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2021-12-31-accounts

The Chemical Engineers Benevolent Fund

Trustees’ report & financial statements For the year ended 31 December 2021

Registered charity no. 221601

1

Contents

Trustee’s Report 1
Independent Examiner’s Report to the Trustees of the Chemical Engineers' Benevolent Fund 7
Statement of financial activities 7
Balance sheet 9
Notes to the financial statements 10

Trustee’s Report

The Trustees are pleased to present their annual report together with the financial statements of the Chemical Engineers Benevolent Fund for the year ending 31 December 2021.

The financial statements comply with the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015).

Reference and Administrative Details

The Chemical Engineers’ Benevolent Fund is registered with the Charity Commission for England & Wales, charity number 221601.

Correspondence address

c/o Institution of Chemical Engineers, Davis Building, Railway Terrace, Rugby, CV21 3HQ

Professional Advisors

Bankers

CAF Bank Limited, Kings Hill, West Malling, Kent, ME19 4TA NatWest Bank PLC, Silbury House, Silbury Boulevard, Milton Keynes, MK9 2ZF

Legal Advisors

Mills & Reeve, 100 Hills Road, Cambridge, CB2 1PH

Investment Managers

SEI Investments Company, 1st Floor, Alphabeta, 14-18 Finsbury Square, London, EC2A 1BR Ruffer LLP, 80 Victoria Street, London, SW1E 5JL

Legal & General Investment Management, 1 Coleman Street, London, EC2R 5AA

Independent Financial Advisors

Highclere Wealth Financial Advisors, 7 Lower Woodspeen Court, Newbury RG20 8BL

Independent Examiner

Magma Audit LLP, Magma House, 16 Davy Court, Castle Mound Way, Rugby, CV23 0UZ

Secretary

Jo Downham, Institution of Chemical Engineers, Davis Building, Railway Terrace, Rugby, CV21 3HQ

Trustees

The names of the Trustees serving through the year were as follows:

Mr Keith Batchelor (Chair) Dame Julia Higgins Prof Geoff Maitland Mr James McGillivray (appointed January 2022) Dr Trish Melton Prof J Seville Mr Malcolm Wilkinson (resigned March 2022) Prof S Richardson (appointed June 2022)

1

Objects and activities

The objects of the Benevolent Fund are to provide assistance to chemical engineers and their immediate dependents, who, in the opinion of the Trustees, are either in necessitous or straightened circumstances, whether temporarily or otherwise or are in need of financial assistance, owing to age, illness, accident, or mental or bodily infirmity.

The fulfilment of these objects is clearly of public benefit.

Beneficiaries

Potential beneficiaries are defined as:

Types of assistance

Principally, assistance will be of a financial nature. Most commonly gifts, grants or loans will be made.

Gifts are sums of money given for non-specific purposes.

Grants are sums of money given for specific purposes.

Loans are sums lent for general purposes and due to be repaid at or over a mutually agreed time span and may not be subject to interest.

It is fully the Trustees’ decision as to how much is given or lent. Any appeal will be considered on its merits, taking into account the beneficiary, the need, and the circumstances.

Considering appeals for assistance

The Trustees will make investigations into the circumstances of the appeal to ensure that the broad requirements as set out above are met. These investigations may be carried out by the Trustees or a member of the profession of Chemical Engineering or a member of the staff of The Institution of Chemical Engineers as felt most appropriate by the Trustees.

Where possible a Trustee, or regional representative, will personally visit a potential beneficiary to offer assistance and assess the claimant’s situation. Where this is not possible, the Trustees, representatives, or staff members of the Institution of Chemical Engineers will make regular contact with the beneficiary by phone.

The fund’s assets

Money is paid into the fund by the generous donations of individuals. Members of the Institution of Chemical Engineers are invited to make a donation to the fund through their annual subscription renewal with the Institution.

Public Benefit

The Trustees are satisfied that the aims of the Benevolent Fund are carried out wholly in pursuit of its charitable aims. The Trustees have regard to guidance on public benefit published by the Charity Commission when exercising their powers and duties and where such guidance is relevant. The Trustees’ have considered the general guidance on public benefit and have taken it into account when reviewing the charity’s aims, objectives, and future planning activities. The whole of the Fund’s activities are for the prevention and relief of poverty.

