CRAMER COTTAGES RECISTERED CIIARITY NO. 221519 sTATEllNT OF ACCOUNTS FOR THE YEAR EIIDED 31" DECEMBER 2022 Screatons Ltd. Chartered Accountants Former Atherstone College Ratcliffe Road ATHERSTONE Wanvickshire CV9 ILF
GIi4MER COTTAGES CONTENTS Trustees, Annual Report Report of the Accountants Receipts & Payments Account Balance Sheet Notes to the Accounts 6- 11
Page I GIL4ThR COTTAGES TRUSTEES REPORT FOR THE YEAR ENDED 31st DECEMBER 2022 TRUSTEES: Ms. M. Cope Mrs. B. Evans Mib. L. Evans Mrs. J. Saunders Mr. T. Hardy Mr. D. Harvey {Vice-Chairn]an) Mr. P. Roberts Mrs. M. Evans Mrs. S. l. Drakeford Mrs. S. I. Drakeford ADMtNISTIL4TOR., WARDEN: The Trnbtees present their AntLual Report and Accounts for the year ended 31, December 2022. Four of our one-bedroom cottages are occupi¢a at present and we ar¢ pleas¢d to report our bedsit now has a resident. Our Residents, Mr. & Mrs. B. Stevenson, Mrs. J. Davies. Mr. D. Wigley. and Mr. R. Ball are all well and enjoy life at Gramer Cottages. (In April Mr. B. Huggins left Gramer Cottages due to a poli¢¢ in¢id¢nt). The financial situation of the Charity remains hea]thy with provision being made annually for ytiiiknal and extra ordinary repairs in future ye&ts. W¢ continue with an annual programme of work and improvements. we gndeavour to Teceive grants from any Énterested parties. W¢ continually carry out improi'ements to the cottages. We give 'thanks' to Baron Davenport Charity for their continued support. Also this y¢ar we w¢re fortunat¢ enough to gain a grant from MancetteT Memorial Hall Committee. We give our 'thanks' to them too. Our new systern that was impl¢mented due to COVID-19 restri¢tioiis remains in place. Our Warden and a Trustee visit once a month and the Warden then iings, texts all Residents the other three weeks. OUT Residents are happy with this system.
Page 2 GRAMER COTTAGES TRUSTEES REPORT FOR THE YEAR ENDED 31" DECEMBER 2022 {continued} The Trustees held seven n]eetings this year to discuss the day to day running of the Charity. The Trnstees are in frequellt contsct via email, texts and telephone. It was decided we would take our Residents out for a Christmas lunch. We went to the Black Horse Public House in Sheepy Magna and we had a lovely lunch and afternoon, enjoyed by everyone. The Charity paid for the Residents'meals. The Trustees paid for themselves. Gramer Cotta es Tntee December 2022
Page 3 INDEPEf4DENT EXAMINERS> REPORT TO THE TRUSTELS OF GRA1VR COTTAGES I report on tbe awounts of the Tnt for the year ended 31" Decembcr 2022 wbich are set OUÉ onpag¢s4to 11. Respectftve Responslbllfitles of Trustee5 and Examiner The charity's tmstee5 are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not requir¢d for this year (under section 43(2) of the Charities Act 1993 (the 1993 Act)) and that an independent examination is needed. It is my responsibility to.. Examine the accounts (under section 43(3)(a) of the 1993 Act. To follow the procedures laid down in the General DiTections given by the Charity CommRssioners (under Section 43(7)(b) of the 1993 Act),. and To state whether particular matters have come to my attention. Basis of Independent xAminers' Report My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual itetns or disclosures in the accounts, and the seeking of explanations from you as trllstees concerning any such matters. The procedures undertaken do not provide all the evidence that would be T¥quired in an auth't and, consequently. I do not express an audit opinion on the view given by the accounts. Independent Examiners9 Statement In connection with my examination, no matt¢r has come to my attcntion: l. Which gives me reasonable cause to believe that, in any material respeGt, the requirements.. to keep accounting records in accordance with S41 of the 1993 Act. 2nd to pr¢pare accounts which accord with the accounting records dnd to oomply with the accounting requireD]euts of the 1993 Act have Thot been met. or 2. To which, in my opinion, attention should be drawn in order to enable a proper understanding of the afjcounts to be reached. Screatons Ltd. Chartered Accountants lnstitufr of Chartered Accountants in England & Wales Former Atherstone College, Ratcliffe Road Atherstone, WaTwickshire, CV9 ILF 26, September 2023
