way, so that it is sustainable and brings about positive social change.

Our focus is: tackling inequality; increasing democratic engagement; and influencing change to city systems and structures to better meet people’s needs. We are ambitious and optimistic – we love Sheffield and want it to be a great city for all its people and communities.

Our values are the promotion of social justice, fairness and respect. We value diversity and seek to empower and enable others. We seek to demonstrate integrity, openness, resilience and innovation. We actively seek collaboration and cooperation, working in partnership with others in the voluntary and community sector and beyond.

Our strategic priorities

We have four strategic priorities:

1. Provide leadership and advocacy for the Voluntary and Community Sector (VCS), and support people and organisations to speak up and be influential;

2. Support organisations and groups to fulfil their purpose;

3. Encourage and support people to volunteer, and support organisations to offer great volunteering opportunities;

4. Work in partnership, bringing people and organisations together to optimise their impact.

We enable our priorities by making the very best use of our people, money, facilities and knowledge.

Public benefit

The Trustees have complied with the duty in section 17 pf the Charities Act 2011 to have due regard to public benefit guidance published by the Charity Commission. Details of the activities carried out to deliver a public benefit are set out in the Outcomes section below.

Outcomes in 2021-22

We have made good progress against our priorities in 2021-22.

Provide leadership and advocacy for the VCS, and support people and organisations to speak up and be influential

We sit on the Sheffield City Partnership Board and through the partnership we are actively engaging with the City Economic Strategy Board and the Economic Baseline development work, to shape the City Strategy. VAS will coordinate community insight to inform the strategy in 2022-23.

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The Sheffield VCS leaders’ forum was launched in March 2021 and is chaired by VCS leaders Olivier Tsemo (SADACCA) and Debbie Mathews (Manor and Castle Development Trust) supported and facilitated by the Chief Executive, Director of Strategic Partnerships and Executive Officer at VAS.

The forum was launched by its members with clear purpose and over the past year has grown from 24 to 32 members and includes leaders from a representative range of ethnic minority communities.

Some of the key activity/ outputs form the forum include:

The forum has a clear set of priorities for 2022-23 and is developing an action plan to take forward, to ensure we continue to focus on delivering impact as a leadership group.

Our Chief Executive co-chaired, together with Executive Directors from Sheffield City Council (SCC), meetings of SCC and the VCS Strategy group. The strategy group, attended by Cllrs Julie Grocutt and Alison Teal, together with cross-SCC and cross-VCS representatives, had an early focus on understanding what good engagement and inclusion looks like in decision making for the new Local Area Committees. Positive collaborative relationships with councillors and officers continue to be built across a number of areas including the the City Council’s One Year Plan, VCS /SCC relationship and resilient communities in the city. The strategy group has now been stepped down in favour of regular shared strategy time at the VCS leaders’ forum meetings.

The Sheffield Health and Care Partnership (formerly the Accountable Care Partnership) endorsed the inclusion of the VCS into the future health and care governance and delivery arrangements in the city. VAS facilitation has been integral to this work and to embedding the wider VCS in developing a delivery programme of health and care priorities. Alongside this work, Healthwatch Sheffield worked with the partnership to develop a toolkit for Public and Patient Participation.

We sit on the Adult Social Care Strategy Board to embed the VCS into the decisions and priority setting to address adult social care priorities. We have also facilitated connections to VCS organisations to work to develop and adult social care strategy and implementation Plan.

We have worked as part of the South Yorkshire and Bassetlaw VCS Leaders group with the new Integrated Care Board Chair and Chief Executive and have secured a place for the VCS on the decision-making Integrated Care Board. Our collective work is also increasing opportunities for NHS England funding to be channelled towards the VCS in our sub-region and city.

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Healthwatch Sheffield, which we host, has been co-ordinating the response to these governance developments from the local Healthwatch across South Yorkshire, and building relationships to inform future joint working across this wider footprint.

Healthwatch has continued to advocate for patient and public voice in the city, with a focus on previously unheard voices, this year Healthwatch has:

Healthwatch also co-ordinated feedback from VCS partners to contribute to the Care Quality Commission inspection of Sheffield Health and Social Care Foundation Trust, and gathered and co-ordinated feedback about maternity services to go to the CQC following an inspection of Sheffield Teaching Hospitals NHS Foundation Trust’s Maternity Services.

Healthwatch has been connecting with voluntary sector organisations, and health service providers, to act as a hub for distribution of GP Access cards. These cards are an initiative to support people without ID and/or permanent address when registering for primary care.

We have led a VCS Skills and Employment focus group. The group is made up of VCS organisations from across the city with experience of delivering formal and informal employment support and was fully engaged in the development of a Community Renewal Fund bid in the summer of 2021. Whilst this bid was unsuccessful, our community-led approach has laid the foundation for collaboration between the Council and VCS in how to address gaps in unemployment provision in Sheffield.

We are working with VAS members and VCS youth networks to shape the development of a youth strategy for the city. We have engaged a number of community youth leaders with the emerging city Youth Partnership, working closely with the Head of Youth Services at Sheffield City Council. We have also secured resource within the Council to map all youth provision in the city in 2022, in order to develop a shared investment plan in 2022-23.

We have secured a role for the VCS through VAS in the South Yorkshire Sustainability Centre, a £5m investment from Research England that will support research through the two Sheffield Universities and will bring together academic outputs with policy decisions. We will support work to engage the VCS in identifying research priorities focussed on health inequalities.

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Support organisations and groups to fulfil their purpose

The COVID pandemic continued to have a huge impact on the sector in 2021/22, particularly as organisations responded to the uncertainty and change in COVID regulations and the wider social and economic disruption.

We have continued to support groups to navigate these changes and keep up-to-date through delivery of professional services, capacity building, network meetings, facilitation of peer and 1-1 support. Our professional services (payroll, community accountancy and human resources services) supported 222 clients during the year, ensuring legal and statutory requirements were fulfilled as well as providing best practice advice over a wide range of financial and personnel issues.

The financial and human resources implications of the pandemic were wide ranging for our clients. Some were not eligible to receive furlough scheme support due to their public funding and had to support their employees to work from home, whilst others relied on the furlough scheme to keep going.

Similarly, with finances, some organisations continue to receive 100% public funding, others saw their income fall to nearly nil overnight, and others benefited from additional funding to support new service provision, such as COVID Bereavement support.

Our payroll service provided 12,750 payslips for the year, with supporting calculations and submissions to HMRC and pension funds. In addition, 97 furlough claims were calculated and/or submitted, up to the scheme end in September 2021.

Our community accountancy team completed 135 sets of accounts, independent examinations and tax returns to meet the statutory filing requirements for Companies House, Charity Commission and HMRC, as well as providing five bespoke training sessions, and supporting over 50 organisations with accounting software subscriptions. The changes in income and activities of our clients due to the pandemic meant additional work to check trustees were making correct use of new or unusual funding, and were continuing to govern the organisations well during difficult situations.

Our human resources service provided advice and support to 33 organisations – ranging from small queries, redundancy, capability, conduct and TUPE to drafting and reviewing employment contracts and human resources policies, including a subscription based service.

We have continued to support the voluntary and community sector (VCS) response to COVID . The weekly COVID Hubs network that was set up in 2020 has developed this year in collaboration with partners to develop from crisis response to planning our recovery. The COVID hubs have recently been renamed as the VCS Network and continues to meet weekly.

Our organisational development support team supported 230 groups with signposting, information and advice, providing 1:1 support and guidance and opportunities for groups to come together to benefit from peer support.

We have responded to the needs of existing organisations recovering from the impact of the pandemic on their services and sustainability, supporting them to adapt and enabling them to manage and navigate change. This has included providing them with the tools and guidance to review and adapt their governance and structures so that they stay fit for purpose.

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For new groups emerging from the pandemic in response to community need, we have supported them to establish solid foundations and to be in a strong position to look for funding to support their work.

In March 2022 we worked with our partners South Yorkshire Funding Advice Bureau to support the first of a planned series of funding advice surgeries to be held in community venues across the city. These outreach sessions provide an opportunity for groups to meet SYFAB and VAS together and receive support in a joined-up way.

We have provided support to 20 lunch club leaders as they worked towards reopening over the last six months. Guidance on risk assessments has helped them to open services safely and the online peer support network we facilitate has enabled them to share issues, successes and learning as they have navigated the challenges of restarting lunch clubs after a prolonged period of closure.

We have continued to strengthen our equalities and engagement work. We have continued to proactively reach out to underserved groups, and building trust with Black, Asian and Minority Ethnic organisations. The recruitment of a permanent engagement and equality lead has brought a focus and greater understanding of accessibility issues and the real impact of structural racism in our sector and our city. Feedback has shown the impact of building trust for individuals and leaders to not only engage with the services and support VAS offers, but a willingness to start a dialogue with other institutions in the city where trust has also previously been lost.

One to one mentoring has also made an impact in supporting potential future VCS leaders in the city. People are feeding back that they feel better supported and are reporting a positive impact on their confidence and personal wellbeing, as a result of feeling less isolated.

“It has made such a huge difference seeing someone that looks like me at VAS. Your sympathetic approach has made me feel I can be honest and open and share my concerns. I feel supported, when in the past I have felt discriminated against by many institutions in Sheffield”.

