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2023-09-30-accounts

GARGRAVE VILLAGE HALL COULTHURST TRUST OPERATING AS GARGRAVE VILLAGE HALL Registered Charity No. 222607

FINANCIAL STATEMENTS

FOR THE YEAR ENDED SEPTEMBER 30, 2023

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GARGRAVE VILLAGE HALL COULTHURST TRUST OPERATING AS GARGRAVE VILLAGE HALL Registered Charity No. 222607

FINANCIAL STATEMENTS

FOR THE YEAR ENDED SEPTEMBER 30, 2023

Index to pages

Balance sheet ........................................................................... 7 Income and expenditure account .............................................. 6 Independent examiner's report ................................................. 5 Legal and administrative details ................................................ 3 Notes to the financial statements .......................................... 8, 9 Report of the Trustees .............................................................. 4

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GARGRAVE VILLAGE HALL COULTHURST TRUST OPERATING AS GARGRAVE VILLAGE HALL Registered Charity No. 222607

FINANCIAL STATEMENTS FOR THE YEAR ENDED SEPTEMBER 30, 2023

LEGAL AND ADMINISTRATIVE DETAILS

REGISTERED CHARITY No.222607
TRUSTEES Mr Jeremy E Taylor
Mr M Ian Cresswell FCA
Mr J Ben Jones - Chair
Mr Robert J Marshall
Mrs Caroline Thompson
MANAGEMENT COMMITTEE OFFICERS Mr Peter E Perls – President
Mrs Caroline Thompson - Chair of Management Committee
Mr David B Town – Vice-Chair of Management Committee
Mr M Ian Cresswell FCA - Treasurer
PRINCIPAL ADDRESS West Street
Gargrave
SKIPTON
BD23 3RD
BANKERS Yorkshire Bank/Virgin Money
1 Westgate
SHIPLEY
BD18 3SD
SOLICITORS Foster Law
The North Barn
Broughton Hall
SKIPTON
BD23 3AE
INDEPENDENT EXAMINER Arthur E Walker & Co
6 Water Street
SKIPTON
BD23 1PB

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GARGRAVE VILLAGE HALL COULTHURST TRUST OPERATING AS GARGRAVE VILLAGE HALL Registered Charity No. 222607

FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2023

REPORT OF THE TRUSTEES

Structure, governance and management

Gargrave Village Hall is an unincorporated association, registered as a charity with the Charity Commissioners and is constituted by a trust deed dated March 26, 1958.

The object of the trust is to acquire and hold land in the Parish of Gargrave and to erect and maintain thereon a village hall for the benefit of the inhabitants of Gargrave or otherwise to hold or apply real or personal property for the time being subject to the trusts of the charity’s trust deed for such charitable purposes within Gargrave as the Trustees shall in their discretion think fit.

The charity is administered by a Management Committee, comprising of members elected annually at the Annual General Meeting, and the Trustees.

Risk management

Risks are constantly under review. Where appropriate, systems and procedures are in place to mitigate the risks the charity might face. These include compliance with health and safety of staff, volunteers, clients and visitors and the impact of legislation generally.

Investment policy

There is no set investment policy but funds are held in low risk, easily accessible investments should the need arise to make use of those funds. Currently, investments are held in National Savings Certificates and building societies.

Public benefit

The Trustees have complied with the duty in section 17(5) of the 2011 Charities Act to have due regard to guidance published by the Charity Commission.

Reserves policy

The charity holds sufficient reserves to cover approximately two years of costs. Some buildings may need substantial repair or replacement and funds are maintained should this be the case. No funds have been raised or are designated for any specific purposes.

Trustees and training

Recruitment and appointment of Trustees is by the Trustees in accordance with the constitution. No other persons or bodies external can appoint Trustees. No formal induction or training of Trustees or management committee members is done but, if required and approved by the Trustees, costs will be met by the charity.

Objectives and activities

Gargrave Village Hall relies heavily on its volunteers and their role in the operation is significant ranging from additional cleaning and caretaking duties to ensuring compliance with legislation and regulation.

Achievements and performance

The Trustees regard the performance of Gargrave Village Hall as satisfactory against the objectives of the trust’s constitution. No material expenditure has occurred other than the maintenance of the fabric of the buildings. Lettings are made to the local library, parish council and residents for garages. Other major income streams are the lettings of rooms within Gargrave Village Hall, the provision of dances, flea markets and a jumble sale and contributions from the local communities that use the hall and its facilities.

The principal funding sources are from the lettings of Gargrave Village Hall’s premises, events organised by the management team and contributions from the local communities. All expenditure has been made with a view to maintaining the income for the charity in order to sustain the community buildings and assets.

Significant activities are the provision of facilities and events that can be enjoyed by the community for a wide range of purposes including, inter alia, a snooker club, numerous health activities, jumble sales and local meetings. The local library and parish council have rooms within Gargrave Village Hall.

The charity will continue to maintain facilities for the local and wider community.

The Trustees consider the financial state of the charity and its performance as satisfactory.

The main financial and accounting policies are set out in the notes on pages 8 to 9.