Page 4 GRAMER COTTAGES RECEIPTS & PAYMENTS ACCOiINT FOR THE YEAR ENDED 31st DECEMBER 2022 Notes 2022 2022 2021 2021 Turnover- Recei Maintenance Contributions from Residents Wayleave Field Income i(b) 17,663 57 17,720 16,698 57 16,755 Other O Grants eratin Costs Managament & Service Repairs & Maintenance Social N¢edg eratin Recei 7,250 8,709 14,977 9,794 5,189 308 24,270 15,291 Interest Received & Similar Receipts Surplus/(Deficit) On Ordinary Activities Before Taxation Surplusl(Defi¢it) For The Year 2,056 1,715 2,756 2,756 3,179 3.179 Movement On Reserves Balance Bruughi Forward sUluSI(DeFlC1l) For The Year Transfer T0rOM Cyclical Repairs & Maintenance Reserve Extraordinary Repairs Reserve Balance Catried Forward 81,197 2,756 78,018 3,179 83,953 81,197 Gramer Cottages has not acquired or discontinued any fimdamental activities during the above two fmancial years. The charity has no recognis¢d gaitss and Ios8es other then those included in the above ceipts and payments account. Therefore no separate statenient of totsl re¢ognis¢d gains and losses is needed.
Page 5 GRAMER COTTAGES BALANCE SHEET AT 31st DECEMBER 2022 Note 2022 2022 2021 2021 Fixed Assets ui Housin At Cost Less Grants Received io 12 16 Land & Buildin 124,069 -103,556 124,069 -103,556 20,513 20,513 Assets InvestmeTht$ Cash At Bank & In Hand 27.147 45,155 25,726 43,816 72,302 92,827 69,542 90,071 FiThallced B Receipts & Payments Account Designaied Reserves 83,953 8,874 92,827 81,197 8,874 90,071 iese accounts were &pproved by the Committee of management and signed on its behal by: Trustee Trustee Date
Page 6 GRAMER co'fTAGES NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31%t DECEIIIBER 2022 Princi al Accountin Policies The accounts have been prq)ared in accordance with applicable accounting standards in the United K?ngdom. The summary of the more important accounting policies is set out below: Basis of Accountin The account5 are prepared under the historical cost basis of accounting. b. Turnover Turnover represents maintenance contributions received. Housin Land & Buildin Thcrc is no record of the original cost of housing, land and buildings and iio v alup is attributed thereto. The cost irAcluded in the balance sheet relates to improvements carried out which were fided by grants received and the charity's own resources. As th¢ properties are m&Tntained in a state of repair such that their estitllatcd r¢sidu value is not less than their improvement cost or caLrying amount, the annual charg¢ for depreciation would be nil. ts Received Housing Association Grants (HAG) and other grants were received to reduce the cost of development and are therefor¢ shown as a deduction froTn thc cost of housing properties on the balance sheet. Extraordina airs Cost of extraordinary repairs unless represcnting improvements to the properties are charged to the receipts and payments account in the year in which they are incurred. f. Extrwrdina air Reserve This revenue represents amounts set asid¢ to carry out major repaÈrs on housing properties. g. Charitable Fund Pro Reserve This reprebents the balance of charitabl¢ grants rec¢ived towards specifjc propety improvem¢nts. h. Social Needs Reserve This represents the balance of funds that have b¢en specifically allocated for social need purposes. C clical Re airs & Maxntenance Reserve This reserve represents aniounts set aside for cycIical maintenance and to mept coqts in excess of budgeted payments for any year. j. Casb Flow Statement Under Financial Reporting Standard no. I the charity is not required to produce a casb flow statemenL
Page 7 GRAIIrfER COTTAGES NOTES TO THE ACCOUNTS (continued) FOR THL YLAR ENDED 31st DECEMBER 2022 ui Equipment is stated at cost less depreciation. Depreciation is provided at a rate calculated to write off the cost of equipment, less the estimated residual value over the expected useful life on the following basis: Equipment 250/0 reducing balance l. Illustrative Disclosure In common ivith many other businesses of our size and nature we use our auditors to prepare and assist with the preparation of the fanCial statements.