We have continued to support the capacity of the Holiday Activities and Food Programme (HAF) . Following our leadership of the Department for Education Holiday Activities and Food (HAF) pilot in 2020, the programme has received 3-year funding and is led by local authorities nationally. We have been working as a strategic partner with Sheffield City Council to develop the programme and delivery and have supported the capacity building and communications, using our Sheffield Healthy Holidays brand assets.

In 2021 we provided training and support, both face to face and online, to organisations that wanted to deliver holiday activities and food, with over 40 groups and organisations receiving support. We employed a ‘local enabler’ to get alongside groups and providers and advise on delivery. This support enabled new organisations to participate in the HAF programme.

We developed colourful and interactive resources that could be sent in targeted letters with details of free meal vouchers to eligible families. The Summer Holiday Handbook contained interactive games and ideas, together with details of the different activities and ‘how to book’ information. In partnership we developed content that Sheffield City Council could send out to over 20,000 families. The Sheffield Healthy Holidays website site became the access point for the online booking system and was visited by over 11,000 unique users in summer 2021 and a further 2,768 in winter.

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Encourage and support people to volunteer, support organisations to offer great volunteering opportunities

The VAS approach to volunteering is to support individuals to access volunteering, and to support organisations to develop and sustain high quality volunteer programmes following best practice in volunteering.

Our focus is on people who are excluded from volunteering, or with barriers to inclusion, to be aware of the benefits and have access to support to find a role that will be suitable for them to do.

Support to organisations focuses on good practice support, volunteering advice and facilitating peer to peer connections to develop skills and knowledge within the sector to run effective programs. COVID has continued to change the volunteering landscape with this year seeing volunteer roles increasing, but with interest from volunteers remaining fairly stable. Growing barriers to involvement has continued with organisations struggling with the capacity to deliver the services they offer with only a few organisations able to involve volunteers who need support and development.

The role that volunteering could play as part of the city recovery from COVID, in terms of empowering communities, improving skills, addressing physical and mental health issues is clear, but the capacity within charities to involve volunteers in a developmental way has been seriously impacted by COVID and the increased demands on the sector.

We have continued to adapt and change our services in response to the changing landscape and legislation around COVID and the needs of charities and volunteers. Our delivery has included:

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VOLUNTARY ACTION SHEFFIELD TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2022

organisations advertising and the number of new roles being created. We quality check every role and have minimum quality standards that organisations need to meet in order to advertise roles.

Our New Beginnings project has supported refugees and asylum seekers to access volunteering opportunities (see further detail about this later in this report).

Work in partnership, bringing people and organisations together to optimise their impact

Our work with partners across the health, care and well-being sector has developed significantly this year. We have prioritised collaboration that tackles health inequalities in the city. We recognised that our recovery as a city from the social and economic impact of the pandemic requires us to build on the participation and diversity of partnerships that were successful in responding in crisis.

Key outcomes from this focussed work include:

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We have forged new connections, voice and influence in work led by Autistic people including:

The SPRING partnership was established in January 2019 to work with newly granted refugees, and comprises Citizens Advice Sheffield, City of Sanctuary, SAVTE, Sheffield City Council, SOLACE and ourselves.

The vision of the partnership is for everyone who seeks sanctuary in Sheffield to feel safe, welcome, and wanted during their journey through the asylum system.

SPRING delivers:

Additionally, New Beginnings, SAVTE and SOLACE work with refugees after the 30-day period, to support longer-term positive outcomes that often require sustained, personal, outcome-based solutions

Since April 2021, the Partnership has supported 417 refugees and asylum seekers.

Demand for this service remains high and the partnership recently has been actively involved in supporting refugees from the war in Ukraine. Our focus in 2022 is working with funders to develop the

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VOLUNTARY ACTION SHEFFIELD TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2022

future model of delivery and secure funding beyond December 2022 when the European funded Asylum Migration Integration Fund finishes.

Our New Beginnings project welcomes refugees and asylum seekers to Sheffield with a package of support. Alongside volunteering, this includes education and training opportunities (including ESOL), employment opportunities and participation activities.

Examples of the support delivered in 2021-22 include:

New Beginnings has also worked in collaboration with British Red Cross Establishing Oneself project in Rotherham to provide volunteering training session to prepare new arrivals for volunteer opportunities. As the COVID restrictions reduced we have many people eager and ready to engage in volunteering as a result of the volunteering awareness training sessions they attended.

We successfully adopted a new volunteer development model which empowers people who take on opportunities to volunteer with the project to train other volunteers within the project to develop the same skills. The introduction of group induction helped volunteers to meet each other and understand the different activities taking place at the project.

Two clients are actively volunteering at Flower Estate Family Action, speaking to people from the asylum and refugee community to raise awareness about COVID and vaccines, sharing key messages and helping to dispel myths.

Sheffield Business Together (SBT) unites like-minded businesses to collaborate, connect and share resources with charities to support the people and communities of our great city. VAS was a founding member of the steering group and partnership and has co-delivered this year with our partners Sheffield Chamber of Commerce and Business in the Community.

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The partnership works across 4 key areas:

Nearly 100 VCS projects were supported with by 1,517 hours of pro-bono and business volunteer time and 265 volunteers, with a total value of almost £300,000.

Some of the projects Sheffield businesses have supported include:

Sheffield Youth Neighbourhoods and Communities is a new programme for which we have secured nearly £750,000 from the National Lottery and Esmee Fairbairn Foundation. Commencing in January 2022, this programme of community empowerment will fund a number of hubs in local communities to:

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VOLUNTARY ACTION SHEFFIELD TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2022

Our Enablers

Our People

We began the year with the appointment of Helen Sims and Helen Steers as interim joint chief executives. In November 2021, we undertook recruitment for the substantive chief executive role to which Helen Sims was appointed.

Helen Sims commenced a workforce review in January 2022. The first stage of this review has resulted in a restructure of the senior management team. Two new director roles have been created to which recruitment commenced in April 2022.

The wellbeing of our staff and volunteers has continued to be our priority as we navigated another disruptive year. In January 2022 we worked in partnerships with Westfield training to deliver a series of workshops on a range of work and wellbeing topics from resilient leadership to supporting emotional resilience and working under pressure.

In December 2021 the Board approved a new agile working policy, which we are implementing with staff through 2022. We have conducted several staff insight surveys on working practice, IT hardware, software and tools as well as checking in through our routine 1:1 and appraisal processes. We continue to develop our working practice, as we understand the challenges and opportunities of greater autonomy of place in our work.

Our safe space for Black, Asian and Minority Ethnic staff and volunteers continued to meet regularly through the year, providing peer support, as well as feeding in valuable insight and ideas for our race equality action.

Our Facilities

We have reviewed the use of space at The Circle, converting some training and meeting space into lettable office space, and secured two new tenants as the 2021-22 financial year came to an end.

The Board approved The Circle sales and marketing strategy, and we are seeing the impact of our approach as the conferencing and events market opens back up. We have secured some wonderful exhibitors for the gallery on the ground floor.

Our knowledge

We have worked with an independent data and insight specialist through two all-staff workshops to map all our data inputs and outputs and have a clear logic model for the organisation, which we will use to prioritise our digital strategy. We have also trialled the use of an online platform for case management and analysis of our impact around organisational development.

In March we audited all VAS teams for data management in accordance with our data asset register and will implement the recommendations from this review throughout 2022.

We are working to a 3-part plan to develop our IT systems:

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VOLUNTARY ACTION SHEFFIELD TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2022

Looking ahead to 2022-23

We will sustain our focus on our four strategic priorities. We will give particular emphasis to tackling poverty and achieving greater equality through supporting the sector achieve community health and wealth creation in the city. We will prioritise children and young people in the city. We will support the capacity and development of the VCS to empower and put communities at the centre of change. We will use our influence to support Sheffield to become more inclusive and tackle racism in all forms.

Our programme of work is being developed with staff, volunteers and stakeholders, but the key outcomes are identified below each of our strategic aims.

Lead and advocate for the VCS, support people and organisations to speak up and be influential.

We will:

Support organisations and groups to fulfil their purpose

We will:

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Encourage and support people to volunteer, support organisations to offer great volunteering opportunities.

We will:

Work in partnership, bringing people and organisations together to optimise their impact.

We will:

Structure, governance and management

Members of the Board of Trustees are nominated from and elected by the members. Each trustee is elected at an annual general meeting to serve for a three-year term, with approximately one third retiring each year. Casual vacancies may be filled by appointment by the Board until the next AGM. Honorary Officers (Chair, Vice-Chair and Treasurer) are nominated and elected by trustees annually, at the first Board meeting to follow the AGM.

The Board also has the power to admit observers, which is used to ensure close links with important partner organisations, such as the City Council and the NHS. Observers are not registered trustees or directors, and do not have voting rights.

The Board is also served by its committees and working groups, each chaired by a member of the Board, which meet between three and five times per year. These are responsible for scrutinising specific areas of

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work, undertaking tasks delegated to them by the Board, and advising the Board on policy and strategy. In 2020/21 there was an Audit and Risk Committee, a chief executive recruitment task and finish group and a director recruitment task and finish group.

The Board has undertaken a self-assessment against the Charity Governance Code and regularly reviews progress against a governance action plan.

All new Board members receive an induction with the Chair and Chief Executive. In addition, there are annual or twice-yearly away sessions with senior managers and trustees focusing on strategy and enabling trustees to understand the organisation and their responsibilities.

The senior management team is our executive decision-making body. This comprised the Chief Executive, Head of Business Growth, Head of Finance, Head of Human Resources and Departmental Managers.