Approved by the Trustees on February 21, 2024 and signed on its behalf.

M Ian Cresswell FCA

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GARGRAVE VILLAGE HALL COULTHURST TRUST OPERATING AS GARGRAVE VILLAGE HALL Registered Charity No. 222607

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF GARGRAVE VILLAGE HALL

I report on the accounts of the Trust for the year ended September 30, 2023 which are set out on pages 6 to 9.

RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER

The Trustees are responsible for the preparation of the accounts in accordance with the Charities Act 2011 (“the Act”)

The Charity's Trustees consider that an audit is not required for this year under section 144 (2) of the Act and that an independent examination is needed.

It is my responsibility to:

BASIS OF INDEPENDENT EXAMINER'S REPORT

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and the seeking of explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a "true & fair view" and the report is limited to those matters set out in the statement below.

INDEPENDENT EXAMINER’S STATEMENT

In connection with my examination, no material matter has come to my attention which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

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GARGRAVE VILLAGE HALL COULTHURST TRUST OPERATING AS GARGRAVE VILLAGE HALL Registered Charity No. 222607

FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2023

INCOME AND EXPENDITURE ACCOUNT

Saturday September 30, 2023
Notes
INCOME
Donations
Contributions from Sections
1
Management Events
Hire of Hall and Equipment
Rent of Library Room
Office Rents
Garage Rents
Deposit Interest
Investment Income
Other Income
2
EXPENDITURE
Establishment Charges:
Caretakers and Cleaners
Cleaning Materials
Gas
Electricity
Rates and Water
Insurance
Repairs and Renewals:
Building Maintenance
Furniture and Equipment
Administration:
Printing and Stationery
Communications
Advertising
Accountancy
Professional Fees
Performing Rights Fee
Honoraria
Bad and Doubtful debts
Sundry Expenses
3
Total Operating Expenses
OPERATING SURPLUS
Depreciation
EXCESS OF INCOME OVER EXPENDITURE		 Year ended
September 30, 2023
£
£
£ 352
£ 21,685
£ 11,426
£ 25,729
£ 3,300
£ 2,576
£ 4,508
£ 2,149
£ 1,279
£ 140
£ 73,144
£ 16,395
£ 2,080
£ 7,491
£ 6,756
£ 2,570
£ 4,246
£ 39,538
£ 19,627
£ 667
£ 20,294
£ 448
£ 1,113
£ 128
£ 2,270
£ -
£ 1,526
£ 3,200
£ -
£ 324
£ 9,009		 Year ended
September 30, 2023
£
£
£ 352
£ 21,685
£ 11,426
£ 25,729
£ 3,300
£ 2,576
£ 4,508
£ 2,149
£ 1,279
£ 140
£ 73,144
£ 16,395
£ 2,080
£ 7,491
£ 6,756
£ 2,570
£ 4,246
£ 39,538
£ 19,627
£ 667
£ 20,294
£ 448
£ 1,113
£ 128
£ 2,270
£ -
£ 1,526
£ 3,200
£ -
£ 324
£ 9,009		 Year ended
September 30, 2022
£
£
£ 3,919
£ 10,810
£ 9,734
£ 22,153
£ 3,301
£ 1,974
£ 4,468
£ 534
£ 246
£ 335
£ 57,474
£ 15,907
£ 1,104
£ 4,337
£ 2,861
£ 1,968
£ 3,929
£ 30,106
£ 6,212
£-
£ 6,212
£ 237
£ 1,364
£ 128
£ 5,300
£ 3,958
£ 1,545
£ 2,000
£ -
£ 106
£ 14,638		 Year ended
September 30, 2022
£
£
£ 3,919
£ 10,810
£ 9,734
£ 22,153
£ 3,301
£ 1,974
£ 4,468
£ 534
£ 246
£ 335
£ 57,474
£ 15,907
£ 1,104
£ 4,337
£ 2,861
£ 1,968
£ 3,929
£ 30,106
£ 6,212
£-
£ 6,212
£ 237
£ 1,364
£ 128
£ 5,300
£ 3,958
£ 1,545
£ 2,000
£ -
£ 106
£ 14,638
£ 73,144 £ 57,474
£ 39,538
£ 20,294
£ 9,009		 £ 30,106
£ 6,212
£ 14,638
£ 19,627
£ 667		 £ 6,212
£-
£ 448
£ 1,113
£ 128
£ 2,270
£ -
£ 1,526
£ 3,200
£ -
£ 324		 £ 237
£ 1,364
£ 128
£ 5,300
£ 3,958
£ 1,545
£ 2,000
£ -
£ 106
£ 68,841 £ 50,956
£ 4,303
£ 4,091		 £ 6,518
£ 3,776
£212 £2,742

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GARGRAVE VILLAGE HALL COULTHURST TRUST OPERATING AS GARGRAVE VILLAGE HALL Registered Charity No. 222607

FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2023 BALANCE SHEET

41,912
FIXED ASSETS
4
CURRENT ASSETS
Investments:
National Savings Income Bonds
Deposit Account:
Skipton Building Society
Debtors and Prepayments
8
Receipts in Arrears
Bank Accounts:
Yorkshire Bank Current Account
Section Bank Accounts
Cash in Hand:
Section Cash Balances
Cash Floats
CURRENT LIABILITIES
Creditors and Accruals
9
Receipts in Advance
NET CURRENT ASSETS
TOTAL ASSETS
FINANCED BY:
Accumulated Fund brought forward
Excess of Income over Expenditure for the period
Accumulated Fund carried forward		 Year ended
September 30, 2023
£
£
97,028
50,000
82,980
132,980
4,366
177
4,543
49,921
8,730
58,651
857
30
887		 Year ended
September 30, 2023
£
£
97,028
50,000
82,980
132,980
4,366
177
4,543
49,921
8,730
58,651
857
30
887		 Year ended
September 30, 2022
£
£
91,747
50,000
80,896
130,896
6,490
121
6,611
45,989
7,263
53,252
319
30
349		 Year ended
September 30, 2022
£
£
91,747
50,000
80,896
130,896
6,490
121
6,611
45,989
7,263
53,252
319
30
349
4,366
177		 6,490
121
49,921
8,730		 45,989
7,263
857
30		 319
30
20,854
3,438		 197,061
24,292		 12,501
769		 191,108
13,270
172,769 177,838
269,797 269,585
269,585
212		 266,843
2,742
269,797 269,585

Approved by the Trustees on February 21, 2024 and signed on its behalf.

M Ian Cresswell FCA

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GARGRAVE VILLAGE HALL COULTHURST TRUST OPERATING AS GARGRAVE VILLAGE HALL Registered Charity No. 222607

FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2023 NOTES TO THE FINANCIAL STATEMENTS

41,912 Year ended Year ended Year ended Year ended
September 30, 2023 September 30, 2022
£ £
1. Contributions from Sections
Amounts paid over to Management:
Art Exhibition including Art Club 2,505 840
Dance - 25
Indoor Bowls 2,786 1,473
Ladies' 4,321 2,961
Table Tennis 460 -
Pantomime and Tap Dance 3,141 2,725
Snooker 6,467 20
19,680 8,044
Closing Balances 9,587 7,582
29,267 15,626
Opening Balances 7,582 4,816
Income to Income and Expenditure Account 21,685 10,810
2. Other Income
Wayleave 60 60
Allotment Rent 80 80
Other Incomes - 195
140 335
3. Sundry Expenses
Flags 125 47
PAT Tester Calibration 50 54
Other Expenses 149 5
324 106
£ £ £ £
As at As at
October 01, September 30,
2022
Additions		 Depreciation 2023
Furniture and Equipment 4,464 - 446 4,018
Stage Equipment 4,261 - 426 3,835
Games and Entertaining Equipment 400 - 40 360
Kitchen and Cleaning Equipment 2,670 - 267 2,403
Sundry Fixtures and Fittings 3,158 - 315 2,843
Central Heating 11,914 9,372 2,128 19,158
Notice Board 495 - 49 446
Piano 9 - - 9
Alterations and Improvements 62,693 - - 62,693
Communications Equipment 1,683 - 420 1,263
91,747 9,372 4,091 97,028

4. Tangible Fixed Assets

Assets are not usually capitalised if their value is less than £1,000 or have a useful life no greater than two years.

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GARGRAVE VILLAGE HALL COULTHURST TRUST OPERATING AS GARGRAVE VILLAGE HALL Registered Charity No. 222607

FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2023

5. Accounting policies

Accounting convention

The financial statements have been prepared under the historical cost convention and in accordance with the Statement of Recommended Practice, "Accounting and Reporting by Charities" (SORP 2005) issued in March 2005 and applicable UK accounting standards.

Fund accounting

General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes. Funds are designated only when they are raised for a specific purpose.

Restricted funds are funds which are to be used in accordance with restrictions imposed by donors or which have been raised by the charity for particular purposes.

All funds are unrestricted and not designated. The Accumulated Fund has arisen over many years of the charity’s normal operations.

Incoming resources

All incoming resources are included in the SOFA when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.

Resources expended

All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category.

6. Staff

Apart from the Management Committee and Trustees, all of whom are volunteers, the staff comprises two caretakers and two cleaners. These are part-time positions and, when taken together, amount to less than one full-time member of staff. No employee received emoluments greater than £60,000. No trustee or any associated person has received any remuneration from the charity except for honoraria to cover minor out of pocket expenses of £1,250 to the bookings secretary, £1,000 to the treasurer and £350 to the payroll administrator.

  1. Income from donations and legacies
from donations and legacies
Class
Donations
Total
s and prepayments
Debtors
Prepayments
Total
rs and accruals
Creditors
Accruals
Total		 Restricted
funds
-		 Unrestricted
funds
352		 2023
Total
2022
Total
352
3,919
- 352 352
3,919
2023
2022
1,189
3,394
3,177
3,096
4,366
6,490
2023
2022
12,475
1,413
8,379
11,088
20,854
12,501

8. Debtors and prepayments

9. Creditors and accruals

10. Related party transactions

There were no related party transactions.

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