E'¢ENTIDE COMMUNITY HALL Mfrnrtes of the Aleetiry of the Tnthes of the I1 Tlyndry 20 JtLY 2023 Megan oPed the netiThJ ¢YKI ev&yoK fw comiw. This meetiry wos to discuss the tCOme of the fiTh111 yaT 202212023 aml the future pkrnl for 2023/2024. The Hall mode a profit of £2584 for yeor 2022/2023. The accounts have been audited by AHBS aml been (wroved by the Tnth Cfver the past Mllnber of yews vx lrn reCved a of £IOCm from Derbyshire Co(mciL Due to CAtt bad¢g we will m low Ix receiviry thry from them. We r£d to ways to roise income by tookino fimdiThJ from other rn the meantime to offsEtr we will be rnisiThJ the holl to various user rn the post lrn d( ow vrtth clws aKI cash fro•n all user 9roups, this charges. By usiry SAGE TAE c<m inunediate access to OW (CLnts therefore not By nvjkirg this will tr1ty us to contFNk usir9 the knll for the ectvg cktsed at Q45
13 July 2023
Mr Trevor Forshaw Hayeswood Road Stanley Common Derbyshire DE7 6GE The Stanley Common and District Eventide Guild
Dear Trevor,
Accounts for Period ended 31/03/2023
Please find attached final accounts for The Stanley Common and District Eventide Guild for the period ended 31/03/2023 [including filleted/abbreviated accounts if appropriate].
Please review the attached carefully and if you are happy that the accounts can be approved please print out a set of each of the attached documents, obtain appropriate signatures at the foot of each Balance Sheet [and Directors Report, if relevant] and return the signed documents to this office.
Please do not hesitate to contact us if you have any queries.
Yours sincerely,
Simon Robinson FCPA
The Stanley Common and District Eventide Guild
Charity No. 222220
Trustees' Report and Unaudited Accounts
31 March 2023
The Stanley Common and District Eventide Guild Contents
| Pages | |
|---|---|
| Trustees' Annual Report | 2 to 3 |
| Independent Examiner's Report | 4 |
| Statement of Financial Activities | 5 |
| Balance Sheet | 6 |
| Notes to the Accounts | 7 to 12 |
| Detailed Statement of Financial Activities | 13 to 15 |
Page 1
The Stanley Common and District Eventide Guild Trustees Annual Report
The trustees present their report with the unaudited financial statements of the charity for the year ended 31 March 2023.
REFERENCE AND ADMINISTRATIVE DETAILS
Charity No. 222220
Principal Office
Hayneswood Road Stanley Common Derbyshire DE7 6GE
Trustees
The following trustees served during the year:
K. Chambers Y. Chapman T. Forshaw M. Horton J.M. Lomas T.A. Lomas
Key Management Personnel
Chair M.Lomas Vice-Chair Y.Chapman Secretary T.Forshaw Treasurer M.Horton
Accountants
AHBS Limited Naylor House Mundy Street ILKESTON Derbyshire DE7 8DH
Bankers
HSBC 63 Bath Street Ilkeston Derbyshire DE7 8DD
OBJECTIVES AND ACTIVITIES
The objectives of the Club shall be to provide facilities for education and physical and mental recreation, and to pursue any objectives which now are or hereafter may be deemed by law to be charitable for the benefit of all age groups within Stanley Common and District.
Page 2
The Stanley Common and District Eventide Guild Trustees Annual Report
FINANCIAL REVIEW
The attached financial statements show the current state of finances. The company had net incoming resources during the year of £26,473.
The Board of Trustees consider the current state on the company's finances to be sound.
Statement of trustees' responsibilities in relation to the financial statements
The charity trustees are responsible for preparing a trustees' annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the Trust deed. The Trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
That the trustees are responsible for the maintenance and integrity of information included on the company's website.