The link between the Board of Trustees and staff is maintained through the following mechanisms:

We have continued to benefit from having a skilled and experienced team of trustees who brought constructive challenge and support to the Executive. Relationships between trustees and the senior management team developed productively and positively.

Risk management

Our Audit and Risk Committee leads on risk management and scrutinises the full risk management plan every quarter, with each trustee board meeting reviewing the most significant risks to the organisation, and those where we are most reliant on mitigating actions to reduce the risk faced.

As we enter the next period the principal risks and associated mitigating actions are:

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Financial review

Our income for the year was £2.39 million. The principal sources of income were:

----- Start of picture text -----
% Breakdown of income by source
60.00%
50.00%
40.00%
30.00%
20.00%
10.00%
0.00%
grants Services hire
Public Sector Public Sector contracts Chargeable Rents & room Big Lottery Other grants
----- End of picture text -----

Our expenditure for the year was £1.87 million. The breakdown of expenditure by department was:

----- Start of picture text -----
% Breakdown of expenditure by department
35.00%
30.00%
25.00%
20.00%
15.00%
10.00%
5.00%
0.00%
and Being Professional Services Training and Development ICT Services Partnership projects
Core services
accommodation Volunteer Centre Health and Well
----- End of picture text -----

The net movement in funds was an increase of £557k made up of £165k unrestricted funds and £391k in restricted funds (which were received in 2021/22 and must be used for restricted purposes in 2022/23). The increase in unrestricted funds comprises £64k designated funds, largely to reflect the cost of the mortgage for The Circle, and a £101k increase to the general fund. The increase to the general fund is a result of a £104k legacy received, which will be used to support our voice and leadership work in 2022/23.

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Reserves policy

The Board has determined:

To take a flexible approach to the precise amounts designated for each purpose if necessary.

At 31 March 2022, free reserves stood at £357,199, an increase of £101,760. This is significantly more than the level required by the reserves policy and is largely due to receiving a legacy of £104,399 in the autumn. However, it is expected that there will be a considerable draw on reserves in 2022-23.

The budget for 2022-23 has been set at a deficit as it is likely that income will continue to be impacted by the effects of COVID on activities, in particular room hire at The Circle. It is difficult to forecast income for The Circle in the current circumstances but the Trustees believe that the budget represents a mid-case scenario and therefore the outturn could be worse or better than budget. Additional monitoring measures have been put in place in order to be able to react promptly to any variances that occur.

Restricted funds are all grants received in advance of delivery of objectives. They are held in VAS’s current account.

Designated funds totalled £1,501,138 at the year end. These relate to the Circle building less the outstanding mortgage and the amount owing to eliminate the pension fund deficit. It also includes amounts ring fenced for partnership projects, Healthwatch activities, development of The Circle as a venue and IT infrastructure costs. See note 21 of the accounts for further details.

Fundraising Activities

VAS raises funds by applying to funding bodies for grants and charging for services. VAS does not proactively raise funds from the public, although it does receive small donations and occasional legacies from individuals.

BHP LLP 20

VOLUNTARY ACTION SHEFFIELD TRUSTEES’ RESPONSIBILTIES STATEMENT FOR THE YEAR ENDED 31 MARCH 2022

Trustees’ responsibilities statement

The trustees (who are also directors of VAS for the purposes of company law) are responsible for preparing the Annual Trustees’ Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for the year. In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

In so far as the trustees are aware:

On behalf of the Board of Trustees

Andy Buck

Andy Buck (Aug 30, 2022 18:51 GMT+1)

Andy Buck Chair Date: 23 June 2022

BHP LLP 21

VOLUNTARY ACTION SHEFFIELD INDEPENDENT AUDITOR’S REPORT FOR THE YEAR ENDED 31 MARCH 2022

Independent Auditor’s Report to the Trustees of Voluntary Action Sheffield

Opinion

We have audited the financial statements of Voluntary Action Sheffield (the ‘charitable company’) for the year ended 31 March 2022 which comprise the Statement of Financial Activities, the Balance Sheet, the Cash Flow Statement and notes to the financial statements, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).

In our opinion the financial statements:

Basis for opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the auditor’s responsibilities for the audit of the financial statements section of our report. We are independent of the charitable company in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Conclusions relating to going concern

In auditing the financial statements, we have concluded that the trustees' use of the going concern basis of accounting in the preparation of the financial statements is appropriate.

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charitable company’s ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.

Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report.

Other information

The trustees are responsible for the other information. The other information comprises the information included in the chair’s foreword and the trustees’ annual report. Our opinion on the financial statements

BHP LLP 22

VOLUNTARY ACTION SHEFFIELD INDEPENDENT AUDITOR’S REPORT FOR THE YEAR ENDED 31 MARCH 2022

does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon.

Our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.

We have nothing to report in this regard.

Opinions on other matters prescribed by the Companies Act 2006

In our opinion, based on the work undertaken in the course of the audit:

Matters on which we are required to report by exception

In the light of the knowledge and understanding of the charitable company and its environment obtained in the course of the audit, we have not identified material misstatements in the directors’ report. We have nothing to report in respect of the following matters in relation to which the Companies Act 2006 requires us to report to you if, in our opinion:

Responsibilities of trustees

As explained more fully in the trustees’ responsibilities statement (set out on page 21), the trustees (who are also the directors of the charitable company for the purposes of company law) are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for

BHP LLP 23

VOLUNTARY ACTION SHEFFIELD INDEPENDENT AUDITOR’S REPORT FOR THE YEAR ENDED 31 MARCH 2022

such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, the trustees are responsible for assessing the charitable company’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so.

Auditor responsibilities for the audit of the financial statements

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

Our approach to identifying and assessing the risks of material misstatement in respect of irregularities, including fraud and non-compliance with laws and regulations, was as follows:

We assessed the susceptibility of the entity’s financial statements to material misstatement, including obtaining an understanding of how fraud might occur, by:

BHP LLP 24

VOLUNTARY ACTION SHEFFIELD INDEPENDENT AUDITOR’S REPORT FOR THE YEAR ENDED 31 MARCH 2022

To address the risk of fraud through management bias and override of controls, we:

In response to the risk of irregularities and non-compliance with laws and regulations, we designed procedures which included, but were not limited to:

There are inherent limitations in our audit procedures described above. The more removed that laws and regulations are from financial transactions, the less likely it is that we would become aware of noncompliance. Auditing standards also limit the audit procedures required to identify non-compliance with laws and regulations to enquiry of the directors and other management and the inspection of regulatory and legal correspondence, if any. Material misstatements that arise due to fraud can be harder to detect than those that arise from error as they may involve deliberate concealment or collusion.

A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council’s website at: www.frc.org.uk/auditorsresponsibilities. This description forms part of our auditor’s report.

Use of our report

This report is made solely to the charitable company’s members, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006. Our audit work has been undertaken so that we might state to the charitable company’s members those matters we are required to state to them in an auditor’s report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charitable company and the charitable company’s members as a body, for our audit work, for this report, or for the opinions we have formed.

Philip Allsop

Philip Allsop (Aug 31, 2022 08:12 GMT+1)

Philip Allsop (Senior Statutory Auditor) For and on behalf of BHP LLP, Statutory Auditor 2 Rutland Park Sheffield S10 2PD

Date: Aug 31, 2022

BHP LLP 25

VOLUNTARY ACTION SHEFFIELD STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2022

Unrestricted
Note
Funds
£
Income:
Donations and legacies
3
128,919
Income from charitable activities
4/5
626,981
___
Total income
755,900
___
Expenditure:
Costs of raising funds
6
(10,037)
Expenditure on charitable activities
7/10
(618,716)
Remeasurement of pension scheme
38,276
___
Total expenditure
(590,477)
___
Net income/(expenditure)
9
165,423
Transfers between funds
21
-
___
Net movement in funds
165,423
Funds brought forward as at
1 April 2021
1,692,914
___
Funds carried forward as at
31 March 2022
1,858,337
___		 Restricted
Funds
£
9,300
1,626,000
___
1,635,300
___
-
(1,243,744)
-
___
(1,243,744)
___
391,556
-
___
391,556
511,349
___
902,905
___		 Total
Total
2022
2021
£
£
138,219
53,503
2,252,981
2,904,621
___
_
2,391,200
2,958,124
___
_
(10,037)
(9,398)
(1,862,460)
(2,594,886)
38,276
-
___
_
(1,834,221)
(2,604,284)
___
_
556,979
353,840
-
-
___
_
556,979
353,840
2,204,263
1,850,423
___
_
2,761,242
2,204,263
___
__

All of the above results are derived from continuing activities. The result for Companies Act purposes comprises the net movement in funds of £556,979 (2021: Net movement in funds of £353,840).

The statement of financial activities includes all gains and losses recognised during the year.

BHP, Chartered Accountants 26

VOLUNTARY ACTION SHEFFIELD BALANCE SHEET AS AT 31 MARCH 2022

Note
£
Fixed assets
Tangible assets
15
Current assets
Debtors
16
468,959
Cash at bank and in hand
1,049,805
___
1,518,764
Creditors: amounts falling due
within one year
17
(251,448)
___
Net current assets
Total assets less current liabilities
Creditors: amounts falling due in more than one year
18
Net assets
Charity funds
Restricted
19
Unrestricted
Designated
21
1,501,138
General
23
357,199
___
Total Charity funds
22

2022
£
1,935,000
--------------
1,935,000
1,267,316
3,202,316
(441,074)
___
2,761,242
___
902,905
1,858,337
___
2,761,242
__		 2021
£
1,966,000
--------------
1,966,000
298,062
760,439
_
1,058,501
(257,780)
_
800,721
2,766,721
(562,458)
_
2,204,263
_
511,349
_
1,437,475
255,439
_
1,692,914
_
2,204,263
_

The financial statements have been prepared in accordance with the provisions applicable to entities subject to the small companies regime.