2

Achievements and performance

The major source of funds received by the Benevolent Fund continues to come from donations from members of the Institution of Chemical Engineers through their annual subscription renewal with the Institution. Other donations are also received from members and non-members of the Institution in their will.

During the year, the Trustees continued to review all appeals for assistance. Appeals are considered from all geographical locations, not just from within the UK, and from both members and non-members of the Institution of Chemical Engineers.

The Benevolent Fund continued to fulfil its objectives by making gifts, grants, and loans to beneficiaries. Active steps have been taken during the year to publicise the availability of the Fund to all those eligible. Together with the continued impact of the pandemic, this resulted in a significant increase in the numbers of appeals received.

In 2021, the Fund received a generous donation of £50,000 from an IChemE member and past President of the Institution of Chemical Engineers. The donation will be utilised to assist the Trustees in undertaking a strategic review of the Fund to look at where it is now, where it would like to be, and to plan how to get there.

Plans for Future Periods

The Trustees will:

Financial Review

The financial statements for the year ended 31 December 2021 are set out on pages 8 to 9.

Total income for the year was £134,650 (2020: £82,424).

The principal sources of income for the year continued to be donations from the members of the Institution of Chemical Engineers through the opt-out donation on their annual subscription renewal notices totalling £61,027 (2020: £51,898) and income from investments totalling £9,844 (2020: £9,383) . An additional £50,000 was received as a one-off donation (2020: £nil) from a former President of the Institution of Chemical Engineers. A final payment of £999 ( 2020: £21,000) was received from the estate of one of the legacies. A total of £12,780 (2020: £143) has been claimed through the gift-aid scheme.

Total expenditure for the year was £85,468 (2020: £79,122) . This was made up of payments to beneficiaries totalling £58,603 (2020: £59,612) , support costs of £20,060 (2020: £13,312 ) and investment management fees, including the cost of the Fund’s independent financial advisor, of £6,805 (2020: £6,198) .

A further £52,043 (2020: £12,156) was paid out in interest free loans to beneficiaries with repayments from loans totalling £9,755 (2020: £8,356) in the year. The carrying amount of any loans made is included within debtors (see note 7).

The investment portfolio reported unrealised gains of £52,660 ( 2020: £33,022).

This resulted in a total net movement in funds of £101,842 ( 2020: £36,324) increasing the total reserves fund balance at the end of the year to £931,900 (2020: £830,058) .

Reserves Policy

The Trustees review the Fund’s reserves policy and level of reserves held on an annual basis. The purpose of the reserves fund is to ensure that the Benevolent Fund can continue to fulfil its charitable objects.

Since the introduction of the opt-out donation on the Institution of Chemical Engineers annual subscription notice to its members in 2007, the reserves level of the fund has been steadily growing each year. The Institution has agreed that the opt-out donation can continue at its current level for the foreseeable future.

3

At the time that the opt-out donation was introduced, the aim of the Trustees was to build the reserves of the Fund to a minimum level of £500,000 in order to generate sufficient income from its investments to cover the bulk of its expected grant expenditure each year. This level of reserves was also considered prudent to provide security to the Fund and its ability to continue to provide financial assistance to new and existing beneficiaries:

At the end of the year, the level of reserves held was £931,900 (2020: £830,058) and the Trustees therefore consider that the required level of reserves has been met .

Although the current reserves held is above the level set out in the policy, over the next couple of years the Trustees will continue to raise awareness of the fund through increased marketing and promotional activity in order to increase the number of appeals for assistance. This should result in the reserves balance moving closer in line with policy.

The level of reserves held at year end provides resilience against the potential impact of a decline in donations for the remainder for the next few years, and to enable the Fund to continue to meet any increased calls for financial assistance from beneficiaries.

The Trustees will continue to review their reserves levels on ongoing basis, and this will also form part of the strategic review in 2022.

If the ongoing strategic review predicts an increased scope and level of activity, the Trustees may determine that the higher level of reserves is in fact appropriate

Investment Policy

The Fund’s investment strategy adopted by the Trustees is:

The Benevolent Fund’s investment strategy is reviewed regularly with an independent financial advisor.

All investment income received during the year has been re-invested.