Signed on behalf of the charity's trustees
T. Forshaw Trustee 15 June 2023
Page 3
The Stanley Common and District Eventide Guild Independent Examiners Report
Independent Examiner's Report to the trustees of The Stanley Common and District Eventide Guild
I report to the trustees on my examination of the financial statements of The Stanley Common and District Eventide Guild for the year ended 31 March 2023 which comprise the Statement of Financial Activities, the Balance Sheet and the related notes.
Responsibilities and basis of report
As the charity's trustees you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011('the Act'). The trustees consider that an audit is not required for this year under the Charities Act 2011, s.144(2) (the 2011 Act) and that an independent examination is needed.
I report in respect of my examination of the charity's financial statements carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in, any material respect:
-
the accounting records were not kept in respect of the charity as required by section 130 of the Act; or
-
the financial statements do not accord with those records; or
-
the financial statements do not comply with the applicable requirements concerning the form and content of the financial statements set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the financial statements give a 'true and fair' view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
S.T.Robinson FCPA AHBS Limited Naylor House Mundy Street ILKESTON Derbyshire DE7 8DH 15 June 2023
Page 4
The Stanley Common and District Eventide Guild Statement of Financial Activities
for the year ended 31 March 2023
| Notes Income and endowments from: Donations and legacies 2 Other trading activities 3 Other 4 Total Expenditure on: Raising funds 5 Other 6 Total Net gains on investments Net income 7 Transfers between funds Net income before other gains/(losses) Other gains and losses Net movement in funds Reconciliation of funds: Total funds brought forward Total funds carried forward |
Restricted funds |
Total funds | Total funds | |
|---|---|---|---|---|
| 2023 | 2023 | 2022 | ||
| £ | £ | £ | ||
| 7,729 | 7,729 | 23,420 | ||
| 15,279 | 15,279 | 11,315 | ||
| 3,465 | 3,465 | 1 | ||
| 26,473 | 26,473 | 34,736 | ||
| 185 | 185 | 48 | ||
| 23,704 | 23,704 | 18,084 | ||
| 23,889 | 23,889 | 18,132 | ||
| - | - | - | ||
| 2,584 | 2,584 | 16,604 | ||
| - | - | - | ||
| 2,584 | 2,584 | 16,604 | ||
| 2,584 | 2,584 | 16,604 | ||
| 47,307 | 47,307 | 30,703 | ||
| 49,891 | 49,891 | 47,307 | ||
Page 5
The Stanley Common and District Eventide Guild Balance Sheet
at 31 March 2023
| Charity No. 222220 Fixed assets Tangible assets 9 Current assets Cash at bank and in hand Creditors:Amount falling due within one year 10 Net current assets Total assets less current liabilities Net assets excluding pension asset or liability Total net assets The funds of the charity Restricted funds 11 Restricted income funds Unrestricted funds 11 Reserves 11 Total funds |
2023 £ 5,957 5,957 42,964 42,964 970 43,934 49,891 49,891 49,891 49,891 49,891 49,891 |
2022 £ 3,477 |
|---|---|---|
| 3,477 44,407 |
||
| 44,407 (577) |
||
| 43,830 47,307 |
||
| 47,307 | ||
| 47,307 | ||
| 47,307 | ||
| 47,307 | ||
| 47,307 |
Approved by the trustees on 15 June 2023
And signed on their behalf by:
T. Forshaw Trustee 15 June 2023
Page 6
The Stanley Common and District Eventide Guild Notes to the Accounts
for the year ended 31 March 2023
- 1 Accounting policies
Basis of preparation
The financial statements have been prepared in accordance with Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic if Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.
Change in basis of accounting or to previous accounts
There has been no change to the accounting policies (valuation rules and method of accounting) since last year and no changes have been made to accounts for previous years.
Fund accounting
-
Unrestricted funds These are available for use at the discretion of the trustees in furtherance of the general objects of the charity.
-
Designated funds These are unrestricted funds earmarked by the trustees for particular purposes. Revaluation funds These are unrestricted funds which include a revaluation reserve representing the restatement of investment assets at their market values.
-
Restricted funds These are available for use subject to restrictions imposed by the donor or through terms of an appeal.