These accounts were approved and authorised for issue by the Board on 23 June 2022 and are signed on its behalf by:-

Andy Buck Kay Dickinson (Aug 30, 2022 22:31 GMT+3) Andy Buck (Aug 30, 2022 18:51 GMT+1) K Dickinson A Buck Honorary Treasurer Chair

Company Registration No.00215695

BHP LLP 27

VOLUNTARY ACTION SHEFFIELD CASHFLOW STATEMENT FOR THE YEAR ENDED 31 MARCH 2022

2022
£
Cash flows from operating activities:
Net cash provided by operating activities
364,811
Cash flows from financing activities:
Repayment of borrowing
(75,445)
Net cash used in financing activities
(75,445)
___
Net increase in cash and cash equivalents
289,366
___
Cash and cash equivalents at 1 April 2021
760,439
___
Cash and cash equivalents at 31 March 2022
1,049,805
_
Cash and cash equivalents consists of:
Cash at bank and in hand
1,049,805
___
Cash and cash equivalents at 31 March 2022
1,049,805
_
Reconciliation of net income to net cash flow from operating activities
2022
£
Net income for the reporting period
556,979
(as per the statement of financial activities)
Adjustments for:
Depreciation and amortisation charges
31,000
(Increase)/decrease in debtors
(170,897)
Increase in creditors
4,647
Decrease in pension deficit provision
(56,918)
___
Net cash provided by operating activities
364,811
___		 2021
£
412,481
(73,502)
(73,502)
_
338,979
_
421,460
_
760,439
_
760,439
_
760,439
_
2021
£
353,840
31,000
15,550
25,709
(13,618)
_
412,481
_

BHP LLP 28

VOLUNTARY ACTION SHEFFIELD NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022

1. Accounting policies

(a) General information and basis of preparation

Voluntary Action Sheffield is a registered charity in the United Kingdom and a company limited by guarantee in the United Kingdom. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £1 per member of the charity. The address of the registered office is given in the charity information on page 1 - 2 of these financial statements. The nature of the charity’s operations and principal activities are detailed in the Trustees’ report.

The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011, the Companies Act 2006 and UK Generally Accepted Practice.

The financial statements are prepared on a going concern basis under the historical cost convention, modified to include certain items at fair value. The financial statements are prepared in sterling which is the functional currency of the charity and rounded to the nearest £.

The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated.

(b) Funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.

Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The cost of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements .

(c) Income recognition

All incoming resources are included in the Statement of Financial Activities (SoFA) when the charity is legally entitled to the income after any performance conditions have been met, the amount can be measured reliably and it is probable that the income will be received.

For donations to be recognised the charity will have been notified of the amounts and the settlement date in writing. If there are conditions attached to the donation and this requires a level of performance before entitlement can be obtained then income is deferred until those conditions are fully met or the fulfilment of those conditions is within the control of the charity and it is probable that they will be fulfilled.

Donated facilities and donated professional services are recognised in income at their fair value when their economic benefit is probable, it can be measured reliably and the charity has control over the item. Fair value is determined on the basis of the value of the gift to the charity. For example the amount the charity would be willing to pay in the open market for such facilities and services. A corresponding amount is recognised in expenditure.

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VOLUNTARY ACTION SHEFFIELD NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022

1. Accounting policies (continued)

No amount is included in the financial statements for volunteer time in line with the SORP (FRS 102). Further detail is given in the Trustees’ Report.

For legacies, entitlement is the earlier of the charity being notified of an impending distribution or the legacy being received. At this point income is recognised. On occasion legacies will be notified to the charity where it is not possible to measure the amount expected to be distributed. On these occasions, the legacy is treated as a contingent asset and disclosed.

The charity receives government grants in respect of Infrastructure Support to the Voluntary and Community Sector, the Sheffield Healthy Holiday scheme and the Volunteer Centre. Income from government and other grants are recognised at fair value when the charity has entitlement after any performance conditions have been met, it is probable that the income will be received and the amount can be measured reliably. If entitlement is not met then these amounts are deferred.

Investment income is interest earned on the Charity’s current account.

(d) Expenditure recognition

All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Expenditure is recognised where there is a legal or constructive obligation to make payments to third parties, it is probable that the settlement will be required and the amount of the obligation can be measured reliably. It is categorised under the following headings:

Irrecoverable VAT is charged as an expense against the activity for which expenditure arose.

Grants payable to third parties are within the charitable objectives. Where unconditional grants are offered, this is accrued as soon as the recipient is notified of the grant, as this gives rise to a reasonable expectation that the recipient will receive the grants. Where grants are conditional relating to performance then the grant is only accrued when any unfulfilled conditions are outside of the control of the charity.

(e) Support costs allocation

Support costs are those that assist the work of the charity but do not directly represent charitable activities and include office costs, governance costs, administrative and payroll costs. They are incurred directly in support of expenditure on the objects of the charity and include project management. Where support costs cannot be directly attributed to particular headings they have been allocated to cost of raising funds and expenditure on charitable activities on a basis consistent with use of the resources. Premises overheads have been allocated on a cost per square foot basis and other overheads have been allocated on a staff hours basis.

Fund-raising costs are those incurred in seeking voluntary contributions and do not include the costs of disseminating information in support of the charitable activities.

The analysis of these costs is included in note 7.

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VOLUNTARY ACTION SHEFFIELD NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022

1. Accounting policies (continued)

( f) Intangible assets

Research expenditure is written off in expenditure in the SoFA in the year in which it is incurred. Identifiable development expenditure is capitalised to the extent that the technical, commercial and financial feasibility can be demonstrated. Intangible assets are amortised on a straight line basis over their useful lives.

(g) Tangible fixed assets

Tangible fixed assets are stated at cost (or deemed cost) or valuation less accumulated depreciation and accumulated impairment losses. Cost includes costs directly attributable to making the asset capable of operating as intended.

Depreciation is provided on all tangible fixed assets, at rates calculated to write off the cost, less estimated residual value, of each asset on a systematic basis over its expected useful life as follows:

Leasehold land Nil Leasehold buildings 50 years straight line Computer equipment 3 years straight line Fixtures and fittings 10 years straight line

(h) Debtors and creditors receivable / payable within one year

Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure.

(i) Loans and borrowings

Loans and borrowings are initially recognised at the transaction price including transaction costs. Subsequently, they are measured at amortised cost using the effective interest rate method, less impairment. If an arrangement constitutes a finance transaction it is measured at present value.

(j) Impairment

Assets not measured at fair value are reviewed for any indication that the asset may be impaired at each balance sheet date. If such indication exists, the recoverable amount of the asset, or the asset’s cash generating unit, is estimated and compared to the carrying amount. Where the carrying amount exceeds its recoverable amount, an impairment loss is recognised in profit or loss unless the asset is carried at a revalued amount where the impairment loss is a revaluation decrease.

(k) Provisions

Provisions are recognised when the charity has an obligation at the balance sheet date as a result of a past event, it is probable that an outflow of economic benefits will be required in settlement and the amount can be reliably estimated.

(l) Leases

Rentals payable and receivable under operating leases are charged to the SoFA on a straight line basis over the period of the lease.

BHP LLP 31

VOLUNTARY ACTION SHEFFIELD NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022

1. Accounting policies (continued)

(m) Employee benefits

When employees have rendered service to the charity, short-term employee benefits to which the employees are entitled are recognised at the undiscounted amount expected to be paid in exchange for that service.

The charity operates a defined contribution plan for the benefit of its employees. Contributions are expensed as they become payable.

The charity contributes to the Pension Trust Growth Plan for its employees. This is in most respects a money purchase arrangement, but does include certain guaranteed benefit elements. The Plan is a multi-employer scheme. Since the charity has entered into an agreement (the Recovery Plan that determines how each employer within the scheme will fund the overall deficit), the contributions paid are shown in the income and expenditure account. Under FRS 102, the fair value of the commitment is recognised. The calculation of their fair value of the commitment is subject to an assumption on the discount rate. The discount rate is determined by reference to market yields at the reporting date on high quality bonds.

(n) Tax

The charity is an exempt charity within the meaning of schedule 3 of the Charities Act 2011 and is considered to pass the tests set out in Paragraph 1 Schedule 6 Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes.

(o) Going concern

The financial statements have been prepared on a going concern basis as the trustees believe that no material uncertainties exist. The trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern.

(p) Judgements and key sources of estimation uncertainty

Estimates and judgements are continually evaluated and are based on historical experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances. The charity makes estimates and assumptions concerning the future. The resulting accounting estimates and assumptions will, by definition, seldom equal the related actual results.

There are no estimates and assumptions that have a significant risk of causing material adjustment to the carrying amounts of assets and liabilities within the next financial year.