During the year, the investment funds received £9,844 (2020: £9,380) in interest and dividends. Total investment management fees, including the service fee for the independent financial advisor, were £6,805 (2020: £6,198) . The funds generated unrealised gains of £52,660 (2020: £33,022) as at 31 December 2021.

The total return for the year, taking into account all income, management fees and market value movements was an increase of 8% (2020: 5%) .

The total market value of the investment funds at 31 December 2021 was £785,011 (2020: £729,312).

Fundraising

The Fund does not actively undertake any fundraising activities from the general public or use the services of professional fundraisers or commercial participators. The Fund is not bound by any regulatory scheme and is not subject to any voluntary code of practice regulating fundraising. No complaints have been received by the Fund in relation to fundraising activities.

4

Structure, Governance and Management

Governing Document

The Chemical Engineers Benevolent Fund was founded in 1928. A Trust Deed, executed in 1934, fully established the Fund and the nature of its Trusteeship and is the governing document under which the Fund operates.

Appointment of Trustees

The Trustees are appointed by the Fund’s Board of Trustees but must be approved by a resolution of the Board of Trustees of the Institution of Chemical Engineers. The Trust Deed provides for a minimum of 3 trustees. All new Trustees receive an induction pack containing information on the Charity, recent accounts, and minutes of meetings.

Structure and Management

The Trustees usually meet twice a year to discuss all areas of activity of the Benevolent Fund. This includes considering any new appeals for assistance, reviewing ongoing claims, discussing activities for raising funds, reviewing the risk register, and reviewing the performance of the investment funds and level of reserves.

The day-to-day processing and handling of appeals of assistance prior to the Trustees consideration is carried out by the staff of the Institution of Chemical Engineers. During the year, the Trustees will be notified of any new appeals received. The Trustees will make investigations into the circumstances of the appeal to ensure that the broad requirements of the fund are met. These investigations may be carried out by the Trustees, a member of the profession of Chemical Engineers or a member of the staff of the Institution of Chemical Engineers.

The secretariat and treasury function of the Benevolent Fund is carried out by the finance department of the Institution of Chemical Engineers on a voluntary basis. The Benevolent Fund does not employ any staff directly but administrative support for the day-to-day running of the Fund is provided by the Institution and the relevant staff costs are cross charged to the Fund at cost.

All Trustees give their time on a voluntary basis and receive no benefits from the Benevolent Fund.

Risk Management

The Trustees have continued to assess the major risks to which the charity is exposed, particularly those relating to its operation and finances, and to implement appropriate risk management strategies to manage those risks. A formal risk register is maintained and is reviewed at each Trustee meeting.

The principal risks faced by the Fund and the control and mitigation measures put in place to manage those risks are as follows:

Fall in investment value Continue annual review of investment strategy.
Maintain diversified portfolio and relevant risk level.
Use Independent Financial Advisor to assist Trustees in setting investment
policyand monitoring performance of fund managers.
Potential claimants are not aware
of the fund or how it can help
Put in place a programme of promotional and marketing activity. Track
claimant levels and type at each Trustee meeting. Reach out to Institution of
Chemical Engineers for assistance with raising the Fund’s profile with its
members.
Lack of volunteers to visit
beneficiaries
Engage with IChemE’s local boards and regional groups to seek volunteers to
assist the Trustees.
Inability to assess overseas claims Robust application procedures in place to enable Trustees to assess claims
remotely. Where possible work with local Boards and regional groups of the
Institution of Chemical Engineers, or with other local bodies to seek local
volunteers wherepossible to visit/assess claims locally.
Applications take too long to
process
Track the progress of each claim and review at each Board meeting. Risk
checklist in place to ensure the right information is obtained from claimants
before consideration bythe Trustees.

The Trustees are satisfied that reasonable steps are being taken to limit the probability and the impact of risk.

5

Statement of Trustees responsibilities

The Trustees are responsible for preparing the Trustees’ annual report and financial statements in accordance with applicable law and regulations.

Charity law requires the Trustees to prepare financial statements for each financial year in accordance with the United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). Under Charity law the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including income and expenditure, of the charity for that period.