Income
-
Recognition of Income is included in the Statement of Financial Activities (SoFA) when the charity income becomes entitled to, and virtually certain to receive, the income and the amount of the income can be measured with sufficient reliability.
-
Income with related Where income has related expenditure the income and related expenditure is expenditure reported gross in the SoFA.
-
Donations and Voluntary income received by way of grants, donations and gifts is included in the legacies the SoFA when receivable and only when the Charity has unconditional entitlement to the income.
-
Tax reclaims on Income from tax reclaims is included in the SoFA at the same time as the donations and gifts gift/donation to which it relates. Donated services These are only included in income (with an equivalent amount in expenditure) and facilities where the benefit to the Charity is reasonably quantifiable, measurable and material.
Volunteer help The value of any volunteer help received is not included in the accounts. Investment income This is included in the accounts when receivable. Gains/(losses) on This includes any gain or loss resulting from revaluing investments to market value revaluation of fixed at the end of the year. assets Gains/(losses) on This includes any gain or loss on the sale of investments. investment assets
Page 7
The Stanley Common and District Eventide Guild Notes to the Accounts
Expenditure
-
Recognition of Expenditure is recognised on an accruals basis. Expenditure includes any VAT which expenditure cannot be fully recovered, and is reported as part of the expenditure to which it relates.
-
Expenditure on These comprise the costs associated with attracting voluntary income, fundraising raising funds trading costs and investment management costs. Expenditure on These comprise the costs incurred by the Charity in the delivery of its activities and charitable activities services in the furtherance of its objects, including the making of grants and governance costs.
-
Grants payable All grant expenditure is accounted for on an actual paid basis plus an accrual for grants that have been approved by the trustees at the end of the year but not yet paid.
-
Governance costs These include those costs associated with meeting the constitutional and statutory requirements of the Charity, including any audit/independent examination fees, costs linked to the strategic management of the Charity, together with a share of other administration costs.
-
Other expenditure These are support costs not allocated to a particular activity.
Taxation
The charity is exempt from tax on its charitable activities.
Freehold investment property
Investment properties are measured initially at cost and subsequently at fair value at each balance sheet date and are not depreciated. All gains or losses are taken to the Statement of Financial Activities as they arise.
Stocks
Stock is included at the lower of cost or net realisable value. Donated items of stock are recognised at fair value which is the amount the charity would have been willing to pay for the items on the open market.
Trade and other debtors
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
Cash and cash equivalents
Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid investments with original maturities of three months or less and bank overdrafts. In the statement of financial position, bank overdrafts are shown within borrowings or current liabilities. In the Statement of Cash Flows, cash and cash equivalents are shown net of bank overdrafts that are repayable on demand and form an integral part of the company's cash management.
Trade and other creditors
Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
Page 8
The Stanley Common and District Eventide Guild Notes to the Accounts
Research and development
Expenditure on research and development is written off in the year in which it is incurred.
Foreign currencies
Monetary assets and liabilities denominated in currencies other than the functional currency of the charity are translated at the rates of exchange prevailing at the end of the reporting period.
Transactions in currencies other than the functional currency of the charity are recorded at the rate of exchange on the date that the transaction occurred.
All exchange differences are are taken into account in arriving at net income/expenditure.
Leased assets
Where the charity enters into a lease which entails taking substantially all the risks and rewards of ownership of an asset, the lease is treated as a finance lease.
Leases which do not transfer substantially all the risks and rewards of ownership to charity are classified as operating leases.
Assets held under finance leases are initially recognised as assets of the charity at their fair value at the inception of the lease or, if lower, at the present value of the minimum lease payments. The corresponding liability to the lessor is included in the balance sheet date as a finance lease obligation. Lease payments are apportioned between finance expenses and reduction of the lease obligation so as to achieve a constant rate of interest on the remaining balance of the liability. Finance expenses are recognised immediately, unless they are directly attributable to qualifying assets, in which case they are capitalised in accordance with the charity's policy on borrowing costs.
Assets held under finance leases are depreciated in the same way as owned assets.