Page 8 GRAMER coAGEs NOTES TO THE ACCOUNTS (Continued) FOR THE YEAR ENDED 31st DECEMBFR 2022 2022 2021 Administrator's Emolurnents None of the trustees received emoluments. The emoluments of the administrator to the trustees and the warden were as follows: Erlloluments 5,468 6,231 Ir)terest R ivable & Similar Recei Bank Deposit Interest Investment Receipts 48 2,008 2,056 50 1,665 1,715 axation The association is a gIStered charity and is therefore exempt from liability to taxation on Éts receipts and capital gains. Fixed Assets - Housin Land & Buildin Cost at 1st January & 3 Isl December 2022 124,069 124,069 Grants received at I st January & 3 1st December 2022 -103,556 -103,556 Net Book Value at 3 1st December 2022 20,5I3 20,513 Invcstments - NAACI At 1st January 2022 Net Additions At 3 1st December 2022 e & Accumulation Shares at Cost 25,726 1,421 27,147 24,614 1.112 25,726 Market Value 2022 £53.324 (2021 £53,030)
Pag¢ 9 GRAMER COTTAGES NOTES TO THE ACCOUNTS (continued) FOR THE YEAR ETriDED 31st DECEMBER 2022 Desi ated Reserves Cyclical Extra Soelal Charitable Total Repairs Ordinary Needs Fund & Maint. Repairs Reserve Property Reserve Reserve Reserve Balance at 1st January 2022 Transfers to R¢ceipts & Payments Account Transfer from Extra Ordinary Repair5 Reserve to Cyclical Repairs & Maint. Reserve Balance at 31st Decernber 2022 1,655 6,637 50 533 8,875 1,655 6,637 50 533 8,875 Commitments At 31st December 2022 there were no capital conunitments (2021 nil). Contiu ellt Liabilities At 31 st December 2022 there were no contingent liabilities (2021 nil). io Fixed Assets - E Cost ui ment At 1st J2nuary 2022 Additions At 3 1st December 2022 reciation At I st lanuary 2022 Charge for the Year At 3 1st December 2022 Net Book Value At 3 1st December 2022 2,012 2,012 1,996 2,000 12 At 3 1st December 2021 16
Page 10 GRAMER COTTAGES RECEIPTS & PAYMENTS ACCOUNT FOR THE YEAR ENDED 31st DECEMBER 2022 Recei Maintenance Clwges Wayleave Field Income Granls Received Inveslment Recei NAALIF Bank 17,663 57 7,250 2,008 48 2,056 27,026 Room Htre Accountancy AdEninistrator, Handyman & Warden Wages (including expenses) Property Repairs & Maintenance Insurance Subscriptions Social Need & ILi¢idental Costs Depreciation - Equipment 180 525 6,768 14,977 1,045 187 584 24,270 2,756 2,756 S luffjeficit for the Year General Fund BDCT Social Needs Fund BDCT Central Heating Fund Cyclical Repairs & Maintenance Fund ER Fund 2,756
Pagell GRAMER COTTAGES ACCOUNTS sullILRy FOR THE YEAR ENDED 31st DECEMBER 2022 Receipts 27,026 Payments (including depreciation) -24,270 Surplus For The Year 2,756 Balance At Start Of Year 81,197 Balance At End Of Year 83,953 Transfers to decrease Property R¢pair Reserves Uncommitted Reserves At End Of Year 83,953