BHP LLP 32

VOLUNTARY ACTION SHEFFIELD NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022

2. Prior Year Statement of Financial Activities – for comparison

Unrestricted
Note
Funds
£
Income:
Donations and legacies
3
34,203
Income from charitable activities
4/5
614,324
___
Total income
648,527
___
Expenditure:
Costs of raising funds
6
(9,398)
Expenditure on charitable activities
7/10
(544,821)
___
Total expenditure
(554,219)
___
Net income/(expenditure)
9
94,308
Transfers between funds
21
(7,291)
___
Net movement in funds
87,017
Funds brought forward as at
1 April 2020
1,605,897
___
Funds carried forward as at
31 March 2021
1,692,914
___		 Restricted
Funds
£
19,300
2,290,297
___
2,309,597
___
-
(2,050,065)
___
(2,050,065)
___
259,532
7,291
___
266,823
244,526
___
511,349
___		 Total
2021
£
53,503
2,904,621
___
2,958,124
___
(9,398)
(2,594,886)
___
(2,604,284)
___
353,840
-
___
353,840
1,850,423
___
2,204,263
___

All of the above results are derived from continuing activities. The result for Companies Act purposes comprises the net movement in funds of £353,840 (2020: Net movement in funds of £175,201).

The statement of financial activities includes all gains and losses recognised during the year.

33

VOLUNTARY ACTION SHEFFIELD NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022

3. Income: Donations and legacies

3.
Income: Donations and legacies		 3.
Income: Donations and legacies
Total
Unrestricted
Restricted
2022
£
£
£
Marjorie Coote Old People’s Charity
10,000
-
10,000
Sheffield Town Trust
2,500
-
2,500
Hugh Neill Charity
-
-
-
James Neill Trust Fund
2,000
-
2,000
Church Burgesses Trust
10,000
-
10,000
Dr Patricia Cooke
-
-
-
Henry Boot Plc
-
5,000
5,000
ARM
-
-
-
Ove Arup
-
2,300
2,300
SHU South Yorkshire Futures
-
-
-
Lemonaid Motor Legal Ltd
-
500
500
NEC Volunteer Centre
-
1,500
1,500
James Frederick Cousins
104,399
-
104,399
Sundry donations
20
-
20
______
______
______
128,919
9,300
138,219
______
_
_
4.
Income from charitable activities: analysis by activity
This income can be analysed over the following activities:
Unrestricted Funds
Restricted Funds
Total
2022
Core Services and accommodation
229,375
10,242
239,617
Volunteer Centre
-
335,510
335,510
Health and Wellbeing
210,952
652,597
863,549
Professional Services
167,217
1,677
168,894
Training and Development
2,342
282,675
285,017
ICT Support Services
17,095
-
17,095
Consortium Service
-
343,299
343,299
Total
626,981
1,626,000
2,252,981		 Total
2022
£
10,000
2,500
-
2,000
10,000
-
5,000
-
2,300
-
500
1,500
104,399
20
______
138,219
 Total
2021
£
10,000
9,000
1,000
2,000
7,000
5,000
5,000
10,000
2,300
2,000
-
-
-
203
__
53,503
____

Total

2021

478,602

194,177

386,000

156,606

184,738

23,659

1,480,839
_
Total
2022
239,617
335,510
863,549
168,894
285,017
17,095
343,299
626,981
1,626,000
2,252,981
2,904,621

An analysis of the sources of this income is shown in note 5.

34

VOLUNTARY ACTION SHEFFIELD NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022

5. Income from charitable activities: analysis by funding source

Sheffield City Council – Voluntary Sector/revenue grants
Sheffield City Council – Other Funding
- Healthwatch
- VALUES project
- Sheffield Healthy Activities Fund
- Food co-ordination
- Community Champions
- Device Scheme
- Changing Futures
Sheffield ACP
NHS Leadership Academy (via ACP)
Sheffield CCG
Move More
Big Lottery
- NRC New Beginnings – (Ref. RC/5/010423756) – restricted fund
National Lottery Community Fund:
- RC VAS Sheffield VCS Covid response co-ordination (Ref RC/20136576)
restricted fund
- Voluntary Action Sheffield Diabetes (Ref 20151708) restricted fund
- Sheffield Youth – Neighbourhoods and Communities (SY-NC) (Ref
20106886) restricted fund
Paul Hamlyn Foundation
Asylum and Migration Integration Fund
Department for Education – Healthy Activities and Food (HAF) programme
HMRC - Job Retention Scheme
VCS Emergency Partnership programme
Access to Work
Sheffield City Trust
Care Quality Commission
Kickstart
SME Restart
SYCF
The Circle – Rental income / room hire / conferencing
Chargeable services / sundry income		 2022
£
193,630
209,952
-
114,544
-
150,000
5,500
12,500
75,400
-
278,988
174,986
155,309
-
50,000
76,885
-
266,414
-
4,253
-
1,216
-
48,000
9,015
2,944
1,667
216,716
205,062
___
2,252,981
___		 2021
£
224,497
209,952
6,000
1,250
8,633
-
-
-
75,200
14,000
53,708
51,228
146,146
100,000
-
-
55,000
440,419
1,017,233
91,682
9,500
4,498
4,000
1,700
-
-
-
203,374
186,601
_
2,904,621
_

35

VOLUNTARY ACTION SHEFFIELD NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022

6.
Costs of raising funds
Staff costs
Other costs		 2022
£
9,471
566
__
10,037
____		 2021
£
8,973
425
__
9,398
____

7. Expenditure on charitable activities

Support costs totalling £215,392 (2021: £222,032) have been allocated across activities. Costs have been allocated either on the basis of time spent by the departments in supporting the activities, or other usage of the service.

Finance
Human Resources
ICT internal services
Executive management and administration		 2022
2021
£
£
27,553
31,014
28,871
25,598
34,355
46,954
124,613118,466
__
215,392222,032
_
______

Expenditure can be analysed over the following activities:-

Activities
Activities
undertaken by
undertaken
Consortium
Support
Total
Total
directly
members
costs
2022
2021
£
£
£
£
£
Core services and Accommodation
361,101
-
215,392
576,493
681,331
Less: Support costs recharged to projects
(143,894)
-
(186,165)
(330,059)
(316,689)
217,207
29,227
246,434
364,642
Volunteer Centre
148,200
-
29,535
177,735
214,535
Health and Well-being
351,304
153,286
70,098
574,688
408,886
Professional Services
144,442
-
24,396
168,838
145,095
Training and Development
202,549
-
38,991
241,540
140,368
ICT Services
24,614
-
1,701
26,315
31,192
Consortia Function
101,556
303,910
21,444
426,910
1,290,168
1,189,872
457,196
215,392
1,862,460
2,594,886		 Activities
Activities
undertaken by
undertaken
Consortium
Support
Total
Total
directly
members
costs
2022
2021
£
£
£
£
£
Core services and Accommodation
361,101
-
215,392
576,493
681,331
Less: Support costs recharged to projects
(143,894)
-
(186,165)
(330,059)
(316,689)
217,207
29,227
246,434
364,642
Volunteer Centre
148,200
-
29,535
177,735
214,535
Health and Well-being
351,304
153,286
70,098
574,688
408,886
Professional Services
144,442
-
24,396
168,838
145,095
Training and Development
202,549
-
38,991
241,540
140,368
ICT Services
24,614
-
1,701
26,315
31,192
Consortia Function
101,556
303,910
21,444
426,910
1,290,168
1,189,872
457,196
215,392
1,862,460
2,594,886		 Activities
Activities
undertaken by
undertaken
Consortium
Support
Total
Total
directly
members
costs
2022
2021
£
£
£
£
£
Core services and Accommodation
361,101
-
215,392
576,493
681,331
Less: Support costs recharged to projects
(143,894)
-
(186,165)
(330,059)
(316,689)
217,207
29,227
246,434
364,642
Volunteer Centre
148,200
-
29,535
177,735
214,535
Health and Well-being
351,304
153,286
70,098
574,688
408,886
Professional Services
144,442
-
24,396
168,838
145,095
Training and Development
202,549
-
38,991
241,540
140,368
ICT Services
24,614
-
1,701
26,315
31,192
Consortia Function
101,556
303,910
21,444
426,910
1,290,168
1,189,872
457,196
215,392
1,862,460
2,594,886
217,207
29,227
246,434
364,642
148,200
-
29,535
177,735
214,535
351,304
153,286
70,098
574,688
408,886
144,442
-
24,396
168,838
145,095
202,549
-
38,991
241,540
140,368
24,614
-
1,701
26,315
31,192
101,556
303,910
21,444
426,910
1,290,168
1,189,872
457,196
215,392
1,862,460
2,594,886

36

VOLUNTARY ACTION SHEFFIELD NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022

8.
Governance costs
Staff costs
Related office costs
Audit
9.
Net income/(expenditure) for the year
is stated after charging:
Auditor’s remuneration
Operating lease rentals in respect of equipment and vehicles
Depreciation of fixed assets
10.
Interest payable
Bank loans/mortgage
11.
Staff costs and employee benefits
Wages and salaries
Social security costs
Pension contributions – current service
Pension contributions – scheme deficit (see note 13)		 2022
2021
£
£
25,822
28,321
1,006
1,274
10,422
10,967
______
__
37,250
40,562
______
_
2022
2021
£
£
10,422
10,967
1,996
1,996
31,000
31,000
______

2022
2021
£
£
17,409
19,245
______
2022
2021
£
£
924,940
956,660
72,784
75,591
51,020
56,204
18,642
18,099
____
1,067,3861,106,554
___ ______		 2021
£
28,321
1,274
10,967
__
40,562
_
2021
£
10,967
1,996
31,000
___
2021
£
19,245

The average number of employees during the year was 46 (2021: 50).