Operating lease payments are recognised as an expense on a straight-line basis over the lease term. In the event that lease incentives are received to enter into operating leases, such incentives are recognised as a liability. The aggregate benefit of incentives is recognised as a reduction of rental expense on a straight-line basis.
Pension costs
The charity operates a defined contribution plan for its employees. A defined contribution plan is a pension plan under which the charity pays fixed contributions into a separate entity. Once the contributions have been paid the charity has no further payments obligations. The contributions are recognised as expenses when they fall due. Amounts not paid are shown in accruals in the balance sheet. The assets of the plan are held separately from the charity in independently administered funds.
Receipt of donated goods, facilities and services
All donated goods, facilities and services received are recognised within incoming resources and expenditure at an estimate of the value to the charity.
Page 9
The Stanley Common and District Eventide Guild Notes to the Accounts
2 Income from donations and legacies
| Derbyshire City Council Donation Derbyshire City Council - Covid Erewash Borough Council 3 Income from other trading activities Hall Income Bus Hire 100 Club 4 Other income Bank Interest Insurance Claim 5 Expenditure on raising funds Fundraising trading costs Hall Income |
Restricted £ 7,499 230 - - 7,729 Restricted £ 11,873 3,246 160 15,279 Restricted £ 25 3,440 3,465 |
Total 2023 £ 7,499 230 - - 7,729 Total 2023 £ 11,873 3,246 160 15,279 Total 2023 £ 25 3,440 3,465 |
Total 2022 £ 12,503 250 8,000 2,667 |
|---|---|---|---|
| 23,420 | |||
| Total 2022 £ 11,315 - - |
|||
| 11,315 | |||
| Total 2022 £ 1 - |
|||
| 1 | |||
| Restricted £ 185 185 |
Total 2023 £ 185 185 |
Total 2022 £ 48 |
|
| 48 |
Page 10
The Stanley Common and District Eventide Guild Notes to the Accounts
6 Other expenditure
| Ex-Gratia Ilkeston Hospital Derby Hospital Employee costs Motor and travel costs Premises costs Amortisation, depreciation, impairment, profit/loss on disposal of fixed assets General administrative costs Legal and professional costs 7 Net income before transfers This is stated after charging: Depreciation of owned fixed assets 8 Staff costs No employee received emoluments in excess 9 Tangible fixed assets £ Cost or revaluation At 1 April 2022 - Additions 1,550 At 31 March 2023 1,550 Depreciation and impairment At 1 April 2022 - Depreciation charge for the year - At 31 March 2023 - Net book values At 31 March 2023 1,550 At 31 March 2022 - 10 Creditors: amounts falling due within one year Trade creditors Accruals |
of £60,000. £ 4,590 1,200 5,790 3,308 117 3,425 2,365 1,282 |
Restricted £ 2,220 - - 643 3,726 8,507 269 1,197 7,142 23,704 2023 £ 269 £ 3,560 - 3,560 2,142 98 2,240 1,320 1,418 2023 £ (970) |
Total 2023 £ 2,220 - - 643 3,726 8,507 269 1,197 7,142 23,704 £ 5,092 - 5,092 4,316 54 4,370 722 776 |
Total 2022 £ 1,972 85 85 - 1,853 6,556 857 1,119 5,557 |
|---|---|---|---|---|
| 18,084 | ||||
| 2022 £ 1,057 £ 13,242 2,750 |
||||
| 15,992 | ||||
| 9,766 269 |
||||
| 10,035 | ||||
| 5,957 | ||||
| 3,476 | ||||
| 2022 £ 578 |
||||
| - | (1) | |||
| (970) | 577 |
Page 11
The Stanley Common and District Eventide Guild Notes to the Accounts
11 Movement in funds