In preparing these financial statements, the trustees are required to:

The Trustees are responsible for keeping proper accounting records that are sufficient to show and explain the charity's transactions and disclose with reasonable accuracy at any time the financial position of the charity, and enable the Trustees to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by the Trustees on 17 August 2022 and signed on their behalf by:

Mr Keith Batchelor

Chairman

Prof Geoff Maitland

Trustee

6

Independent Examiner’s Report to the Trustees of the Chemical Engineers Benevolent Fund

I report to the trustees (who are also Directors for the purpose of company law) on my examination of the financial statements of The Chemical Engineers Benevolent Fun (‘the charitable company’) for the year ended 31 December 2021 which comprise the Statement of Financial Activities, the Balance Sheet and related notes.1

This report is made solely to the charity’s trustees, as a body, in accordance with section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in this report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees as a body, for my work, for this report, or for the opinions I have formed.

Responsibilities and basis of report

As the trustees of charitable company you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the financial statements of the charitable company are not required to be audited under Part 16 of the Act and are eligible for independent examination, I report in respect of my examination of the charitable company’s financial statements carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’) and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

An independent examination does not involve gathering all the evidence that would be required in an audit and consequently does not cover all the matters that an auditor considers in giving their opinion on the financial statements. The planning and conduct of an audit goes beyond the limited assurance that an independent examination can provide. Consequently I express no opinion as to whether the financial statements present a ‘true and fair’ view and my report is limited to those specific matters set out in the independent examiner’s statement.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Signed: Date:

Magma Audit LLP Magma House 16 Davy Court Castle Mound Way Rugby CV23 0UZ

7

Statement of financial activities

for the year ended 31 December 2021

Note Unrestricted Unrestricted
Funds Funds
2021 2020
£ £
INCOME
Donations and legacies 2 124,806 73,041
Investment income 3 9,844 9,383
TOTAL INCOME 134,650 82,424
EXPENDITURE ON
Investment manager’s fees and costs (6,805) (6,198)
Charitable activities:
Payments to beneficiaries 4 (58,603) (59,612)
Other 5 (20,060) (13,312)
TOTAL EXPENDITURE (85,468) (79,122)
Net gains on investment assets 6 52,660 33,022
Net Income 101,842 36,324
Other recognised gains / (losses) - -
Net movement in funds 101,842 36,324
Fund balances brought forward at 1 January 830,058 793,734
Fund balances carried forward at 31 December 931,900 830,058

The Fund had no recognised gains and losses other than the above results for the year. All items relate to continuing operations.

The notes on pages 10 to 13 form part of these financial statements.

8

Balance sheet at 31 December 2021

Fixed assets:
Investments
6
Current assets:
Debtors
7
Cash at bank and in hand
Creditors:Amounts falling due within one year
8
Net current assets
Total assets less current liabilities
Represented by:
Unrestricted funds
2021
£
785,011
87,604
61,085

148,689
(1,800)
146,889

931,900

931,900
2020
£
729,312
45,459
57,307
102,766
(2,020)
100,746
830,058
830,058

These financial statements were approved by the board of Trustees on 17 August 2022 and signed on their behalf by:

Mr Keith Batchelor Chairman

Prof Geoff Maitland Trustee

9

Notes to the financial statements

1 Accounting policies

Basis of accounting

The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.

The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2015) – (Charities SORP (FRS 102)); and the Charities Acts 2011.

The Benevolent Fund constitutes a public entity as defined by FRS 102.

Going concern

The Trustees have assessed whether the use of a going concern basis is appropriate when preparing these financial statements and have concluded that there are no material uncertainties about the Benevolent Fund’s ability to continue as a going concern.

In arriving at this decision, the Trustees have reviewed the impact on the income, expenditure and cashflow of the Benevolent Fund during 2021, together with the budgets and cashflow predictions for the next twelve-month period. Although there is the potential for a small decline in donations and an increase in claims for assistance over the next twelve-month period, the level of reserves held by the Benevolent Fund are adequate to provide financial resilience and meet any liabilities as they fall due.

The principal accounting policies adopted by the Benevolent Fund are set out below:

Income

Income is recognised when the Benevolent Fund has entitlement to the income, any performance conditions attached to the income have been met, it is probable that the income will be received, and the amount can be measured reliably.

Donations

Donations are included in the statement of financial activities when the general income recognition criteria have been met.