No employee earned more than £60,000 per annum (2021: nil).

12. Trustees, key management personnel remuneration and expenses and related party transactions

None of the trustees receive any remuneration in respect of their role as director/trustee of VAS. No travel expenses were paid during the year (2021: nil). No trustees received payment in respect of training and consultancy (2021: nil).

Several VAS trustees are also employees or trustees of VAS member organisations to which VAS provides various services including payroll and accountancy services. The charges for these services are relatively small and always on normal commercial terms. One trustee, Andy Buck, is a non-executive director of South Yorkshire Housing Association that in 2021 provided sub-contracted services to three projects with a total value of £22,353. No services were provided in 2022. Two trustees, Andy Buck and Sara Hill are members and a third trustee, James Lock, is a director and shareholder of Opus Independents that provided services to a value of £1,464 (2021: £6,750). One trustee, Debbie Mathews is an employee of Manor and Castle Development Trust which received £20,418 in funding as part of two projects: the Move

37

VOLUNTARY ACTION SHEFFIELD NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022

More programme and Diabetes research (2021: £151,765 funding as part of the Sheffield Healthy Holidays programme).

One trustee, Uri Rennie, is an employee of Sheffield City Trust which in 2021 gave VAS a grant of £4,000 towards food co-ordination as part of our COVID response work. One trustee, David Bussue is an employee of SACMHA which received £3,750 in funding as part of two projects: the Move More programme and Diabetes research (2021: nil). One trustee, Safiya Saeed is the project manager of Reach Up Youth which received £330 from the Move More programme (2021: nil). Safiya is also a councillor for Sheffield City Council, from whom VAS receives funding as detailed in the notes above. Safiya has no authority or influence over the funds given to VAS.

One member of the senior management team, Lloyd Samuels, is also an employee of ZEST which received £1,750 for work on the Diabetes project and £1,921 as a final payment on the Work Programme

(2021: £106,562 funding as part of the Sheffield Healthy Holidays programme). Another member of the senior management team, Helen Steers, is a trustee of Citizens Advice Sheffield which received £113,714 from VAS as part of the SPRING consortium and £1,360 for services provided to Healthwatch (2021: £46,233 SPRING, £1,260 Healthwatch).

The total amount of employee benefits received by key management personnel is £302,744 (2021: £283,539). The Trustees consider key management personnel to comprise: Chief Executive Officer, Head of Business Growth, Head of Finance, Buildings and Facilities Manager, Head of Volunteering, Human Resources Manager, Healthwatch Chief Officer, Head of Health and Well Being and SY-NC Strategic Lead.

13. Pension costs

VAS makes payments on behalf of employees into individuals defined contributions pension schemes. The assets of these schemes are held separately from those of VAS in independently administered funds. The pension cost charge in the statement of financial activities represents contributions payable by VAS to the funds and amounts to £69,662 (2021: £74,303). £18,642 of the contributions in 2022 related to the deficit on the Pensions Trust scheme (see note 26) (2021: £18,099). Contributions of £6,310 were due at the year-end (2021:£6,905).

14. Taxation

As a charity, VAS is exempt from tax on income and gains falling within the available tax exemptions to the extent that these are applied to its charitable objects. No tax charges have arisen in the Charity.

38

VOLUNTARY ACTION SHEFFIELD NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022

15. Tangible assets

Long
Computer
Leasehold
equipment
land and
and
buildings
software
£
£
Cost
At 1 April 2021
4,305,888
130,232
Additions
-
-
___
______
At 31 March 2022
4,305,888
130,232
___
______
Depreciation
At 1 April 2021
2,339,888
130,232
Charge for the year
31,000
-
___
______
At 31 March 2022
2,370,888
130,232
___
______
Net Book Value
At 31 March 2022
1,935,000
-
___
______
At 31 March 2021
1,966,000
-
___
______
16.
Debtors
Debtors falling due within one year
Trade debtors
Prepayments
Grants and legacies receivable
Other debtors
17.
Creditors: amounts falling due within one year
Amount held on behalf Help Yourself Directory
Bank loan
Pension scheme deficit contributions
Accruals
Deferred income – income received in advance (see note (a) below)
Tax and social security
Staff holiday accrued		 Other
fixtures
£
188,203
-
_
188,203
_
_
188,203
-
_
_
188,203
_
_
-
_
-
_
2022
£
326,249
10,215
132,080
415
_
468,959
_
2022
£
6,981
77,370
6,102
94,155
31,084
22,040
13,716
______
251,448
_		 Total
£
4,624,323
-
__
4,624,323
__
2,658,323
31,000
__
2,689,323
__
1,935,000
__		 Total
£
4,624,323
-
__
4,624,323
__
2,658,323
31,000
__
2,689,323
__
1,935,000
__

1,966,000
_
2021
£
195,133
7,309
94,918
703
_
294,324
_
2021
£
6,981
75,808
18,642
91,636
30,762
18,407
15,545
______
257,781
_

The bank loan is secured on freehold land and buildings of the company over 10 years from February 2018, at a rate of 3% over Unity Trust Bank’s base rate, subject to a minimum rate of 3%.

39

VOLUNTARY ACTION SHEFFIELD NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022

17. Creditors: amounts falling due within one year (continued)

(a) Deferred income:
Tenant rent deposits
Training course fees
Contract income
Other
18.
Creditors: amounts falling due after more than one year
Bank loan
Pension scheme deficit contributions
Bank loan maturity analysis:
In less than one year
In more than one year but not more than two years
In more than two years, but not more than five years
In more than five years		 14,861
12,542
3,239
442
______
31,084
_
2022
£
430,427
10,647
___
441,074
___



__

 14,581
12,542
3,239
400
______
30,762
_
2021
£
507,434
55,024
_
562,458
_
75,808
78,186
249,548
179,700
___
583,242
_
77,370
80,274
259,720
90,433
___
507,797
___		 _



__

See note 26 for details of the pension deficit payments.

40

VOLUNTARY ACTION SHEFFIELD NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022

19. Restricted funds

Balance at
01.04.21
Core
Awards Ceremony
2,503
Thriving VCF Group
990
Access to Work
-
The Circle
-
Voice and Leadership
34,414
Cohesion Sheffield
7,733
NAVCA
-
Job Retention Scheme
-
_
45,640
_
Volunteer Centre
Volunteer Centre
3,860
Refugee & Asylum Seekers
New Beginnings Project
56,297
Sheffield Business Together
11,448
Community Champions
-
_
71,605
_
Health and Wellbeing
Healthwatch
11,700
People Keeping Well
8,114
Health Leadership
24,461
Autism project
33,917
Move More
4,215
Diabetes
-
Changing Futures
-
_
82,407
_
Training and Development
Lunch Clubs
10,362
Lunch Club Referral Service
1,386
Development Team
49,990
Sheffield Healthy Holidays
-
_
61,738
_
Consortium Service
SPRING
249,959
SY-NC
-
_
249,959
_
Total
511,349
_		 Incoming
resources

£
-
-
1,216
2,944
-
-
4,750
4,253
______
13,163
______
5,250
176,495
13,065
150,000
______
344,810
______
88,400
135,000
110,967
79,500
174,986
50,000
12,500
__
651,353
__
-
28,188
141,764
112,723
__
282,675
__
266,414
76,885
__
343,299
__
1,635,300
__		 Resources
expended
£
450
-
1,216
2,944
15,959
810
4,750
4,253
_
30,382
_
5,250
142,793
18,564
-
_
166,607
_
37,100
34,777
61,235
51,222
170,553
25,400
558
__
380,845
__
-
29,269
152,241
59,591
__
241,101
_
396,953
27,856
__
424,809
__
1,243,744
__		 Balance at
Transfers 31.03.22
£
£
-
2,053
-
990
-
-
-
-
-
18,455
-
6,923
-
-
-
-
_
_
-
28,421
_
_
-
3,860
-
89,999
-
5,949
-
150,000
_
______
-
249,808
_
_
-
63,000
-
108,337
-
74,193
-
62,195
-
8,648
-
24,600
-
11,942
_
_
-
352,915
_
______
(10,362)
-
-
305
5,136
44,649
5,226
58,358
_
______
-
103,312
_
______
-
119,420
-
49,029
_
______
168,449
_
_
-
902,905
_
_

41

VOLUNTARY ACTION SHEFFIELD NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022

19. Restricted funds (continued)

Prior Year restricted funds – for comparison

Balance at
01.04.20
Core
Awards Ceremony
2,503
Thriving VCF Group
990
Access to Work
-
Voice and Leadership
-
Cohesion Sheffield
9,564
Job Retention Scheme
-
_
13,057
_
Volunteer Centre
Volunteer Centre
-
Refugee & Asylum Seekers
New Beginnings Project
45,355
Sheffield Business Together
13,841
_
59,196
_
Health and Wellbeing
Healthwatch
26,407
People Keeping Well
30,589
Health Leadership
579
Autism project
45,000
Move More
3,890
_
106,465
_
Training and Development
Lunch Clubs
9,196
Lunch Club Referral Service
2,101
Development Team
3,000
_
14,297
_
Consortium Service
SPRING
51,511
Sheffield Healthy Holidays
-
Food Co-ordination
-
Other
-
_
51,511
_
Total
244,526
_		 Incoming
resources

£
-
-
4,498
113,216
55,000
88,508
______
261,222
______
28,105
165,262
21,431
______
214,798
______
26,900
44,000
50,000
3,520
51,228
__
175,648
__
42,000
28,188
108,502
__
178,690
__
440,419
1,017,233
17,587
4,000
__
1,479,239
__
2,309,597
__		 Resources
expended
£
-
-
4,498
78,802
56,831
88,508
_
228,639
_
26,669
154,320
23,824
_
204,813
_
41,607
37,975
54,618
14,603
50,903
__
199,706
__
40,834
28,903
61,512
__
131,249
_
246,163
1,017,951
17,544
4,000
__
1,285,658
__
2,050,065
__		 Balance at
Transfers 31.03.21
£
£
-
2,503
-
990
-
-
-
34,414
-
7,733
-
-
_
_
-
45,640
_
_
2,424
3,860
-
56,297
-
11,448
_
______
2,424
71,605
_
_
-
11,700
(28,500)
8,114
28,500
24,461
-
33,917
-
4,215
_
_
-
82,407
_
______
-
10,362
-
1,386
-
49,990
_
______
-
61,738
_
______
4,192
249,959
718
-
(43)
-
-
-
_
______
4,867
249,959
_
_
7,291
511,349
_
_

42

VOLUNTARY ACTION SHEFFIELD NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022

19. Restricted funds (continued)

Core - Funding to support core running costs.