| Restricted funds: Restricted income funds: Total Unrestricted funds: Total funds 12 Analysis of net assets between funds Fixed assets Net current assets 13 Reconciliation of net debt Cash and cash equivalents Net debt |
At 1 April 2022 47,307 47,307 47,307 |
Incoming resources (including other gains/losses ) £ 26,473 26,473 26,473 At 1 April 2022 £ |
Resources expended £ (23,889) (23,889) (23,889) Restricted funds £ 5,957 43,934 49,891 Cash flows £ |
At 31 March 2023 £ 49,891 |
|---|---|---|---|---|
| 49,891 | ||||
| 49,891 | ||||
| Total £ 5,957 43,934 |
||||
| 49,891 | ||||
| At 31 March 2023 £ |
||||
| 44,407 | (1,443) | 42,964 | ||
| 44,407 44,407 |
(1,443) (1,443) |
42,964 | ||
| 42,964 | ||||
Page 12
The Stanley Common and District Eventide Guild Detailed Statement of Financial Activities
for the year ended 31 March 2023
| Income and endowments from: Donations and legacies Derbyshire City Council Donation Derbyshire City Council - Covid Erewash Borough Council Other trading activities Hall Income Bus Hire 100 Club Other Bank Interest Insurance Claim Total income and endowments Expenditure on: Costs of other trading activities Hall Income Total of expenditure on raising funds Other expenditure Ex-Gratia Ilkeston Hospital Derby Hospital Employee costs Staff welfare Motor and travel costs Vehicles - Fuel Vehicles - Insurance and licences Vehicles - Repairs and maintenance Business mileage costs reimbursed |
Restricted funds 2023 £ 7,499 230 - - 7,729 11,873 3,246 160 15,279 25 3,440 3,465 26,473 185 185 185 2,220 - - 2,220 643 643 1,285 694 1,335 412 3,726 |
Total funds 2023 £ 7,499 230 - - 7,729 11,873 3,246 160 15,279 25 3,440 3,465 26,473 185 185 185 2,220 - - 2,220 643 643 1,285 694 1,335 412 3,726 |
Total funds 2022 £ 12,503 250 8,000 2,667 |
|---|---|---|---|
| 23,420 | |||
| 11,315 - - |
|||
| 11,315 | |||
| 1 - |
|||
| 1 | |||
| 34,736 48 |
|||
| 48 | |||
| 48 1,972 85 85 |
|||
| 2,142 | |||
| - | |||
| - | |||
| - 720 884 249 |
|||
| 1,853 |
Page 13
The Stanley Common and District Eventide Guild Detailed Statement of Financial Activities
| Premises costs Rent Rates Light, heat and power Premises cleaning Premises insurances Premises repairs and maintenance Other premises costs General administrative costs, including depreciation and amortisation Depreciation of Depreciation of Depreciation of Loss on disposal of tangible fixed assets Bank charges Postage and couriers Software, IT support and related costs Stationery and printing Subscriptions Sundry expenses Telephone, fax and broadband Legal and professional costs Accountancy and bookkeeping Other legal and professional costs Total of expenditure of other costs Total expenditure Net gains on investments Net income Net income before other gains/(losses) Other Gains Net movement in funds Reconciliation of funds: Total funds brought forward |
1,000 (66) 2,679 1,365 756 2,773 - 8,507 117 98 54 - 135 27 - 436 20 17 562 1,466 498 6,644 7,142 23,704 23,889 - 2,584 2,584 - 2,584 47,307 |
1,000 (66) 2,679 1,365 756 2,773 - 8,507 117 98 54 - 135 27 - 436 20 17 562 1,466 498 6,644 7,142 23,704 23,889 - 2,584 2,584 - 2,584 47,307 |
538 243 1,717 917 467 2,471 203 |
|---|---|---|---|
| 6,556 | |||
| 325 473 259 (200) 67 37 250 295 20 24 426 |
|||
| 1,976 | |||
| 482 5,075 |
|||
| 5,557 | |||
| 18,084 | |||
| 18,132 - |
|||
| 16,604 | |||
| 16,604 - |
|||
| 16,604 | |||
| 30,703 |
Page 14
The Stanley Common and District Eventide Guild Detailed Statement of Financial Activities
Total funds carried forward
49,891
49,891
47,307
Page 15