Legacies

Legacy gifts are recognised on a case-by-case basis following the granting of probate when the administrator of the estate has communicated in writing both the amount and settlement date.

Tax reclaims on donations and gifts

Gift Aid receivable is included in income where there is a valid declaration from the donor. Any Gift Aid amount recovered on a donation is considered to be part of that gift and is treated as an addition to the same fund as the initial donation unless the donor or terms of the appeal have specified otherwise.

Volunteer help

The value of any volunteer help received is not included in the accounts but is described in the Trustees’ annual report.

Investment income

Investment income comprises the returns receivable on fixed asset investments for the year and is recognised once the dividend has been declared and notification has been received of the dividend due. This is normally upon notification by the investment fund managers.

10

Notes to the financial statements (continued)

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal and constructive obligation committing the Benevolent Fund to the expenditure, it is probable that settlement will be required, and the amount of the obligation can be reasonably measured.

Irrecoverable value added tax is charged against the expenditure heading for which it was incurred.

Grants to beneficiaries are recognised when approved by the Trustees, when a commitment has been made to the beneficiary and there are no conditions to be met relating to the grant which remain in the control of the charity. Any grants which are subsequently repaid are treated as donations.

Support costs represent the general administration in supporting the operational activities of the Benevolent Fund.

Governance costs relate to the general running of the Benevolent Fund.

Loans to beneficiaries

Loans to beneficiaries are recognised and measured at the amount paid, with the carrying amount adjusted in subsequent years to reflect repayments and impairments.

The Benevolent Fund may not charge interest on its loans to beneficiaries.

Investments

Fixed asset investments are initially recorded at their transaction value and subsequently measured at their market value as at the balance sheet date using the closing quoted market price.

The statement of financial activity includes any realised or unrealised gains or losses on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year.

2 Income from donations and legacies

Donations
Gift Aid
Legacies
2021
£
111,027
12,780
999
124,806
2020
£
51,898
143
21,000
73,041

3 Investment income

Interest receivable
Dividends receivable
2021
2020
£
£
-
3
9,844
9,380

9,844
9,383

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Notes to the financial statements (continued)

4 Payments to beneficiaries

Grants awarded to individuals in the year
5 Other costs
Support costs:
Staff support
Services for beneficiaries
Other costs
Governance costs:
Independent examination fees
Legal and professional fees
6 Fixed asset investments
Market value at 1 January
Acquisitions at cost
Disposals at cost
Net gain on revaluation
Market value at 31 December
Historical cost at 31 December
2021
£
58,603
2021
£
8,501
3,874
2,552
1,920
3,213
20,060
2021
£
729,312
9,844
(6,805)
52,660

785,011

579,787
2020
£
59,612
2020
£
5,941
3,360
2,211
1,800
-
13,312
2020
£
693,108
9,380
(6,198)
33,022
729,312
576,749

All investments are carried at their market value. Investments are held with SEI Investments Company, Ruffer LLP and Legal & General Investment Management.

7 Debtors

7 Debtors
Amounts due within one year:
Amounts held by IChemE
Amounts due after one year:
Unsecured loans to beneficiary
2021
£
5,536
5,536
82,068
87,604
2020
£
5,659
5,659
39,800
45,459

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Notes to the financial statements (continued)

8 Creditors: amounts falling due within one year

8 Creditors: amounts falling due within one year
Trade Creditors
Other Creditors
2021
£
1,800
-
1,800
2020
£
1,800
220
2,020

9 Related party transactions

The Chemical Engineers Benevolent Fund enters into transactions with the Institution of Chemical Engineers. The Institution of Chemical Engineers collects donations from its members on behalf of the Benevolent Fund which are passed directly over to the Fund throughout the year.

The Institution also provides the secretariat and treasury function for the Benevolent Fund providing financial and IT services on a voluntary basis. Administrative staff support is provided to the Benevolent Fund by the Institution, which is cross charged to the Fund at cost, based on the number of hours allocated to that activity.

During 2021, the donations collected by the Institution of Chemical Engineers was £57,645 (2020: £51,080) and the fee paid for staff administrative support was £8,501 (2020: £5,941) .

Debtors includes an amount of £5,536 (2020: £5,659) due from the Institution of Chemical Engineers at year end.

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