All of the other restricted funds relate to specific projects being undertaken by VAS. The projects are shown separately, but categorised into the main activities of VAS. Details of many of these projects are given in the Trustees’ Report.

Those restricted projects that are believed to need further narrative to explain what services they provide are detailed below.

Project
Healthwatch Sheffield
Sheffield Business Together
Sheffield Healthy Holiday
SPRING		 Service
Established 1 April 2013 as part of the Government health reforms, to
strengthen the patient, service user and public voice in shaping health and
social care services. Gives citizens and communities a stronger voice to
influence and challenge how health and social care services are provided
in their locality.
SBT is an initiative that was launched by Sheffield employers Arup, Arm,
John Lewis, Henry Boot, Irwin Mitchell, Sheffield and Sheffield Hallam
University, and hosted by Voluntary Action Sheffield. Its vision is to
strategically connect, share and harness the resources of business and
charities to address some of the key social challenges in the city.
SHH is a programme of activities, run by a consortium of VCS organisations
across Sheffield with the aim of ‘making sure that children are happy and
healthy during the holidays’. The activities include games and exercise and
also food related activities to help combat holiday hunger. In 2020, it was
funded by the Department for Education.
SPRING is a collaboration of six organisations helping refugees settle into
the local community. It is funded by the Asylum Migration and Integration
Fund.

20. Transfers between funds

There were no transfers between restricted and unrestricted funds during the year (2021: £7,291). In 2021 this represented unrestricted funds applied to restricted projects.

43

VOLUNTARY ACTION SHEFFIELD NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022

21. Designated funds

The unrestricted funds of the Charity include the following designated funds which have been set aside out of unrestricted funds by the Board of Trustees for specific purposes:-

Balance at
01.04.21
Transfers

£
£
Fixed assets
1,309,092
-
Consortium Service funds
34,211
-
IT infrastructure and equipment fund
15,000
-
Healthwatch
23,172
-
Circle Redevelopment Fund
31,000
-
COVID recovery fund
25,000
-
_
_
1,437,475
-
_
_
Prior Year designated funds – for comparison
Balance at
01.04.20
Transfers

£
£
Fixed assets
1,252,972
-
Consortium Service funds
41,312
-
Circle maintenance fund
2,356
-
IT infrastructure and equipment fund
-
-
Healthwatch
22,000
-
Workforce review costs
25,000
-
Circle Redevelopment Fund
31,000
-
COVID recovery fund
-
-
_
_
1,374,640
-
_
_		 Utilised/
New
realised
Designations
£
£
-
101,362
(19,986)
-
-
-
-
18,354
(11,067)
-
(25,000)
-
_
_
(56,053)
119,716
_
_
Utilised/
New
realised
Designations
£
£
-
56,120
(7,101)
-
(2,356)
-
-
15,000
-
1,172
(25,000)
-
-
-
-
25,000
_
_
(34,457)
97,292
_
_		 Balance at
31.03.22
£
1,410,454
14,225
15,000
41,526
19,933
-
__
1,501,138
___
Balance at
31.03.21
£
1,309,092
34,211
-
15,000
23,172
-
31,000
25,000
__
1,437,475
___

Fixed assets are funds which represent the net book value of the fixed assets (£1,935,000) less the amount outstanding on the mortgage relating to the building (£507,797) and the amount committed to eliminating the deficit on the pension fund (£16,749). See note 26 for more details of the pension deficit payments.

Consortium Service funds are funds donated to Voluntary Action Sheffield by Sheffield Cubed as part of the agreement to transfer a significant proportion of their undertakings to VAS. The Board have decided to designate these funds in order to cover the cost of making the Consortium Service viable.

44

VOLUNTARY ACTION SHEFFIELD NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022

21. Designated funds (continued)

Circle maintenance fund is a fund created in 2019 to cover the cost of specific repairs needed on The Circle building. This fund has been released as expenditure has been incurred.

IT infrastructure and equipment fund is a fund to cover the cost of new/updated databases identified by the Trustees as required to improve the communication facilities at VAS.

Healthwatch is funds set aside to cover additional staff costs for the Healthwatch function.

Workforce review was a fund set up in 2020 to cover the additional costs arising from the workforce review carried out in 2019. The fund was released in the year to March 2021.

Circle redevelopment fund is a fund set up to cover the cost of developing facilities at The Circle in order to continue to attract room hire customers.

COVID recovery fund was been set up in recognition that COVID 19 would continue to impact on income levels into 2021-22 and that government funding is unlikely to be available at the same levels as it was in 2020-21.

22. Analysis of Charity funds balances between net assets as at 31 March 2022

Unrestricted
Funds
£
Fixed assets
-
Current assets
452,480
Current liabilities
(95,281)
Creditors: amounts falling due
in more than one year
-
_
357,199
_
Prior Year analysis – for comparison
Unrestricted
Funds
£
Fixed assets
-
Current assets
352,130
Current liabilities
(96,691)
Creditors: amounts falling due
in more than one year
-
_
255,439
_		 Designated
Restricted
Funds
Funds
Total Funds
£
£
£
1,935,000
-
1,935,000
90,684
975,600
1,518,764
(83,472)
(72,695)
(251,448)
(441,074)
-
(441,074)
___
_
__
1,501,138
902,905
2,761,242
___
_
___
Designated
Restricted
Funds
Funds
Total Funds
£
£
£
1,966,000
-
1,966,000
128,383
577,989
1,058,502
(94,450)
(66,640)
(257,781)
(562,458)
-
(562,458)
___
_
__
1,437,475
511,349
2,204,263
___
_
___

45

VOLUNTARY ACTION SHEFFIELD NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022

23. Statement of movement on unrestricted reserves

Balance at 1 April 2021
Net movement in fund
Balance at 31 March 2022		 General
Designated
reserve
reserves
£
£
255,439
1,437,475
101,760
63,663
_
__
357,199
1,501,138
_
__

24. Obligations under operating leases

At 31 March 2022, the total of future minimum lease payments under non-cancellable operating leases for each of the following periods are as follows:-

not later than one year
later than one year and not later than five years
later than five years		 2022
£
1,996
166
-
______		 2021
£
1,996
2,162
-
_____

These payments relate to two photocopiers at The Circle.

25. Commitments

As at the year end, VAS had capital commitments outstanding of £nil (2021: £nil).

26. Pension costs and liabilities

SCHEME: TPT Retirement Solutions – The Growth Plan

VAS participates in two pension schemes – a defined benefit scheme and a defined contribution scheme. They are both with The Pension Trust (TPT) and are part of their Growth Plan Scheme. The defined benefit scheme is closed to new members and to the accrual of benefit by existing members. The only payments to this scheme therefore relate to the funding deficit, details of which are given below.

Defined Contribution Scheme

For the defined contribution scheme, VAS paid contributions at the rate of 6% during the accounting period and members paid contributions at rates between 1% and 11% during the accounting period. As at the balance sheet date there were 40 (2021: 43) active members of the Plan employed by VAS. VAS continues to offer membership of the defined contribution scheme to its employees.

Defined Benefit Scheme

The defined benefit pension scheme that VAS participates in is a multi-employer scheme which provides benefits to some 638 non-associated participating employers. It is not possible for VAS to obtain sufficient information to enable it to account for the scheme as a defined benefit scheme. Therefore it accounts for the scheme as a defined contribution scheme.

46

VOLUNTARY ACTION SHEFFIELD NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022

26. Pension costs and liabilities (continued)

The scheme is subject to the funding legislation outlined in the Pensions Act 2004 which came into force on 30 December 2005. This, together with documents issued by the Pensions Regulator and Technical Actuarial Standards issued by the Financial Reporting Council, set out the framework for funding defined benefit occupational pension schemes in the UK.

The scheme is classified as a 'last-man standing arrangement'. Therefore the company is potentially liable for other participating employers' obligations if those employers are unable to meet their share of the scheme deficit following withdrawal from the scheme. Participating employers are legally required to meet their share of the scheme deficit on an annuity purchase basis on withdrawal from the scheme.

A full actuarial valuation for the scheme was carried out at 30 September 2020. This valuation showed assets of £800.3m, liabilities of £831.9m and a deficit of £31.6m. To eliminate this funding shortfall, the Trustee has asked the participating employers to pay additional contributions to the scheme as follows:

Deficit contributions

From 1 April 2022 to 31 January 2025: £3,312,000 per annum (payable monthly)

Unless a concession has been agreed with the Trustee the term to 31 January 2025 applies.

Note that the scheme’s previous valuation was carried out with an effective date of 30 September 2017. This valuation showed assets of £794.9m, liabilities of £926.4m and a deficit of £131.5m. To eliminate this funding shortfall, the Trustee asked the participating employers to pay additional contributions to the scheme as follows:

Deficit contributions

£11,243,000 per annum (payable monthly and increasing by 3% each From 1 April 2019 to 30 September 2025: on 1st April)

The recovery plan contributions are allocated to each participating employer in line with their estimated share of the Series 1 and Series 2 scheme liabilities.

Where the scheme is in deficit and where the company has agreed to a deficit funding arrangement the company recognises a liability for this obligation. The amount recognised is the net present value of the deficit reduction contributions payable under the agreement that relates to the deficit. The present value is calculated using the discount rate detailed in these disclosures. The unwinding of the discount rate is recognised as a finance cost.

When an employer withdraws from a multi-employer defined benefit pension scheme which is in deficit, the employer is required by law to pay its share of the deficit, calculated on a statutory basis (known as the buyout basis). The calculation basis that applies to the Growth Plan was amended due to a change in the definition of money purchase contained in the Pensions Act 2011 and therefore Series 3 liabilities have to be included in the calculation of an employer’s debt on withdrawal.

VAS has been notified by the Pensions Trust of the estimated employer debt on withdrawal from the Plan based on the financial position of the Plan as at 30 September 2020. As of this date, the estimated employer debt for VAS was £261,807 (2019: £262,894).

47

VOLUNTARY ACTION SHEFFIELD NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022

26. Pension costs and liabilities (continued)

The present value of the deficit repayment provision and the rates of discount used are as follows:

31 March 202231 March 2021 31 March 2020 March 2021 31 March 2020
Present value of provision (£) 16,748 73,666 87,284
Rate of discount (% per annum) 2.35 0.66 2.53
Reconciliation of opening and closing provisions
2022 2021
£ £
Provision at start of period 73,666 87,284
Unwinding of the discount factor/ impact of any change in assumptions 425 1,962
Deficit contributions paid (18,642) (18,099)
Impact of changes in assumptions (385) 2,519
Amendments to contribution schedule – revised recovery plan (38,316) -
_ _
Provision at end of period 16,748 73,666
_ _
Disclosed as creditors:
Due in less than one year 6,102 18,642
Due in more than one year 10,646 55,024
_ _
16,748 73,666
_ _

48

TRUSTEES’ ANNUAL REPORT AND ACCOUNTS

VOLUNTARY ACTION SHEFFIELD

----- Start of picture text -----
FOR THE YEAR ENDED 31 MARCH 2022
APPENDIX A – ORGANISATIONAL STRUCTURE 2021/22
Board of Trustees
Audit and Risk
Committee
Healthwatch Advisory
Board
Chief Executive
Head of Business Growth
Head of Healthwatch Facilities and SY-NC Professional Head of Head of
Health and ati Chief Buildings Strategic Services Volunteering Finance
Wellbeing Officer Manager Lead Manager and
Partnership
Health and Healthwatch Reception & SY-NC Professional Volunteer ICT
Wellbeing Team Facilities Team Services Centre Department
Team Department Department Department
-EEELL
Development
Team and
Lunch Clubs
----- End of picture text -----

49

VOLUNTARY ACTION SHEFFIELD TRUSTEES’ ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022

APPENDIX B – STAFF & VOLUNTEERS 2021/22

Staff (including new starters and leavers)

Nabil Alsoufi Employment Adviser(New Beginnings)
MandyBailey Cleaner
ShirleyBailey Cleaner
Nikola Bakalov Engagement Officer(Healthwatch)
Adam Batty Move More – Empowered Communities Project Manager
Georgie Beardmore Sales and MarketingManager(The Circle)
Gill Bell Reception and Administration Worker
Jill Bentley Cleaner
Stephanie Betts Payroll Manager
Lewis Bowman Health and WellbeingOfficer
Abi Bryant Reception and Administration Worker
Lottie Carter SPRING Project Administrator
Napur Chowdhury CommunityEngagement and Involvement Officer(Healthwatch)
Teresa Clayton COVID Hub Support Officer
Dan Clist Bank Support Staff(The Circle)
Susan Cochrane CommunityAccountant
Laura Cook Policyand Evidence Co-ordinator(Healthwatch)
Pam Daniel Equalityand Engagement Lead
Elaine Davies Development Team Manager
LucyDavies Healthwatch Chief Officer
Janet Daye CommunityAccountant
Liz Dingle Head of Finance
Heather Endcliffe VolunteeringCo-ordinator
Sophia Fara Payroll Assistant
Sarah Fowler CommunityOutreach Lead(Healthwatch)
Robert Furniss SY-NC Administrator
Yousif Hamid Employment and Education Advisor(New Beginnings)
Anna Harman Information and Advice Officer(Healthwatch)
Noah Harris Business Admin Support
Paul Harvey Head of Volunteeringand Partnership
Karen Hill Business/CharityConnector(Sheffield Business Together)
PhilipHowarth Reception and Administration Worker
Jelena Ivanova Bank Support Staff(The Circle)
Colin Jenkinson Cleaner

50

VOLUNTARY ACTION SHEFFIELD TRUSTEES’ ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022

KerryKilvington Reception and Administration Worker
Sarah Lightfoot Senior CommunityAccountant
Moses Lutakome Volunteer Co-ordinator New Beginnings Project
Winnie Lutakome Participation Co-ordinator New Beginnings Project
Liv Marsden Bank Support Staff(The Circle)
Alison McCrave Payroll Manager
Elizabeth Mendy-Thomas Cleaner
Sayad Mirreh Cleaning& Facilities Supervisor
Katrina Morrison Payroll Assistant
Francesca Morton Project Manager(SPRING)
KatyPugh Employment Support Officer(SPRINGproject)
HollyRobson Operational Support Officer(Healthwatch)
Damian Sackett Reception and Administration Worker
Lloyd Samuels SY-NC Strategic Lead
Joanna Sansom Administrator(Healthwatch)
Liz Searle Lunch Club Referral Officer
Shakila Sharrif Food Co-ordination Officer
Melissa Simmonds Adult Autism Project Co-ordinator
Helen Sims Interim Chief Executive/Chief Executive
Helen Steers Interim Chief Executive/Head of Health and Wellbeing
Katie Tilyard Sheffield Business Together Administrator
Annalisa Toccara Communications Manager
Katie Toman-Grief Administrator to Health & Wellbeingteam and Healthwatch
Frances Walker Health and WellbeingAdministrator
Michele Ward Project Manager(New Beginnings)
Rachael West Head of Facilities Management
Bernard Wilson IT Manager
Marge Wiltshire Head of HR/Professional Services Manager
Patrick Wood Lunch Club Referral Officer

51

VOLUNTARY ACTION SHEFFIELD TRUSTEES’ ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022

Volunteers
New Beginnings Project
CharityRambayi Ragel Kammies Diyo Mulopo Bopengo Junior
Yordanos Gebrehiwot Elizabeth-MayOshuolale Marcella Amita
Zaniar(Zani)Sarseifi Hasifa Nabajja Muse Jama
Asma Saddique Rosie Chitty Jeanet Joseph
Joan Rudder Ruthie Ford KeongSook
Christophe Bitchi-Akue
Adote		 Abdulrhman Soufi Rebecca Luhanga
Leah Mawodza Famara Diatta Nahimana Hasifa Nabajja
Maureene Kasasi Matt Randolph Vitamin Gebrehiwot
Lubelihle Tshuma Mustafa Wake Saniah Wavamunno
Nazia Khan Lujain Banabilh Levi Udeh
Volunteer Centre
Celia Oprea Jill Malcomson Margot Fox
Charlotte Leech John McWilliam Sheila Colman
Diyo Bopengo Junior Keith Roberts Steve Widdowson
Jackie Bailey
Healthwatch
Abigail Hunter Eunice Batty MaryVere
Alice Riddell James Lock Mike Pettitt
Asma Rabeha Janet Harris Peter Askew
Beth Kyte John Kirkman Rose Filler
Billie Critchlow John Malcomson Sarah Tindall
Blake Williamson Joyce Justice Shakila Sharif
Brenda Riley JudyRobinson Simon Duffy
Chris Sterry Lawahiz Ali Sue Kirkman
Dave Thomas Lee Harker Trish Edney
David Boddy Les Baker Verni Tannam
Dawn Fisher Marim Alfakih Yvonne Bramall

52

2022-08-31

Final Audit Report

2021-22 VAS Accounts - FINAL

Created: 2022-08-19 By: Laura Green (laura.green@bhp.co.uk) Status: Signed Transaction ID: CBJCHBCAABAAIx-EHu9kh8ysQcaJaz-t4UJvJ3ArEfRp

"2021-22 VAS Accounts - FINAL" History

2022-08-19 - 11:46:37 AM GMT- IP address: 81.23.52.242

Document emailed to andybuck70@hotmail.com for signature

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Agreement completed.

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